7.

Outlines and Slides

In this lesson, you will learn...

1. To export notes and handouts to Word documents.

2. To export an outline to a Word document.

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3. To save your do presentation as an outline. do
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4. To saveNao slideroin b
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PowerPoint has several features to
sa help facilitate
YAT your presentation to an audience including exporting
sa ofAY
notes,
AT
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handouts, and outlines, and saving slides w ed as graphics. w ed
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Exporting Notes and Handouts to Word

You can export notes or handouts in your PowerPoint presentation to Word documents for your own use or for
distribution to
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To export notes or handouts nt to Word: nt
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1. Select the File ttab
ho and nixclick RO
Export ( Save & Send in PowerPoint 2010). tho nix to RO
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ed ndo. ND
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2. In the Export section ( Save AT in PowerPoint 2010), click Create Handouts AT
all . a l low .
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3. In the Create Handouts in Microsoft Word pane, click the Create Handouts button.
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In the Send TomMicrosoft Word dialog box, select a page layout. cu
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5. In the Add slides to Microsoft Word d! document section, accept the default selection of Paste d! . The Paste
link option automatically updates the Word document with any changes to the PowerPoint slides.

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6. Click OK .dAocWord document of your handout opens. do
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t
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tho nix to RO tho nix to RO
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IH ed ndo. ND
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co co ID co co ID
pi . id A pi . id A
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To create notes and cu handouts in PowerPoint 2007, click the Microsoft Officeocbutton, um and then select Create
me en
nt t bbox.
Handouts inNMicrosoft b
Office
e Word to access the Send to Microsoft Word
No dialog elo
o u rond long ro
un ndy@ ngs
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Setting Handout
T
Print Options Th
his is
do d
cu your handouts after you have exported then to Word. ocu
You may want to print me me
nt nt
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To print: au y@i au y@i
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1. In the Word handouts, press pi . id
Ctrl+P . DA pi . id A
2. Set print options using the options under Settings .

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3. When ready
No toroprint, beclick the Print button. No ron belon
n lon
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gs
tho i n RO tho nix to RO
riz ixind riz i
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Exporting an
cu Outline to Word
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cu
en nt
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You can save an outline tpresentation
oR @ gcan
au outline st
o Rhelp you stay
tho ofinyour
i x O
to a Word document. Using a printed
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ri ind ND riz ind
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To export an outline to Word:
1. Select the File tab and click Export ( Save & Send in PowerPoint 2010).

2. In the Export section ( Save & Send section in PowerPoint 2010), click Create Handouts .

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3. is
In the Create is
do Handouts in Microsoft Word pane, click the Create Handouts
do button.
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nt nt
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un d gs un d gs
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tho nix to RO tho nix to RO
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ed ndo. ND
IH ed ndo. ND
I
co co ID c op co.id HID
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4. In the Send To Microsoft Word dialog box, select the Outline only layout.

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do do
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No ro be No ron belon
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un ndy@ ngs un d gs
au to of your outline opens. au y@i
5. Click OK . A Word in
tho document RO tho nix to RO
riz ixind riz i
ed o.c NDI ed ndo. ND
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co HI co co
pi o.id DA pi . id ID
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 Th Th
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To create notes and handouts in PowerPoint 2007, click the Microsoft Office button, and then select Create
Handouts in Microsoft Office Word to access the Send to Microsoft Word dialog box.

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Saving a Presentation as an Outline

Saving your presentation as an outline is a good way to condense it to distribute to your audience members or for
your own use as you prepare to present.

To save a presentation
Th as an outline: Th
is is
do do
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me me
1. Select the File tab andn t click Save As . nt
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un d gs un d gs
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2. In the Save As thsection,
ori nixinavigate RO to the location where you want to save the thfile nix then
and RO a name in the
ze nd N o riz ind type ND
File name field. dc o . D I e dc o . I
op co.id HID op co.id HID
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3. From the Save as type drop-down list, select Outline/RTF .

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4. Click Save do. The presentation outline is saved as a rich text file in theslocation
do you specified.
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me me
nt nt
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au y@i au y@i
tho nix to RO tho nix to RO
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do do
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nt nt
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riz ixind riz i
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 Th Th
is is
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nt nt
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un ndy@ ngs un d gs
au to au y@i
tho in RO tho nix to RO
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Saving TahisSlide as a Graphic Th

is
do do
cu cu
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nt nt
You can saveNslides ba
e presentation as graphic files. ron belon
o u rofrom
nd long No
un d gs
na y@ st au y@i
uth i
ori nixin RON
o tho nix to RO
riz i
z
To save a slide as a graphic:ed d o D ed ndo. ND
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pie d AY pie o.id ID
AY
sa AT sa AT
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1. Select the slide to save as a graphic w e we
d! file. d!

2. Select the File tab and click Save As .

3. In the Save As section, navigate to the location where you want to save the graphic file and then type a name
in the File name field.

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4. From the Save
au ytype@ gdrop-down
st
oR
list, select a graphics format: GIF, JPEG,
au PING,@ or gs TIFF.
to
tho ini tho ini RO
riz xind O N riz x ind
ed o.c DI ed o.c NDI
co HI co HI
pi o.id DA pi o.id DA
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5. Click Save . d! d!

6. In the message box, click Just This One ( Current Slide Only in PowerPoint 2007 and 2010).

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Exercise 9 Exporting an co Outline H c
pie o.id toIDWord
co
AY pie o.id ID
AY
sa AT sa AT
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10 to 15 minutes

In this exercise, you will export an outline to a Word document.

1. Open the Sales Presentation.pptx file from the PowerPoint2016.2/Outlines and Slides/Exercises folder.

2. ExportTan
his outline of the presentation to a Word document. Th
is
do do
cu cu
m me
3. Save the outlineeas nt Sales Presentation Outline.docx. nt
No ron belon ron belon
No
un d gs un d gs
au y@i au y@i
tho nix to RO tho nix to RO
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ed ndo. ND
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Exercise Solution c op co.id HID co
pie
co
. id ID
ies AY sa AY
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1. Open the file, select the File tab and click Export ( Save & Send in PowerPoint 2010).

2. In the Export section ( Save & Send section in PowerPoint 2010), click Create Handouts .

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 Th Th
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nt nt
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un ndy@ ngs un d gs
au to au y@i
tho in RO tho nix to RO
riz ixind riz i
ed o.c NDI ed ndo. ND
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co HI co co
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3. In the Create Handouts in Microsoft Word pane, click the Create Handouts button.

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do do
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nt nt
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un d gs un d gs
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tho nix to RO tho nix to RO
riz i riz i
ed ndo. ND
IH ed ndo. ND
I
co co ID c op co.id HID
pie .id A i e AY
sa YA sa AT
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d! d!
4. In the Send To Microsoft Word dialog box, select the Outline only layout.

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do do
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nt nt
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un ndy@ ngs un d gs
au to au y@i
tho in RO tho nix to RO
riz ixind riz i
ed o.c NDI ed ndo. ND
IH
co HI co co
pie o.id DA pie . id ID
AY
sa YA sa AT
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5. Click OK is. The outline opens in Word.
do
is
do
cu cu
me me
nt nt
No ron belon No ron belon
un d gs un d gs
au y@i au y@i
tho nix to RO tho nix to RO
riz i riz i
ed ndo. ND
IH ed ndo. ND
IH
co co ID co co ID
pi . id A pi . id A
 Th Th
is is
do do
cu cu
me me
nt nt
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lo
un ndy@ ngs un d gs
au to au y@i
tho in RO tho nix to RO
riz ixind riz i
ed o.c NDI ed ndo. ND
IH
co HI co co
pie o.id DA pie .id ID
AY
sa YA sa AT
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d! d!

6. In Word, save the file as "Sales Presentation Outline".

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IH
co HI co c
pie o.id DA pie o.id ID
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sa YA sa AT
llo T. llo .
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d! d!

Th Th
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do do
cu cu
me me
nt nt
roNo be No ron belon
lo
un ndy@ ngs un d gs
au to au y@i
tho in RO tho nix to RO
riz ixind riz i
ed o.c NDI ed ndo. ND
IH
co HI co co
pie o.id DA pie . id ID
AY
Conclusion s all
ow
YA
T.
sa
llo AT
.
ed we
! d!

In this lesson, you learned:

• To export notes and handouts to Word documents.

• To export an outline to a Word document.

Th Th
is is
do do
• To save your presentation
cu as an outline. cu
me me
nt nt
be ron belon
• To save a N o u inroyour
slide n lon
presentation as a graphic. No
na dy@ gs t un d
au y@i
gs
uth
ori
ini
x
oR tho nix to RO
ze indo OND riz i
ed ndo. ND
dc . I IH
op co.id HID co
pi
co
. id ID
i A A