HIGHER EDUCATION PROGRAMMES

MEMORANDUM

Academic Year 2024: July - December

Formative Assessment 2: Computer Literacy Advanced
(HCLT108-1)
NQF Level, Credits: 5, 10
Weighting: 25%
Assessment Type: Practical Questions
Educator: L. Saunders
Examiner: L. Saunders
Due Date: 25 October 2024
Total: 50 Marks

Instructions:
• This paper consists of four (4) questions.
• It is based on Units 6 - 8 of your Boston City Campus Study Guide.
• All questions are compulsory.
• Download the Answer Sheet (Word format) from Col Campus under the FA1
assessment tab.
• Submit
o The Answer Sheet in PDF format (Download on Col Campus)
o Excel Spreadsheet

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Note to graders:
-Kindly consult the Excel Sheet labelled "HCLT108-1-July-Dec2024-FA2-Suggested
Solution" for answers that are not explicitly outlined in the memo. Please use discretion
where necessary.
-Consult the submitted Microsoft Excel Sheet if formulas are not evident.
-Some questions in Q.3 may have varying pivot table designs and answers.

Question 1 [10 marks]

You're a junior analyst at a marketing agency responsible for tracking and analysing
social media campaign performance. Your team relies on a shared spreadsheet to record
engagement metrics across various platforms, such as likes, shares, and comments.
However, you've noticed inconsistencies in data entry and a lack of standardised
formatting, making it challenging to generate accurate reports. Below is the table
containing recorded social media engagement metrics. Answer the following questions.

Date Platform Likes Shares Comments

1/1/2023 Facebook 150 25 10
1/15/2023 Twitter 75 10 5
2/10/2023 Instagram 200 30 15
3/20/2023 LinkedIn 100 20 8
4/5/2023 Facebook 180 35 12
5/12/2023 Twitter 90 15 7
6/30/2023 Instagram 220 40 20
7/15/2023 LinkedIn 120 25 10

Required:

1.1 Create a Microsoft Excel spreadsheet of the table provided, which the company can use
to record the correct data entry values. (2 marks)
Note to grader: Award 2 marks for creating the table. Penalise one (1) mark if column
headers were not added.

1.2 Add an Engagement column and calculate the total engagement for each platform
on each given date. (3 marks)
=SUM(Table1[@[Likes]:[Comments]]) (√)(√)(√)

Note to grader: Award 1 mark for adding the column. 2 marks for using the SUM()
function.

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1.3 Format the Date column to display in the order yyyy-mm-dd. (1 mark)

Note to grader: Award a mark for the correct date format. Penalise if the date format is
incorrect.

(√)

1.4 Add data validation to limit date entries between 2023/01/01 and 2023/12/31 and
include an input message in the Date column to remind users to enter dates only in
this range. (2 marks)

Note to grader: 1 mark for using a data validation (DV) and 1 for the correct input
message showing in Excel.

(√)(√)

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1.5 Add an alert message in the date column to inform users that only date entries are
permitted if they attempt to input text. (2 marks)

Note to grader: 1 mark for the data validation message that column only accepts date
entries and 1 for the error message.

(√)(√)
Learning Outcome: Unit 6
Use data validation

Question 2 [12 marks]

TechReady Solutions is a leading technology retailer specialising in consumer
electronics. They have a team of sales representatives responsible for promoting and
selling various products to customers. Each sales representative is assigned monthly
sales goals, and their performance is evaluated based on their ability to meet or exceed
these goals. The company offers different commission rates based on the performance
category of each sales representative. In February, TechTrend Solutions assessed the
performance of their sales team. Answer the following questions.
Table 1
Sales Repesentive Salary Sales Goal Commision Category
Alice R20,000.00 R98,670.00 R95,000.00A
Bob R15,000.00 R98,542.00 R80,000.00A
Carol R15,000.00 R83,727.00 R90,000.00B
Dave R16,000.00 R74,935.00 R75,000.00C
Eve R18,000.00 R97,545.00 R80,000.00A
David R21,000.00 R91,337.00 R85,000.00A
Ester R22,000.00 R89,326.00 R95,000.00C
Johnny R14,000.00 R65,523.00 R75,000.00 C

Table 2
Commission Category Commision
A 20%
B 15%
C 10%

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Required:
2.1 Create a Microsoft Excel spreadsheet for the provided data. (2 marks)
Note to grader: Award 2 marks for creating the tables. Penalise one (1) mark if both
provided tables are not created.

2.2 Using the provided sales data table and commission category table, determine the
commission percentage for all the sales representative based on their commission
category (Use VLOOKUP function). (4 marks)
=VLOOKUP([@[Commision Category]],$J$3:$K$5,2,FALSE) (√)(√)(√)(√)

Note to the grader: 3 marks for the correct VLOOKUP function. One (1) mark for the
percentages shown in the table. NO marks if the VLOOKUP function is not used.

2.3 Calculate the commission from each sales representative, and where the sales are
below the sales goal, add the message " No commission." (4 marks)
=IF([@Sales]>[@Goal],[@Sales]*[@Commision],"No commission")
(√)(√)(√)(√)

Note to the grader: 3 marks for the correct IF function. One (1) mark for the correct sales
commission and "no commission" are shown in the table. NO marks if the IF function is
not used.

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2.4 Calculate the total salary paid to all the sales representatives who made the
commission. (2 marks)
=[@Salary]+[@[Sales Commission]] (√)(√)

Note to grader: Award 2 marks for the correct formula used. Award no marks if incorrect
tables or functions were used.

Learning Outcome: Unit 7

Utilise Lookup Function
Combine Functions

Question 3 [22 marks]

Having explored pivot tables for data summarisation and analysis in one of your recent
course modules, you've found the topic captivating. Now, you've come across Makro's
store data and are eager to leverage pivot charts and graphs to illustrate how Makro is
faring across its various operating regions.

Note: Complete the following questions using the provided data sheet named HCLT108-
1-July-Dec2024-FA2-Macro Data file available on Col Campus under the FA2 tab.

Required:

3.1 Create a pivot table to show the total regional sales revenue. (3 marks)

Note to grader: 2 marks for creating a pivot table and One (1) mark for applying the correct
field to the correct areas. Note: NO marks if the table was not created using a pivot table.
Row Labels Sum of Sales Revenue
East 420000
North 650000
South 580000
West 670000
Grand Total 2320000 (√)(√)(√)

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3.2 Create a pivot table to show the total regional profit sales. (3 marks)

Note to grader: 2 marks for creating a pivot table and one (1) mark for applying the correct
field to the correct areas. Note: NO marks if the table was not created using a pivot table.
Row Labels Sum of Profit
East 170000
North 250000
South 230000
West 280000
Grand Total 930000 (√)(√)(√)

3.3 Create a pivot table to show the average expenses per store location and region.
(3 marks)

Note to grader: 2 marks for creating a pivot table and one (1) mark for applying the correct
field to the correct areas. Note: NO marks if the table was not created using a pivot table.
Row Labels Average of Expenses
Eastgate 120000
East 120000
Fourways 250000
North 250000
Kenilworth 190000
West 190000
Northridge 150000
North 150000
Parow 130000
East 130000
Rosebank 170000
South 170000
Southgate 180000
South 180000
Westgate 200000
West 200000
Grand Total 173750 OR
(√)(√)(√)

3.4 Create a pivot table showing expenses compared between Makro stores in different
regions. (3 marks)

Note to grader: 2 marks for creating a pivot table and one (1) mark for applying the correct
field to the correct areas. Note: NO marks if the table was not created using a pivot table.

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 Row Labels Sum of Expenses
East 250000
Eastgate 120000
Parow 130000
North 400000
Fourways 250000
Northridge 150000
South 350000
Rosebank 170000
Southgate 180000
West 390000
Kenilworth 190000
Westgate 200000
Grand Total 1390000 (√)(√)(√)

3.5 Create a pivot table showing each store location's average sales, expenses, and
revenue. (3 marks)

Note to grader: 2 marks for creating a pivot table and one (1) mark for applying the correct
field to the correct areas and changing the values to Average. Note: NO marks if the table
was not created using a pivot table.

OR

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 OR

(√)(√)(√)

3.6 Create a Line with Markers chart from the pivot table created in Q3.3. (3 marks)

Note to grader: 2 marks for creating a pivot chart with information obtained from 3.3 and 1
mark for creating a Line with Markers chart. Penalise one (1) mark if the pivot chart is not
in the form of a Line with Markers chart.

(√)(√)(√)

3.7 Create a Bar chart from the pivot table created in Q3.4 and provide a title for the chart.
(4 marks)

Note to grader: 2 marks for creating a bar chart with information obtained from 3.4, and
one (1) mark for displaying labels on the chart. Penalise one (1) mark if the pivot chart is
not a bar chart.

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 (√)(√)(√)(√)

Learning Outcome: Unit 8

Utilise Pivot Tables
Create Pivot Charts

Question 4 [6 marks]

You opened a restaurant during an intense recession. You have been facing several
challenges as the business needs to grow. Answer the following questions.

4.1 You have acquired a loan to boost your business. You decided to create combos
that will draw in customers. You must refrain from investing in your daily sales
after paying the monthly loan repayment. After some calculations, you determine
you will need to make R20 000 a day to save money for investment. The unit cost
of a combo is R40, and you are selling 100 combos a day. Use Goal Seek to
determine how many combos you must sell to make R20,000 daily. (3 marks)

Note to grader: Award 1 mark for using Goal Seek. One (1) mark for the correct
function and one (1) mark for the correct answer.

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 500 Combos a day. (√)(√)(√)

You want to determine the profitability of your business. You are currently selling 100
combos a day at R40 each. The cost of making a combo is R15.

4.2 How many combos must you sell daily to make a profit of R20 000? (Use the Solver
function) (3 marks)

Note to grader: Award 1 mark for using the Solver Function. One (1) mark for the correct
function and two (2) mark for the correct answer.

(√)(√)(√)

Learning Outcome: Unit 8

Utilise Goal Seek and Solver functions.

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The below only applies to students enrolled in the Bachelor of Accounting
program.

Aligns to SAICA competencies:

W7 Accounting information systems
b) Use presentation software in an accounting/ business context.
Use spreadsheet software in an accounting/ business context (e.g.,
working papers; knowledge of effective utilisation (including shortcut
c) keys, macros, pivot tables, and other advanced excel functions).
d) Use accounting software to create and view financial transactions.

W3 Data Analytics
Identify the practical challenges of data analytics (e.g., data volume
a) and quality, privacy, regulatory, and ethical issues).
Use processes of inspection, extraction, transformation, loading
(ETL), and modelling data (as discussed below) (see (i) to (iv)) to
discover information able to enhance problem-solving and decision-
b) making.
Use data analytic software tools to analyse data (e.g., ACL, IDEA,
c) advanced Excel™ functions)
Data inspection:
(i) Describe the elements of a specific business process by
documenting the workflow
(ii) Define the problem to be solved and determine clear measurement
priorities
(iii) Identify data sources appropriate to solving the defined problem
(iv)Evaluate the input controls responsible for ensuring that the data
captured and used is valid, accurate, and complete
(v)Explain the nature, distribution, and limitations of the identified data
f) and the population to be tested.
Data transformation:
(i) Perform data normalisation (clean-up) (e.g., standardisation of
fields and records, removal of duplicates, verification of anomalies,
sorting of data)
h) (ii) Identify anomalies in the data by applying professional skepticism
Data modelling
(i) Examine the key fields using descriptive statistics to determine their
i) characteristics and statistical parameters.

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