10.

Finalizing Microsoft Excel Worksheets

In this lesson, you will learn...

1. To set margins in Microsoft Excel worksheets.

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2. To set the pagecu orientation to portrait or landscape. cu
me me
nt nt
No ron belon No ron belon
3. un area
To set the print d in agsworksheet. un d gs
au y@i to au y@i
tho n RO tho nix to RO
riz ixind riz i
4. To scale a worksheet o.c allNdata
ed so that DI prints on one page. ed ndo. ND
IH
co HI co co
pie o.id DA pie .id ID
AY
sa YA sa AT
5. l l
To add headers and footers tooaw worksheet. T. llo .
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Setting Margins

You can increase and decrease margins in Microsoft Excel worksheets to change the amount of white space that
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shows up between
is
do your data and the edge of the page when you print. By sdefault,
i
do top and bottom margins are .75
inches, side marginscu are .7 inches, and header and footer margins are .3 inches. cu
me me
nt nt
No ron belon No ron belon
un dy un d
To set the marginsain @ gs to
utha worksheet: au y@i
gs
to
ini R t h n i R
ori x ori x
ze indo OND ze indo OND
dc .co IH dc .co I
op
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A
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1. e
On the Page Layout tab, ins athe Page Setup YA group, click the Margins command: e sa YA
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2. Select from thec umoptions available (Last Custom Setting, Normal, Wide, orcuNarrow) or select Custom Margins
en me
tb nt
to set your
No own ro margins:
elo No ro belo
un ndy@ ngs un ndy@ ngs
au in to au in to
tho RO tho RO
riz ixind N riz ixind
ed o.c DI ed o.c NDI
co HI co HI
pie o.id DA pie o.id DA
sa YA sa YA
llo T. llo T.
we we
d! d!

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do d oc
cu um
me en
nt t
No ron be No ron belon
lon
un dy un d
au @ gs to au y@i
gs
tho in RO tho nix to RO
riz ixind riz i
ed o.c NDI ed ndo. ND
IH
co HI co co
pi o.id DA pi . id ID
A
3. If you select Custom Margins , you will be presented with the Page Setup dialog box, where you can set all
margins. Note that on the Margins tab of the

Page Setup dialog box, you also have the option to center your data horizontally or vertically on the page.
After setting your margins, click OK :

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do do
cu cu
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nt nt
No ro be No ron belon
lo
un ndy@ ngs un d gs
au to au y@i
tho in RO tho nix to RO
riz ixind riz i
ed o.c NDI ed ndo. ND
IH
co HI co co
pie o.id DA pie .id ID
AY
sa YA sa AT
llo T. llo .
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Setting Page
cu Orientation
me
cu
me
nt nt
No ron be No ron belon
lon
un d gs un dy
au y@i to a @ gs to
tho your
You can choose to orient nix pages RO vertically (Portrait), which is the default, oruhorizontally
tho in (Landscape).
RO To set the
riz ind N riz ixind
page orientation: ed o.c DI ed o.c NDI
co HI co HI
pie o.id DA pie o.id DA
sa YA sa YA
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1. On the Page Layout tab, in the Page d! Setup group, click the Orientation command: d!

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do do
cu cu
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nt nt
No roor be No ron belon
2. Select Portrait Landscape
lo :
un ndy@ ngs un d gs
au t au y@i
tho in o RO tho nix to RO
riz ixind riz i
ed o.c NDI ed ndo. ND
IH
co HI co co
pie o.id DA pie . id ID
AY
sa YA sa AT
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Setting the Print
cu
m Area me
cu
en nt
tb
No ron e lon No ron belon
un d gs un dy gs
au y@to ini printto only a @need tto
o Rset this section as
Often times it is desirable
tho x RO a section of a worksheet. To do this, you usimply
tho ini
x O
riz ind N riz ind
ed
the print area. To set the Print o.c : DI
Area ed o.c NDI
co HI co HI
pi o.id DA pi o.id DA

1. Select the cells you wish to print.

2. On the Page Layout tab, in the Page Setup group, click the Print Area command:

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3. cu Area :
Select Set Print cu
me me
nt nt
No ron belon No ron belon
un d gs un d gs
au y@i au y@i
tho nix to RO tho nix to RO
riz i riz i
ed ndo. ND
IH ed ndo. ND
IH
co co ID co co ID
pie .id AY pie .id AY
sa AT sa AT
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4. To clear the Print Area, select any cell in the worksheet and then click Print Area and Clear Print Area :

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cu cu
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nt nt
Noro be No ron belon
lo
un ndy@ ngs un d gs
au to au y@i
tho i n RO tho nix to RO
riz ixind riz i
ed o.c NDI ed ndo. ND
IH
co HI co c
pie o.id DA pie o.id ID
AY
sa YA sa AT
Print Scaling (Fit Sheetlowon l T.
ed One Page)
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Often times it is desirable to print a whole worksheet on one page. Fortunately, there is an easy way to do this (you
don't have to play with font sizes, column and row sizes, etc.).

To print a worksheet on one page:

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do do
1. c
On the Page uLayout tab, in the Scale to Fit group, set the Width and cu
Height
me me to 1 page :
nt nt
No ron belon No ron belon
un d gs un d gs
au y@i au y@i
tho nix to RO tho nix to RO
riz i riz i
ed ndo. ND
IH ed ndo. ND
IH
co co I c o co ID
pie . id D AY pie . id AY
sa A s a AT
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cu um c
Printing Headings
nt
b
on Each Page/Repeating
me
Headers enand Footers
tb
No ron elon No ron elon
un dy g u d gs
au @ s to n au y@i
tho ini
x RO tho nix to RO
riz
If your printout spans multiple i d you may want to have column headers and/orrizrow ind be repeated
ed npages, o.c NDI ed titles o.c NDI
at the
top and left of each page. c o o . H I c o o . H I
pi id DA pi id DA

To print headings on each page:

1. On the Page Layout tab, from the Page Setup group, select Print Titles .

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2. In the Page doSetup dialog box, on the Sheet tab, under Print titles , typedo the references of the rows and
cu cu
me me
columns that younwant t b to appear, respectively, in the Rows to repeat at top andnt Columns to repeat at left
No ron elon No ron belon
options and unclick dy@ gs un d gs
au to au y@i
tho ini
x RO tho nix to RO
riz i riz i
ed ndo. ND
IH ed ndo. ND
IH
co co ID c o c o ID
pie .id A pie .id AY
sa YAT sa AT
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cu cu
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No ro be No ron belon
lo
un ndy@ ngs un d gs
au to au y@i
tho i n RO tho nix to RO
riz ixind riz i
ed o.c NDI ed ndo. ND
IH
co HI co c
pie o.id DA pie o.id ID
AY
sa YA sa AT
OK . llo T. llo .
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d! d!

Headers and Footers

To insert a header or footer into a Microsoft Excel workbook:

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1. On the Insert cutab, in the Text group, click Header & Footer : cu
me me
nt nt
No ron belon No ron belon
un d gs un d gs
au y@i au y@i
tho nix to RO tho nix to RO
riz i riz i
ed ndo. ND
IH ed ndo. ND
IH
co co ID co co ID
pie . id AY pie . id AY
sa AT sa AT
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2. Note that:

A. Excel has switched to the Page Layout view, in which the header and footer are visible. When done
editing the header and footer, simply switch back to the Normal view:

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cu cu
me me
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No ro be No ron belon
lo
un ndy@ ngs un d gs
au to au y@i
tho in RO tho nix to RO
riz ixind riz i
ed o.c NDI ed ndo. ND
IH
co HI co co
pi o.id DA pi . id ID
A
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do do
cu cu
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No ron be No ron belon
lon
un d gs un d gs
au y@i au y@i
tho nix to RO tho nix to RO
riz i riz i
ed ndo. ND
IH ed ndo. ND
IH
co co ID c o c o ID
pie .id A pie .id AY
B. The header contains sthree Y
all sections:ATleft, center and right. By default your cursor starts s a in the center AT
ow . l l ow .
section of the header, but you e d! can switch to one of the others by clicking on it: e d!

C. Excel
Th has automatically opened the Header & Footer Tools TDesign toolbar:
is his
do do
cu cu
me me
nt nt
No ron elonb No ron belon
un d gs un d gs
au y@i au y@i
tho nix to RO tho nix to RO
riz i riz i
ed ndo. ND
IH ed ndo. ND
IH
co co I c o co ID
p .
ies Toolsid Design D AY toolbar you can: p ies d . i AY
3. From the Header & Footer AT AT
all . a l low .
ow
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A. In the Header & Footer group, ! click Header or Footer and insert one of the options available: !

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do do
cu cu
me me
nt nt
No ro be No ron belon
lo
un ndy@ ngs un d gs
au to au y@i
tho in RO tho nix to RO
riz ixind riz i
ed o.c NDI ed ndo. ND
IH
co HI co co
pie o.id DA pie . id ID
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sa YA sa AT
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B. In the Header & Footer Elements group, insert one of the following:

i.Thi Page Number. Adds the page number to the selected section Th
is of the header or footer.
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oc cu
um me
ii. Number en of Pages. Adds the number of pages to the selected section nt of the header or footer.
tb
No ron e lon No ron belon
un d gs un dy
au y@Date.
iii. Current to a @ gs tsection
tho ini Adds RO the current date, at the time of printing, to uthe
tho selected
in oR of the header
riz xind N riz ixind ON
or footer.ed o D ed o D
co .co.i I HID co .co.i I HID
pi d A p i d A
iv. Current Time. Adds the current time, at the time of printing, to the selected section of the header
 or footer.

v.File Path. Adds the file path to the selected section of the header or footer.

vi. File Name. Adds the file name to the selected section of the header or footer.

vii. Sheet Name. Adds the sheet name to the selected section of the header or footer.

viii. Picture. Opens up the Insert Picture dialog box, where you can surf to and select a picture by
Th clicking Insert . Th
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do do
cu cu
me me
nt nt
No ron elonb No ron belon
un d gs un d gs
au y@i au y@i
tho nix to RO tho nix to RO
riz i riz i
ed ndo. ND
IH ed ndo. ND
IH
co co ID c o c o ID
pie .id A pie .id AY
sa YAT sa AT
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C. In the Options group, check Different d ! First Page to set the header and footer such that they d ! do not
show on the first page:

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do do
cu cu
me me
nt nt
No ron be No ron belon
lon
un d gs un d gs
au y@i au y@i
tho nix to RO tho nix to RO
rz ind riz ind
4. To move between itheed headero and ND the footer, click Go to Footer or Go to Header ed in the ND
o Navigation group:
co .co.i I HID co .co.i I HID
pie d A p i e d A
sa YA sa YA
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d! d!

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cu cu
me me
n
If your worksheet spanst more than one page when printing and you have entered antheader or footer, it will be
N ron b e No ron belon
lon
printed on eacho upage.
na d y g st u na d y g st
uth @in o uth @in oR
ori ixin RO o riz i x i n O
ze d N ed d o.c NDI
d c o.co DI H c o HI
Exercise 17 Preparing to op Print
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all AT a YA
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10 to 20 minutes

In this exercise, you will prepare your worksheet for printing.

1. Continue working in the workbook from the last exercise or open Dave's Lemonade Stand - Preparing to
Print.xlsx
Th from your Excel2013.1/Exercises folder. Th
is is
do do
2. Center data chorizontally
um
en and vertically on the page. cu
me
tb nt
No ron e lon No ron belon
3. Set the page d
un orientation gto
s landscape. un d gs
au y@i au y@i
tho nix to RO tho nix to RO
riz ind riz i
4. Set the worksheet to edprint o.c one ND
IH ed ndo. ND
IH
co on o . id
page.
ID co co
. id ID
pi A pi A
5. Add the picture LemonadeLogo.gif, found in your Excel2016.1/Exercises folder, to the header in the center
section.

6. Save the workbook.

Exercise Solution

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cu cu
1. Open or go to m theen specified file. me
tb nt
No ron elon No ron belon
2. To center data d
un horizontally gs and vertically on the page: un d gs
au y@i au y@i
tho nix to RO tho nix to RO
riz i riz i
ed ndotab, ND
I H Page Setup group, click the Margins command: ed ndo. ND
IH
A. On the Page Layout co .co.i in the ID c o c o ID
pie d A pie .id AY
sa YAT sa AT
llo . llo .
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d! d!

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B. is Custom Margins :
Select is
do do
cu cu
me me
nt nt
No ron belon No ron belon
un d gs un d gs
au y@i au y@i
tho nix to RO tho nix to RO
riz i riz i
ed ndo. ND
IH ed ndo. ND
IH
co c co c
pie o.id ID
AY pie o.id ID
AY
sa AT sa AT
llo . llo .
we we
d! d!

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do do
cu cu
me me
nt nt
No ron be No ron belon
lon
un d gs un d gs
au y@i au y@i
tho nix to RO tho nix to RO
riz i riz i
ed ndo. ND
I ed ndo. ND
C. In the Center on cPage
op c section,
o.i H I check both Horizontally and Vertically and click
c o co : I HI
OK
ies d D AY pie . id DA
all AT sa YA
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! !

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do do
cu cu
me me
nt nt
No ro be No ron belon
lo
un ndy@ ngs un d gs
au to au y@i
tho in RO tho nix to RO
riz ixind riz i
ed o.c NDI ed ndo. ND
IH
co HI co co
pi o.id DA pi . id ID
A
3. To set the page orientation to landscape:

A. On the Page Layout tab, in the Page Setup group, click the Orientation command:

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do do
cu cu
me me
nt nt
B. Select ron belon :
No Landscape No ron belon
un d gs un d gs
au y@i au y@i
tho nix to RO tho nix to RO
riz i riz i
ed ndo. ND
IH ed ndo. ND
IH
co co ID co co ID
pie .id AY pie .id AY
sa AT sa AT
llo . llo .
we we
d! d!

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4. To set the dworksheet
oc to print on one page: do
cu
um me
en nt
tb
A.On theNoPageroLayout
n n o ron betolon1 page :
elo tab, in the Scale to Fit group, set the WidthNand Height
un d gs un d gs
au y@i au y@i
tho nix to RO tho nix to RO
riz i riz i
ed ndo. ND
IH ed ndo. ND
I
co co ID c op co.id HID
pie .id A i e AY
sa YA sa AT
llo T. llo .
we we
d! d!

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do do
5. c
To add the logo um to the header: cu
en me
tb nt
N r e N r be
A. On theo o l o o o nd long
un Insertnd tab,ngin the Text group, click Header & Footer :
y @ s u n y @ st
au ini to au ini oR
tho x RO tho x ON
riz i n d N riz i n d
ed o D ed o D
co .co.i I HID co .co.i I HID
pie d A pie d AY
sa YA sa AT
llo T. llo .
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d! d!

B. On the Header & Footer Tools Design tab, in the Header & Footer Elements group, click Picture :

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do do
cu cu
me me
nt nt
No ron be No ron belon
lon
un d gs un d gs
au y@i to au y@i to
C. Navigate tto
ho yourniExcel2016.1/Exercises
riz xind
RO
N folder, select tho and
LemonadeLogo.gif,riz
nix click RO
ind Insert :
ed o.c DI ed o.c NDI
co HI co HI
pi o.id DA pi o.id DA
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do do
cu cu
me me
nt nt
No ro be No ron belon
lo
un ndy@ ngs un d gs
au to au y@i
tho in RO tho nix to RO
riz ixind riz i
ed o.c NDI ed ndo. ND
IH
co HI co co
pie o.id DA pie .id ID
AY
sa YA sa AT
llo T. llo .
we we
d! d!

D.

6. Save the workbook. If you print it, it should look like this:

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do do
cu cu
me me
nt nt
No ro be No ron belon
lo
un ndy@ ngs un d gs
au to au y@i
tho i n RO tho nix to RO
riz ixind riz i
ed o.c NDI ed ndo. ND
IH
co HI co c
pie o.id DA pie o.id ID
AY
sa YA sa AT
llo T. llo .
we we
d! d!

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do do
cu cu
me me
nt nt
No ron be No ron belon
lon
Conclusionunauth dy@in gs to R un
au y@i
t h
d
n
gs
to
R
ori ix ori ix
ze indo OND ze indo OND
dc . I d co .co.i I HID
op co.id HID pie d
ies AY sa AY
In this lesson, you learned to set margins
all in Microsoft
AT Excel worksheets, to set the page orientation llo to portrait
AT or
ow . we .
ed
landscape, to set the print area in a worksheet, to scale a worksheet so that all data prints on one page,
d and to add
! !
headers and footers to a worksheet.

Th Th
is is
do do
cu cu
me me
nt nt
No ro be No ron belon
lo
un ndy@ ngs un d gs
au to au y@i
tho in RO tho nix to RO
riz ixind riz i
ed o.c NDI ed ndo. ND
IH
co HI co co
pi o.id DA pi . id ID
A