MS Excel
MS Excel
1. In MS-Excel which functions will calculate the number of workdays between 6/9/2013 and
8/12/2013
a) Workday b) Date c) Networkday d) Weekday
2. In MS-Excel data marker on a chart are linked to data points in a worksheet, therefore
a) You can automatically apply formatting to a data series
b) You can change the position of a data marker and that automatically changes the data
point value in the worksheet
c) You can change a data point value and automatically that is drawn in the chart
d) Both (b) & (c)
3. MS-Excel uses the _______ Function when creating a data table
a) Average b) Count c) Both (a) & (b) d) Table
4. In MS-Excel you can open the Highlight Changes dialog box by choosing Track Changes from
the ____ Menu.
a) Edit b) Insert c) Tools
5. In MS-Excel 3-D reference in a formula
a) Cannot be modified
b) Spans worksheets
c) Only appears on summary worksheets
6. What MS-Excel feature can you use if you want to work with one record at a time?
a) Auto Complete b) Auto Filter c) Data Form
7. In MS-Excel what chart object is horizontal or vertical line that extends across the plot area to
make it easier to read and follow the values?
a) Category axis b) Data marker c) Gridline
8. In MS-Excel value used in a formula that does not change is called a
a) Cell address b) Constant c) Function
9. In MS-Excel comments can be added to cells using
a) Edit > Comments b) Insert > Comments c) File > Comments
10. In MS-Excel which of the following is an absolute cell reference?
a) !A!1 b) $A$1 c) #a#1
11. In MS-Excel Comments put in cells are called
a) Cell tip b) Smart tip c) Web tip
12. In MS-Excel which is used to perform what if analysis?
a) Solver b) Goal seek c) Scenario Manager
13. In MS-Excel the view that puts a blue a blue line around each page that would be printed is
the
a) Print Preview b) Normal View c) Page Break Preview
14. Text formulas:
a) Replace cell references
b) Return ASCII values of characters
c) Concatenate and manipulate text
d) Show formula error value
1
G-TEC EDUCATION
ISO 9001:2015 CERTIFIED
MS EXCEL QUESTION BANK
2
G-TEC EDUCATION
ISO 9001:2015 CERTIFIED
MS EXCEL QUESTION BANK
26. What type of chart will you use to compare performance of two employees in the year 2019?
a) Column Chart b) Line Chart c) Pie Chart
27. Functions in MS Excel must begin with _
a) An () sign b) An Equal Sign c) A Plus Sign
28. Which function in Excel checks whether a condition is true or not?
a) SUM b) COUNT c) IF
29. In Excel, Columns are labelled as ___
a) A, B, C, etc. b) A1, B2, C3 etc. c) $A$1, $A$2, etc.
30. What type of chart is useful for showing trends or changes over time?
a) Column Chart b) Line Chart c) Pie Chart
31. The process of arranging the items of a column in some sequence or order is known as:
a) Formula b) Sorting c) Filtering
32. The ____ feature of MS Excel quickly completes a series of data
a) Auto Complete b) Auto Fill c) Sorting
33. The basic unit of a worksheet into which you enter data in Excel is called
a) cell b) table c) Column
34. In Excel, which one denoted a range from B1 through E5
a) B1 - E5 b) B1:E5 c) B1 to E5
35. Which of following is Not one of Excel’s what-if function?
a) Goal seek b) Solver c) Scenario manager d) Auto Outline
36. The numbers in our worksheet look like this: You want them to look like this: $1,000. How can
you accomplish this?
a) Select Format > Money from the menu
b) Click the Currency Style button on the formatting toolbar
c) You have to retype everything and manually add the dollar signs, commas, and decimals.
37. Which of the following options is not located in the Page Setup dialog box?
a) Page Break Preview. b) Page Orientation c) Margins
38. Without using the mouse or the arrow keys, what is the fastest way of getting to cell A1 in a
spreadsheet?
a) Press Ctrl +Home b) Press Home c) Press Shift + Home
39. To view a cell comment
a) Click the edit comment command on the insert menu
b) Click the display comment command on the window menu
c) Position the mouse pointer over the cell
40. Which elements of worksheet can be protected from accidental modification
a) Contents b) Objects c) Scenarios d) All of above
41. It is acceptable to let long text flow into adjacent cells on a worksheet when
a) Data will be entered in the adjacent cells
b) No data will be entered in the adjacent cells
c) There is no suitable abbreviation of the text
3
G-TEC EDUCATION
ISO 9001:2015 CERTIFIED
MS EXCEL QUESTION BANK
42. What function displays row data in a column or column data in a row?
a) Transpose b) index c) Rows
43. Except which of the following function, a formula with a logical function shows the word
"TRUE" or "FALSE" as a result?
a) NOT b) AND c) IF
44. Which of the following is not a valid Zoom percentage in Excel?
a) 10% b) 100% c) 300% d) 500%
45. VLOOKUP function used to?
a) Finds related records
b) Looks up text that contain "v"
c) Check if two cells are identical
46. To insert three columns between columns A and B you would
a) Select column A b) Select A and B c) Select B
47. What excel feature can you use if you want to work with one record at a time?
a) Auto Complete b) Data Form c) Set Form
48. 3-D reference in a formula?
a) Spans worksheets b) Cannot be modified c) Limits the formatting options
49. Which function in excel counts the numbers of characters in a cell?
a) LENGTH b) LEN c) LT
50. What term refers to a specific set of values saved with the workbook?
a) Range b) File set c) Data set d) Scenario
Shortcut Keys
Function Keys
F1 Displays the Excel Task Pane.
F2 Allows you to edit the active cell directly, putting the cursor at the end. This is only available
when the following option is ticked. (Advanced, editing options - allow editing directly in
cells). If this option is not checked the cursor will move to the Formula Bar.
F3 Displays the Paste Name dialog box. This dialog box is only displayed if the active workbook
contains at least one named range.
F4 When you are not editing a cell this repeats the last command or action. When you are
editing a cell this toggles between relative, absolute and mixed cell references.
4
G-TEC EDUCATION
ISO 9001:2015 CERTIFIED
MS EXCEL QUESTION BANK
F8 Toggles whether to extend a selection with the arrow keys. You will see the text "Extend
Selection" appear in the status bar.
F9 Calculates All the worksheets in All the open workbooks (only cells containing formulas that
have changed will be updated).
F10 Toggles the display of the ribbon shortcut keys, otherwise known as Access Keys.
F11 Creates a chart (on a separate chart sheet) using the highlighted range as the data source.
Shift + Function
Shift + F1 Redundant see last table below.
Shift + F3 Displays the Insert Function dialog box (can be used from the formula bar).
Shift + F4 Repeats the last Find. Selects the next empty cell on the right inside the used range of the
active worksheet.
Shift + F5 Displays the Find and Replace dialog box with the Find tab active.
Shift + F6 Switches between the following items: worksheet, ribbon and status bar zoom. If a task
pane is displayed this is included. If the worksheet has been split then each separate pane is
included.
Shift + F8 Toggles between switching Add Mode on or off. This allows you to select noncontiguous
blocks of cells using the keyboard arrow keys. You will see the text "Add to Selection"
appear in the status bar.
Shift + F10 Displays the Shortcut menu for the selected item.
Shift + F11 Inserts a new worksheet (before the active sheet) into the active workbook.
Shift + F12 Saves. Displays the Save As dialog box when its a new workbook.
Ctrl + Function
Ctrl + F1 Toggles the display of the Ribbon.
5
G-TEC EDUCATION
ISO 9001:2015 CERTIFIED
MS EXCEL QUESTION BANK
Ctrl + F10 Toggles between maximising and restoring the size of the active workbook or window.
Other + Function
Alt + F1 Creates an Embedded Chart (on the active worksheet) using the highlighted
range as the data source.
Alt + F11 Toggles between the Visual Basic Editor window and the Excel window.
Alt + Ctrl + F9 Calculates All the worksheets in All the open workbooks.
Alt + Shift + F1 Inserts a new worksheet (before the active sheet) into the active workbook.
Alt + Shift + F10 Displays the drop-down menu for the smart tag indicator that is showing in the
active cell.
6
G-TEC EDUCATION
ISO 9001:2015 CERTIFIED
MS EXCEL QUESTION BANK
Ctrl + Shift + F3 Displays the Create Names from Selection dialog box.
Ctrl + Shift + F4 Repeats and finds the previous match. Selects the next empty cell on the left
inside the used range of the active worksheet.
Ctrl + Shift + F10 Toggles the display of the ribbon shortcut keys, otherwise known as Access
Keys.
Ctrl + Shift + F12 Displays the Print Options on the File tab.
Alt + Ctrl + Shift + F2 Displays the Print Options on the File tab.
Alt + Ctrl + Shift + F4 Closes the active workbook or window (saving first).
Alt + Ctrl + Shift + F9 Calculates All the worksheets in All the open workbooks after checking
dependent formulas.
Ctrl + Numbers
Ctrl + 0 Hides the columns in the current selection.
Ctrl + 1 Displays the Format Cells dialog box (not using the keypad).
Ctrl + 6 Toggles between showing all objects or showing no objects in the active workbook.
This option can be found under (Advanced, Display options for this workbook - For
objects show).
Ctrl + 7 Allows you to move/reposition the entire Excel window using the arrow keys.
Ctrl + Shift + 2 Enters the value from the cell directly above into the active cell.
7
G-TEC EDUCATION
ISO 9001:2015 CERTIFIED
MS EXCEL QUESTION BANK
Ctrl + Shift + 8 Selects the Current Region (surrounded by blank rows and columns).
Ctrl + Letters
Ctrl + A Selects the entire worksheet, or the current region if the active cell contains a value, or
the whole table (excluding heading) if the active cell is in a table. It can also display
the Function Arguments dialog box if you have typed a function.
Ctrl + A, A Selects the whole worksheet if the active cell contains a value.
Ctrl + D Enters the value from the cell directly above into the active cell.
Ctrl + E Populates the selected cells using a Flash Fill recognized pattern.
Ctrl + F Displays the Find and Replace dialog box with the Find tab active.
Ctrl + H Displays the Find and Replace dialog box with the Replace tab active.
Ctrl + R Enters the value from the cell directly to the left into the active cell.
Ctrl + S Saves. Displays the Save As dialog box when its a new workbook.
Ctrl + V Pastes the entry from the clipboard. You can also use Enter to paste the entry.
8
G-TEC EDUCATION
ISO 9001:2015 CERTIFIED
MS EXCEL QUESTION BANK
Ctrl + Y Redo the last Excel operation. This can be used to redo multiple steps. This can also be
used to repeat applied formatting.
Ctrl + Z Undo the last Excel operation. This can be used to undo multiple steps.
Other + Letters
Alt + A Displays the Data Tab.
Alt + Y ??
Ctrl + Shift + A Inserts Function Arguments when the insertion point is to the right of a function name.
Ctrl + Shift + F Displays the Format Cells dialog box with the Font tab active.
9
G-TEC EDUCATION
ISO 9001:2015 CERTIFIED
MS EXCEL QUESTION BANK
Ctrl + Shift + L Toggle the display of the AutoFilter drop-downs. Also provides a quick way of clearing
all the current filters.
Ctrl + Shift + P Displays the Format Cells dialog box with the Font tab active.
Ctrl + Shift + Z Undo or redo the last automatic correction (AutoCorrect Smart Tag) - Unable to
recreate.
Entering Data
= Start a Formula.
Enter Enters the contents of the active cell and moves to the cell below.
Alt + Enter Enters a new line (or carriage return) into a cell.
Shift + Enter Enters the contents of the active cell and moves to the cell above (opposite
direction to Enter).
Tab Enters the contents of the active cell and moves one cell to the right.
Shift + Tab Enters the contents of the active cell and moves one cell to the left (opposite
direction to Tab).
Alt + = Enters the SUM function (AutoSum) to sum the adjacent block of cells.
Alt + 0128 Enters the euro symbol (€) (using Number keypad).
Alt + 0162 Enters the cent symbol (¢) (using Number keypad).
Alt + 0163 Enters the pound sign symbol (£) (using Number keypad).
Alt + 0165 Enters the yen symbol (¥) (using Number keypad).
Ctrl + " Enters the value from the cell directly above into the active cell.
Ctrl + ' Enters the formula from the cell directly above into the active cell.
Ctrl + Shift + 2 Enters the value from the cell directly above into the active cell.
Ctrl + ; Enters the Current Date into the active cell and applies the default regional
setting date format.
10
G-TEC EDUCATION
ISO 9001:2015 CERTIFIED
MS EXCEL QUESTION BANK
Ctrl + Enter Enters the contents of the active cell to the selected region.
Ctrl + Shift + ; Enters the Current Time into the active cell and applies the time
format hh:mm in 24 hour notation.
Ctrl + Shift + Enter Enters the formula of the active cell to the selected region as an Array Formula.
Alt + Down Arrow Displays the Pick From List drop-down list.
Esc Cancels the cell entry and restores the original contents or closes full screen view.
Editing Data
Ctrl + ` Toggles between displaying cell values and formulas (single left quotation mark).
Extending Data
Shift + Arrow Keys Extends the selection by one cell in that direction.
Ctrl + Shift + Left Arrow Extends the selection to the next non blank cell on the left.
Ctrl + Shift + Right Arrow Extends the selection to the next non blank cell on the right.
Ctrl + Shift + Up Arrow Extends the selection to the next non blank cell above in the same column.
Ctrl + Shift + Down Arrow Extends the selection to the next non blank cell below in the same column.
11
G-TEC EDUCATION
ISO 9001:2015 CERTIFIED
MS EXCEL QUESTION BANK
Ctrl + Shift + End Extends the selection to the Last Used Cell on the worksheet. This will not
work when the following option is ticked (Advanced, Lotus compatibility -
transition navigation keys).
Ctrl + Shift + Home Extends the selection to the beginning of the worksheet. This will not work
when the following option is ticked (Advanced, Lotus compatibility -
transition navigation keys). Does not work on all keyboards though.
End, Shift + Arrow Keys Extends the selection to the next non-blank cell in that direction.
Alt + Shift + Page Down Extends the selection right one screen.
Selecting Data
Alt + ; Selects the visible cells in the current selection.
Ctrl + \ Selects all the cells in the current selection that do not match the value in
the active cell. Select the cells first and then use the Tab key to change the
active cell.
Ctrl + / Selects all the cells that are part of the same array formula which has been
entered into the active cell.
Ctrl + Shift + (8 or *) Selects the Current Region (surrounded by blank rows and columns).
Ctrl + * Selects the Current Region (using the * on the number keyboard).
Ctrl + [ Selects all the cells that are directly referred to by the formula in the active
cell (precedents).
Ctrl + Shift + [ Selects all the cells that are directly (or indirectly) referred to by the formula
in the active cell.
Ctrl + ] Selects all the cells that directly refer to the active cell (dependents).
Ctrl + Shift + ] Selects all the cells that directly (or indirectly) refer to the active cell.
Ctrl + Shift + Page Down Selects the active worksheet and the one after it.
Ctrl + Shift + Page Up Selects the active worksheet and the one before it.
12
G-TEC EDUCATION
ISO 9001:2015 CERTIFIED
MS EXCEL QUESTION BANK
Ctrl + Shift + Spacebar Selects all the objects on the worksheet when an object is selected or selects
the whole worksheet.
Ctrl + Shift + End Selects all the text after the cursor in the formula bar.
Ctrl + Spacebar Selects the entire column when the active cell is not inside a table.
Selects the current column (without headers) when the active cell is inside a
table. When pressed again the selection will include the table header row.
When pressed again the entire column is selected.
Shift + Arrow keys Selects the active cell and the cell in the given direction.
Shift + Backspace Selects the active cell when multiple cells are selected.
Shift + Spacebar Selects the entire row when the active cell is not inside a table.
Selects the current row when the active cell is inside a table. When pressed
again the entire row is selected.
Shift + Home Selects all the cells in the current row between the active cell and the first
column.
Shift + End Selects all the text from the beginning to the cursor.
Formatting Data
Alt + ' Displays the Style dialog box.
Ctrl + Shift + @ Applies the Time format "hh:mm" to the selection in 24 hour notation.
Ctrl + Shift + (1 or !) Applies the Comma separated format "#,##0.00" to the selection.
13
G-TEC EDUCATION
ISO 9001:2015 CERTIFIED
MS EXCEL QUESTION BANK
Maneuvering
Arrow Keys Moves to the next cell in that direction.
Alt + Shift + Tab Moves to the previous application open on your computer.
Tab Moves to the next cell on the right (or unprotected cell).
End, Arrow Keys Moves to the next non empty cell in that direction.
End, Enter Moves to the last cell in the current row that is not blank.
End Toggles "End Mode". In end mode arrow keys move you to the first blank or
non-blank cell in that direction. You will see the text "End Mode" appear in
the status bar.
End, Home Moves to the Last Used Cell on the active worksheet. This is only updated
when the workbook is closed.
Page Down Moves to the next screen of rows (one screen down).
Shift + Enter Moves to the cell directly above (opposite direction to Enter).
Shift + Tab Moves to the cell directly to the left (opposite direction to Tab).
Alt + Page Down Moves you one screen of columns to the right.
Ctrl + End Moves to the Last Used Cell on the active worksheet or end of formula bar.
Ctrl + Down Arrow Moves to the last row in the current region.
14
G-TEC EDUCATION
ISO 9001:2015 CERTIFIED
MS EXCEL QUESTION BANK
Ctrl + Left Arrow Moves to the first column in the current region or one word to the left.
Ctrl + Right Arrow Moves to the last column in the current region or one word to the right.
Scroll Lock + Arrow Keys Moves the workbook or window one cell in that direction.
Scroll Lock + End Moves to the last cell in the current window.
Scroll Lock + Home Moves to the first cell in the current window.
Scroll Lock + Page Down Moves you down one screen (current selection unchanged).
Scroll Lock + Page Up Moves you up one screen (current selection unchanged).
Shift + Tab Moves from right to left within a selection (opposite direction to Tab).
Alt + Ctrl + Left Arrow Moves to the left between non adjacent cells in a selection.
Alt + Ctrl + Right Arrow Moves to the right between non adjacent cells in a selection.
Other
= Starts a Formula.
Ctrl + ` Toggles between the value layer and the formula layer (Options, Formulas tab -
Show formulas in cells instead of their calculated results).
15
G-TEC EDUCATION
ISO 9001:2015 CERTIFIED
MS EXCEL QUESTION BANK
Ctrl + Shift + ) Unhides any hidden columns within the selection. This does not work in Excel
2007.
Ctrl + Shift + = Displays the Insert dialog box when cells are selected.
Inserts the same number of rows above the currently selected rows when rows
are selected.
Inserts the same number of columns before the currently selected columns
when columns are selected.
Ctrl + - Displays the Delete dialog box when cells are selected.
Deletes the currently selected rows when rows are selected.
Deletes the currently selected columns when columns are selected.
Alt Toggles the display of the ribbon shortcut keys, otherwise known as Access Keys.
Alt + Shift + Left Arrow Ungroups the active columns or displays the Ungroup dialog box if cells are
selected.
Alt + Shift + Right Groups the active columns or displays the Group dialog box if cells are selected.
Arrow
Alt + Spacebar Activates the Control Box in the top left hand corner.
Alt + Down Arrow Displays the Autofilter drop-down when the active cell is in the table heading.
16