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ICT WB Answers - C15

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40 views2 pages

ICT WB Answers - C15

Uploaded by

jiyasingh.kl
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
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Chapter 15 Proofing

Exercise 1: Checks to reduce errors

1. When typing a document, you can use spell check software to check the
spelling and grammar in your document. Explain why the automated
suggestions given by spell check software are not always correct.

A:
The language/dialect used in checking the spelling could be different, e.g. English
(US).
Names/proper nouns might be highlighted as an error but may be acceptable if no
suggestions are given.
Similar sounding words need to be checked, i.e. where, were, wear.
The spell checker may not understand the word if it is very badly misspelt.
The word may not exist in the spell checker dictionary/dictionary might not be up to
date.

2. Explain why it is important to ensure accuracy of data and describe the


potential consequences of data entry errors.

A:
When inaccurate data is provided to a system, it may lead to big problems. For
example, imagine if the number of students provided to the system for exam centre
allocation is incorrect, it may turn out that the exam centre shows ‘not sufficient
seats’ whereas there is a capacity to accommodate many more students. This will
lead to a huge loss to the organisation. Other sectors such as banking,
manufacturing, research, e-commerce and many others are hugely dependant on
the data received. To avoid any mishaps, it is very important to check for data
accuracy by using different proofing techniques. A computer will always give a
correct output for the correct data. What would happen if the data entered is faulty? If
there are problems in the input of the data provided, the computer may not even
know about it. You need set of accurate data in order to receive the correct output
from a computer system.

3. Define the term verification.

A:
Verification is the process of checking the database for any errors in the data, after
the data has been entered into the system.

4. Open the document super_sock_company_letter.docx and correct all 23


spelling and grammar errors.
• Save the file as super_sock_company_letter_corrected.docx.

5. Open the file super_new_socks.docx, product number one has been


formatted correctly.
• Proofread the document for spelling, grammar, and format mistakes.
• Check the data entered against the below.

6. Describe what visual verification is and how it is used.

A:
Visual verification (sometimes known as proofreading): this method is where
someone checks the data entered into the system against the original data.

7. How does double entry verification work?

A:
Double entry verification is a method where data is entered into a system twice,
usually by two different people, and then is compared for any mismatch.

Exam style questions

1. Describe the differences between the two methods of verification.

A:
Visual verification is a visual comparison of data entered with a data source whereas
double data entry is entering data twice and the computer compared the two sets of
data, either by comparing them after data has been entered or by comparing them
during data entry.

2. Explain why validation and verification are both important.

A:
Not all errors are found by either validation or verification separately.
Source document may contain errors.
Verification only checks that data is copied correctly.
Validation only checks if data is reasonable or sensible.
Allow any correct examples e.g. the mark registered for a students is incorrect on the
source document and was copied.

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