Class 10

Information Technology
Activities for Practical Record Book

General Instructions:
1. Write only your name, class and section. Do not write
roll numbers 2. Write the given content in the index page.
3. Write only on ruled side.
4. Write the given activities in the same order
5. Must start each activity on a new page. (fresh page)
 Index
Unit 1: Digital Documentation
1. Table of Contents
2. Paragraph and Character Styles
3. Image Properties
4.Custom Template
5. Mail Merge Wizard

Unit 2: Electronic Spreadsheet

6. Analyse date using Consolidate and Subtotals
7. Analyse data using Scenarios
8. Analyse data using Goal seek and Solver
9. Multiple operations across rows and columns
10.Share and review a spreadsheet
11.Create and Use Macros in spreadsheet

Unit 3: Relational Database Management System

12.Create an employee table and answer the given select
Queries.
13. Create a form to enter new data only.
14. Create a form to modify existing data.
15.Create a report to display the contents of a table.
16. Create a report to display contents from a query
Activity 1:
Table of
Contents

Aim :
To create Table of Content, which gives user easy access to any
location in the document.

Purpose:
The table of contents serves two purposes:

• It gives users an overview of the document's contents and

organization.
• It allows readers to go directly to a specific section of an on-line
document.

Procedure:
Steps to Add Table of Contents
1) Open the document for which table of contents should be
added.
2) Add the headings and subheadings using style to make them
appear in the table of contents.
3) For Main Heading, Select the heading which would be an item in
the index content. Then from Set Paragraph Style select Heading
1
4) Repeat step 3 for applying paragraph style to all top level
headings.
5) For Sub Heading, select the corresponding text and apply style
Heading 2.
6) Repeat step 5 for applying paragraph style to sub level headings.
7) Once all the heading styles are applied, place the cursor at the
beginning of the document to create table of contents.
8) From Insert menu → select Table of contents and Index → select
Table of contents, Index or Bibliography.
9) Make necessary changes in Type, Entries,Styles, Columns and
Background and click OK.
10)The table of contents is added in the beginning of the document.
Activity 2:
Create two Paragraph Styles and two Character Styles and apply it
to an existing document.

Aim :
To Create custom paragraph and character styles and use them in
another document

Purpose :
Styles are useful in applying multiple formatting options at once
with a single click.

Procedure:
Steps to Create a Custom Paragraph/Character Style
1. Open a Writer document → click on the side bar of the Writer
window → select Styles from the displayed list
2. In the Styles dialog → select Paragraph/Character Style button
→Select
Custom Styles from various categories of styles at the bottom of the
window
3. Right click in the empty space of the dialog → click New from the
list
4. Now Paragraph/Character Styles dialog opens → Assign a name
to the style under Organizer tab
5. Now select different formatting properties such as Font, Font
Effects, Area, borders, Transparency etc. from the dialog box.
6. Click on Apply and then OK
7. The created Paragraph/ Character style will be displayed under
Custom Styles category of the respective Tab

Steps to apply a Custom Paragraph/Character Style to an existing

document
1. Open the document where custom style should be applied
2. Go to Styles menu → Click on Load Styles
3. From the displayed Load Styles dialog → click on from File. button
4. Select the Writer document where the custom Paragraph /
Character Style is created → click on open
5. The Custom styles of the original document will get copied to the
current document
6. Select Paragraph / Character → double click on the imported
style to apply
Activity 3:
Create a document with 6 images and apply various wrap settings

Aim:
To wrap text around images based on the requirement

Purpose:
Wrapping text around graphic objects or images, can give your
documents a more polished look and help focus attention on the most
important content.

Procedure:
Steps to Insert Image
1) Place the cursor where the image needs to be inserted
2) Go to Insert menu → click on Image
3) The Insert Image dialog will open → browse and select the image to
be inserted Browse → click Open.
4) The image will be inserted in the last cursor location.

Steps to apply various wrap settings

Once the image is inserted,
• Right click on the image → click on Wrap → select any wrap
setting options from the context menu. Or
• Go to Format menu → click on Wrap → Select any wrap setting
options from the context menu.

Different Wrap settings used to wrap the text around the image:
Activity 4:
Optimal Page Wrap, Page Wrap, Wrap Left, Wrap Right, Wrap Through
and In Background.
Creating a resume template.

Aim:
To design a Resume Template.

Purpose:
A template is used for consistency and also to save time while
designing a document.

Procedure:
Step 1: Open Writer window
Step 2: Add the content required for the resume
Step 3: Apply the formats and styles to the content.
Step 4: Go To File menu>>Template>>Save As Template.
Step 5: In Save As dialog box, give the name as Resume.
Step 6: Select the Template Category from Categories list.
Step 7: Click on Save Button.
Mail Merge: Sending birthday party invitation to 5 friends using mail
merge

Aim:
To send Birthday Invitation to 5 friends (form letters)

Purpose:
Activity 5:
Mail merge lets you create a batch of documents that are
personalized for each recipient.

Procedure:
Step 1: Select Tools >> Mail Merge Wizard
Step 2: Select Starting Document >> Use the current document >>
Click on Next.
Step 3: Select Document Type >> Letter >> Click on Next
Step 4: Insert Address Block >> Select Address List >> Click on Create
• Type First name, Last Name, Address Line 1, Address Line 2,
City and State for the first friend
• Click on New to Add another address.
• Repeat the procedure to enter all 5 friend’s addresses.
• Click on OK to save the database.
Step 5: Create Salutation -- Check the option Insert personalized
salutation or General Salutation—Dear Friends >> click on Next.
Step 6: Adjust Layout-- Adjust the Layout of Address Block and
Salutation by changing the position and move up or down.
Step 6: Click on Finish
Step 7: From Mail Merge Toolbar click Save Merged Documents >>
Save as a single large document or Save as individual documents and
click Save Documents.
Step 8. The merged document with the main document and the
addresses can be viewed in the saved document.
A) Data Analysis Using Consolidation
Activity 6:
Aim:
To combine data from two or more ranges of cells into a new range
while using functions (such as Sum or Average) on the data.

Purpose :
Combining information from separate sources into a single
spreadsheet

Procedure:

1) Open the document containing the cell ranges to be consolidated.

2) Choose Data >> Consolidate to open the Consolidate dialog.
3) If the Source data range list contains any existing named ranges,
select one toconsolidate with other areas.
‘ Or ‘
If the source range is not named, click in the field to the right of the
drop-down list and select the range on the sheet.
4) Click on Add button. The selected range is added to the
Consolidation rangeslist.
5) Select other ranges and click Add after each selection.
6) Specify where you want to display the result by selecting a target
range fromthe Copy results to drop-down list.
7) Select a function from the Function list to specify how the values
of theconsolidation ranges should be calculated. The default
setting is Sum, most of the available functions are statistical (such
as Average, Min, Max)
Activity 7:
8) Click on Options in the Consolidate dialog to access the following
additionalsettings.
9) In the Options section, select Link to source data, any modification
in thesource range are automatically updated in the target range.
10)Click OK to consolidate the ranges
B) Data Analysis using Subtotals

Aim:
Summarize the data by automatically creating groups.

Purpose:
Get a subtotal in a list and returns an aggregate result for supplied
values

Procedure:

1) Ensure that the columns have labels.

2) Select, or click in a single cell in the range of cells for which
subtotals should be calculated.
3) choose Data > Subtotals.
4) In the Subtotals dialog , in the Group by select box, select the
column by which the subtotals need to be grouped.
5) In the Use function box, select the function that should be used to
calculate thesubtotals.
6) Two Group groups can be created by subtotals using the 2nd Group
and 3rd Group tabs . 7) Click OK.
Activity 7:
Analyse data using Scenarios (What-If Analysis)

Aim:
To determine different projected outcomes of data by changing
different cells within a Worksheet using Scenarios.

Purpose:
To view results for different input values or different scenarios at the
same time.

Procedure:
1. Select the cells that contain the values that will change between
scenarios.
2. Choose Tools >> Scenarios. The Create Scenario dialog appears.
3. Enter a name for the new scenario and leave the other fields
unchanged with their default values. Close the dialog with OK.
Your new scenario is automatically activated.
Using Scenarios
Scenarios can be selected in the Navigator:
1. Open the Navigator with the Navigator icon on the Standard
bar.
2. Click the Scenarios icon in the Navigator.
3. In the Navigator, the defined scenarios with the comments that
were entered when the scenarios were created are displayed.

•Double-click a scenario name in the Navigator to apply that

scenario to the current sheet.
•To delete a scenario, right-click the name in the Navigator >>
choose Delete.
•To edit a scenario, right-click the name in the Navigator >>
choose Properties.
•To hide the border of a set of cells that are part of a scenario,
open the Properties dialog for each scenario that affects the cells
 and clear the Display border checkbox. Hiding the border also
removes the listbox on the sheet where you can choose the
scenarios.

Tools >> Detective

To know which values in the scenario affect other values, select a cell
• Choose Tools >> Detective >> Trace Dependents (Shift + F5)-
Arrows point to the cells that are directly dependent on the
current cell.

• Choose Tools >> Detective >> Trace Precedents (Shift + F9) - If the
value in the selected cell is derived from a formula, then arrows
are drawn from all the cells to the formula cell i.e., the cells on
which the formula is directly depending on.
Activity 8:
A) Analyse data using Goal seek

Aim:
To find the input value that results in target value

Purpose:
To calculate backward to obtain an input that would result in a given
output.

Procedure:

1. Place the cursor in the formula cell

2.Go to Tools menu >> Goal Seek.
 3.In the Goal Seek dialog, the correct cell is already entered in the
Formula cell field.
4.Place the cursor in the Variable cell field. Click on the cell that
contains the value to be changed in the sheet,.
5.Enter the desired result of the formula in the Target value field.
B) Data Analysis using Solver

Aim:
To find an optimal value (maximum or minimum, or a certain value) for
a formula in one cell subject to certain constraints or limits, on the
values of other formula cells on the worksheet.

Purpose:
Goal Seek works only with one variable input value. If we have
more than one input value to be determined, you have to use the
Solver

Procedure:

1. Choose Tools > Solver. The solver dialog opens.

2.Click in the Target cell field. In the sheet, click in the cell that
contains the target value.
3.Select Value of and enter the target value in the field next to it.
4.Select Maximum or Minimum if the target cell value needs to be
more or less than the specified value.
5.Click in the By changing cells field and select the cells that we
change to get the desired result
6.Enter Limiting Conditions for the variables by selecting the Cell
reference, Operator and Value fields.
 7.Click Solve Button to begin the automatic process of adjusting
values and calculating results.
8.A dialog appears informing you that the Solving successfully
finished. Click Keep Result to enter the result in the cell with the
variable value
Activity 9:
Multiple operations across rows and columns

Aim:
To calculate different results without having to enter and run them
separately.

Purpose:
Multiple Operations tool creates a formula array: a separate set of cells
showing the results of applying the formula to a list of alternative
values for the variables used by the formula

Procedure:
Select the Cells range
1) Choose Data >> Multiple Operations.
2)With the cursor in the Formulas field, click on the cell with the
formula.
3)Set the cursor in the Row input cell field and click on the cell
which consists of the horizontally entered variable.
4)Set the cursor in the Column input cell field and click click on
the cell which consists of the vertically entered variable.
 5)Close the dialog with OK. You see the profits for the different
selling prices.
Activity 10:
Share and review a spreadsheet

Aim:
To create a spreadsheet and to give authority also permission to
other people with whom we want to share the file

Purpose:
It allows revisions to be made to a document and keeps a complete
record of all changes made.

Procedure:

Sharing Spreadsheet.
a) Goto Tools menu >> Share Spreadsheet to open Share
Document dialog, which activates the collaboration
features for this document.
b) In the dialog check Share the spreadsheet with other
users. c) Click OK.

Track Changes:
Record Changes:
a) To start recording changes, open the document to be edited
b) Goto Edit menu >> Track Changes >> Record.
c) Edit the data in the spreadsheet.
 d)Changes in a spreadsheet document are highlighted by a
border around the cells.
e) When we move to a marked change with the mouse pointer,
we can see a reference to the type of change, the author,
date and time of day for the change as a comment.
Show Changes:
a) After accepting or rejecting the changes, we can check the
list of accepted changes and rejected changes.
b) Goto Edit menu >> Track Changes >> Show
c) We can view the changes which are accepted, rejected,
based on date or author.
d) Click on OK to view the selected changes.
Activity 11:
Create and Use Macros in spreadsheet

Aim:
To Create an automated input sequence that imitates keystrokes or
mouse actions.

Purpose:
By running a macro, users are able to trim down time that is normally
consumed by repetitive tasks

Procedure:

1) Enable Macro Recording:

a) Tools >> Options to open Options – LibreOffice - Advanced
dialog
b) Expand LibreOffice >> in Advanced option>> check the option
Enable
Macro Recording under Optional Features
c) Click on Apply and OK.

2) Record Macro:
a)Tools >> Macro >> Record Macro
b)Do the required formatting (font name, text color, size, fill color,
alignment
etc..)
c)Click on Stop Recording.
d)Save the macro with name(Module1) and new module.
3) Run a Macro:
a)Tools >> Macro >> Run Macro
b)Select the Macro from library.
c)My Macros >> Standard >> macro name(Module 1)
Click on Run Note : We can run a Macro in the same
spreadsheet, a new sheet or another workbook.

4) Create a Push Button

a)Goto View >> Toolbars >> Form Controls
b)Click on Design Mode
c)Select the Push Button and drag in the required place
d)Right click on the push button >> control properties >>
General >> Label e)Label the button

5) Attach macro to a button

a)Right click on the push button >> Control properties >> Events
b)Select the event Mouse button Pressed >> click on Macro
c)From Macro Selector >> Select required macro to be attached.
d)Click on OK
Activity 12
Create an employee table and answer given select queries.

Aim
To use DDL command to create a table, DML command to insert
values and DQL command to write queries.

Purpose
To create a table, insert and retrieve the records.

Procedure
a) Create Employee table using DDL CREATE command

CREATE TABLE EMPLOYEE1(

EMP_ID Numeric(5) Primary Key,
EMP_NAME Varchar(25),
JOB_NAME Varchar(25),
MANAGER_ID Numeric(6) ,
HIRE_DATE Date,
SALARY Decimal(8,2),
COMMISSION Numeric(6) Default Null,
DEPTID Numeric(6));

b) Insert the records in the table.

INSERT INTO EMPLOYEE1
(EMPID, EMP_NAME, JOB_NAME, HIRE_DATE, SALARY, DEPTID)
VALUES
(68319,’KAYLING’,’PRESIDENT’,’11/18/91’,6000.00,1001);
Repeat the above command to enter the remaining records in the
table.
c) Queries:
1) Display all the employee details.
SELECT * FROM EMPLOYEE1;

2)Display emp_id, emp_name, job_name whose manager_id is

68319
SELECT EMP_ID,EMP_NAME, JOB-NAME
FROM EMPLOYEE1
WHERE MANAGER_ID=68319;

3)Display all employees whose job_name is salesman.

SELECT * FROM EMPLOYEE1
WHERE JOB_NAME=’SALESMAN’;

4)Display all the employees under dept_id 3001

SELECT * FROM EMPLOYEE1
WHERE DEPTID=3001;

5)Display all the employees whose salary is more than 2000

SELECT * FROM EMPLOYEE1
WHERE SALARY>2000;

6)Display all the employee whose name starts with ‘A’

 SELECT * FROM EMPLOYEE1
WHERE EMP_NAME LIKE ‘A%’;
7)Display all the employees whose name has ‘AD’ in the name
SELECT * FROM EMPLOYEE1
WHERE EMP_NAME LIKE ‘%AD%’;

8)Display all employees in the order of their salary

SELECT * FROM EMPLOYEE1
ORDER BY SALARY;

9)Display all employees in ascending order of their salary and

manager_id in descending order.
SELECT * FROM EMPLOYEE1
ORDER BY SALARY, MANAGER_ID DESC;

10)Display all employees with total salary as

salary+commission. SELECT EMP_ID, EMP_NAME,
SALARY+COMMISSION AS TOTAL FROM EMPLOYEE1;
Activity 13
Create a Form to enter new data only

Aim
To Create a form using Design View to insert values in a table.

Purpose
Inserting records into a table using form.
Procedure
1) Select the Form object under Database.
2)Select Create Form in Design View under Tasks.
3)Click Form Navigator>>Form>>New Form
4)Right Click on Form>>Properties>>General Tab give form name as
Students Form
5)Under Data Tab, Select
Content Type—Table
Content—STUDENT
Allow additions—yes
Allow modifications—no
Allow deletions—no Add data
only—yes and close form
properties, form Navigator.

6)In the Database Form Window.

7)Select Label from Form Control Tool Bar and place in Form
Canvas.
8)Right Click >>Control Properties>> label-- give name and Anchor:
To Page
9)Select Text Box element from Form Control Tool Bar and place
next to the label.
10) Right click>>Control Properties>>give label field and max length.
11) In Data Tab, Select Data field as Accno, Input Required as yes
12) Repeat Step 7 to 11 to add other elements Name ,Fathers_Name,
Address and Phno
13)Save the form.
14)Double click on the form to give input to the table and save the
Record.
Click on next button to enter other records.
Activity 14
Create a form to modify existing data.

Aim
Change the appropriate settings while creating a form using wizard for
modifying existing data in a table.

Purpose
Create a form to modify existing data

Procedure
1. Select the object form under database>>use wizard to create
a form. 2. Select the fields of your form—Select table:
CUSTOMER
3. Select the fields using >> button click on Next button.
4.Select the arrangement of the main form as columnar and click on
Next button.
5. Set data entry options for entering new data. Click on Next
button.

6. Apply the style to the form. Click on Next button .

7. Give Name of the Form and click on Finish button.
8. The form is created for a table to modify data.
Create a report to display the contents of a table.
Activity 15
Aim To Create a report on a
given table.

Purpose
To Create a report using Design View.

Procedure
1) Select the Database object Reports >>Create Report in Design
View.
2) In the Report Builder Window Properties >>Data Tab select
content Type asTable, Content as CUSTOMER.

3)Drag the Fields from Add Field window to the Detail section of the
Report Builder and arrange the in the required format.

4)In Page Header Section, Insert the Label and type the heading for
the Report. Change Font Properties -Font Name ,Size and Style

5)In Page footer Section, Insert Page number.

6)Format—Page N, Position -Bottom of the page, Alignment -Right.

Click on
OK
7)Save the form and close Report Builder Window.
Activity 16
8)Double click on the report to see the result.
Create a report to display contents from a query

Aim
To create a report on a given query.

Purpose
To create a report using Report Wizard based on a query.

Procedure
1) Select the database object Reports >>Select the option Use
Wizard to create Report.
2)Field Selection-Select the query and Available fields to the report
using >> button.
3)Label the fields with the field names and click on Next button.
4)Select Sort option to arrange data in an order. Sort by DEPTID.
click Next
5)Choose the layout of the Report as Tabular or Columnar click on
Next button.
6)Create a Report with a name and click on Finish button.
7)Report is generated for the given query.