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IT Preventive Maintenance Checklist

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174 views4 pages

IT Preventive Maintenance Checklist

Uploaded by

MarkKRutto
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as DOCX, PDF, TXT or read online on Scribd
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IT Preventive Maintenance Checklist

OS updates
Updating the operating system regularly improves security and performance by installing the
latest patches and features. It reinforces compatibility with the newest software available in the
market and safeguards against vulnerability.

Driver updates
Driver updates enhance hardware performance and steadfastness by resolving compatibility
issues and bugs. This also helps align with the latest software updates and OS.

Software updates
Updating software lets you use new features, improve performance, and fix any impending
issues. It facilitates smooth UX and protects against potential threats. Test and verify remote
access and VPN (Virtual Private Network) connections.

Delete unused profiles


Free up resources, reduce access points, and lower security risks. This also streamlines system
management by lowering redundancy.

Clean storage
Delete and dispose of repetitive and outdated data from the hard disk or other storage units to
improve speed and effective hardware management.

Clean IT assets
Blow out dust, wipe down with alcohol, and clean the screen of your PCs, laptops, tablets, and
smartphones. Inspect and clean switches, routers and other network equipment.

1
Replace all HDDs with SSDs
Replacing hard drives with SSDs significantly improves system performance by faster data access
and boot time. SSDs are more reliable and durable without any physical parts preventing
damage and data loss.

Run the following commands:

DISM /Online /Cleanup-Image /RestoreHealth


This command is used to eradicate Windows errors, address system file issues, and
maintain OS health. Upon running this command, DISM repairs corrupted files by
downloading apt files from Windows Update. It usually repairs missing or corrupted
system files.

SFC /ScanNow
This command replaces any missing, corrupted, or modified file with the correct version
from a cached copy in the device's compressed folder. It troubleshoots and repairs issues
caused by corrupted or missing file systems.

ChkDsk c: /x /f
This command performs a thorough check of the specified disk, including the file system
and metadata. It resolves any issue with file corruption and any other disk-related
problem that may lead to system inability or data loss.

Inspect network equipment


Review and replace worn or damaged cables, wireless access points, firewalls and security
systems and update network documentation.

Monitor data storage


Clean backup tape drives and other backup devices. Replace outdated storage media and
implement a backup and disaster recovery plan.

2
Reassess equipment policies
Revamp the IT assets policy as and when required after the IT preventive maintenance results.
This depends on your company's policies and whether you use COPE (corporate-owned,
personally-enabled) or BYOD.

Identify network breaches


Check whether your network has been suspected of hacks or breaches. Inspect your WiFi
connection and ensure that you change your password biannually. Create digital twins and
ensure your employees adhere to safe practices, including maintaining strong password security
and following good email practices, such as avoiding phishing scams.

Audit software licenses


Track software licenses to ensure compliance and avoid legal issues. Perform regular audits to
identify expired licenses or unused software for potential cost savings and enhanced security.

Regularly review user permissions


Check user permissions and roles to ensure they align with current job responsibilities. Remove
access for former employees or those who have changed positions to minimize the risk of
unauthorized access.

Implement network segmentation


Implement network segmentation to isolate critical assets and sensitive data from the rest of
the corporate network. This limits the potential spread of malware and ensures targeted
security measures are in place.

Create detailed documentation


Maintain thorough documentation of system configurations, maintenance activities, and
changes. This facilitates troubleshooting, audit trails, and consistent management processes
across the IT team.

3
Train IT staff
Regularly train IT personnel on the latest best practices, policies, and security measures. This
ensures they are well-equipped to handle emerging threats and technology updates effectively.

Prioritize cybersecurity
Implement cybersecurity measures, such as installing firewalls, anti-malware software, and
regular vulnerability assessments, to safeguard the organization's IT infrastructure.

Enhance physical security


Use locks, access controls, and surveillance systems to prevent unauthorized physical access to
IT equipment and server rooms.

Utilize asset management tools


Track and manage IT assets with platforms like Workwize (if you are an enterprise) or Snipe-IT
(for a small company with less than 50 employees) to efficiently monitor the assets' lifecycle.
Implementing asset management tools aids in tracking device warranties, maintenance
schedules, and depreciation, ensuring optimal utilization and timely replacements.

Maintain backup systems


To safeguard against data loss, regularly back up critical data to multiple locations, including
offsite and cloud storage. Validate backups to ensure they are complete and recoverable.

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