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LABORATORY EXERCISE ONE

DATE: _ _ _ _ _ _ _ _ _ _ _ _ _ _ _
TITLE: GETTING STARTED WITH MICROSOFT WORD
THEORY: INTRODUCTION
Support Software
This is also known as translators; it helps to convert programs or instructions coded in any language to
machine language before the instruction can be executed. This can be categorized into 3 types: (i)
Interpreters (ii) Compilers (iii) Assemblers.
Application Software
These are the class of software that was designed to perform a particular task, this are sometimes supplied
by the computer manufacturer.
Application Packages
These are generalized programs for solving business-related problems common to many users with the use
of computers. They are mostly written by specialist software developers as standard programs to solve
particular problems.
Types of Application Packages
 Word processing packages
 Accounting packages
 Desktop Publishing packages
 Statistical Package for Social Scientist (SPSS)
 Database Management System (DBMS)packages
 Graphics packages expert systems
 Computer Aided Design packages.

Word Processing
Word processing can be defined as manipulation of words, alphanumeric and numeric characters,
sentences and documents to serve as a communication purposes. A word processor is a computer program
that provides special capabilities beyond that of a text editor such as the WordPad program that comes as
part of Microsoft's Windows operating systems. Some examples of Word Processing programs include
Microsoft Word, WordPerfect (Windows only), AppleWorks (Mac only), and OpenOffice.org.

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The most popular Word Processor is Microsoft Word, which is often purchased as part of Microsoft's
Office suite. However, there are a number of other general and specialized word processors.
Examples of Word Processor are: WordPad, WordPerfect, Word Star, MultiMate and MS-Word.
Microsoft Word 2013 is a word-processing program, designed to help you create professional-quality
documents. With the finest document-formatting tools, Word helps you organize and write your
documents more efficiently. Word also includes powerful editing and revising tools so that you can
collaborate with others easily. Getting Started: Now that you have an understanding of where things are
located, let’s look at the steps needed to create a document click your left mouse button once on
the Start button in the bottom left of your screen. If you have Windows Vista or Windows 7, the round
Start button will look like this:

If you have Windows XP the start button looks like this:

On the Start menu that appears, click your left mouse button on the All Programs item. On the All
programs menu, look for Microsoft Office. If you have Office 2007 to Office 2016, you'll see something
like this:

A. PROCEDURE:

Opening Ms - Word
You may have a shortcut to Word on your desktop, if so double click the icon and Word will open. If not
follow the steps below:
1. Click on the Start button
2. Highlight Programs
3. Highlight Microsoft Office
4. Click on Microsoft Word 2013
Create a New Document
1. Click the File tab and then click New.
2. Under Available Templates, click Blank Document.
3. Click Create.
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Opening a document
1. Click the File tab, and then click Open.
2. In the left pane of the Open dialog box, click the drive or folder that contains the document.
3. In the right pane of the Open dialog box, open the folder that contains the document that you want.
4. Click the document and then click Open.
Cut, Copy and Paste
If you would like to remove text from your document you can copy or cut the text from the document.
Simply highlight the text and go to the Home tab in the Clipboard group and click Cut or Copy. You can
also right click on your mouse and select Cut or Copy.

Figure 1.1: Showing Microsoft Word Interface

CLASS ACTIVITY ONE
1. Highlight the procedure to launch Ms – Word.
i. _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _
ii. _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _
iii. _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _
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iv. _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _
2. Study the interface above and label appropriately.
a. _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ b. _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ c. _ _ _ _ _ _ _ _ _ _ _ _ _ _
d. _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _e. _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ f. _ _ _ _ _ _ _ _ _ _ _ _ _ _ _
g. _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ h. _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ i. _ _ _ _ _ _ _ _ _ _ _ _ _ _
j. _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ k. _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _

TOOL(s) USED

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Undo and Redo

The Quick Access Toolbar holds a variety of commands right at
you finger tips. It is located in the top left of the document above
the File and Home tab. You can add or remove command by
clicking on the arrow to the right of the Quick Access Toolbar. If
you make an error in your document click on the Undo command

and it will remove the last thing you did.

B. CLASS ACTIVITIES
1. Highlight some essential features of Microsoft Word
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2. Create a Microsoft document named name.dept (eg adepeju4slt or temi4com) and perform the
following:
i. Save the document
ii. Cut, Copy and Paste
iii. Undo and Redo
State the procedures in performing the above task.
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ABRAHAM ADESANYA POLYTECHNIC, IJEBU-IGBO. DEPARTMENT OF COMPUTER SCIENCE

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LABORATORY ASSESSMENT TWO DATE: _ _ _ _ _ _ _ _ _ _ _ _ _ _

TITLE: MICROSOFT WORD: FORMATTING TEXT

OBJECTIVE: Student should be able to format text.
A. THEORY:
Formatting a document can range from modifying text size to adding graphics. It is easy to add creative
touches to any document with the options Microsoft Word has to offer.

B. TOOL(s) USED

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C. PROCEDURE:

Modifying Fonts
The Font Group allows you to change your text font style, size, color and many other elements.
1. Highlight the text you would like to modify.
2. Click on the drop down arrow of font style and font size and select the changes you would like to make.
3. While text is highlighted you can also click on the color, bold, italics or underline commands to modify
the text even more.
Change Text Case
You can change the case of selected text in a document by clicking a single button called Change Case on
the ribbon.

1. Highlight the text for which you want to change the case.
2. On the Home tab, in the Font group, click Change Case.
3. Choose an option from the dropdown list, which includes

ABRAHAM ADESANYA POLYTECHNIC, IJEBU-IGBO. DEPARTMENT OF COMPUTER SCIENCE

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Sentence case, lowercase, UPPERCASE, Capitalize Each Word, and tOGGLE cASE.

Adding text effects

1. Select the text that you want to add an effect to.
2. On the Home tab, in the Font group, click Text Effect.
3. Click the effect that you want. For more choices, point to Outline, Shadow, Reflection, or Glow, and
then click the effect that you want to add.

Remove text effects

1. Select the text that you want to remove an effect from.
2. On the Home tab, in the Font group, click Clear Formatting.
D. CLASS ACTIVITIES
1. Why do we need to format our text document?
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2. List and explain four(4) properties of formatting Text
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ABRAHAM ADESANYA POLYTECHNIC, IJEBU-IGBO. DEPARTMENT OF COMPUTER SCIENCE

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LABORATORY EXERCISE THREE DATE: _ _ _ _ _ _ _ _ _ _ _ _ _ _

TITLE: MICROSOFT WORD: FORMATTING DOCUMENT CONTINUATION
A. THEORY:
The default page margins for Microsoft Word documents are 1 inch, but you may want to change them for
a project. To change the page margins on a PC, go to Page Layout Tab > Margins. On a PC, a dropdown
will appear to give a set of standard options, but by clicking “Custom Margins,” a menu will appear where
you can type irregular margins. From the same menu, click Portrait if you want your document to be 8.5 x
11 inches (most common). Click Landscape if you want your document to be 11 x 8.5 inches. Landscape
simply flips the page 90 degrees.
B. TOOL(s) USED
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C. PROCEDURE:

Adjusting Line Spacing

The default spacing is 1.15 line spacing and 10 points after each
paragraph. The default spacing in Office Word 2013 documents
is 1.0 between lines and no blank line between paragraphs.

The easiest way to change the line spacing for an entire

document is to highlight the paragraphs or entire document that
you want to change the line spacing on.

1. On the Home tab, in the Paragraph group, click

Line Spacing.
2. Do one of the following:
3. Click the number of line spaces that you want.
4. For example, click 1.0 to single-space with the
spacing that is used in earlier versions of Word.
Click 2.0 to double-space the selected paragraph.
Click 1.15 to single-space with the spacing that is
used in Word 2010.
5. Click Remove Space Before Paragraph to
remove any
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DEPARTMENT OF COMPUTER SCIENCE

6. lines added after each paragraph as a default

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Page Orientation
You can choose either portrait (vertical) or landscape (horizontal) orientation for all or part of your
document. Change Page Orientation
1. On the Page Layout tab, in the Page Setup group, click Orientation.
2. Click Portrait or Landscape.

Headers, Footers, and Page Numbers

You can add headers, footers and page numbers numerous
ways. The simplest way is to double click on the top or bottom
of the page and the header and footer area will appear. Enter
the text you wish to be displayed at the top or bottom of every
page.
Add Page Numbers
If you want a page number on each page, you can quickly add a page number from the gallery.
1. On the Insert tab, in the Header & Footer group, click Page Number.
2. Click the page number location that you want.
3. In the gallery, scroll through the options, and then click the page number format that you want.
4. To return to the body of your document, click
Close Header and Footer on the Design tab (under Header & Footer Tools).
Add Header or Footer
1. On the Insert tab, in the Header & Footer group, click Header or Footer.
2. Click the header or footer that you want to add to your document and your header or footer area will
open.
3. Type text in the header or footer area.
4. To return to the body of your document, click Close Header and Footer on the Design tab (under
Header & Footer Tools).
Remove page numbers, headers, and footers
1. Click on the Header, Footer or Page Number Command.
2. A drop down menu will appear.
3. Click Remove at the bottom of the menu.

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Bulleted or Numbered List

You can quickly add bullets or numbers to existing lines of text, or Word can automatically create lists as
you type. By default, if you start a paragraph with an asterisk or a number 1., Word recognizes that you
are trying to start a bulleted or numbered list. If you don't want your text turned into a list, you can click
the AutoCorrect Options button that appears. Bullets Command, Numbering Command
Insert Bulleted or Numbered List
Click on the area where you would like your list to appear or highlight the text you would like to
be in a list.
Go to the Home tab, in the Paragraph group, click Bullets or Numbering.
A bullet(s) or number(s) will be inserted.
Select Bullets or Numbering Style
Select the items that you want to add bullets or numbering to.
On the Home tab, in the Paragraph group, click the arrow next to the Bullets or Numbering
command.
Select the bullet or number format you would like to be inserted.
Move a List Left or Right

If you do not like the location of your bullets or numbers you can
easily move them to a preferred location.
1. Click a bullet or number in the list to highlight the list.
2. Drag the list to a new location. The entire list moves as you drag.
The numbering levels do not change.

E. CLASS ACTIVITIES
1. What are header and footer?
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______________________________________________________
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2. State the procedures in inserting header and footer.

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3. List the procedure in defining a new bullet

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LABORATORY EXERCISE 4 DATE: _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _

TITLE: MICROSOFT WORD: GRAPHICS & ADVANCE FORMATTING TECHNIQUES

OBJECTIVE: FORMATTING A TEXT WITH SHAPES
A. THEORY:
Ms - Word is a word-processor which marketed by a company named Microsoft, and Microsoft Word
2013 version (ver3) is the most full – featured word processing program used today. Word is one of the
most popular Ms - Word processing software in the world. It is normally sold as part of total office
automation software called Microsoft Office.

B. TOOL(s) USED

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C. PROCEDURE:
Inserting Shapes
You can add one shape to your file or combine multiple shapes to
make a drawing or a more complex shape. Available shapes
include lines, basic geometric shapes, arrows, equation shapes,
flowchart shapes, stars, banners, and callouts. After you add one
or more shapes, you can add text, bullets, numbering, and Quick
Styles to them.
1. On the Insert tab, in the Illustrations group, click Shapes.
2. A drop down menu will appear, click the shape that you want.
3. Click anywhere in the document, and then drag to place the
shape.
Insert Text to Shapes
Once you have added a shape, you may want to add text inside the shape. All you have to do is click on
the inside of the shape and start typing.

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Format Shapes
After you insert a shape a new tab called Drawing Tools Format will appear every time you click on the
shape.
1. Click the shape that you want to apply a new or different Quick Style to.
2. Go to the Drawing Tools Format tab, in the Shape Styles group, click the style that you want to be
applied.
To see more Quick Styles, click the More button .
The Drawing Tools Format Tab also allows you to change the shape fill, outline, effects and select how
the text in your document is wrapped around the shape.
Tables
Using tables in Word can provide you with additional elements to any document. Tables can be used to
create lists or format text in an organized fashion.
Inserting a Table
1. Click where you want to insert a table.
2. On the Insert tab, in the Tables group, click Table
3. A drop down box will appear; click and hold your mouse then drag to select the number of rows and
columns that you want inserted into your document. You will see your table appearing in your
document as you drag on the grid.
4. Once you have highlighted the rows and columns you would like let go of your mouse and the table will
be in your document

Add Row/Column to Table

1. Click on the table.

2. Under Table Tools, go to the Layout tab
3. Click on the Insert Above or Insert Below to add a row,
Click on Insert Left or Insert Right to insert a column.
4. Click on Delete to remove a column, row or cell.
Delete a Table
1. Rest the pointer on the table until the table move handle appears,
and then click the table move handle.
2. Press BACKSPACE on your keyboard.

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D. CLASS ACTIVITIES
1. List five (5) uses of shapes in Microsoft Office
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2. What can we use table for? List the attributes of table
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ABRAHAM ADESANYA POLYTECHNIC, IJEBU-IGBO. DEPARTMENT OF COMPUTER SCIENCE

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LABORATORY EXERCISE FIVE DATE: _ _ _ _ _ _ _ _ _ _ _ _

TITLE: MICROSOFT EXCEL: GETTING STARTED
OBJECTIVE: Launching Ms – Excel
A. THEORY:
Excel is a spreadsheet program in the Microsoft Office system. You can use Excel to create and format
workbooks (a collection of spreadsheets) in order to analyze data and make more informed business
decisions. Specifically, you can use Excel to track data, build models for analyzing data, write formulas to
perform calculations on that data, pivot the data in numerous ways, and present data in a variety of
professional looking charts.
B. TOOL(s) USED

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C. PROCEDURE:

The Ribbon
Understanding the Ribbon is a great way to help understand the changes between Microsoft 2003 to
Microsoft 2013. The ribbon holds all of the information in previous versions of Microsoft Office in a more
visual stream line manner through a series of tabs that include an immense variety of program features.

Getting Started
Now that you have an understanding of where things are located, let’s look at the steps needed to create an
Excel document.

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Opening Outlook
You may have a shortcut to Word on your desktop, if
so double click the icon and Word will open. If not
follow the steps below:
1. Click on the Start button
2. Highlight Programs
3. Highlight Microsoft Office
4. Click on Microsoft Excel 2013

Create a New Workbook

1. Click the File tab and then click New.
2. Under Available Templates, double click Blank Workbook or Click Create.

Enter Data in a Worksheet

1. Click the cell where you want to enter data.
2. Type the data in the cell.
3. Press enter or tab to move to the next cell.

Modifying Spreadsheets
In order to create an understandable and professional document you will need to make adjustments to the
cells, rows, columns and text. Use the following processes to assist when creating a spreadsheet.
Cut, Copy, and Paste Data
You can use the Cut, Copy, and Paste commands in Microsoft Office Excel to move or copy entire cells or
their contents. NOTE: Excel displays an animated moving border around cells that have been cut or
copied. To cancel a moving border, press ESC.

Merge or Split Cells

When you merge two or more adjacent horizontal or vertical cells the cells become one larger cell that is
displayed across multiple columns or rows. When you merge multiple cells, the contents of only one cell
appear in the merged cell.

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Merge and Center Cells

1. Select two or more adjacent cells that you want to merge.
2. On the Home tab, in the Alignment group, click Merge and Center.
3. The cells will be merged in a row or column, and the cell contents will be centered in the merged cell.
Merge Cells
To merge cells only, click the arrow next to Merge and Center, and then click Merge Across or Merge
Cells.

Automatically Fill Data

To quickly fill in several types of data series, you can select cells and drag the fill handle. To use the fill
handle, you select the cells that you want to use as a basis for filling additional cells, and then drag the fill
handle across or down the cells that you want to fill.
1. Select the cell that contains the formula that you want to be brought to other cells.
2. Move your curser to the small black square in the lower-right corner of a selected cell also know as the
fill handle. Your pointer will change to a small black cross.
3. Click and hold your mouse then drag the fill handle across the cells, horizontally to the right or
vertically down, that you want to fill.
4. The cells you want filled will have a gray looking border around them. Once you fill all of the cells let
go of your mouse and your cells will be populated.
D. CLASS ACTIVITIES
1. What is the main use of an Excel Package
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2. State the basic steps in creating a new document in an Excel Package

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3. Highlight six (6) formulas in an Excel Package and state its functions.
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ABRAHAM ADESANYA POLYTECHNIC, IJEBU-IGBO. DEPARTMENT OF COMPUTER SCIENCE

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LABORATORY EXERCISE SIX DATE:_ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _

TITLE: MICROSOFT EXCEL: FORMATTING SPREADSHEET
OBJECTIVE: Formatting of Spreadsheet
A. THEORY:
To further enhance your spreadsheet you can format a number of elements such as text, numbers,
coloring, and table styles. Spreadsheets can become professional documents used for company
meetings or can even be published.
B. TOOL(s) USED
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C. PROCEDURE:

Wrap Text
You can display multiple lines of text inside a cell by
wrapping the text. Wrapping text in a cell does not affect
other cells.
1. Click the cell in which you want to wrap the text.
2. On the Home tab, in the Alignment group, click Wrap
Text.

Format Numbers
In Excel, the format of a cell is separate from the data that is stored in the cell. This display difference can
have a significant effect when the data is numeric. For example, numbers in cells will default as rounded
numbers, date and time may not appear as anticipated. After you type numbers in a cell, you can change
the format in which they are displayed to ensure the numbers in your spreadsheet are displayed as you
intended.
1. Click the cell(s) that contains the numbers that you want to format.
2. On the Home tab, in the Number group, click the arrow next to the Number Format box, and then
click the format that you want.

If you are unable to format numbers in the

detail you would like that you can click on
the More Number Formats at the bottom
of the Number Format
ABRAHAMdrop downPOLYTECHNIC,
ADESANYA list. IJEBU-IGBO. DEPARTMENT OF COMPUTER SCIENCE
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1. In the Category list, click the format that you want to use, and then adjust settings to the right of the Format
Cells dialog box. For example, if you’re using the Currency format, you can select a different currency
symbol, show more or fewer decimal places, or change the way negative numbers are displayed.

Cell Borders
By using predefined border styles, you can quickly add a
border around cells or ranges of cells. If predefined cell
borders do not meet your needs, you can create a custom
border.
NOTE: Cell borders that you apply appear on printed pages.
If you do not use cell borders but want worksheet gridline
borders for all cells to be visible on printed pages, you can
display the gridlines.
Apply Cell Borders

2. Go to the Home tab, in the Font group

3. Click the arrow next to Borders
4. Click on the border style you would like
5. The border will be applied to the cell or cell range you want.
Cell Styles
You can create a cell style that includes a custom border, colors and accounting formatting.
1. On the Home tab, in the Styles group, click Cell Styles.
2. Select the different cell style option you would like applied to your spreadsheet.
Cell and Text Coloring
You can also modify a variety of cell and text colors manually.
Cell Fill
1. Select the cells that you want to apply or remove a fill color from.
2. Go to the Home tab, in the Font group and select one of the following options:
a. To fill cells with a solid color, click the arrow next to Fill Color, and then under Theme Colors or
Standard Colors, click the color that you want.

b. To fill cells with a custom color, click the arrow next to Fill Color, click More Colors, and then in the
Colors dialog box select the color that you want.
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c. To apply the most recently selected color, click Fill Color

E. CLASS ACTIVITIES
1. What are Cells?
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2. State the steps in applying cell borders in Excel.

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ABRAHAM ADESANYA POLYTECHNIC, IJEBU-IGBO. DEPARTMENT OF COMPUTER SCIENCE
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LABORATORY EXERCISE SEVEN DATE: _ _ _ _ _ _ _ _ _ _ _ _ _ _ _

TITLE: MICROSOFT EXCEL: FORMULARS IN EXCEL

OBJECTIVE: Using Excel Formulas
A. THEORY:
Formulas are equations that perform calculations on values in your worksheet. A formula always starts
with an equal sign (=). An example of a simple is =5+2*3 that multiplies two numbers and then adds a
number to the result. Microsoft Office Excel follows the standard order of mathematical operations. In the
preceding example, the multiplication operation (2*3) is performed first, and then 5 is added to its result.
You can also create a formula by using a function which is a prewritten formula that takes a value,
performs an operation and returns a value. For example, the formulas =SUM(A1:A2) and SUM(A1,A2)
both use the SUM function to add the values in cells A1 and A2.

B. TOOL(s) USED

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C. PROCEDURE:
Create a Simple Formula
1. Click the cell in which you want to enter the formula.
2. Type = (equal sign).
3. Enter the formula by typing the constants and operators
that you want to use in the calculation.
4. Press ENTER

Create a Formula with Cell References

The first cell reference is B3, the color is blue, and the cell range has a blue
border with square corners. The second cell reference is C3, the color is
green, and the cell range has a green border with square corners. To create
your formula:

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1. Click the cell in which you want to enter the formula.

2. In the formula bar, at the top of the Excel window that

you use, , type = (equal sign).

3. Click on the 1st cell you want in the formula.

4. Enter an Operator such as +, or *.

5. Click on the next cell you want in the formula. Continue

steps 3 – 5 until the formula is complete

6. Hit the ENTER key on your keyboard.

Create a Formula with Function
1. Click the cell in which you want to enter the formula.
2. Click Insert Function on the formula bar. Excel inserts the equal sign (=) for you.
3. Select the function that you want to use.
NOTE: If you're not sure which function to use, type a question that describes what you want to do in the
Search for a function box (for example, "add numbers" returns the SUM function), or browse from the
categories in the Or Select a category box.
4. Enter the arguments.
5. After you complete the formula, press ENTER.

To summarize values quickly, you can also use AutoSum.

1. Select the cell where you would like your formulas solution to appear.
2. Go to the Home tab, in the Editing group,
3. Click AutoSum, to sum your numbers or click the arrow next to
AutoSum to select a function that you want to apply.

D. CLASS ACTIVITIES
1. Study the table below:
S/N NAMES COURSE

1 MTH 111 GNS 418 STP 401 Total

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2 Kayode .K. 56 76 23

3 Boluwatiwi .H. 43 65 40

4 Fisayomi .G. 60 80 54

5 Temidayo .W 44 97 70

Sub Total Grand Total

Using Excel function, answer the following question and write out the formula.
a. What is the total scored earned by
(i) Kayode K (ii) Temidayo W (iii) Boluwatiwi H
b. Calculate the score that is obtain in the following Course
(i) MTH 111 (ii) GNS 418 (iii) STP 401
c. What is the total score in the entire course attended?
d. Calculate the average, median and the mode in the available course.
e. Determine the highest, and the minimum score obtain in
(i) MTH 111 (ii) GNS 418 (iii) STP 401
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LABORATORY EXERCISE EIGHT DATE: _ _ _ _ _ _ _ _ _ _ _ _

TITLE: MICROSOFT POWER POINT: GETTING STARTED
OBJECTIVE: Launching Ms - PowerPoint
A. THEORY:
Microsoft PowerPoint is one of the most popular presentation programs supported by both Mac and PC
platforms. Microsoft PowerPoint can be used to create interactive presentations for classroom, business, or
personal use.
B. TOOL(s) USED
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C. PROCEDURE:

To begin Microsoft PowerPoint, go to

Start Menu > All Programs > Microsoft Office
> Microsoft PowerPoint2010. Select PowerPoint
Presentation from the Project Gallery if a blank
document does not open.

Creating a presentation
PowerPoint opens with a blank presentation by

. default, and this is likely to be your starting

point. However, you can create a presentation
in other ways.
Click on the File tab and select New.

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Applying a theme to an existing presentation
To apply a theme to any presentation, click on the
Design tab. Click on the More button in the
Themes group to display the gallery then choose
your design. As well as background graphics,
themes include a font set, colour palette and a
gallery of effects for shapes and SmartArt.

Inserting Slides
PowerPoint includes predefined slide layouts that allow you to
add content quickly and easily. Each layout includes
placeholders, which are containers for text and other types of
content, such as pictures, tables, charts and media clips.
The size and position of placeholders is determined by a
presentation’s slide master, which is what controls everything
about how the slide layouts look. To insert a new slide, click on
the Home tab and on the down arrow at New Slide to display the
layouts gallery.

Selecting a placeholder
To select an entire placeholder, with all its contents, move the cursor over its border and click. The border
changes from a dotted to a solid line. You can use the Drawing Tools Format tab to change how the
placeholder looks, or simply delete it.
Entering text
Text is the most common form of content, specifically bullet point text. Click in the content placeholder
and begin typing. To change the level of an entry in a bulleted list, press the Tab key to move down the
levels, and hold down Shift and press Tab to move up. You can also use the Decrease List Level and
Increase List level buttons in the Paragraph group on the Home tab.

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Inserting text boxes

As well as typing text into placeholders, you can add text wherever you
want by drawing text boxes.
Click on the Insert tab and on Text Box. Drag a box on the slide and
begin typing. The box will automatically scale vertically to fit the
amount of text inserted. You will have to drag the resize handles to
scale horizontally, however.
Use the Font and Paragraph groups on the Home tab to format the
text. To change the appearance of the text box, click on the Drawing
Tools Format tab and use the Shape Styles options.

Saving Initially
Before you begin to type, you should save your
document. To do this, go to File > Save As (Figure 2).
Microsoft
PowerPoint will open a dialog box where you can
specify the new file’s name and location where you want
it saved. Once you have specified a name and a place for
your new file, press the Save button. By default, the
format for PowerPoint 2010 is .pptx
(Figure 3) not .ppt like in previous versions.

D. CLASS ACTIVITIE(S)
1. What is Presentation

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2. Explain the following

a. Slide show b. Transition c. Animation

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LABORATORY EXERCISE NINE DATE: _ _ _ _ _ _ _ _ _ _ _ _

OBJECTIVE: Getting started with Ms – Power Point

TITLE: MICROSOFT POWER POINT: GETTING STARTED
A. THEORY
The default slide design for Microsoft PowerPoint documents is a blank slide. Therefore, if you want your
slides to have a specific design, you must add one. To do this on a PC, go to the Design Ribbon >
Themes .To change the theme of your presentation, click on the theme that you like and it will
automatically apply to your slide.
B. TOOL(s) USED
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C. PROCEDURE

To apply a Slide Layout, select the Design Ribbon > Home >
Layout to customize the layout of your document. From here, you
can specify how the content on your slide is displayed. To apply a
layout to your slide click the layout button, and choose your
preferred style.
Inserting and Adding Object

Clip Art
When trying to enhance your word document you may want to include Clip Art and/or Word Art.
Microsoft PowerPoint comes with a Clip Gallery that contains a large variety of images including
pictures, borders, and backgrounds. To find a desired image, you can either click on topics or type in the
search box to find exactly what you are looking for.

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To insert Clip Art:

Go to Insert > Clip Art (Figure 8) and then select the desired picture
in the Clip Gallery. The picture will be inserted at the location of
your cursor within your document. If you need to modify your Clip
Art, click on it once to select it, and small boxes will appear around
the corners. Once your Clip Art is selected, you can resize your
picture by clicking and dragging on the boxes. Holding shift while
clicking and dragging will resize the Clip Art proportionately.
Word Art
WordArt is inserted similar to Clip Art. To insert WordArt, go
to Insert > WordArt (WordArt). Afterwards, you will be
prompted to insert your text. To select your WordArt, click on
it, and small boxes will appear in the corners. Moving the
small boxes will allow you to resize the WordArt. You can
also change the effects of the WordArt by clicking the options
in the design ribbon toolbar.

Pictures
To insert a picture into your presentation select Insert > Picture (Figure 10). You can choose both to get
the photo from a browser or from a file and then locate the image that you want to put into your document
and click Insert.

Creating a table
To create a table within your document, go to the Insert >
Table. Choose the desired table size by moving your cursor
over the grid and until you have the appropriate amount of
rows and columns and then click to insert the table into the
document. To navigate within your table, use the arrow
keys.

Charts
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Charts are used to create diagrams in Microsoft PowerPoint.

To insert a Chart in PowerPoint, click the Design Ribbon > Insert > Chart.Once the Chart button is
expanded; you will have several options to choose from, such as Column, Line, Pie, etc.
To insert SmartArt, click the Design Ribbon > Insert > SmartArt (Figure 13). When the SmartArt button is
expanded, you will have several options to choose from, such as List, Process, Cycle, Hierarchy, etc. To
insert Shapes, click the Design Ribbon > Insert > Shapes. To resize the Shapes, simply click and drag any
of the four corners on the object.

Printing
To print your document, go to File > Print, select your desired settings, and then click the Print button. In
Microsoft 2013, you can preview your document in the print screen as well, and can scroll through the
pages using the arrows located at the bottom of the panel.

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D. CLASS ACTIVITIES
1. Create a power point with 10 slides and insert the following
a. Chart b. Word Art c. Clip Art d. Table
2. After performing every necessary activities do the following:
a. Print b. Save

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ABRAHAM ADESANYA POLYTECHNIC, IJEBU-IGBO. DEPARTMENT OF COMPUTER SCIENCE