Excel Shortcut keys

F1 Displays the Excel Help task pane.

F2 Edits the selective cell.

F3 Displays the Paste Name dialog box.

Repeats the last command or action, if possible.

F4
When a cell reference or range is selected in a formula, F4 cycles through all the
various combinations of absolute and relative references.

F5 Displays the Go To dialog box.

Switches between the worksheet, Ribbon, task pane, and Zoom controls. In a
worksheet that has been split (View menu, Manage This Window, Freeze Panes,
F6
Split Window command), F6 includes the split panes when switching between
panes and the Ribbon area.

Displays the Spelling dialog box to check spelling in the active worksheet or
F7
selected range.

Turns extend mode on or off. In extend mode, Extended Selection appears in the
F8
status line, and the arrow keys extend the selection.

F9 Calculates all worksheets in all open workbooks.

F10 Turns key tips on or off. (Pressing Alt does the same thing.)

F11 Creates a chart of the data in the current range in a separate Chart sheet.

F12 Displays the Save As dialog box.

Ctrl+; Enters the current date.

Alternates between displaying cell values and displaying formulas in the

Ctrl+`
worksheet.

Copies a formula from the cell above the active cell into the cell or the Formula
Ctrl+'
Bar.

Ctrl+- Delete the selected column or row

Ctrl+~ Switch between showing Excel formula or their values in cells.

Ctrl+1 Displays the Format Cells dialog box.

Ctrl+2 Applies or removes bold formatting.

Ctrl+3 Applies or removes italic formatting.

Ctrl+4 Applies or removes underlining.

Ctrl+5 Applies or removes strikethrough.

Ctrl+6 Alternates between hiding and displaying objects.

 Excel Shortcut keys

Ctrl+8 Displays or hides the outline symbols.

Ctrl+9 Hides the selected rows.

Ctrl+0 Hides the selected columns.

Ctrl+F1 Displays or hides the Ribbon.

Ctrl+F2 Displays the print preview area.

Ctrl+F3 Open Excel name manager.

Ctrl+F4 Closes the selected workbook window.

Ctrl+F5 Restores the window size of the selected workbook window.

Switches to the next workbook window when more than one workbook window
Ctrl+F6
is open.

Performs the Move command on the workbook window when it is not

Ctrl+F7 maximized. Use the arrow keys to move the window, and when finished press
Enter, or Esc to cancel.

Performs the Size command (on the Control menu for the workbook window)
Ctrl+F8
when a workbook is not maximized.

Ctrl+F9 Minimizes a workbook window.

Ctrl+F10 Maximizes or restores the selected workbook.

Selects the entire worksheet.

If the worksheet contains data, Ctrl+A selects the current region. Pressing Ctrl+A
Ctrl+A a second time selects the entire worksheet.
When the insertion point is to the right of a function name in a formula, displays
the Function Arguments dialog box.

Ctrl+B Applies or removes bold formatting.

Ctrl+C Copies the selected cells.

Uses the Fill Down command to copy the contents and format of the topmost cell
Ctrl+D
of a selected range into the cells below.

Invoke Flash Fill to automatically recognize patterns in adjacent columns and

Ctrl+E
fill the current column

Ctrl+F Displays the Find and Replace dialog box,

Ctrl+G Displays the Go To dialog box.

Ctrl+H Displays the Find and Replace dialog box, with the Replace tab selected.

Ctrl+I Applies or removes italic formatting.

 Excel Shortcut keys

Displays the Insert Hyperlink dialog box for new hyperlinks or the Edit
Ctrl+K
Hyperlink dialog box for selected existing hyperlinks.

Ctrl+L Displays the Create Table dialog box.

Ctrl+N Creates a new, blank workbook.

Ctrl+O Displays the Open dialog box to open or find a file.

Ctrl+P Displays the Print tab.

Displays the Quick Analysis options for your data when you have cells that
Ctrl+Q
contain that data selected.

Uses the Fill Right command to copy the contents and format of the leftmost cell
Ctrl+R
of a selected range into the cells to the right.

Ctrl+S Saves the open worksheet.

Ctrl+T Displays the Create Table dialog box.

Ctrl+U Applies or removes underlining.

Inserts the contents of the Clipboard at the insertion point and replaces any
Ctrl+V selection. Available only after you have cut or copied an object, text, or cell
contents.

Ctrl+W Closes the selected workbook window.

Ctrl+X Cuts the selected cells.

Ctrl+Y Repeats the last command or action, if possible.

Uses the Undo command to reverse the last command or to delete the last entry
Ctrl+Z
that you typed.

Calculates all worksheets in all open workbooks, regardless of whether they have
Ctrl+Alt+F9
changed since the last calculation.

Rechecks dependent formulas, and then calculates all cells in all open workbooks,
Ctrl+Alt+Shift+F9
including cells not marked as needing to be calculated.

Displays the Paste Special dialog box. Available only after you have cut or
Ctrl+Alt+V copied an object, text, or cell contents on a worksheet or in another program.

Ctrl+Arrow Moves to the next section of text.

Moves to the last cell on a worksheet, to the lowest used row of the rightmost
Ctrl+End used column. If the cursor is in the formula bar,
Ctrl+End moves the cursor to the end of the text.

Ctrl+Enter Fills the selected cell range with the current entry.
 Excel Shortcut keys

Ctrl+Home Moves to Cell A1.

Ctrl+Page Down Moves to the next sheet in a workbook.

Ctrl+Page Up Moves to the previous sheet in a workbook.

Ctrl+Spacebar Selects an entire column in a worksheet.

Ctrl+Tab Move between two or more open Excel files.

Extends the selection of cells to the last nonblank cell in the same column or row
Ctrl+Shift+Arrow as the active cell, or if the next cell is blank, extends the selection to the next
nonblank cell.

Inserts the argument names and parentheses when the insertion point is to the
Ctrl+Shift+A
right of a function name in a formula.

Ctrl+Shift+F Opens the Format Cells dialog box with the Font tab selected.

Ctrl+Shift+O Selects all cells that contain comments.

Ctrl+Shift+P Opens the Format Cells dialog box with the Font tab selected.

Ctrl+Shift+U Switches between expanding and collapsing of the formula bar.

Ctrl + shift + 1 Format number in comma format

Ctrl + shift + 2 Format number in time format

Ctrl + shift + 3 Format number in date format

Ctrl + shift + 4 Format number in currency format

Ctrl + shift + 5 Format number in percentage format

Ctrl + shift + 6 Format number in scientific format

Extends the selection of cells to the last used cell on the worksheet
Ctrl+Shift+End
(lower-right corner). If the cursor is in the formula bar,

Selects all text in the formula bar from the cursor position to the end—this does
Ctrl+Shift+End
not affect the height of the formula bar.

Ctrl+Shift+Home Extends the selection of cells to the beginning of the worksheet.

Ctrl+Shift+Page Down Selects the current and next sheet in a workbook.

Ctrl+Shift+Page Up Selects the current and previous sheet in a workbook.

Selects the entire worksheet.

If the worksheet contains data, Ctrl+Shift+Spacebar selects the current region.
Ctrl+Shift+Spacebar Pressing Ctrl+Shift+Spacebar a second time selects the current region and its
summary rows. Pressing Ctrl+Shift+Spacebar a third time
selects the entire worksheet.
 Excel Shortcut keys

When an object is selected, Ctrl+Shift+Spacebar selects all objects on a

worksheet.

Ctrl+Shift+Tab Switches to the previous tab in a dialog box.

Ctrl+Shift Removes the outline border from the selected cell.

Ctrl+Shift+= Insert new column or row.

Ctrl+Shift_ Removes the outline border from the selected cells.

Ctrl+Shift+~ Applies the general number format.

Applies the Currency format with two decimal places (negative numbers in
Ctrl+Shift+$
parentheses).

Ctrl+Shift+% Applies the Percentage format with no decimal places.

Ctrl+Shift+& Applies the outline border to the selected cells.

Ctrl+Shift+^ Applies the Scientific number format with two decimal places.

Ctrl+Shift+# Applies the Date format with the day, month, and year.

Ctrl+Shift+@ Applies the Time format with the hour and minute, and AM or PM.

Applies the Number format with two decimal places, thousands separator, and
Ctrl+Shift+!
minus sign (-) for negative values.

Selects the current region around the active cell (the data area enclosed by blank
Ctrl+Shift+* rows and blank columns).
In a PivotTable, it selects the entire PivotTable report.

Ctrl+Shift+: Enters the current time.

Copies the value from the cell above the active cell into the cell or the Formula
Ctrl+Shift+”
Bar.

Ctrl+Shift+Plus (+) Displays the Insert dialog box to insert blank cells.

Ctrl+Minus (-) Displays the Delete dialog box to delete the selected cells.

Ctrl+Shift+: Enters the current time.

Shift+F2 Adds or edits a cell comment.

Shift+F3 Displays the Insert Function dialog box.

Shift+F4 Repeats the last Find action.

Shift+F5 Displays the Find and Replace dialog box,

Shift+F6 Switches between the worksheet, Zoom controls, task pane, and Ribbon.

Shift+F8 Enables you to add a nonadjacent cell or range to a selection of cells by

 Excel Shortcut keys
using the arrow keys.

Shift+F9 Calculates the active worksheet.

Shift+F10 Displays the shortcut menu for a selected item.

Shift+F11 Inserts a new worksheet.

Shift+Arrow Extends the selection of cells by one cell.

Shift+Enter Completes a cell entry and selects the cell above.

Shift+Spacebar Selects an entire row in a worksheet.

Moves to the previous cell in a worksheet or the previous option in a dialog box.
Shift+Tab

Alt Displays the Key Tips (new shortcuts) on the Ribbon.

Alt+= Creates formula to sum all of the above keys

Alt+Enter Starts a new line in the same cell.

Alt+Page Down Moves one screen to the right in a worksheet.

Alt+Page Up Moves one screen to the left in a worksheet.

Alt+Spacebar Displays the Control menu for the Excel window.

Alt+F1 Creates an embedded chart of the data in the current range.

Alt+F4 Closes Excel.

Alt+F8 Displays the Macro dialog box to create, run, edit, or delete a macro.

Opens the Microsoft Visual Basic For Applications Editor, in which you can
Alt+F11
create a macro by using Visual Basic for Applications (VBA).

Alt+A Go to Data tab

Alt+H Go to the Home tab

Alt +H, A, then C Center align cell contents

Alt+H, B Add borders

Alt+H, H Choose a fill color

Alt+M Go to Formula tab

Alt+N Go to Insert tab

Alt+W Go to View tab

Alt, W, P Switches the worksheet to Page Layout view.

 Excel Shortcut keys

Alt, W, L Switches the worksheet to Normal view.

Alt, W, I Switches the worksheet to Page Break Preview view.

Alt+Shift+F1 Inserts a new worksheet.

Alt+Shift+F10 Displays the menu or message for an Error Checking button.

Arrow Keys Move one cell up, down, left, or right in a worksheet.

Selects the tab to the left or right when the Ribbon is selected. When a submenu
Left Arrow or Right is open or selected, these arrow keys switch between the main menu and the
Arrow submenu. When a Ribbon tab is selected, these keys navigate the tab buttons.

Selects the next or previous command when a menu or submenu is open. When a
Down Arrow or Up
Ribbon tab is selected, these keys navigate up or down the tab group.
Arrow

Down Arrow or
Opens a selected drop-down list.
Alt+Down Arrow

Deletes one character to the left in the Formula Bar. Also

clears the content of the active cell.
Backspace
In cell editing mode, it deletes the character to the left of the insertion point.

Removes the cell contents (data and formulas) from selected cells without
affecting cell formats or comments.
Delete
In cell editing mode, it deletes the character to the right of the insertion point.

End turns End mode on or off. In End mode, you can press an arrow key to move
to the next nonblank cell in the same column or row as the active cell. End mode
turns off automatically after pressing the arrow key. Make sure to press End again
before pressing the next arrow key. End mode is shown in the status bar when it
is on.
End
If the cells are blank, pressing End followed by an arrow key moves to the last
cell in the row or column.
End also selects the last command on the menu when a menu or
submenu is visible.

Completes a cell entry from the cell or the Formula Bar, and selects the cell
below (by default).
Enter In a data form, it moves to the first field in the next record.
Opens a selected menu (press F10 to activate the menu bar) or performs the
action for a selected command.
 Excel Shortcut keys

In a dialog box, it performs the action for the default command button in the
dialog box (the button with the bold outline, often the OK button).

Cancels an entry in the cell or Formula Bar.

Closes an open menu or submenu, dialog box, or message window.
Esc It also closes full screen mode when this mode has been applied, and returns to
normal screen mode to display the Ribbon and status bar again.

Moves to the beginning of a row in a worksheet.

Moves to the cell in the upper-left corner of the window when Scroll Lock is
Home turned on.
Selects the first command on the menu when a menu or submenu is visible.

Page Down Moves one screen down in a worksheet.

Page Up Moves one screen up in a worksheet.

In a dialog box, performs the action for the selected button, or selects or clears a
Spacebar
check box.

Moves one cell to the right in a worksheet.

Tab Moves between unlocked cells in a protected worksheet.
Moves to the next option or option group in a dialog box.

Extra shortcut keys for Excel 2010.

CTRL+SHIFT+( Unhides any hidden rows within the selection.

Extra shortcut keys for Excel 2007.

CTRL+SHIFT+) Unhides any hidden columns within the selection.

Ref: http://www.computerhope.com/shortcut/excel.htm
Ref: https://support.office.com/en-gb/article/Excel-keyboard-shortcuts-and-function- keys-
for-Windows-1798d9d5-842a-42b8-9c99-9b7213f0040f#ID0EABDAAA=2013