Excel Shortcuts Cheat Sheet

• F1 Displays the Office Assistant or (Help > Shift + F10 Displays the (Shortcut) menu for
Microsoft Excel Help) the selected item
• F2 Edits the active cell, putting the cursor at • Shift + F11 Inserts a new worksheet (before
the end the active sheet) into the active workbook
• F3 Displays the (Insert > Name > Paste) (Insert > Worksheet)
dialog box • Shift + F12 Saves, Displays the (File > Save
• F4 Repeats the last worksheet action (Edit > As) dialog box if a new workbook
Repeat) • Ctrl + F1 Closes and reopens the current

• F5 Displays the (Edit > GoTo) dialog box task pane (ribbon in 2007)

• F6 Moves to the next pane in a workbook (if • Ctrl + F2 Print Preview

the window is split) • Ctrl + F3 Displays the (Insert > Name >

• F7 Displays the (Tools > Spelling) dialog box Define) dialog box

• F8 Toggles whether to extend a selection • Ctrl + F4 Closes the selected workbook

with the arrow keys window

• F9 Calculates All the worksheets in All the • Ctrl + F5 Restores the size of the active

open workbooks workbook or window

• Ctrl + F6 Moves to the next open workbook
• F10 Toggles the activation of the Menu Bar
• F11 Displays the (Insert > Chart) dialog box or window

that creates a chart (on a chart sheet) using • Ctrl + F7 Activates the Move window

the highlighted range command

• Ctrl + F8 Activates the Resize window
• F12 Displays the (File > Save As) dialog box
• Shift + F2 Inserts or edits a cell comment command

(Insert > Comment) • Ctrl + F9 Minimises the size of the active

• Shift + F3 Displays the (Insert > Function) workbook or window

dialog box • Ctrl + F10 Maximises the size of the active

• Shift + F4 Repeats the last Find, the same as workbook or window

(Edit > Find Next) • Ctrl + F12 Displays the (File > Open) dialog

• Shift + F5 Displays the (Edit > Find) dialog box

box • Alt + F1 Creates a chart (on a chart sheet)

• Shift + F6 Moves to the previous pane in a using the highlighted range

workbook (if the window is split) • Alt + F2 Displays the (File > Save As) dialog

• Shift + F8 Toggles between switching Add box

• Alt + F4 Closes all the workbooks (saving
Mode on or off*
first) and exits Excel (File > Exit)
• Shift + F9 Calculates just the active
worksheet • Alt + F8 Displays the (Tools > Macro >
Macros) dialog box
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• Alt + F11 Toggles between the Visual Basic Ctrl + Shift + 0 Unhides the columns in the
Editor window and and the Excel window current selection
• Alt + Ctrl + F9 Calculates All cells on All • Ctrl + Shift + 2 Enters the value from the
worksheets in All workbooks cell directly above into the active cell
• Alt + Shift + F1 Inserts a new worksheet • Ctrl + Shift + 8 Selects the current region
(before the active sheet) into the active (surrounded by blank rows and columns)
workbook (Insert > Worksheet) • Ctrl + Shift + 9 Unhides the rows in the
• Alt + Shift + F2 Displays the (File > Save current selection
As) dialog box • Ctrl + A Displays formula palette given a
• Alt + Shift + F4 Closes all the workbooks function name or selects the whole
(saving first) and exits Excel (File > Exit) worksheet or current date
• Alt + Shift + F10 Displays the drop-down • Ctrl + B Toggles bold on the current
menu for the corresponding smart tag selection
• Alt + Shift + F11 Activates the Microsoft • Ctrl + C Copies the current selection to the
Script Editor window clipboard
• Ctrl + Shift + F3 Displays the (Insert > • Ctrl + D Copies the first cell in the selection
Name > Create) dialog box downwards
• Ctrl + Shift + F6 Moves to the previous • Ctrl + F Displays the Find dialog box
open workbook or window • Ctrl + G Displays the GoTo dialog box
• Ctrl + Shift + F10 Activates the Menu Bar or • Ctrl + H Displays the Replace dialog box
Shortcut Characters in 2007 • Ctrl + I Toggles italics on the current
• Ctrl + Shift + F12 Displays the (File > Print) selection
dialog box • Ctrl + K Displays the Insert Hyperlink dialog
• Ctrl + 0 Hides the columns in the current box
selection • Ctrl + L Displays the Create Table dialog box
• Ctrl + 1 Displays the formatting dialog box • Ctrl + N Creates a new workbook
• Ctrl + 2 Toggles bold on the current • Ctrl + O Displays the Open dialog box
selection • Ctrl + P Displays the Print dialog box
• Ctrl + 3 Toggles italics on the current • Ctrl + R Copies the leftmost cell in the
selection selection to the right
• Ctrl + 4 Toggles underlining on the current • Ctrl + S Saves, Displays the Save As dialog
selection box if a new workbook
• Ctrl + 5 Toggles the strikethrough of text on • Ctrl + U Toggles underlining on the current
the current selection selection
• Ctrl + 6 Toggles between hiding, displaying • Ctrl + V Pastes the entry from the clipboard
• Ctrl + 8 Toggles the display of Outline • Ctrl + W Closes the active workbook or
symbols on the active worksheet window
• Ctrl + 9 Hides the rows in the current • Ctrl + X Cuts the current selection to the
selection (Format > Row > Hide) clipboard
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• Ctrl + Y Repeats the last workbook action Alt + Down Arrow Displays the Pick From
Ctrl + Z Undo the last workbook action List drop-down list Esc Cancels the cell entry
• Ctrl + Shift + F Activates the Font Tab of the and restores the original contents
format cells • Delete Deletes the selection or one character
• Ctrl + Shift + O Selects all the cells with to the right
comments • Backspace Deletes the selection or one
• Ctrl + Shift + P Activates the Font Size tab character to the left Shift + Delete Cuts the
of the format cells selection to the clipboard
• Enter Enters the contents of the active cell • Ctrl + Delete Deletes text to the end of the
and moves to the cell below (by default) line Ctrl + - Displays the Delete dialog box
• Shift + Enter Enters the contents of the • Ctrl + Shift + = Displays the Cells dialog
active cell and moves to the cell above (by box
default) • Ctrl + \ Selects the cells in a selected row
• Tab Enters the contents of the active cell that do not match the value in the active cell
and moves one cell to the right • Ctrl + Shift + \ Selects the cells in a
• Shift + Tab Enters the contents of the active selected column that do not match the value
cell and moves one cell to the left in the active cell
• Alt + = Enters the SUM() function (AutoSum) • Ctrl + / Selects the array containing the
to sum the adjacent block of cells active cell ??
• Alt + 0128 Enters the euro symbol (€) (using • Alt + ; Selects the visible cells in the current
Number keypad) selection
• Alt + 0162 Enters the cent symbol (¢) (using • Ctrl + Shift + (8 or *) Selects the current
Number keypad) region (surrounded by blank rows and
• Alt + 0163 Enters the pound sign symbol (£) columns)
(using Number keypad) • Ctrl + * Selects the current region (using the
• Alt + Enter Enters a new line (or carriage * on the number keyboard)
return) into a cell • Ctrl + [ Selects all the cells that are directly
• Ctrl + ' Enters the contents from the cell referred to by the formula in the active cell
directly above into the active cell (precedents)
• Ctrl + Shift + 2 Enters the value from the • Ctrl + Shift + [ Selects all the cells that are
cell directly above into the active cell directly (or indirectly) referred to by the
• Ctrl + ; Enters the current date into the formula in the active cell
active cell • Ctrl + ] Selects all the cells that directly refer
• Ctrl + Shift + ; Enters the current time into to the active cell (dependents)
the active cell • Ctrl + Shift + ] Selects all the cells that
• Ctrl + Shift + Enter Enters the formula as an directly (or indirectly) refer to the active cell
Array Formula • Ctrl + Shift + Page Down Selects the active
• Shift + Insert Enters the data from the worksheet and the one after it
clipboard
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• Ctrl + Shift + Page Up Selects the active Ctrl + Shift + (4 or $) Applies the Currency
worksheet and the one before it format "£#,##0.00" to the selection
• Ctrl + Shift + Spacebar Selects all the • Ctrl + Shift + (5 or %) Applies the
objects on the worksheet when an object is Percentage format "0%" to the selection
selected or selects the whole worksheet • Ctrl + Shift + (6 or ^) Applies the

• Ctrl + Spacebar Selects the current column Exponential format "#,##E+02" to the
• Shift + Arrow keys Selects the active cell selection
and the cell in the given direction • Ctrl + Shift + (# or ~) Applies the General
• Shift + Backspace Selects the active cell format to the selection
when multiple cells are selected • Ctrl + (# or ~) Applies the Custom Date

• Shift + Spacebar Selects the current row format "dd-mmm-yy" to the selection

• Ctrl + Shift + Arrow Key Extends the • Ctrl + Shift + (7 or &) Applies the outline

selection to the next cell adjacent to a blank border to the selection

cell in that direction • Ctrl + Shift + (- or _ ) Removes all the

• Ctrl + Shift + End Extends the selection to borders from the selection

the last used cell on the worksheet • Arrow Keys Moves to the next cell in that

• Ctrl + Shift + Home Extends the selection direction

to the beginning of the worksheet • Ctrl + Tab Moves to the next open

• Shift + Arrow Keys Extends the selection by workbook or window

one cell in that direction • Alt + Tab Moves to the next application

• Shift + Home Extends the selection to the open on your computer

first column • Alt + Shift + Tab Moves to the previous

• Shift + Page Down Extends the selection application open on your computer
down one screen • Enter Moves to the cell directly below
• Shift + Page Up Extends the selection up • Tab Moves to the next cell on the right (or
one screen unprotected cell)
• End + Shift + Arrow Keys Extends the • Home Moves to the first column in the
selection to the next non-blank cell in that current row
direction • End + Arrow Keys Moves to the next non
• End + Shift + End Extends the selection to empty cell in that direction
the last cell in the current row* • End + Enter Moves to the last cell in the
• End + Shift + Home Extends the selection current row that is not blank
to last used cell on the worksheet • End + Home Moves to the last used cell on

• Alt + ' Displays the Style dialog box the active worksheet*

• Ctrl + Shift + ( ' or ) Applies the Time • End + Home Moves to the last used cell on

format "hh:mm" to the selection the active worksheet*

• Ctrl + Shift + (1 or !) Applies the Comma • Page Down Moves to the next screen of

separated format "#,##0.00" to the selection rows down

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• Page Up Moves to the previous screen of Scroll Lock + End Moves to the last cell in
rows up the current window
• Shift + Enter Moves to the cell directly • Scroll Lock + Home Moves to the first cell
above (opposite direction to Enter) in the current window
• Shift + Tab Moves to the cell directly to the • Scroll Lock + Page Down Moves you down
left (opposite direction to Tab) one screen (current selection unchanged
• Alt + Page Down Moves you one screen of • Scroll Lock + Page Up Moves you up one
columns to the right screen (current selection unchanged)
• Alt + Page Up Moves you one screen of • Enter Moves from top to bottom within a
columns to the left selection
• Ctrl + Home Moves to cell "A1" on the • Tab Moves from left to right within a
active sheet selection
• Ctrl + End Moves to the last used cell on • Ctrl + . Moves clockwise to the next corner
the active worksheet* within a selection
• Ctrl + Up Arrow Moves to the first row in • Shift + Tab Moves from right to left within a
the current region selection (opposite direction to Tab)
• Ctrl + Down Arrow Moves to the last row in • Alt + Ctrl + Left Arrow Moves to the left
the current region between non adjacent cells in a selection
• Ctrl + Left Arrow Moves to the first column • Alt + Ctrl + Right Arrow Moves to the right
in the current region between non adjacent cells in a selection
• Ctrl + Right Arrow Moves to the last • = Starts a Formula
column in the current region • Ctrl + ` Toggles between the value layer and
• Ctrl + Page Up Moves to the previous the formula layer
worksheet in the workbook • Ctrl + Insert Copies the current selection to
• Ctrl + Page Down Moves to the next the clipboard
worksheet in the workbook • Ctrl + Shift + ( Unhides any hidden rows
• Ctrl + Shift + Tab Moves to the previous within the selection
open workbook or window • Ctrl + Shift + ) Unhides any hidden columns
• Scroll Lock + Arrow Keys Moves the within the selection
workbook or window one cell the • Ctrl + Shift + \ Select unequal cells
corresponding direction