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*VIVA Topics (All Units of Part-B)*

### 1. *Unit 1: Digital Documentation (Advanced)*


- *Mail Merge*: Combining a document (e.g., letter) with a data source (like a list of names) to
create personalized copies.
- Steps:
1. Open MS Word Start Mail Merge Wizard.
2. Choose Document Type (Letters/Envelopes).
3. Select Recipients Create new list or use an existing list (Excel/CSV).
4. Write the document Insert Merge Fields.
5. Preview and Finish Merge Print or Edit individual letters.
- *Applications*: Bulk letters, personalized certi cates, invitations.

- *Table of Content (TOC)*: Automatically creating a table of content based on headings in a


document.
- Steps:
1. Use proper headings (H1, H2, etc.) in your document.
2. Go to “References” “Table of Contents.”
3. Choose a style or insert a manual TOC.
4. Update TOC if changes are made.
- *Importance*: Helps organize large documents like reports and eBooks.

- *Template*: Pre-designed documents for repeated use.


- Steps:
1. Open MS Word Design a document (insert headers, footers, layouts).
2. Save As Choose “Word Template (.dotx).”
3. Open the template whenever needed for new projects.
- *Uses*: Creating resumes, invoices, or reports.

### 2. *Unit 2: Database Management System (MySQL Queries)*


- *What is MySQL*: An open-source Relational Database Management System (RDBMS).
- *Basic MySQL Concepts*:
- *Database*: Collection of tables.
- *Table*: Organizes data into rows and columns.
- *Field/Column*: Attributes of the table.
- *Record/Row*: A single entry in a table.

- *Important SQL Queries*:


1. *CREATE Table*:
sql

CREATE TABLE students (


id INT PRIMARY KEY,
name VARCHAR(50),
age INT,
grade VARCHAR(5)
);

2. *INSERT Data*:
sql
INSERT INTO students (id, name, age, grade)
VALUES (1, 'John', 15, '10B');

3. *SELECT Data*:
fi
sql
SELECT * FROM students;

4. *UPDATE Data*:
sql
UPDATE students
SET age = 16
WHERE id = 1;

5. *DELETE Data*:
sql
DELETE FROM students
WHERE id = 1;

6. *WHERE Clause*:
sql
SELECT * FROM students WHERE grade = '10B';

7. *ORDER BY*:
sql
SELECT * FROM students ORDER BY name ASC;

8. *ALTER Table* (Add new column):


sql
ALTER TABLE students ADD email VARCHAR(50);

9. *DROP Table*:
sql
DROP TABLE students;

---

## *Practical Topics*

### *1. Mail Merge (MS Word)*


- *What to Practice*:
- Create a letter template.
- Use an Excel le as a data source with columns: Name, Address, Date.
- Merge elds into the document and nish the mail merge process.

### *2. Table of Content (TOC)*


- *What to Practice*:
- Create a 3-5 page document.
- Use headings (e.g., “Heading 1,” “Heading 2”) for sections.
- Generate an automatic Table of Content and update it after modifying headings.

### *3. Template*


- *What to Practice*:
- Create a report template with a header (e.g., "School Report"), footer (e.g., "Page Number"),
and placeholders for text.
- Save it as a .dotx le.

### *4. MySQL Query*


- *What to Practice*:
- Create a table: students (ID, Name, Class, Age).
- Add a few records.
- Use SELECT, UPDATE, DELETE, WHERE, and ORDER BY queries.
- Modify the table structure with ALTER.
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fi
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fi
---

## *Tips for Viva*


1. *Understand Concepts*: Know why each feature (Mail Merge, TOC, Templates, MySQL) is
useful in real-life scenarios.
2. *Explain with Examples*: Prepare small examples for each topic.
3. *SQL Query Logic*: Explain the steps and purpose of each SQL query.

## *Practical Preparation*
- Practice on *MS Word*: Familiarize yourself with options for Mail Merge, TOC, and Templates.
- Practice *MySQL Queries*: Install MySQL (or use an online SQL editor) and test all basic
commands.

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