ABOUT TALLY

Tally Accounting Package Is Developed By Tally

Solution Pvt.Ltd. It Has A Large User Base In India & Middle
East And It Is Growing Continuously. Tally Developed By TDL
[Tally Development Language.

TALLY VERSIONS
TALLY 4.5 ACCOUNTS ONLY
TALLY 5.4 ACCOUNTS WITH INVENTORY
TALLY 6.3 MAIL OPTION (E-MAIL)
TALLY 7.2 VAT (VALUE ADDED TAX)
TALLY 8.1 MULTI LINGUAL (MULTI LANGUAGE)
TALLY 9 PAYROLL (SALARY INFORMATION)

CONCEPT OF ACCOUNTING

• Real account e.g.: cash book

• Personal account e.g.: name of persons
Name of banks
Name of companies
• Nominal account e.g.: all expenses and incomes
 Golden rules

1. Real account
❖ Debit : what comes in.
❖ Credit: what goes out.
E.g.: received cash towards capital.

2. In personal account
❖ Debit : the receiver.
❖ Credit: the giver.
E.g.: paid cash to balaji.

3.In nominal account

❖ Debit: all expenses and losses.
❖ Credit: all incomes and gains.
E.g.: paid salary by cash.

Ledger creation in computer

Name of the ledger Under group

Capital Capital a/c
Name of the bank Bank a/c
Credit purchase Purchase a/c
Cash purchase Purchase a/c
Purchase return Purchase a/c
Name of the suppliers Sundry creditors
Credit sales Sales a/c
Cash sales Sales a/c
Sales return Sales a/c
Name of the customer Sundry debtors
Name of the expenses Indirect expense
(e.g.: salary)
Name of the asset Fixed asset
(e.g.: furniture ,machine)
Name of the supplier for non trading co., Current liabilities
Depreciation Indirect expense
Petty cash Cash-in-hand
Closing stock Stock in hand
Name of the loan received Loan liabilities
Wages Direct expense
Carriage inwards Direct expense
Carriage outwards Indirect expense
Power & fuel Direct expense
Tngst Duties & taxes
Rent Indirect expense
Conveyance Indirect expense
Postage Indirect expense
Stationeries Indirect expense
Staff welfare Indirect expense
Electricity Indirect expense
Cheque charges Bank a/c

Accounts:
Art of recording business transaction in a systematic
manner.
Accounts of function:
 Recording
 Classifying
 Reporting to the management
 Analyzing
Advantages of book keeping:
 Reliable record
 To know the outstanding dues
 To control over borrowings
 To know the financial position
 To know the selling prices
 To know the over fixed assets
 To calculate the taxation

Basics business
transaction

Cash (spot payment) Credit (after some

duration)
Capital
 It is an investment money cosset skill for the
purpose of starting business.
Drawings:
 It is a withdrawn amount for personal use. it may
be cash or cheque
Purchase:
 The goods buying for selling purpose.
Sales:
 To sold the goods for profit motive.
Sundry creditors:
 It is a credit supplier.
Sundry debtors:
 It is a credit customer.
Stock:
 Goods in hand.
Assets:
 It is properties. It have two types
i. Fixed assets
ii. Current assets
Fixed assets:
 It is usage more than one year.
 More than rs. 5000 for machinery, office fixtures,
vehicles, computers, land, building etc
Current assets:
 It is usage with in one year
 Stock in hand
 Cash in hand
 Cash at bank
 Sundry debtors
 Bills receivable
Liabilities:
 It is due to pay. It has two types.
i. Short term liabilities
ii. Long term liabilities
Short term liabilities:
 Bank over draft
 Outstanding expenses
 Advance receive
 Bills payable
Long term liabilities:
 Capital
 Capital share
 Debentures
 Loan from any financial
 Institution
Expenses
 To spending money for some purpose. it have two
types
i. Direct expenses
ii. Indirect expenses
Direct expenses:
 Wages
 Wages salary
 Carriage inward (raw material)
 Manufacturing rent
 Manufacturing e.b charges
 Service oriented expenses
Indirect expenses:
 Administration maintenance
 Office e.b charges
 Discount allowed
  Salary
 Salary wages
 Postage
 Telephone bill
 Bonus
 Insurance
 Conveyance
 Interest
 Commission paid
 Advertisement
Income:
 To earn the money from business other than
business. It have two types
i. Direct income
ii. Indirect income
Direct income:
 Major business service oriented income
 Sales
Indirect income:
 Commission received
 Interest received
 Discount received

HOW TO OPEN TALLY

Double click Tally9 icon from desktop.

COMPANY CREATION
From Gateway of Tally  Press Alt+F3 Select Create
CompanyPress Enter

❖ Name :Type Our Company Name(Allied Traders)

❖ Mailing name : Allied Traders
❖ Address : Type Company Address
❖ Statutory compliance for : Select India
 ❖ E-mail : Type E-mail Id
❖ Currency symbol : Rs.
❖ Maintain : Select Accounts Only
❖ Financial Year from : 1-4-2007
❖ Books Beginning from : 1-4-2007
❖ Use security control : No
❖ Base currency symbol : Rs
❖ Formal name : Indian Rupees
❖ Number of decimal place : 2
❖ Is symbol suffixed to amt : No
❖ Symbol for decimal portion : paisa
❖ Show amounts in million : No
❖ Put a space between amount
❖ And symbols : No
❖ Decimal place for printing
❖ Amount in words : 2

Press enter  finally Accept Yes (or press Y)

Exit from screen

Press Esc key
TO MODIFY EXISTING ENTRY
 From gateway of tallydisplaydaybook
 Open the voucher which you want to modify
 Make the modification and Accept Yes.

TO DELETE A EXISTING ENTRY

 From gateway of tallydisplaydaybook
 Open the voucher which you want to delete
 Press ALT+ Dpress y.

TO OPEN A EXISTING COMPANY

 From gateway of tally press alt+f3
 Select select company optionpress enter
 Select your company  press enter.
 TO ALTER A EXISTING COMPANY
INFORMATION
 From gateway of tally press alt+f3
 Select alterselect your company press enter
 Now make changes and accept.

TO BACKUP A COMPANY
 From gate way of tally press alt+f3
 Select backuppress enter
 In list of companies list box
 Select our company
 Press enter and select end of list press enter and accept yes.

TO RESTORE
 From gateway of tally press alt+f3
 Select restorepress enter
 In list of companies list select the company which you want
to restore
 Press enter and select end of list press enter
 Press y

Voucher
Voucher is a transaction profit. It’s evident of proof

Accounting voucher:
Contra: (F5)
❖ This voucher’s used to record all types of
bank deposit transaction & petty cash only
Payment (F5)
 ❖ This voucher’s used to record all types of
payment transaction only. It may be cash or
cheque

Receipt: (F6)
❖ This voucher is used to record all types of
received transaction only. It may be cash or
cheque
Journal: (F7)
❖ This voucher is used to record all types of
adjustment entries
Sales (F8)
❖ This voucher is used to record all types of
sales transaction only. It may be credit sales,
cash sales
Purchase (F9)
❖ This voucher is used to record all types of
purchase transaction only. It maybe cash
purchase & credit purchase.
Debit note (Ctrl + F9)
❖ This voucher is used to record all types of
purchase return transaction only.
Credit note: (Ctrl + F8)
❖ This voucher is used to record all types of
sales return transaction only.
Rejection in: (ctrl + F6)
❖ Customer need not accept all materials sent
through a delivery challan.he will not accept
defective goods, material excessively sent, sub
standard products and will return it with
 reasons. In order to record such returns, tally
provides rejections in voucher.

Rejection out: (Alt + F6)

❖ Goods might also bee sent back to supplier
due to non-acceptance.’ rejection out’
voucher helps to record such returns.
Stock journal: (Alt + F7)
❖ Stock journal is mean for recording go down
transfers, consumption of stock items to
manufacture / assemble another one.
Physical stock voucher: (Alt + F10)
❖ This voucher helps to record the stock
physically found during stock taking.
Memorandum vouchers: (ctrl + F10)
❖ The term memorandum refers to an
unofficial note. So all memorandum
vouchers will be considered as notes and so
will not affect original data. In short, it is a
provisional journal voucher.
Reversing journal: (F10)
❖ It is a peculiar voucher type that originates
an effect from a data, keeps it alive up to a
date and reverses the same afterwards
Delivery note: (Alt +F8)
 ❖ As per custom of trade, first materials will be
sent vide delivery Chelan. Bill will be sent
only after getting from customer regarding
quality and quantity. But the user has to
reduce stock at the time of delivery itself and
can not wait till such acceptance. This
voucher helps to record goods sent out.

Receipt note: (Alt + F9)

❖ The suppliers will also follow the same
custom. So user has to update stock register
and send his acceptance when he received
goods. Based on such consent, supplier will
raise bill. Receipt note is the option to serve
this purpose.

Accounting voucher
Ex:1
Csc traders started a business from 01.04.2007
1.4.2007 – received capital by cash rs. 2,00,000 /-
1.4.2007 – cash deposited in iob rs. 50,000 /-

Purchase
Dr(credit purchase)
Date Inv.no Parties name Amount
(cr)
5.4.2007 12 Krishna traders 20,000
5.4.2007 43 Pravin traders 20,000
10.4.2007 14 Krishna traders 20,000
10.4.2007 44 Pravin traders 20,000

Purchase return
Cr (purchase return)
Date Inv.no Parties name Amount
(Dr)
10.4.2007 12 Krishna traders 5,000
12.4.2007 44 Pravin traders 5,000
 Credit sales
Cr (credit sales)
Date Inv.no Parties name Amount
Dr
15.4.2007 1 Ravi & co 50,000
15.4.2007 2 Kumar & co 50,000

Cash sales
Dr (cash) cr (cash sales)
Date Inv.no Parties name Amount
15.4.2007 3 ---------------- 20,000

Credit sales
Cr (credit sales)
Date inv.no Parties name Amount
Dr
17.4.2007 4 Ravi & co 50,000
17.4.2007 5 Kumar & co 50,000

Sales return
Date Inv.no Parties name Amount
17.4.2007 1 Ravi & co 5,000
17.4.2007 5 Kumar & co 5,000

Payment made by cheque

Date Cheque.no Parties name Amount
20.04.2007 153154 Krishna traders 30,000
20.04.2007 153155 Pravin traders 30,000

Received cheque from

Date Ch.no Parties name Amount
23.4.2007 302302 Ravi & co 75,000
23.4.2007 116210 Kumar & co 75,000

Payment made by cash

Cr(cash)
Date Expenses Amount
25.4.07 Paid to petty cash 1,000
25.4.07 Paid to furniture 20,000
25.4.07 Salaries 10,000
25.4.07 Rent 4,000
25.4.07 E.b charges 3,000
25.4.07 Telephone charges 3,500
25.4.07 Cash purchase 5,000

Payment made by petty cash

Date Expenses Amount
30.04.2007 Conveyanse 150
30.04.2007 Postage 100
 30.04.2007 Stationeries 200
30.04.2007 Staff welfare 100

Journal

30.04.2001

stationeries purchase from sriram & co for rs 1500/- credit.

Depreciation on furniture 10%.

Balance sheet: 3, 21,950.00

ANS
TALLY COMPANY CREATION (A/C ONLY)
F11➔ACCOUNTING FEATURES (F1)
Use debit or credit note ➔ yes
Use invoice mode for credit note ➔ yes
Use invoice mode for debit note ➔ yes
ESC TO GWT
ACCOUNT INFO ➔ LEDGER ➔ SINGLE LEDGER ➔

CREATE

VOUCHER ENTRY
Step:
From Gateway of Tally  Select Accounting Voucher  Press
Enter
Receipt (Press F6)
Give Date (1-4-XX) Press Enter

Particular Debit Credit

Cr Capital (Press first letter C) Press 200000
enter Press enter(2 times
Dr Cash 200000

Press Enter Type the Narration Message (Capital received

from Ravi)
Accept the Voucher (Press (y) or Enter)

Contra (Press F4)

Give Date (1-4-XX) Press Enter

Particular Debit Credit

Cr Cash 50000
Dr Iob 50000

Accept the Voucher (Press (y) or Enter)

Purchase (Press F9)

Give Date (5-4-XX) Press Enter Type Invoice Number

(E.g.: 12) Press Enter

Particular Debit Credit

Cr Krishna 20000
Dr Credit purchase 20000
Purchase (Press F9)

Give Date (5-4-XX) Press Enter Type Invoice Number

(E.g.: 43) Press Enter

Particular Debit Credit

Cr Pravin 20000
Dr Credit purchase 20000

Accept the Voucher (Press (y) or Enter)

Purchase (Press F9)
Give Date (10 -4-XX) Press Enter Type Invoice Number
(E.g.: 14) Press Enter

Particular Debit Credit

Cr Krishna 20000
Dr Credit purchase 20000
Accept the Voucher (Press (y) or Enter)

Purchase (Press F9)

Give Date (10-4-XX) Press Enter Type Invoice Number

(E.g.: 44) Press Enter

Particular Debit Credit

Cr Pravin 20000
Dr Credit purchase 20000

Accept the Voucher (Press (y) or Enter)

DEBIT NOTE (Press CTRL+F9)

Give Date (10-4-XX) Press Enter

Particular Debit Credit

Dr Krishna 5000
Cr Purchase return 5000

Accept the Voucher (Press (y) or Enter)

DEBIT NOTE (Press CTRL+F9)

Give Date (12-4-XX) Press Enter

Particular Debit Credit

Dr Pravin 5000
Cr Purchase return 5000

Accept the Voucher (Press (y) or Enter)

Sales (Press F8)

To Covert Inventory mode to Accounting mode

Press CTRL + V

Give Date (15 -4-XX) Press Enter Type Invoice Number

(E.g.: 1) Press Enter

Particular Debit Credit

Dr Ravi 50000
Cr Credit Sales 50000

Accept the Voucher (Press (y) or Enter)

Sales (Press F8)

Give Date (15 -4-XX) Press Enter Type Invoice Number
(E.g.: 2) Press Enter

Particular Debit Credit

Dr Kumar 50000
Cr Credit Sales 50000

Accept the Voucher (Press (y) or Enter)

Sales (Press F8)

Give Date (15 -4-XX) Press Enter Type Invoice Number
(E.g.: 3) Press Enter

Particular Debit Credit

Dr Cash 20000
Cr Cash Sales 20000

Accept the Voucher (Press (y) or Enter)

Sales (Press F8)

To Covert Inventory mode to Accounting mode

Press CTRL + V
Give Date (17 -4-XX) Press Enter Type Invoice Number
(E.g.:4) Press Enter

Particular Debit Credit

Dr Ravi 50000
Cr Credit Sales 50000

Accept the Voucher (Press (y) or Enter)

Sales (Press F8)

To Covert Inventory mode to Accounting mode

Press CTRL + V

Give Date (17 -4-XX) Press Enter Type Invoice Number

(E.g.: 5) Press Enter

Particular Debit Credit

Dr Kumar 50000
Cr Credit Sales 50000

Accept the Voucher (Press (y) or Enter)

CREDIT NOTE (CTRL+ F8)

Give Date (17-4-XX) Press Enter

Particular Debit Credit

Cr Ravi ` 5000
Dr Sales return 5000

Accept the Voucher (Press (y) or Enter)

CREDIT NOTE (CTRL+ F8)

Give Date (17-4-XX) Press Enter

Particular Debit Credit

Cr Kumar 5000
Dr Sales return 5000

Accept the Voucher (Press (y) or Enter)

Payment (Press F5)

Give Date (20-4-XX) Press Enter

Particular Debit Credit

Dr Krishna 30000
Cr Iob 30000

Accept the Voucher (Press (y) or Enter)

Payment (Press F5)

Give Date (20-4-XX) Press Enter

Particular Debit Credit

Dr Pravin 30000
Cr Iob 30000

Accept the Voucher (Press (y) or Enter)

Receipt (Press F6)

Give Date (23-4-XX) Press Enter

Particular Debit Credit

Cr Ravi 75000
Dr Iob 75000

Accept the Voucher (Press (y) or Enter)

Receipt (Press F6)

Give Date (23-4-XX) Press Enter

Particular Debit Credit

Cr Kumar 75000
Dr Iob 75000

Accept the Voucher (Press (y) or Enter)

Contra (Press F4)

Give Date (25-4-XX) Press Enter

Particular Debit Credit

Cr Cash 1000
Dr Petty cash 1000

Accept the Voucher (Press (y) or Enter)

Payment (Press F5)

Give Date (25-4-XX) Press Enter

Particular Debit Credit

Dr Furniture 20000
Press(D)Press Enter Dr Salaries 10000
Dr Rent 4000
Dr Eb 3000
Dr Telephone 3500
Cr Cash 40500

Accept the Voucher (Press (y) or Enter)

Purchase (Press F9)

Give Date (25 -4-XX) Press Enter Press Enter

Particular Debit Credit

Cr Cash 5000
Dr Cash purchase 5000

Accept the Voucher (Press (y) or Enter)

Payment (Press F5)
Give Date (30-4-XX) Press Enter

Particular Debit Credit

Dr Conveyance 150
Dr Postage 100
Dr Stationeries 200
Dr Staff welfare 100
Cr Petty Cash 550

Accept the Voucher (Press (y) or Enter)

Journal (Press F7)

Give Date (30-4-XX) Press Enter

Particular Debit Credit

Dr Stationeries 1500
Cr Sri ram 1500

Accept the Voucher (Press (y) or Enter)

Use Calculator (CTRL+N)

Exit Calculator (CTRL+M)

Journal (Press F7)

Give Date (30-4-XX) Press Enter

Particular Debit Credit

Dr Depreciation 2000
Cr Furniture 2000
Accept the Voucher (Press (y) or Enter)
 Press Esc (3 Times)
TO VIEW THE BALANCE SHEET
From Gateway of Tally  Select Balance Sheet Now the Total
is
3, 21,950.00

Ex: 2
Fairmacs and co the business from 01.04.2007
01.04.2007 received capital by cash rs.5, 00,000
01.04.2007 cash deposited in IOB bank rs.1, 00,000
Credit purchase
Date inv no party name amount
5.4.07 11 csc traders 15,000
5.4.07 25 arun traders 18,000
10.4.07 12 csc traders 20,000
10.4.07 44 arun traders 17,000
Purchase return
Date inv no party name amount
10.4.07 11 csc traders 3,000
10.4.07 44 arun traders 3,000

credit sales
Date inv no party name amount
15.4.07 1 gandhi & co 40,000
15.4.07 2 raju & co 50,000

Date inv no party name amount

17.4.07 4 gandhi & co 40,000
17.4.07 5 raju & co 40,000
Cash sales
Date inv no party name amount
15.4.07 3 20,000
Sales return
Date inv no party name amount
17.4.07 1 Gandhi & co 5,000
17.4.07 2 raju & co 3,000
Payment made by cheque
20.04.2007 csc traders cheq no 153234 30,000
20.04.2007 arun traders cheq no 153234 30,000
Received cheque from
20.04.2007 gandhi & co cheq no 30345 70,000
 20.04.2007 raju & co cheq no 30453 70,000
Payment made by cash
25.04.2007 paid to petty cash 1,000
25.04.2004 paid to furniture 25,000
25.04.2007 salaries 10,000
25.04.2007 rent 3,000
25.04.2007 electricity charges 4,000
25.04.2007 telephone charges 4,000
25.04.2007 cash purchase 5,000
Payment made by petty cash
Conveyance 150
Postage 130
Stationeries 120
Staff welfare 120
Journel 30.04.2007
Stationeries purchased from kumar & co for 1,400 on credit
Depreciation furniture 15%
Net profit 86,320
Balance sheet 5, 91,730

Inventory info
Ex:1
01.04.2007 started business with cash rs 6,00,000
01.04.2007 deposited in Indian bank rs 2, 00,000
05.04.2007 credit purchase from Krishna traders
Television 50 nos 20000
Fridge 100 nos 8500
CD’s 200 nos 5000
06.04.2007 credit purchase from ram & co
Television 50 no 20000
10.04.2007 credit sales to TV & sons
Television 75 nos @ 22000
Fridge 75 nos @ 10000
CD’s 120 nos @ 6000
15.04.2007 cash sales
Television 20 nos
Fridge 20 nos
CD’s 50 nos
Cash discount 5%
20.04.2007 paid Krishna traders
20.04.2007 paid ram & co
21.04.2007 received from TV & sons
Payment made by cash on 23.04.2007
Petty cash 5000
Computer 45000
Machinery 50000
Salary 25000
Electricity 3400
Telephone 2600
Payments made by petty cash on 25.04.2007
Conveyance 500
Postage 200
Dépréciation on assets @ 5%
Balance sheet: 10, 19,050
Profit & loss: 4, 19,050
ANS
TALLY ➔ COMPANY CREATION (A/C WITH
INVENTORY)

F11 ➔ ACCOUNTING FEATURES

MAINTAIN BILL WISE DETAIL ➔ NO

A/C INFO ➔ LEDGER ➔ SINGLE LEDGER ➔

CREATION

UNDER ➔ PURCHASE & SALES

INVENTORY VALUES ARE AFFECTED ➔ YES
 STOCK GROUP CREATION

From Gateway of Tally  Select Inventory Info  Select

Stock Groups  Select Create in single Stock Group 
create

S.no Name of stock group Under Items are addable

1. Electricals Primary Yes

Accept it. ➔ Esc to inventory info

UNIT OF MEASURE CREATION

Select Units of MeasurePress Enter Select

Create.

Type : Simple
Symbol : Nos
Formal name : Numbers
No of Decimal Place : 0

Press enter  Accept it  Press Esc (3 times) ➔ esc to

inventory info
 STOCK ITEM CREATION

Select Stock Items Select Create in single Stock Items 

Press Enter.

S.no Name of Item Under Units

1 TV electricals Nos
2 Fridge Electricals Nos
3 CDs electricals Nos

ACCOUNTING VOUCHER
VOUCHER ENTRY

RECEIPT (PRESS F6)

Particular Debit Credit

Cr Capital 600000
Dr Cash 600000

Accept Yes

CONTRA (Press F4)

Particular Debit Credit

Cr Cash 200000
Dr Uco 200000
Accept Yes

PURCHASE (F9)

Party’s Name : Krishna traders

Purchase Ledger : Credit Purchase
Name of item Quantity Rate Amount
TV 50 20000 10,00,000
Fridge 100 8500 8,50,000
CD,S 200 5000 10,00,000
28,50,000
Accept Yes
PURCHASE (F9)

Party’s Name : Ram & co

Sales Ledger : Credit purchase
Name of item Quantity Rate Amount
TV 50 20000 10,00,000

Accept Yes

SALES (F8)

Party’s Name : TV & sons

Sales Ledger : Credit Sales
Name of item Quantity Rate Amount
TV 75 22000 16,50,000
Fridge 75 10000 7,50,000
CD,S 120 6000 7,20,000
31,20,000
Accept Yes

SALES (F8)

Party’s Name : cash

Sales Ledger : cash Sales
Name of item Quantity Rate Amount
TV 20 22000 4,40,000
Fridge 20 10000 2,00,000
CD,S 50 6000 3,00,000
Press double enter
Discount -5 -47,000
8,93,000
Accept Yes

PAYMENT (Press F5)

Particular Debit Credit

Dr Krishna traders 28,50,000
Cr Indian bank 28,50,000

Accept Yes

PAYMENT (Press F5)

Particular Debit Credit

Dr Ram & co 10,00,000
Cr Indian bank 10,00,000
Accept Yes

RECEIPT (PRESS F6)

Particular Debit Credit

Cr TV & sons 31,20,000
Dr Indian bank 31,20,000

Accept Yes

CONTRA (PRESS F4)

Particular Debit Credit

Cr Cash 5000
Dr Petty cash 5000

Accept Yes

PAYMENT (PRESS F5)

 Particular Debit Credit
Dr Computer 45000
Dr Machinery 50000
Dr Salary 25000
Dr E.b 3400
Dr Telephone 2600
Cr 1,26,000
Accept Yes

PAYMENT (PRESS F5)

Particular Debit Credit

Dr Conveyance 500
Dr Postage 200
Cr Petty Cash 700
Accept Yes

JOURNAL (PRESS F7)

Particular Debit Credit

Dr Depreciation 4750
Cr Computer 2250
Cr Machine 2500

Accept Yes
 Esc to GWT

REPORTS:
STOCK SUMMERY
BALANCE SHEET
PROFIT & LOSS
DISPLAY ➔ STATEMRNT OF INVENTORY ➔
STOCK QUERY ➔ ENTER ➔ PRESS F4 ➔ SELECT
NEXT ITEM ➔ ENTER

Ex: 2
Royal electrical started a business of electrical items and home
appliances
01.04.2007 received cash for capitals 5, 00,000
01.04.2007 cash deposited in UCO bank 2, 00,000
07.04.2007 credit purchases from govind electricals inv no 123
Ceiling fan 100 nos at rs 800
Table fan 100 nos at rs 1000
Mixies 100 nos at rs 1500
Grinders 100 nos at rs 2000
10.04.2007 credit sales ram electricals inv no 1
Ceiling fan 70 nos at rs 1000
Table fan 70 nos at rs 1500
Mixies 70 nos at rs 2000
Grinders 70 nos at rs 2500
10.04.2007 cash sales inv no.2
Each items 10 nos
Cash discount (-)5%
15.04.2007 paid cheque to govind electrical 2,00,000
15.04.2007 received cheque ram electricals 3, 00,000
20.04.2007 payment made by cash
Paid to petty cash 2,000
Furniture 15,000
Salaries 10,000
Wages 7,000
Carriage inward 1,500
Rent 10,000
Electricity charges 5,430
Telephone charges 8,340
25.04.2007 payment made by petty cash
Conveyance 200
Postage 150
Stationeries 150
Staff welfare 200
30.04.2007 (journal) depreciate 10% on furniture.
Balance sheet: 9, 18,030
Profit & loss: 5, 88,030
Ex:3
Kishore trading company started a business of garments at no.44
Gandhi salai, Nehru nagar, mylapore, Chennai-4 from 1.4.2007
01.04.2007 received capital by cash 5, 00,000
01.04.2007 cash deposited in SBI 2, 00,000
05.04.2007 credit purchase
Purchase from royal textiles (inv no.123)
Cotton sarees 50 nos at rs.300
Chudithar 50 nos at rs.400
07.04.2007 purchase from kishore textiles (inv no 20)
Cotton sarees 50 nos at rs.300
Chudithar 50 nos at rs.400
10.04.2007 purchases from santhosh textiles (inv no 53)
T-shirts 100 nos at rs. 100
Jeans pant 100 nos at. rs.1000
10.04.2007 cash purchases
Cotton sarees 50 nos at rs.300
Chudithar 50 nos at rs.400
15.04.2007 credit sales London stores (inv no 1)
Cotton saree 60 nos at rs 500
Chudithar 100 nos at rs 750
T-shirt 60 nos at rs 1000
Jeans pant 60 nos at rs.1300
17.04.2007 cash sales London stores (inv no 1)
Cotton saree 40 nos at rs 500
Chudithar 25 nos at rs 750
t-shirt 20 nos at rs 1000
Jeans pant 20 nos at rs.1300

20.04.2007 payments made by cheque

Royal textiles 25,000
Kishore textiles 25,000
Santhosh textiles 1,00,000
22.04.2007 received cheque from
London stores 2,00,000
25.04.2007 payments made by cash
Paid to petty cash 2,000
Furniture 25,000
Salaries 30,000
Wages 25,000
Carriage inward 4,000
Rent 10,000
 Electricity charges 5,430
Telephone charges 8,340
27.04.2007 payments made by petty cash
Conveyance 250
Postage 300
Stationeries 250
Staff welfare 200
Vehicle maintenance 250
General expenses 150
30.04.2007 depriciate 10% on furniture

Bank reconciliation statement

This option is used to the difference between the cash book &
pass book values
Ex:1
1.4.2007 received capital by cash 1,00,000
2.4.2007 cash deposited in sbi 50,000

Deposit slips
5.4.2007 kiran 45,000
7.4.2007 sanjay 25,000
10.4.2007 asha 20,000
11.4.2007 kiran 20,000
15.4.2007 asha 15,000

Counter foils
8.4.2007 geetha 15,000
9.4.2007 sachin 5,000
11.4.2007 arthi 7,500
12.4.2007 sachin 10,000
15.4.2007 arthi 4,500
17.4.2007 geetha 12,000
30.4.2007 bank charge 250
Pass book of sbi as on 30.4.2007

Date Name Deposit Withdrawal Balance

 (dr) (cr)
2.4.2007 Cash 50,000 - 50,000
cr
6.4.2007 Kiran 45,000 - 95,000
cr
9.4.2007 Sanjay 25,000 - 1,20,000
cr
10.4.2007 Geetha - 15,000 1,05,000
cr
13.4.2007 Arthi - 7,500 97,500
cr
14.4.2007 Sachin - 10,000 87,500
cr
17.4.2007 Asha 15,000 - 1,02,500
cr
30.4.2007 Bank - 250 1,02,250
cr
ANS

TALLY ➔ COMPANY CREATION (A/C ONLY)

ACCOUNTS INFO ➔ LEDGER ➔ SINGLE LEDGER

➔ CREATE

CAPITAL CAPITAL A/C

SBI BANK A/C
KIRAN SUNDRY DEBTORS
SANJAY SUNDRY DEBTORS
ASHA SUNDRY DEBTORS
GEETHA SUNDRY CREDITORS
SACHIN SUNDRY CREDITORS
ARTHI SUNDRY CREDITORS
BANK CHARGES INDIRECT EXPENSES
DEPOSIT SLIP (SUNDRY DEBTORS)
COUNTER FOILS (SUNDRY CREDITORS)

ESC TO GWT ➔ ACCOUNTING VOUCHER

RECEIPT (F6)
Particular Debit Credit
Cr Capital 100000
Dr Cash 1,00,000

CONTRA (F4)
Particular Debit Credit
Cr Cash 50,000
Dr SBI 50,000

RECEIPT (F6)
Particular Debit Credit
Cr Kiran 45,000
Dr SBI 45,000

RECEIPT (F6)
Particular Debit Credit
Cr Sanjay 25,000
Dr SBI 25,000

RECEIPT (F6)
Particular Debit Credit
Cr Asha 20,000
Dr SBI 20,000

RECEIPT (F6)
Particular Debit Credit
Cr Kiran 20,000
Dr SBI 20,000

RECEIPT (F6)
Particular Debit Credit
Cr Asha 15,000
Dr SBI 15,000

PAYMENT (F5)
Particular Debit Credit
Dr Geetha 15,000
Cr SBI 15,000

PAYMENT (F5)
Particular Debit Credit
Dr Sachin 5,000
Cr SBI 5,000

PAYMENT (F5)
Particular Debit Credit
Dr Arthi 7,500
Cr SBI 7,500

PAYMENT (F5)
Particular Debit Credit
Dr Sachin 10,000
Cr SBI 10,000

PAYMENT (F5)
Particular Debit Credit
Dr Arthi 4,500
Cr SBI 4,500
PAYMENT (F5)
Particular Debit Credit
Dr Geetha 12,000
Cr SBI 12,000

PAYMENT (F5)
Particular Debit Credit
Dr Bank charges 250
Cr SBI 250

ESC TO GWT
REPORTS
DISPLAY ➔ ACCOUNT BOOK ➔ CASH / BANK BOOK
➔ SELECT OUR BANK NAME (SBI) ➔PRESS ENTER
TWO TIMES ➔ PRESS F5 ➔ NOW ENTER THE BANK
DATE

ACCEPT & PRESS F5

Ex: 2
Keltec co started business on 01.04.2007
01.04.2007 received capital by cash rs.50, 000
01.04.2007 cash deposited in canara bank rs.20, 000

Following is the details of deposite slip (sundry

debtors)
10.04.2007 kiddie 40,000
 12.04.2007 nisha 25,000
14.04.2007 sharma 20,000
25.04.2007 nisha 15,000
29.04.2007 kiddie 10,000
Following is the details of counter foil of
cheque book (sundry creditors)
11.04.2007 ashima Tex 12,500
13.04.2007 fashion Tex 3,350
15.04.2007 silky 5,000
17.04.2007 ashima Tex 10,000
19.04.2007 fashion Tex 5,000
28.04.2007 silky 3,000
30.04.2007 bank charges 100
Date Name Deposits (dr) Withdraw (cr) Balance
01.04.2007 Cash 20,000 20,000 cr
12.04.2007 Kiddie 40,000 60,000 cr
13.04.2007 Ashima tex 12,500 47,500 cr
14.04.2007 Nisha 25,000 72,500 cr
15.04.2007 Fashion tex 3,350 69,150 cr
17.04.2007 Silky 5,000 64,150 cr
18.04.2007 Ashima tex 10,000 54,150 cr
26.04.2007 Nisha 15,000 69,150 cr
30.04.2007 Cheque book 100 69,050 cr

BILL WISE DETAILS

If you want to maintain Party wise Bill details (sundry debtors /
Sundry creditors) of all receivable and payable of bills from the
Party (for example, acceptance of Bill, Payment of Bill, Pending
Bill, Overdue Bill, etc.)

EX: 1
Capital 2, 50,000

Voucher entry
Sales bills athul pvt ltd
Bill no date amount due dates
202 30.04.02 1430 30
214 15.05.02 1500 30
256 31.07.02 3640 15
301 28.10.02 2750
351 25.01.03 5050 45
392 15.03.03 11000 45
Anu & co
Bill no date amount due dates
417 12.04.02 2230 15
431 16.05.02 2650 15
452 17.08.02 5630 30
515 15.11.02 10780 45
659 21.01.03 1530
815 30.03.03 2130 30
Purchase bills rahul & sons
Bill no date amount due dates
0001 03.04.02 455
0002 05.05.02 1000 15
0003 16.08.02 1675 30
0004 22.11.02 4050 30
0005 31.01.03 12350 45

Nitu & co
Bill no date amount due date
0006 02.02.03 11450 30
0007 15.02.03 5540 15
0008 25.02.03 875 15
0009 31.03.03 1235 30
Received cash athul pvt ltd
Bill no date amount
214 17.06.02 1500
301 1.11.02 2750
351 31.03.03 4000
Anu & co
Bill no date amount
417 30.04.02 2230
452 20.08.02 5000
515 31.01.03 10000
 659 25.01.03 1530
Payments made rahul & sons
0001 04.04.02 455
0005 30.03.03 12000
Nitu & sons
0006 05.03.03 10000
0007 15.03.03 5540

ANS
Tally ➔ Company Creation (A/C Only)
F11 ➔ Accounting Features
Maintain Bill Wise Detail➔ Yes

Account Info ➔ Ledger ➔ Single Ledger ➔ Create

Capital Capital A/C

Sales Sales A/C
Athul & Co Sundry Debtors (Maintain Bill Wise Detail
➔ Yes)
Anu & Co Sundry Debtors (Maintain Bill Wise Detail
➔ Yes)
Purchase Purchase A/C
Rahul & Son Sundry Creditors (Maintain Bill Wise Detail
➔ Yes)
Nitu & Co Sundry Creditors (Maintain Bill Wise Detail
➔ Yes)

Accounting Voucher

Receipt (F6)
Particular Debit Credit
Cr Capital 250000
Dr Cash 250000

Sales (F8)
 Particular Debit Credit
Dr Athul pvt ltd 1430
New ref 202 30 days 1430 dr
Cr Sales 1430

Sales (F8)
Particular Debit Credit
Dr Athul pvt ltd 1500
New ref 214 30 days 1500 dr
Cr Sales 1500

Sales (F8)
Particular Debit Credit
Dr Athul pvt ltd 3640
New ref 256 15 days 3640 dr
Cr Sales 3640

Sales (F8)
Particular Debit Credit
Dr Athul pvt ltd 2750
New ref 301 2750 dr
Cr Sales 2750

Sales (F8)
Particular Debit Credit
Dr Athul pvt ltd 5050
New ref 351 45 days 5050 dr
Cr Sales 5050

Sales (F8)
Particular Debit Credit
Dr Athul pvt ltd 11000
New ref 392 45 days 11000 dr
Cr Sales 11000

Sales (F8)
Particular Debit Credit
Dr Anu & co 2230
New ref 417 15 days 2230 dr
Cr Sales 2230

Sales (F8)
Particular Debit Credit
Dr Anu & co 2650
New ref 431 15 days 2650 dr
Cr Sales 2650

Sales (F8)
Particular Debit Credit
Dr Anu & co 5630
New ref 452 30 days 5630 dr
Cr Sales 5630

Sales (F8)
Particular Debit Credit
Dr Anu & co 10780
New ref 515 45 days 10780 dr
Cr Sales 10780

Sales (F8)
Particular Debit Credit
Dr Anu & co 1530
New ref 659 1530 dr
Cr Sales 1530

Sales (F8)
Particular Debit Credit
Dr Anu & co 2130
New ref 815 30 days 2130 dr
Cr Sales 2130

Purchase (F9)
Particular Debit Credit
Cr Rahul & sons 455
New ref 0001 455 cr
Dr purchase 455

Purchase (F9)
Particular Debit Credit
Cr Rahul & sons 1000
New ref 0002 15 days 1000 cr
Dr purchase 1000

Purchase (F9)
Particular Debit Credit
Cr Rahul & sons 1675
New ref 0003 30 days 1675cr
Dr purchase 1675

Purchase (F9)
Particular Debit Credit
Cr Rahul & sons 4050
New ref 0004 30 days 4050 cr
Dr purchase 4050

Purchase (F9)
Particular Debit Credit
Cr Rahul & sons 12350
New ref 0005 45 days 12350 cr
Dr purchase 12350

Purchase (F9)
Particular Debit Credit
Cr Nitu & co 11450
New ref 0006 30 days 11450 cr
Dr purchase 11450

Purchase (F9)
 Particular Debit Credit
Cr Nitu & co 5540
New ref 0007 15 days 5540 cr
Dr purchase 5540

Purchase (F9)
Particular Debit Credit
Cr Nitu & co 875
New ref 0008 15 days 875 cr
Dr purchase 875

Purchase (F9)
Particular Debit Credit
Cr Nitu & co 1235
New ref 0009 30 days 1235 cr
Dr purchase 1235

Receipt (F6)
Particular Debit Credit
Cr athul 8250

Dr Cash 8250

Receipt (F6)
Particular Debit Credit
Cr Anu 18760
Dr Cash 18760

Payment (F5)
Particular Debit Credit
Dr Rahul & sons 12455

Cr cash 12455

Payment (F5)
Particular Debit Credit
Dr Nitu & co 15540

Cr cash 15540

Accept ➔ ESC to GWT

Reports:
Display➔Statement of Account➔out
standings➔Receivables➔
Alt F1 (Detailed)➔F4(Payables)

Cost centre and cost category

This option used to analysis the cost factors spread
for which factors oriented
Ex: 1
Cost category : Chennai, Bangalore, Madurai
Cost centre : marketing, finance, administration
01.04.2002 paid salary to staff rs. 1,05,000 (C-35000 M-35000 B-
35000) M-15000 F-10000 A-10000

15.04.2002 paid rent for Madurai rs.7500 for Chennai rs 8000 for b,
lore rs.10000

17.04.2002 paid for stationeries rs.3500 each for all braches

25.04.2002 paid electricity charges rs.4000 for Madurai, rs.5500 for

Chennai, 7500 for Bangalore

30.04.2002 paid staff welfare rs.1500 each for all braches

01.05.2002 paid wages rs.1500 each for all branches

Ex: 2
Create sales executives as cost category & representatives as
cost centre.
Cost category: sales executives
Cost centre :Alexander, kumaravel, manipal, stenley
Paid salary to all executives’ rs. 1, 60, 000
(Rs...45,000/ rs.41, 000/ rs.35000 /rs.39000)
Paid conveyance to all executives
Rs 12,000 (rs 3000 each)
Paid fuel charges to all executives
Rs 15000 (rs.2000, rs.2600, rs.5000, rs.5400)

Ex: 3
Create vehicle maintenance under cost category and create list of
all vehicle numbers under cost centre

Then pass payment entries for the repairs made and select the
vehicle number for which repair made
Cost category: bajai discover
Cost centre : TN-2512, TN-4984, TN-7849

Cost category: bajai Chetek

Cost centers : TN-4678, TN-4487, TN-5964

01.04.2006 repairs for bajaj discover rs.3000

(rs.1500, rs.1200, rs.300)
05.04.2006 repairs for bajai chetak rs.6000
 (rs.2200, rs.2300, rs.1500)

Multi currency
Ex: 2

Standared rate rs.40/$, selling rate rs.39/$, Bying rate

rs.35/$.
On 01.04.2007 Disney pvt.ltd brought in a capital of rs.3, 00,000 by
cash

On 04.04.2007 chocolates purchased from American traders 100

nos @ $5/nos

On 10.04.2007 chocolates sold to china traders 75 nos @ $6/nos

On 15.04.2007 settled to American traders

On 20.04.2007 china trader settled their a/c

Bank charges paid rs.1500

ANS

MULTI CURRENCY

Tally➔ Company Creation (A/C with Inventory)

F11➔ Accounting Features
Allow Multi Currency ➔Yes
A/C Info ➔ Ledger ➔ Single Ledger ➔ Create

Name Under
Capital Capital A/C
Sbi Bank A/C
American Traders Sundry Creditors
Purchase Purchase A/C
China Traders Sundry Debtors
Sales Sales A/C
Bank Charges Indirect Expenses
Esc to Account Info

Currencies ➔ Create

Accept

Rate Of Exchange ➔Create

Inventory Info ➔ Unit of Measure ➔ Create (Nos)

Stock Item ➔ Create
Name : chocolate
Under : primary
Units : nos

Accept ➔ esc to gwt

Accounting Voucher

RECEIPT (F6)

Particular Debit Credit

Cr Capital 3,00,000
Dr cash 3,00,000
Accept

PURCHASE (F9)

Party’s Name : American traders

Purchase Ledger : Purchase
Name of item Quantity Rate Amount
Chocolate 100 $5 $ 5,000

Accept Yes

SALES (F8)

Party’s Name : china traders

Purchase Ledger : sales
Name of item Quantity Rate Amount
Chocolate 75 $6 $ 450

PAYMENT (F5)

Particular Debit Credit

Dr American traders 17,500
Cr SBI 17,500

RECEIPT (F6)

Particular Debit Credit

Cr China traders 17,550
Dr SBI 17,550

CONTRA (F4)

Particular Debit Credit

Cr Cash 5,000
Dr SBI 5,000
PAYMENT (F5)

Particular Debit Credit

Dr Bank charges 1,500
Cr SBI 1,500

Accept ➔ ESC to GWT ➔ reports ➔ balance sheet

Budget & control

Ex: 1
First quarter budget & actual expenses of an
automobile company is stated below
PARTICULARS BUDGET APRIL MAY JUNE
SALES 450000 ------------ --------------- ------------
SALES 450000 172000 156000 136800
PURCHASE 270000 ------------ --------------- ------------
PURCHASE 270000 115000 98000 65000
INDIRECT EXPENSES 165000 ------------ --------------- ------------
SALARIES 75000 24300 25200 24800
INCENTIVES 27000 10320 9360 8208
ELECTRICITY CHARGES 32500 18250 13700
TELEPHONE CHARGES 18000 5173 6025 4892
STAFF WELFARE EXPENSES 9000 2983 2682 2786
BANK CHAGES --------------- 420 310 ------------
MISCELLANEOUS EXPENSES --------------- 810 620 915

2. A sales depot wants to set the following credit limit to its

major customer and check the limit
Sundar agencies limit 200000
Transactions related with sundar agencies

DATE TYPE AMOUNT

03.04.XXXX SALES 112000
05.04.XXXX SALES 87000
11.04.XXXX RECEIPT 55000
14.04.XXXX SALES 61000
ANS
TALLY ➔ COMPANY CREATION

F11 ➔ ACCOUNTING FEATURES

MAINTAIN BUDGET & CONTROL ➔ YES

A/C INFO ➔ LEDGER ➔ SINGLE LEDGER ➔ CREATE

NAME UNDER
SALES SALES A/C
PURCHASE PURCHASE A/C
SALARIES INDIRECT EXPENSES
INCENTIVES INDIRECT EXPENSES
E.B CHARGES INDIRECT EXPENSES
TELEPHONE CHARGES INDIRECT EXPENSES
STAFF WELFARE INDIRECT EXPENSES
BANK CHARGES INDIRECT EXPENSES
MISCELLANOUSE INDIRECT EXPENSES
EXPENSES

Accept ➔ ESC to Account info ➔ BUDGET ➔ Create

Accept
Accept ➔ accept ➔ESC TO GWT

ACCOUNTING VOUCHER

DISPLAY ➔ TRIAL BALANCE ➔ ALT+B, SELECT

ONE QUARTER ➔ ENTER ➔ PRESS F5 (LEDGER
WISE)

Order
processing
2.1. Meaning-Order Processi
Order Processing refers to placing orders with
Suppliers for purchasing from them or receiving
Orders from customers for the purpose of selling.
In Tally.ERP 9, Order Processing is linked to
Inventories. Using Order processing you can:
‡ Track the order position of a stock item;
‡ Know whether the goods ordered have arrived or
Not;
‡ Know whether the orders have been delivered
on time and thNational Traderse reasons for
the delay if any.
Ex: 1
01.04.2001 received capital by cash rs.5, 00,000
01.04.2001 cash deposited in SBI rs.2, 00,000

05.04.2001 purchase order made to rahul textiles (P.O No 101) DUE

12.04.01

Cotton saris 50 nos at rs. 300

Chudithar 50 nos at rs. 400
07.04.2001 purchase order made to kiran textiles (P.O NO.102) DUE
15.04.2001
Cotton saris 75 nos at rs. 300
Chudithar 60 nos at rs. 400
10.04.2001 purchase order made to Sana textiles (P.O NO.103) DUE
25.04.2001
T-shirts 100 nos at rs. 100
Jeans 100 nos at rs. 1000
10.04.2001 purchase invoice raised for the order 102 (bill no 1234)
12.04.2001 received materials for the purchase order from Sana
textiles (p.o no. 103)
(Rn no: 567)
15.04.2001 returned t-shirts 10 nos, jeans 5 nos (RN No 567)
20.04.2001 purchase invoice raised for Sana textiles (bill no 5678)
18.04.2001 sales order recived from arjun stores (SO NO 111) due
25.04.01
Cotton saris 60 nos at rs. 500
Chudithar 40 nos at rs. 750
22.04.2001 sales order received from brinkly garments (so no 118)
due 30.04.01
T-shirts 60 nos at rs. 1000
Jeans 60 nos at rs. 1300
27.04.2001 sales invoice raised for sales order no 111 (arjun stores)
+TNGST 4%
29.04.2001 delivery note given to Brinkley garments for sales order
no 118 Dn no: 556
01.05.2001 returns from brinkly garments
T-shirts 10 nos
Jeans 5 nos
05.05.2001 sales invoice raised for the delivery note 556

ANS
Tally ➔ Company Creation (A/C with Inventory)
F11 ➔ Inventory Features
Allow Purchase Processing ➔ Yes
Allow Sales Order Processing ➔ Yes
Use Tracking Numbers (Delivery / Receipt Note) ➔ Yes
Use Rejection Inward / Outward Notes ➔ Yes
Accept ➔ Esc to Gwt
Account Info ➔ Ledger ➔ Single Ledger ➔ Create
NAME OF LEDGER UNDER
Capital Capital a/c
SBI Bank a/c
Purchase Purchase a/c
Rahul textiles Sundry creditors
Kiran textiles Sundry creditors
Sana textiles Sundry creditors
Sales Sales a/c
Arjun stores Sundry debtors
Brinkly garments Sundry debtors
Name : TNGST
Under : duties & taxes
% of calculation :4%
Method of calculation : on total sales
Rounding method : normal rounding
Rounding limit :1

Inventory Info ➔ Stock Group ➔ Create

Name : garments
Under : primary
Can quantities of items be added : yes

Accept & press ctrl + U (units)

Units of Measure ➔ Create
Type : simple
Symbol : nos
Formal name : numbers
Number of decimal places :0

Accept & press ctrl + I (items)

Stock Item ➔ Create
Name : cotton saree
Under : garments
Units : nos

Name : chudithar
Under : garments
Units : nos

Name : T-shirt
Under : garments
Units : nos

Name : jeans pant

Under : garments
Units : nos
Accounting Voucher
Alt (F4) ➔ Purchase Order
F9 ➔ Purchase Invoice Raised
Alt (F9) ➔ Receipt Note
Alt (F6) ➔ Rejection Out
Alt (F5) ➔ Sales Order
F8 ➔ Sales Invoice Raised
Alt (F8) ➔ Delivery Note
Ctrl (F6) ➔ Rejection In

RECEIPT (F6)

Particular Debit Credit

Cr Capital 500000
Dr cash 5,00,000

CONTRA (F4)

Particular Debit Credit

Cr Cash 200000
Dr SBI 2,00,000

PURCHASE ORDER (Alt + F4)

Party’s Name : rahul textiles

Purchase Ledger : Purchase order no: 101
Name of item Quantity Rate Amount
Cotton sari 50 300 15,000
Chudithar 50 400 20,000
35,000
Accept Yes

PURCHASE ORDER (Alt + F4)

Party’s Name : kiran textiles

Purchase Ledger : Purchase order no: 101
Name of item Quantity Rate Amount
Cotton sari 75 300 22,500
Chudithar 60 400 24,000
46,500
Accept Yes

PURCHASE ORDER (Alt + F4)

Party’s Name : Sana textiles

Purchase Ledger : Purchase order no: 103
Name of item Quantity Rate Amount
t-shirts 100 100 10,000
jeans 100 1,000 1,00,000
1,00,000
Accept Yes

PURCHASE (F9)

Party’s Name : kiran ➔ enter & select the order no: 102

Purchase Ledger : Purchase

Name of item Quantity Rate Amount
Cotton sari 75 300 22,500
Chudithar 60 400 24,000
46,500
Accept Yes

RECEIPT NOTE (ALT + F9)

Party’s Name : Sana textiles ➔ enter & select the order
no: 103

Purchase Ledger : Purchase

Name of item Quantity Rate Amount
t-shirts 100 100 10,000
jeans 100 1000 1,00,000
1,10,000
Accept Yes

REJECTION OUT (ALT + F6)

LEDGER NAME SUPPLIER’S NAME AND

ADDRESS
Sana Sana
Name of item Quantity Rate Amount
t-shirts 10 100 1,000

jeans 5 1,000 5,000

6,000
Accept Yes

PURCHASE (F9)

Party’s Name : Sana textiles enter & select the receipt

note no: 1

Purchase Ledger : Purchase

Name of item Quantity Rate Amount
t-shirts 90 100 9,000
jeans 95 1,000 95,000
1,04,000
Accept Yes

SALES ORDER (Alt + F5)

Party’s Name : arjun stores

Sales Ledger : sales order no: 111
Name of item Quantity Rate Amount
Cotton saree 60 500 30,000
Chudithar 40 750 30,000
60,000
Accept Yes

SALES ORDER (Alt + F5)

Party’s Name : Brinkley garments

Sales Ledger : sales order no: 118
Name of item Quantity Rate Amount
t-shirts 60 1,000 60,000
jeans 60 1,300 78,000
1,38,000
Accept Yes

SALES F8

Party’s Name : arjun stores & select the order no: 111

Sales Ledger : sales

Name of item Quantity Rate Amount
Cotton saree 60 500 30,000
Chudithar 40 750 30,000
Press double enter
TNGST 4% 2,400
62,400
Accept Yes

DELIVERY NOTE (ALT + F8)

Party’s Name : Brinkley garments & select the order
no: 111

Sales Ledger : sales

Name of item Quantity Rate Amount
t-shirts 60 1,000 60,000
jeans 60 1,300 78,000
1,38,000
Accept Yes

REJECTION IN (CTRL + F6)

LEDGER NAME SUPPLIER’S NAME AND

ADDRESS
Brinkley garments Brinkley garments
Name of item Quantity Rate Amount
t-shirts 10 1,000 10,000

jeans 5 1,300 6,500

16,500
Accept Yes

SALES (F8)
Party’s Name : Brinkley garments enter & select the
receipt note no: 1

Sales Ledger : sales

Name of item Quantity Rate Amount
t-shirts 50 1,000 50,000
jeans 55 1,300 71,500
1,21,500
Accept Yes

Display➔Statement of Inventory➔Sales Order Out

standings➔all Order ➔ press F6 (purchase)

Ex: 2
Kiran electricals started business of electrical items

01.08.2002 received cash for capital rs.8, 00,000

01.08.2002 deposited in UCO bank rs. 3, 00,000
07.08.2002 purchase order made to nisha fan house (inv no 124) due
14.08.02
Ceiling fan 500 nos @ rs.1500
Table fan 500 nos @ rs.1200
10.08.2002 purchase order made to rani electricals (inv no 111) due
18.08.02
Ceiling fan 150 nos @ rs.1500
Table fan 150 nos @ rs.1200
14.08.2002 purchase invoice raised for order no: 124
19.08.2002 received material for the purchase order no 111 through
receipt note no: 12
20.08.2002 returned 10 nos of ceiling fan & 5 nos of table fan for the
order note no 111
21.08.2002 purchase invoice raised for receipt note no 12
22.08.2002 sales order received from anjali traders (no.2, due
01.09.2002)
 Ceiling fan 300 nos @ rs.2000
Table fan 300 nos @ rs.1500
01.09.2002 raised sales invoice for the order no 2 with sales tax @
4%
02.09.2002 sales order received from ABI traders (3, due 10.09.02)
Ceiling fan 200 nos
Table fan 200 nos
10.09.2002 delivery note raised for the order no: 3
12.09.2002 returned 5 nos of ceiling fan, table fan
14.09.2002 sales invoice raised for the order no: 3

Batch wise details

Batch details are used to identify the movement of
Inventory in batches or lots. Although this is a requirement
Primarily of the pharmaceutical industry, the same can be
Used by other industries that maintains or manufacture
Perishable goods. Many organizations also purchase in
Batches in order to monitor the result of the batch
Purchased individually. Hence, Tally.ERP 9 has used the
Term Batch/Lot.
Batches/Lots are also often used to monitor the date of
Manufacture, date of receipt or the date of expected time
When it cannot be further used (perished or expired).
Tally.ERP 9 makes provisions to enter both the
Manufacturing date and the expiry date to take decisions
As required.
In this
Section

Ex: 1

Products: sari dons brufen

01.04.2007 purchase from sanjay pharmacy
Sari dons 1000 nos @ rs.5 no
Brufen 1000 nos @ rs. 6 no
Batch no
Sari dons 1, brufen 2
Manufacturing date
Sari dons June 2006 brufen dec 2006

Expiry date
Saridon Oct 2008 brufen Oct 2008

15.04.2007 sold to lakshmi pharmaceuticals

Saridon 400 nos @ rs.6 no
Brufen 400 nos @ rs.7 no

On 15.09.2007 sold to kumar pharmaceuticals

Saridon 200 nos @ rs.6 no
Brufen 200 nos @ rs.7 no

On 15.09.2007 sold to amutha pharmacticals

Saridon 200 nos @ rs.6 no
Brufen 200 nos @ rs 7 no

On 12.10.2007 sold for cash the remaining goods

ANS
TALLY ➔ COMPANY CREATION (A/C WITH
INVENTORY)

F11 ➔ INVENTORY FEATURES

MAINTAIN BATCH WISE DETAIL ➔ YES
SET EXPIRY DATES FOR BATCHES ➔ YES

ACCOUNT INFO ➔ LEDGER ➔ SINGLE LEDGER ➔

CREATE
NAME UNDER
PURCHASE PURCHASE A/C
SANJAY PHARMACY SUNDRY CREDITORS
SALES SALES A/C
LAKSHMI PHARMACY SUNDRY DEBTORS
KUMAR PHARMACY SUNDRY DEBTORS
AMUTHA PHARMACY SUNDRY DEBTORS
INVENTORY INFO ➔ UNIT OF MEASURE ➔
CREATE (NOS)

STOCK ITEM ➔ CREATE

NAME : SARIDON
UNDER : PRIMARY
UNIT OF MEASURE : NOS
MAINTAIN BATCHES : YES
TRACK DATE OF MFD : YES
USE EXPIRY DATE : YES

ACCEPT

NAME : BRUFEN
UNDER : PRIMARY
UNIT OF MEASURE : NOS
MAINTAIN BATCHES : YES
TRACK DATE OF MFD : YES
USE EXPIRY DATE : YES

ACCEPT

ACCOUNTING VOUCHER
PURCHASE (F9)

Party’s Name : sanjay pharmacy

Purchase Ledger : Purchase
Name of item Quantity Rate Amount
saridon 1,000 5.00 5,000

brufen 1,000 6.00 6,000

 11,000
Accept Yes

SALES F8

Party’s Name : lakshmi pharmaceuticals

Sales Ledger : sales
Name of item Quantity Rate Amount
Sari don 400 6 2,400
Select the number 1
brufen 400 7 2,800
Select the number 2
5,200
Accept Yes

SALES F8

Party’s Name : Kumar pharmaceuticals

Sales Ledger : sales
Name of item Quantity Rate Amount
Sari don 200 6 1,200
Select the number 1
brufen 200 7 1,400
Select the number 2
2,600
Accept Yes
SALES F8

Party’s Name : amutha pharmaceuticals

Sales Ledger : sales
Name of item Quantity Rate Amount
Sari don 200 6 1,200
Select the number 1
brufen 200 7 1,400
Select the number 2
2,600
Accept Yes

SALES F8

Party’s Name : cash

Sales Ledger : sales
Name of item Quantity Rate Amount
Sari don 200 6 1,200
Select the number 1
brufen 200 7 1,400
Select the number 2
2,600
Accept Yes

REPORTS ➔ BALANCE SHEET

DISPLAY➔ INVENTORY BOOKS ➔BATCH ➔ F5
(Change Item)
Ex: 2
Mahajan & co dealing in the business of baby food products

Products mfg date expiry date batch no

Dexolac 01.01.06 01.07.07 D1
Lactogen 12.04.06 13.08.07 L21
Cerelac (apple) 03.03.06 15.11.07 Ca1
Cerelac (wheet) 01.01.07 31.12.07 Cw1

03.04.07 purchase from madhu foods

 Dexolac 750 nos @rs.100/nos
Lactogen 450 nos @rs. 125/nos
Cerelac (apple) 130 nos @rs. 150/nos
Cerelac (wheet) 500 nos @rs. 115/nos

05.04.2007 credit sales to mala foods

Dexolac 150 nos @rs.130/nos
Lactogen 50 nos @rs.160/nos

07.04.2007 credit sales to ran foods

Cerelac (wheet) 450 nos @rs. 135/nos
Cerelac (apple) 60 nos @rs. 160/nos

05.05.07 give 1 piece decolac sample to ran foods

25.05.07 credit sales to swetha foods

Dexolac 52nos @rs.120/nos
Lactogen 35 nos @rs. 135/nos

Actually sold 52&35 nos respectively but billed 50&33 nos only 2
nos are free of cost

1.11.07 credit sales to swetha foods 25 nos cerelac (wheet) @rs.

135/nos

Bill of material
A Bill is termed as an authenticated document for the materials
Which are taken out from the stock either for sale or for transfer to
Other godowns or for manufacturing, etc. In order to avoid this
continuous
Process of issuing a bill at every stage, a system has been
Evolved wherein the items with their quantity details can be
allotted
Towards manufacturing a certain product or by-product. This
Facilitates the immediate reduction in stock of the item
Automatically. This process of listing the items that makes up
another
Item is termed as the Bill of Materials (BoM).
Ex: 1
Stock item : VCD player

Components: aerial 2000

IC chips 1000
Speaker 1500 (2 nos)
On 15.02.2003 manufactured 200 nos of VCD player
Additional cost
Wages 20000
Power 15000

ANS

TALLY ➔ COMPANY CREATION (A/C WITH INV)

A/C INFO ➔ LEDGER ➔ SINGLE LEDGER ➔

CREATE

Wages : direct expenses

Power : direct expenses

INVENTORY INFO ➔ STOCK GROUP ➔ CREATE

Name : raw material

Under : primary
Can quantities of items be added : yes

Name : finished goods

Under : primary
Can quantities of items be added : yes
PRESS CTRL + U ➔ UNITS CREATE

Type : simple
Symbol : nos
Formal name : numbers
Number of decimal places :0

PRESS CTRL + I ➔ Stock Item ➔ Create

Name : aerial
Under : raw material
Units : nos

Name : IC Chips
Under : raw material
Units : nos

Name : Speaker
Under : raw material
Units : nos

Name : VCD Player

Under : Finished Goods
Units : nos
Alter Components (Bom) : Yes

Press enter
Accept ➔ accept ➔ accept & press Ctrl + V (voucher
types)

Use as a Manufacturing Journal : Yes

Accept ➔ ESC to GWT

INVENTORY VOUCHER (ALT+F7)

Select manufacturing journel ➔ press enter

Ex: 2
Priya & co purchased the following components used for switch board

12 * 8 wooden board 1 nos rs 18

Switches 4 nos rs 15
2 pin plug point 1 nos rs 20
3 pin plug point 2 nos rs 25

On 10.04.2003 the manufactured 100 units of switch board

Additional cost incurred are following

Wages 15000
Power 10000
At the time of purchase of company they spend additional cost such
as
Carriage 5000
Tax 4%

Price list
Ex: 1
Rahul & co purchases the following furniture from manufacturer
Chair 700 nos @rs. 75/nos
Computer chair 700 nos @rs.115/nos
 Kushan chair 700 nos @rs.175/nos
Rahul & co fixes separate price list for customers as on 05.04.2004
Dealer price
Chair
Less than 15 nos rs.120/nos
15 nos to 35 nos rs.110/nos 1%
35 nos onwards rs.100/nos 1.5%
Computer chair
Less than 15 nos rs.150/nos
15 nos to 35 nos rs.135/nos 1%
35 nos onwards rs.110/nos 1.5%
Cushion chair
Less than 15 nos rs.220/nos
15 nos to 35 nos rs.200/nos 1%
35 nos onwards rs.190/nos 2.5%

Retailler price
Chair
Less than 15 nos rs.140/nos
15 nos to 35 nos rs.125/nos 0.5%
35 nos onwards rs.115/nos 1%
Computer chair
Less than 15 nos rs.180/nos
15 nos to 35 nos rs.165/nos 0.5%
35 nos onwards rs.150/nos 1%
Cushion chair
Less than 15 nos rs.250/nos
15 nos to 35 nos rs.225/nos 0.5%
35 nos onwards rs.200/nos 1%
End user price
Chair
Less than 15 nos rs.150/nos
15 nos to 35 nos rs.135/nos 0.5%
35 nos onwards rs.120/nos 1%
Computer chair
Less than 15 nos rs.200/nos
15 nos to 35 nos rs.185/nos 0.5%
35 nos onwards rs.160/nos 1%
Cushion chair
Less than 15 nos rs.275/nos
15 nos to 35 nos rs.250/nos 0.5%
35 nos onwards rs.225/nos 1%
On 10.04.2007 sold to meena & co 380 nos chair, 400 nos computer
chair, 425 nos kushan chair (dealer price)

On 11.06.2007 sold to Rita stores 75 nos chair, 85 nos computer

chair, 50 nos kushan chair (retailer price)

On 15.06.2007 sold to computer center 100 nos chair, 150 nos

computer chair, 30 nos kushan chair (end user price)

ANS
TALLY ➔ COMPANY CREATION (A/C WITH
INVENTORY)
F11 ➔ INVENTORY FEATURES

SALES MANAGEMENT

USE MULTIPLE PRICE LEVEL ➔ Yes

SET PRICE LEVEL ➔ Dealer price
Retailer price
End user price
Two time accept & ESC to GWT
A/C INFO ➔ LEDGER ➔SINGLE LEDGER ➔ CREATE

Sales sales a/c

Meena & coo sundry debtors
Set price level ➔ dealer price
Rita sundry debtors
Set price level ➔retailer price
Computer centre sundry debtors
Set price level ➔ end user price

INVENTORY INFO ➔ UNIT OF MEASURE ➔ CREATE

Type : simple
Symbol : nos
 Formal name : numbers
Number of decimal places : 0

PRESS CTRL + I ➔ Stock Item ➔ Create

Name : chair
Under : primary
Units : nos
Name : computer chair
Under : primary
Units Quantity
: nos rate per
value
Opening balance: 700 nos 75.00
Quantity nos rate per
52,500.00 value
Opening balance: 700 nos 115.00 nos
80,500.00
Name : cushion chair
Under : primary
Units : nos

Quantity rate per

value
Opening balance: 700 nos 175.00 nos
1, 22,500.00

Accept & ESC to Inventory info ➔ Price List ➔ Create

Accept

Accept
Accept & ESC to GWT
ACCOUNTING VOUCHER

SALES (F8)

Party’s Name : meena & co

Sales Ledger : Sales price level: dealer
price
Name of item Quantity Rate Amount
Chair 380 100 38,000
Computer chair 400 110 44,000
Cushion chair 425 190 80,750
1,62,750

SALES (F8)

Party’s Name : Rita store

Sales Ledger : Sales price level: retailer
price
Name of item Quantity Rate Amount
Chair 75 115 8,625
Computer chair 85 150 12,750
Cushion chair 50 200 10,000
31,375

SALES (F8)

Party’s Name : computer centre

Sales Ledger : Sales price level: end user
price
Name of item Quantity Rate Amount
Chair 100 120 12,000
Computer chair 150 160 24,000
Cushion chair 30 250 7,500
43,500

ACCEPT & ESC TO GWT

DISPLAY➔STATEMENT OF
INVENTORY➔STOCK QUERY➔PRESS F7
(PRICE LIST) & PRESS F4 (CHAGE ITEM)

Ex: 2
Export price
Cotton saris less than 50 nos rs.1000
50 to 100 rs. 700 3%
More than 100 rs. 600 5%
Chudithar
less than 20 nos rs.1500
20 to 50 rs. 800 2%
More than 50 rs. 500 5%
Retailer price
Cotton saris less than 60 nos rs. 850 3%
60 to 100 rs. 500 4%
More than 100 rs. 400 6%
Chudithar
less than 20 nos rs. 900
20 to 50 rs. 500 2%
More than 50 rs. 900 10%
Whole sale
Cotton saris less than 50 nos rs. 700 3%
50 to 100 ``` rs. 850 4%
More than 100 rs. 800 5%
Chudithar
Less than 20 nos rs. 950
20 to 50 rs. 550 1%
More than 50 rs. 350 7%
On 15.04.2002 sold to shaji traders cotton sarees 100 nos chudithar
100 nos (ws)
On 25.04.2002 sold to leena exports cotton sarees 150 nos
chudithar 100 nos (ep)
On 30.04.2002 sold to anish & co cotton sari 100 nos chudithar 100
nos (rs)

Ex: 3
Export sales
Ceiling fan less than 50 nos rs.1600
50 to 100 rs. 1500 3%
More than 100 rs. 1000 5%

Table fan less than 50 nos rs.1500

50 to 100 rs. 1300 2%
More than 100 rs. 1000 5%
Domestic sales

Ceiling fan less than 50 nos rs.1300

50 to 100 rs. 1100 4%
More than 100 rs. 1000 6%

Table fan less than 50 nos rs. 1300

50 to 100 rs. 1200 2%
More than 100 rs. 900 10%
On 15.04.2002 sold to Sri Traders ceiling fan 100 nos., table fan 100
nos. (DS)
On 25.04.2002 sold to anu & co ceiling fan 150 nos., table fan 100
nos. (ES)
Value added
tax
❖ VAT means value added Tax.
❖ The Govt of TamilNadu General sales Tax ACT (TNGST).Is
to be replaced by Tamilnadu value added sales Tax.

VALUE RATES
❖ 1% for gold, silver, precious and semi precious stones.
❖ 5% for goods of basic necessities, industrial and agricultural
inputs like beedi, fibers, seeds, steels medicine and drugs,
textiles and sugar ,capital goods.
❖ 14.5% RNRC (Revenue Neutral Rate) on other goods. Like
industrial and agriculture spars and tools(hammer, front
check ,bit)
❖ The petroleum products and cigarettes will also be taxed at
higher rate of 20%
❖ 0% Tax on natural and unprocessed produces in
unorganized sector, goods of social importance like slates,
pencils, educational books etc…, rice, newspaper, national
flags etc….
PAYMENT OF VAT

FILING OF RETURN:-
Tax payable under vat acts. Shall be deposited into a
Government treasury or a bank.

DIFFERENT BETWEEN TNGST AND VAT:

TNGST VAT
A computer manufacturer A computer manufacturer ‘AA’
‘AA’ sells sells his
his Computer to whole seller computer to whole seller ‘BB’ at
‘BB’ at sale value 20,000 Sale value 20,000.

TNGST 4%=800/- [BB VAT 4%=800/-Rs [BB payed 4%

payed 4% Tax] Tax]

‘BB’ sells at a value of Rs ‘BB’ sells at a value of Rs 25,000

25,000 to a to a
retailer ‘CC’ retailer ‘CC’

TNGST 4%=1000 VAT 4%=1000 Rs

Net tax paid from ‘BB’ Net Tax =output tax-input tax
Rs.1800.00 1000-800=200

Here bb is going to pay only Rs

200 as tax.
Because he is already paid Rs.800.

So from the BB’S Point of view net

 tax only:1000

What is input tax?

Input tax is the tax paid on purchase.

What is output tax?

Output tax is the tax collected on sales.

Kalyan brothers running a business of garments and jewels

from 1.4.2007

1.4.2007 received capital by cash for rs 8, 00,000/-

1.4.2007 cash deposited in lob rs 1, 50,000/-
5.4.2007 credit purchases from meena textiles inv.no:12

Cotton sari’s 100 no rs.300/nos

Jeans pant 100 no rs.900/nos

Vat 4%

7.4.2007 credit purchases from manilal inv.no:19

Gold rings 50 grms rs.820/grms

Gold chain 100 grms rs.820/grms

Vat 1%

10.4.2007 credit sales vino textiles inv.no 1.

Cotton sari 60 no rs.500/-

Jeans pant 60 no rs.1200/-
Vat 4%

12.4.2007 cash sales brinjilal inv.no 2

Gold rings 20 grms rs.832/grms

Gold chain 20 grms rs.832/grms

Vat 1%

15.4.2007 paid to meena textiles by cheque for rs. 1, 00,000/-

17.4.2007 paid to manilal by cheque for rs. 70000/-
19.4.2007 received cheque from vino textiles for rs100000

20.4.2007 payment made by cash

Paid to petty cash rs. 1,000/-

Furniture rs. 25,000/-
Salaries rs. 7,000/-
Rent rs. 3,000/-
E.b rs. 2,500/-
Wages rs. 3000/-
Carriage rs. 2,500/-

25.4.2007 payment made by petty cash.

Postage rs.100/-
Stationeries rs.200/-
Staff welfare rs.100/-
Conveyance rs.200/-

30.4.2007(journal)

Stationary purchase from gopal & co for rs.1000/- on credit.

Depreciate 10% on furniture.

BALANCE SHEET: 8, 86, 792.00

ANS
VAT (value added tax)
COMPANY CREATION
(In maintain Select Accounts with Inventory)

F11 FEATURES
From Gateway of Tally  Press F11  Select Accounting
Features

Press F3 In Statutory & Taxation Features

Enable Value Added Tax -Yes
Set Alter Vat Details -Yes

State : Tamil Nadu

Type of Dealer : Regular
Regular Vat Applicable From : 1-4-2006

Press Enter  Accept Yes (Press y)

LEDGER CREATION
A/C INFO ➔ LEDGER ➔ SINGLE LEDGER ➔
CREATION
S.no Name of ledger Under
1. Capital Capital Account
2. Iob Bank Account
3. Meena Sundry Creditors
4. Manilal Sundry Creditors
5. Brijilal Sundry Debtors
6. Vino Sundry Debtors
7. Petty Cash Cash in hand
8. Furniture Fixed Assets
9. Salaries Indirect Expense
 10. Wages Direct expense
11. Carriage Direct expense
12. Rent Indirect expense
13. Eb Indirect expense
14. Conveyance Indirect Expense
15. Postage Indirect Expense
16. Stationeries Indirect Expense
17. Staff Welfare Indirect Expense
18. Gopal Current liabilities
19. Depreciation Indirect Expense

Press Enter two times  Accept Yes (Press y)

Press Esc (2 Times)
Note
Name : Purchase @ 4%
Under : Purchase accounts

Inventory vales are affecting : Yes

Used in Vat Returns : Yes
: Select Purchase @ 4%
➔Accept Yes

Name : Purchase @ 1%
Under : Purchase accounts
Inventory vales are affect : Yes
Used in Vat Returns : Yes
: Select Purchase @ 1%
➔Accept Yes

Name : Sales @ 4%
Under : Sales accounts
Inventory vales are affect : Yes
Used in Vat Returns : Yes
Select Sales @ 4%
➔ Accept Yes

Name : Sales @ 1%
Under : Sales accounts
Inventory vales are affect : Yes
Used in Vat Returns : Yes
: Select Sales @ 1%

Name : Input Tax @ 4%

Under : Duties & Taxes
Type of Duty/Tax : VAT
Vat tax classes : Input VAT @ 4%
Rounding method : normal rounding
Rounding limit :1
➔ Accept yes

Name : Input Tax @ 1%

Under : Duties & Taxes
Type of Duty/Tax : VAT
Vat tax classes : Input VAT @ 1%
Rounding method : normal rounding
Rounding limit :1
➔ Accept yes

Name : Output Tax @ 4%

Under : Duties & Taxes
Type of Duty/Tax : VAT
Vat tax classes : Output VAT @ 4%
Rounding method : normal rounding
Rounding limit :1

➔ Accept Yes

Name : Output Tax @ 1%

Under : Duties & Taxes
Type of Duty/Tax : VAT
Vat tax classes : Output VAT @ 1%
Rounding method : normal rounding
Rounding limit :1
 ➔ Accept Yes

STOCK GROUP CREATION

INVENTORY INFO ➔ STOCK GROUP ➔ CREATE

S.no Name of stock group Under Items are addable
1. Garments Primary Yes
2. Gold Primary Yes

 Accept it.

UNITS CREATION

Type : Simple
Symbol : Gms
Formal name : Grams
No of Decimal Place : 0
Accept it

Type : Simple
Symbol : Nos
Formal name : Number
No of Decimal Place : 0
Accept it

STOCK ITEM CREATION IN SINGLE MODE

Name : Cotton Sarees

Under : garments
Units : Nos
Rate of Vat :4
Accept it

Name : Jeans Pants

Under : garments
Units : Nos
Rate of Vat :4
Accept it
Name : Gold Ring
Under : Gold
Units : Gms
Rate of Vat :1
Accept it

Name : Gold Chain

Under : Gold
Units : Gms
Rate of Vat :1
Accept it

VOUCHER ENTRY

Receipt (Press F6)

Particular Debit Credit

Cr Capital 800000
Dr Cash 800000

Accept Yes

CONTRA (Press F4)

Particular Debit Credit

Cr Cash 150000
Dr Sbi 150000

Accept Yes

PURCHASE (F9)

Party’s Name : Meena

Purchase Ledger : Purchase @ 4 %
Vat /Tax Class : Purchase @ 4%
Name of item Quantity Rate Amount
Cotton Sarees 100 300 30000
Jeans Pants 100 900 90000
120000
Input tax@4% 4% 4800
124800

Accept Yes

PURCHASE (F9)

Party’s Name : Manilal

Purchase Ledger : Purchase @ 1 %
Vat /Tax Class : Purchase @ 1%
Name of item Quantity Rate Amount
Gold ring 50 820 41000
Gold Chain 100 820 82000
1,23,000
Input tax@1% 1% 1230
1,24,230
Accept Yes

SALES (F8)

Party’s Name : Vino

Sales Ledger : Sales @ 4%
Vat /Tax Class : Sales @ 4%
Name of item Quantity Rate Amount
Cotton Sarees 60 500 30000
Jeans pants 60 1200 72000
102000
Out Put Tax @4% 4% 4080
1,06,080
Accept Yes

SALES (F8)

Party’s Name : brinjilal

Sales Ledger : Sales @ 1%
Vat /Tax Class : Sales @ 1%
Name of item Quantity Rate Amount
Gold Ring 20 832 16640
Gold Chain 20 832 16640
33280
Out Put Tax @1% 1% 332.80
33,612.80

Accept Yes

PAYMENT (Press F5)

Particular Debit Credit

Dr Meena 100000
Cr Iob 100000

Accept Yes

PAYMENT (Press F5)

Particular Debit Credit

Dr Manilal 70000
Cr Iob 70000

Accept Yes

Receipt (Press F6)

Particular Debit Credit

Cr Vino 100000
Dr Iob 100000
Accept Yes

Contra (Press F4)

Particular Debit Credit

Cr Cash 1000
Dr Petty cash 1000

Accept Yes

Payment (Press F5)

Particular Debit Credit

Dr Furniture 25000
Dr Salaries 7000
Dr Rent 3000
Dr Eb 2500
Dr Wages 3000
Dr Carriage 2500
Cr Cash 43000

Accept Yes

Payment (Press F5)

Particular Debit Credit

Dr Conveyance 200
Dr Postage 100
Dr Stationeries 200
Dr Staff welfare 100
Cr Petty Cash 600

Accept Yes
Journal (Press F7)
 Particular Debit Credit
Dr stationeries 1000
Cr Gopal 1000

Accept Yes

Journal (Press F7)

Particular Debit Credit

Dr Depreciation 2500
Cr Furniture 2500

Accept Yes
 Press Esc (3 Times)

TO VIEW THE BALANCE SHEET

From Gateway of Tally  Select Balance Sheet Now the
Total is Rs. 8, 86,793

VAT COMPUTATION (net tax=input tax-output tax)

From gateway of tallydisplaystatutory reportsvat
reportsvat computation

RESULT: Vat refundable/carried forward 1617.20

VAT FORMS (for reporting purpose)

From gateway of tallydisplaystatutory reportsvat reports
Vat forms

EXPORT & IMPORT

ASCII:
American standard code for information interchange
 This code is used for representing English characters as
numbers.

EXCEL (SPREAD SHEET)

Excel format is popular in finance field as it helps in
calculation’s exporting financial data into this format will be
usefull.especially, this helps to convert tally’s balance sheet
into schedule VI companies act format along with schedules.

HTML:
Hyper text markup language
Is useful in web publishing. This format will use .htm file
extension. For better outputs 1027 x 768 resolution is
recommended

JPEG (IMAGE)
Jpeg is an acronym / abbreviation for joint photographic
expert’s group. This format compress image nearly to 1/10th
with little loss in quality. The file extension is. Jpg

PDF (PORTABLE DOCUMENT FORMAT)

This format was developed by adobe system in 1993. This
format is independent from application software and hardware
and opening system. It needs a reader to show the contents. It
does not need fonts and forms. This is also a non editable
format. This can also be sent through mail. When sending
reports in Indian language, this format will be useful.

XML (DATA INTERCHANGE)

Extensible markup language (xml)
Is a set of rules for encoding documents in machine
readable form through this, data can be exported other
applications.

Interest calculation
Ex: 1

➢ Simple mode
 ➢ Fixed deposit rs. 150000
➢ Interest rate 12 % at 365 day a year

➢ Display in amount from 1.4.2002-31.03.2003

Ex: 2
A trader to monitor overdue bills and to
charge interest. As usual create a company
by name ‘interest-2-<regn.no.>’with
‘accounts only’ and keep 01.04.XX as
financial year. Sale bill details are given
below
party Bill details Credit Int
No Date amount period rate
Geetha 1 03.04.XX 13250 30 10%
agencies
4 08.04.XX 17820 15 8%
5 09.04.XX 9820 20
Sundar & co 2 04.04.XX 14120 15 6%
3 06.04.XX 10853 15 6%

Prepare 1) interest statements for both parties on

31.05.XX and 2) charge interest on default bills on
31.05.XX

ANS
Ex: 1
Company Creation (Accounts Only)

F11 Features.Select Accounting Features Press Enter

Activate Interest Calculation – Yes

 1. Ledger Creation (Single Creation)

Name : Fixed Deposit

Under : investments
Activate Interest Calculation –Yes

Opening Balance : 150000

Accept Yes

TO VIEW THE INTEREST CALCULATION

From Gateway of Tally  Select Display  Select Statements

of Accounts  Interest Calculation  Select Interest
Receivable  Press Enter 4 Times
If you want to Period wise Calculation

Press ALT + F2
Give From And To Date  Press Enter.

Ex:2
Tally ➔ Company Creation (A/C Only)

F11 ➔ Accounting Features

Maintain Bill Wise Detail ➔ Yes

Activate Interest Calculation ➔ Yes
Use Advanced Parameters ➔ Yes
Use Debit/Credit Note ➔ Yes
Use Invoice Mode for Debit Note ➔ Yes

A/C Info ➔ Ledger ➔ Single Ledger ➔ Create

Name : geetha agencies

Under : Sundry Debtors
Maintain bill wise detail : yes
Activate Int Calculation : Yes
Accept ➔ accept

Name : sundar & co

Under : sundry debtors
Maintain bill wise detail : yes
Default credit period : yes
Activate int calculation : yes

Name : sales
Under : sales a/c

Name : interest receivable

Under : indirect income

Esc to a/c info

Open voucher type ➔ select alter ➔ select debit note ➔ go to

the curser name of the class ➔ type simple interest ➔ press
enter ➔ use class for interest accounting ➔ yes ➔ accept ➔
accept➔Esc to gwt

Accounting voucher
Sales (F8)
Dr: geetha agencies 13250
New ref 1 30days 13250.dr

Cr: sales 13250

Sales :( F8)
Dr: geetha agencies 17820
New ref 4 15 days 17820.dr

Cr: sales 17820

Sales (F8)
Dr: geetha agencies 9820
New ref 5 30days 9820.dr

Cr: sales 9820

Sales (F8)
Dr: sundar & co 14120
New ref 2 30days 14120.dr
Cr: sales 14120

Sales (F8)
Dr: sundar & co 10853
New ref 3 30days 10853.dr
Cr: sales 10853

Ctrl + F9 (debit note)

Press F2 ➔ change the date (01.06.2014)

Dr: geetha agencies 459

Cr: interest receivable 459

Ctrl + F9 (debit note)

Dr: sundar & co 251

Cr: interest receivable 251

Receipt (F6)
Press F12
Pre-allocate bills for payment / receipt / journal ➔ yes
Receipt (F6)

Accept

SERVICE TAX:
Service tax is an indirect tax levied on certain services in
India since July, 1994. Originally it was levied on three
services at 5%. Later, rate got increased to 8, 10, 12 and
coverage also got extended to 116 categories of services.
The present service tax rate is 12%. 2% education cess
and 1% of secondary education cess will also be charged
on service tax. Put together, 12.36% is the net rate on all
services covered.

Individuals and firms can remit service tax on quarterly

basis. They have to remit the tax on monthly basis and
due date is 5th of succeeding month. However, 31st march
is the due date for 4th quarter or March month. GAR7 is
the recommended challan for remittance.
All assesses must file service tax return in form ST3 half
Yearly once. It must be filed on or before 25th of October /
April respectively

Enabling service tax:

Service tax can get enabled by setting ‘yes’ to enable
service tax field in F11: features ➔ F3: statutory. Details
can be entered by setting ‘yes’ to ‘set / alter service tax
details’.

Service tax registration number is a PAN based 15 digit

alpha numeric numbers. First 10 digits are PAN of the
assessee. Next two will be ST followed by 3 numerals
allotted to each category type of organization will help to
decide the due date for service tax remittance. Assessee
and premises codes will be in the registration certificate
given by the service tax department. An assesses who pays
more than5 crore rupees service tax will be termed as
large tax payer. So leave the filed as such. Range, division,
and commissionerate can be ascertained from service tax
departments’ official website
ANS
Tally ➔ company creation

F11 ➔ statutory & taxation

Enable service tax : yes
Set & alter service tax detail : yes
Accept ➔ ESC to GWT

A/c info ➔ ledger ➔ single ledger ➔ create

Name : fees income

Under : direct income
Is service tax applicable : yes
Default service category : commercial coaching &
training

Name : students
Under : sundry debtors
Maintain bill wise detail : yes
Is service provider / receiver : yes

Name : service tax at 12%

Under : duties & taxes
Type of duty tax : service tax
Tax head : service tax

Name : education cess at 2%

Under : duties & taxes
Type of duty tax : service tax
Tax head : education cess

Name : secondary education cess at 1%

Under : duties & taxes
Type of duty tax : service tax
Tax head : secondary education cess

Name : telephone charges

Under : indirect expenses
Is service tax applicable : yes
Default service category : telephone services

Name : BSNL
Under : sundry creditors
Maintain bill wise detail : yes
Is service provider / receiver : yes

Name : input service tax at 12%

Under : duties & taxes
Type of duty tax : service tax
Tax head : service tax

Name : input education cess at 2%

Under : duties & taxes
Type of duty tax : service tax
Tax head : education cess

Name : input secondary education cess at

1%
Under : duties & taxes
Type of duty tax : service tax
Tax head : secondary education cess

Name : SBI
Under : bank a/c
Accept ➔ esc to GWT

Accounting voucher

Sales (F8)
Party name : students
Press alt + I (to shut the sales ledger)

Fees income 5000

Accept

Service tax at 12% 600

Education cess at 2% 12
Secondary education cess at 1% 6
5618
Accept

Receipt (F6)

Particular Debit credit

cr students 5000
Agt ref 1 5618 cr
Agt ref 1 618 dr
Dr cash 5000

Purchase (F9)
Party name : BSNL
Press alt + I (to shut the sales ledger)

Telephone charges 1500

Input Service tax at 12% 180
Input Education cess at 2% 4
input Secondary education cess at 1% 2
1686

Payment (F5)
Particular Debit credit
dr BSNL 1686
Agt ref 1 1686 dr

cr cash 1686
Accept

Payment (F5)
Press F12 use single entry mode ➔ yes
Accept

Press alt + S

Cash / bank : sbi

Press enter ➔ provide detail yes & fiil the form ➔ accept

Page up ➔ press alt + P ➔ press no ➔ print G.A.R-7

chellan ➔ yes ➔ accept ➔ press alt + z

Reports
Display ➔ statoury reports ➔ service tax reports ➔
computation

TDS (TAX DEDUCTED AT SOURCE)

 Tax deducted at source (TDS) is one of the modes of
collecting income tax. The buyer (deductor) deduets tax from
payment mode to the seller payer (deducted).The deductor then
remits this tax to the income tax department with in the
stipulated time.
The buyer make payment under various heads such as
salary,rent,insurance commission, professional fees, commission
on lottery tickets, brokerage commission etc..

All assesses except individual / Hindu undivided family (HUF) is

subject to TDS. When an individual / HUF’s business income
crosses rupees sixty lakhs per annum or professional income
crosses rupees fifteen lakhs per annum, they also subject to
TDS.all such assessees must get TAN (tax assessment number)
from income tax department.

All deducted TDS must be remitted with the government through

authorized banks on or before the time permitted. All
government assesses must remit TDS on / before seven days of the
succeeding month. For example, if TDS deduction on 14th of May,
the same should be remitted before 7th of June. ITNS 281 is the
prescribed format for remittances of TDS.

Issue TDS certificate in form 16A to dedicatees.

Setting up TDS features:

To enable TDS, set ‘yes’ to both ‘enable tax deducted at
source (TDS)’ and ‘set/alter TDS details fields in statutory
and taxation features.

TAN is a 10 digit alpha-numeric number allotted by TDS circle of

income tax department. First 3 characters denote the place where
from TAN is allotted. For example, KOL denotes kolkatta, DEL
for Delhi and CHE for Chennai. Fourth character would be the
first letter of the assesse. Then there will be 5 randomly allotted
numbers followed by a random alphabet.

Type the TDS ward wherefrom TAN intimation was received.

Select others as dedutor type and the input name, father’s name
and designation of person who would sign in all TDS certificate
and returns

When the control comes back to statutory & taxation features

screen, type PAN (permanent account number). PAN is again a
10 digit alpha-numeric number allotted by income tax
department. Syntax for PAN is: first 3 are alphabets, fourth
alphabet tells about the assessee’s status, name of the assesse fifth
alphabet is the first letter of the name , next four are random
numbers and lost is a random alphabet. Statement below gives
details

Alphabet Status of assessee

P Individual
H Hindu undivided family
C Company
F Firm
A Association of persons
T Trust
B Body of individuals
L Local authority
A Artificial judicial person
ANS
TALLY ➔ COMPANY CREATION

F11 ➔ STATUORY & TAXTION

ENABLE TAX DEDUCED AT SOURCE ➔ YES
SET/ALTER TDS DETAILS ➔ YES
Need to PAN card no

A/c info ➔ ledger ➔ single ledger ➔ create

Name : Auditor fess

Under : indirect expenses
Is TDS applicable : yes
Default nature of payment : fees for professional & tech
services

Name : Anitha
Under : sundry creditors
Is TDS deductable : yes
Deduce type : individual (p)
Need pan card no

Name : TDS
Under : duties & taxes
Type of duty/ tax : TDS
Nature of payment : fees for professional & tech
services

Name : SBI
Under : bank a/c

Accounting voucher
Payment (Press F5)

Payment (F5)
Press F12 use single entry mode ➔ yes
Accept

Press alt + S
Cash / bank : sbi

Page up ➔ press alt + P ➔ press enter ➔ press alt + z

Reports
Display ➔ statoury reports ➔ TDS reports
➔ Computation

TCS (tax collected at sources)

Under section 206C (1) of income tax act, 1961 seller of
following specified goods must collect tax (along with sales
value) from buyer at the given rates:

Nature of goods Percentage

Rate of tax
Alcoholic liquor 1
Timber obtained under forest lease 2.5
Timber obtained by any other mode 2.5
Tender leaves 5
Parking lot, toll plaza 2
Mining and quarrying 2
Other forest produce, excluding 2.5
tender leaves and timber
Scrap 1
Surcharge (on TCS) –to foreign
companies if collection
Exceeds Rs.1 crore 2.5
Education cess (on TCS)-only for 3
foreign companies

As in the case of TDS, TCS must be remitted on or before

7th of succeeding month through designated banks. For
every quarter, TCS return must be uploaded in form 27E
within the stipulated date. Buyer must issue form 27D to
seller as proof of TCS.

Ex: 1
A proprietary concern owned by selvakumar S/o Raman,
resides at 12C senkaluneer oadi street, kanchipuram
engaged in sale of forest timber products. Its TAN is
TBMP40487R. Sales and other details are as follows:
Date Sold to PAN Qty(CBM) Rate Amount
03.05.XX Sundaram & co CREPS4521T 210 320 67200
17.05.XX Kanchipuram AACLK0001Y 173 320 55360
municipality
26.05.XX Kumar traders BAPFK1078U 312 320 99840
06.06.XX Sundaram & co 76 320 24320
24.06.XX Kumar traders 82 320 26240

CBM = CUBIC METER

Please help to prepare a) TCS payable b) TCS remittance

challan dated 14.06.XX – paid vide SBI cheque no. 154263
ANS
Tally ➔ company creation (a/c with inv)
F11 ➔ statutory & taxation
Enable tax collected at source (TCS) ➔ yes
Set/alter TCS details ➔ yes

Accept 2 times & ESC to GWT

Account info ➔ ledger ➔ single ledger ➔ create

Name : sales
Under : sales a/c
Inventory values affected : yes

Name : SBI
Under : bank a/c

Name : TCS on forest timber

Under : duties & taxes
Type of duty / tax : TCS
Nature of goods/contract/license/lease: timber obtained
under forest lease

Name : sundaram & co

Under : sundry debtors
Is TCS applicable : yes
Accept & enter the pan card number ➔ accept

Name : kanchipuram municipality

Under : sundry debtors
Is TCS applicable : yes

Accept & enter the pan card number ➔ accept

Name : Kumar traders

Under : sundry debtors
Is TCS applicable : yes

Accept & enter the pan card number ➔ accept ➔ ESC to

GWT

Inventory info ➔ units of measure ➔ create

Type : simple
Symbol : CBM
Formal name : cubic meter
No of decimal places :3

Accept ➔ ESC to inventory info ➔ select stock item ➔

create

Name : forest timber

Under : primary
Units : CBM
Rate of duty : 2.50
TCS nature of goods : timber obtained under forest
lease

Accounting voucher

Sales (F8)
Party name : sundaram & co
Sales ledger : sales
Name of item qty rate amount
Forest timber lease 210 320 67200

Press double enter

TCS on forest lease 2.50% 1680

Total amount 68880

Sales (F8)

Party name : kanchipuram municipality

Sales ledger : sales
Name of item qty rate amount
Forest timber lease 173 320 55360

Press double enter

TCS on forest lease 2.50% 1384
 Total amount 56744
Sales (F8)

Party name : Kumar traders

Sales ledger : sales
Name of item qty rate amount
Forest timber lease 312 320 99840

Press double enter

TCS on forest lease 2.50% 2496

Total amount 102336

Sales (F8)

Party name : sundaram & co

Sales ledger : sales
Name of item qty rate amount
Forest timber lease 76 320 24320

Press double enter

TCS on forest lease 2.50% 608

Total amount 24928

Sales (F8)

Party name : Kumar traders

Sales ledger : sales
Name of item qty rate amount
Forest timber lease 82 320 26240

Press double enter

TCS on forest lease 2.50% 656

Total amount 26896

Payment (F5)
Press F12 ➔ use single entry mode for rect/pymt/contra➔
yes
Press alt+S

Accept
Account ➔ SBI

Provide detail ➔ yes

Accept ➔ one time page up & press alt + P ➔ press enter
& press alt + Z ➔ ESC to GWT

Reports
Display ➔ statutory reports ➔ TCS reports ➔ print 27D
& select the party name

PAY ROLL
Payroll is the total amount of money paid by a business to
its employees over a set amount of time.

Payroll is a process of maintaining the pay records of the

employees under various pay heads, deductions,
attendance, absence records etc. it facilitates accurate
payment to employees, statutory and statutory decoctions,
preparation of the entire company’s payroll based on the
latest pay structure.

HRA
The house rent allowance paid by the employer is
excluded in computing the salary income of the employee,
subject to the limits prescribed.

Actual house rent allowance received

Actual rent paid in excess of 10% of salary
50% of salary, where residential house is
situated at Mumbai, Calcutta, Delhi or Chennai and
40% of salary where residential house is situated at
any other place.
DA
Dearness allowance is paid to compensate the
employees against the rise in prices. Although in is a
compensatory allowance against high prices, the whole of
it is taxable in the hands of the assessee
When dearness allowance is given under the terms of
employment it is known as dearness pay. Dearness pay
becomes a part of basic salary for grant of retirement
benefits and so on.

PF
To encourage savings for the social of employees, the
government has set up various kinds of provident founds.
The employee contributes a fixed percentage of his salary
towards these funds and in many causes employer
contributes the whole contribution along with interest
credited to employee’s account. He will get payment out of
this fund at the time retirement and at some other
important occasions. If the employee dies, his heirs will get
full payment.

Gratuity
Gratuity is either paid to an employee on his
retirement or on termination of his employment, or to his
family members on his death.

There are 5 options under calculation type. They are

As computed value:
This option would be used when the salary or any
allowance is to be calculated on the basic pay.
Eg. HRA, DA

As user defined value:

This option would be use when any deduction
calculation is made outside or manually and the value
alone to be entered while calculating the pay slip.
Eg. IT deduction, TDS deduction

Flat rate:
This option is used to be used when any allowances
are not calculated on the basic pay but the user has to
enter a flat rate.
Eg.conveyance

On attendance:
This option is selected for the basic pay since the
basic pay is calculated on the attendance.

On production:
 This option is selected when any incentive is to be
given to the employees based on the production made.

As per calendar period:

When this option is selected the calendar month is
considered

User defined:
When this option is selected the user has to define a
month of the number of days.

On current deductions total:

This calculation type is used when a value of a pay
head is dependant on the total of the deduction pay heads
previously defined.

On current earnings total:

This calculation type is used when value of the pay
head is dependant on the total earning pay heads
previously defined.

On current sub total:

This calculation type is used when value of the pay
head is dependent on the nett totals of earnings and
deductions previously defined.

As specified formula:
If pay head value is computed based on the value of
one or more pay heads defined in the pay structure. (Tally
allows addition & subtraction of pay heads already
defined in the pay structure multiplication and divisions
using attendance types. Eg., HRA as 40% of basic)
 Select on specified formula-once when this option is
selected another window appears where the user has select
the pay head to compute this formula

Attendance and production type

Attendance types are of two types namely paid and
unpaid. Normally, an employee must be allowed to take 12
casual leaves (CL) in a calendar year with pay. Like CL,
earn leave (FL), medical leave (ML), maternity leave are
other paid leaves. When an employee exceeds these leave
limits, than excess leave days will be considered as unpaid
leaves and so no pay will be given for these days

Ex: 1
A newly started office situated at 10 nadimuthu nagar,
pattukottai gives the following details regarding salary
calculation for May, XX.

Pay heads (rounded to nearest rupee)

Head Method
Basic pay Deducted for lop; paid monthly
DA Calculated on basic as: below 3000-
(dearness allowance) 60%,below 6000-55% and 3000 for
rest
Conveyance Fixed amount for a month
Staff loan Will be deducted during salary entry

Pay scale:
For manager - 6500 basic + DA + 1500 conveyance + no loan
 For clerks - 5000 basic + DA + 1000 conveyance + loan
For sub staff - 2750 basic + DA + 750 conveyance + loan

Employee & salary details

Name Designation Dt of join ICICI Changes in
pattukottai pay scale
bank A/c No
Ram Manager 12.04.XX 1457587 Basic 7000
Deepa Clerk 04.05.XX 1457782 Accepted
Sundar Clerk 18.04.XX 1457641 Basic 4500
Chitra Clerk 01.05.XX 1457778 Consolidated
pay basic 4500
Mariadass Sub staff 14.04.XX Nil accepted

Leave details:
Name CL LOP
Ram 0 2
Sundar 1 0
Chitra 0 1

On 13.05.XX Mari got a cash loan Rs.1000 and agreed to pay

by two installments from May. On 28.05.XX Rs. 5000 given as
loan to sundaresan and this will be deducted in 5 installments
from June.

On 04.06.XX cheque No. 457891 drawn on ICICI bank,

pattukottai branch, A/c no 0072145 for all staff’s salary. Mari
collected his salary on 03.06.XX by cash.

Please prepare 1) pay sheet 2) pay slip to ram 3) payment

advice.
ANS
Tally ➔ company creation

F11 ➔ accounting features

Maintain payroll ➔ yes

Account info ➔ ledger ➔ single ledger ➔ create

Name : ICICI
Under : bank a/c

Accept ➔ ESC to GWT

Payroll info ➔ employee group ➔ single group ➔ create

Name : manager
Under : primary
Define salary details : no

Name : clerk
Under : primary
Define salary details : no

Name : sub staff

Under : primary
Define salary details : no
Accept ➔ ESC to payroll info ➔ employees ➔ single employee
➔ create
2 times accept ➔ same to all

ESC to payroll info ➔ attendance / production type

➔create

Name : CL
Under : primary
Attendance type : attendance / leave with pay
Period type : days

Name : LOP
Under : primary
Attendance type : leave with out pay
Period type : days

ESC to payroll info ➔ pay heads ➔ create

1) Name : basic salary

Pay head info

Pay head type : earnings for employees
Income type : fixed
Under : indirect expenses
Affect net salary : yes
Name to appear in pay slip : basic salary
Use for gratuity : no
Calculation type : on attendance
Attendance / leave with pay : not applicable
Leave with out pay : LOP
Calculation period : months
Pay day calculation basis : as per calendar period
Rounding info
Rounding method: normal rounding limit: 1

Accept

2) Name : DA

Pay head info

Pay head type : earnings for employees
Income type : variable
Under : indirect expenses
Affect net salary : yes
Name to appear in pay slip : DA
Use for gratuity : no
Calculation type : as computed value

Calculation period : months

Rounding info
Rounding method: normal rounding limit: 1
Accept

3) Name : conveyance

Pay head info

Pay head type : earnings for employees
Income type : fixed
Under : indirect expenses
Affect net salary : yes
Name to appear in pay slip : conveyance
Use for gratuity : no
Calculation type : flat rate
Calculation period : months
Rounding info
Rounding method: normal rounding limit: 1
Accept

4) Name : staff loan

Pay head info

Pay head type : deduction from employees
Under : current assets
Affect net salary : yes
Name to appear in pay slip : loan
Calculation type : as user defined value

5) Name : salary payable

 Pay head info
Pay head type : not applicable
Under : current liabilities
Accept ➔ ESC to payroll info

Salary detail ➔ define

First to set salary detail for manager

Accept & select the manger B.Ramkumar & set the date

Select copy from parent value & change the changes value

Accept & select the clerk

Accept & select the clerk deepa.S

Select copy from parent value & change the changes value

Accept & select the clerk Sundaresan M

Select copy from parent value & change the changes value

Accept & select the clerk chitra R

Select copy from parent value & change the changes value
Accept & select the sub staff

Accept & select the sub staff mariadass

Select copy from parent value & change the changes value

Accept ➔ ESC to GWT ➔ payroll vouchers

Ctrl + F5 (attendance)
Accept & press ctrl + F4 (payroll) ➔ Press alt + A

Accept & set the loan amount 500 & accept ➔ press alt + A

Accept & press F5 (payment)

Press F12 ➔ use single entry mode for pymt/rcpt/contra ➔ yes
Press

Alt + A

Accept ➔ press F5 (payment) ➔ press alt + A

Accept
Reports ➔ display ➔ payroll reports ➔ statement of payroll ➔
payment advice
 Point of sale
Tally ➔ company creation (a/c with inventory)

F11 ➔ statutory & taxation

Enable value added tax ➔ yes
Set/alter vat details ➔ yes & fill the detail

Account info ➔ ledger ➔ single ledger ➔ create

Name of ledger Under group

Sales Sales a/c
Aa sundry debtors
SBI Bank a/c
Name : vat
Under : duties & taxes
Vat sub type : out put vat
Vat/tax class : output vat 5%
% of calculation : 5%
Method of calculation : on vat rate
Rounding method : normal rounding
Rounding limit :1

Accept ➔ ESC to GWT ➔ inventory info ➔ units of measure ➔

create

Type : simple
Symbol : nos
Formal name : numbers
Number of decimal places :0

Accept ➔ ESC to inventory info ➔ stock item ➔ create

Name : chocolates
Under : primary
Units : nos

Need to the opening balance ➔ quantity 1000 nos

Accept & voucher types ➔ create

SPLIT COMPANY DATA

TO SPLIT THE COMPANY
FROM GATE WAY OF TALLYPRESS ALT+F3
SELECT SPLIT COMPANY DATA

NAME : SELECT COMPANY NAME

SPLIT FROM : TYPE 1-5-2007
ACCEPT IT GIVES YES.
 TO BACKUP A COMPANY
1. From gate way of tally press alt+f3
2. Select backuppress enter
3. In list of companies list box
4. Select our company
5. Press enter and select end of list press enter and
accept yes.

TO RESTORE
1. From gateway of tally press alt+f3
2. Select restorepress enter
3. In list of companies list select the company which you
want to restore
4. Press enter and select end of list press enter
5. Press y

GROUP COMPANY

Accounts of different companies belonging to the same

management are normally required to be consolidated to
present the financial position of the group companies as a
whole. A group company is an identity given to the
merged accounts of constituent companies of group.
A group company can be created only for companies
whose accounts are to be grouped.

GROUP COMPANY CREATION

Select or create more than one companyfrom gateway
of tallypress alt+f3select create group company

Name : csc computer education

Mailing name’s : csc computer education
Address : 151/3 south st
Chennai-13
E mail’s : computer education @ gmail .com
Members : select the company

Accept ➔ GWT ➔ open balance sheet ➔ press alt + n ➔

select company

NOTES:

1) We are not permitted to go to the voucher level in the

group company and hence, are not allowed to create or
alter vouchers.

2) We can only display and print group accounts through

group company .we cannot enter the data in the group
company.