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Lecture 4 - Spreadsheets

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1 views30 pages

Lecture 4 - Spreadsheets

Uploaded by

mansouranthony77
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
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LECTURES 5-6

SPREADSHEETS

[Instructor’s Name]
Contributions by COE 201- Computer Proficiency
Mr. Ehab Shayya
Outline

• The Interface: Sheets and Workbooks


• Cell Referencing
• Cell Formatting
• Ranges
• Functions
• Sorting & Filtering
• Goal Seeker
• Charts
Basic Interface

Every book (workbook) can contain several sheets.


Excel 2007: new workbook can contain up to 255 sheets
Excel 365: number of sheets limited by computer memory
Cell Referencing

Every sheet contains :


• Office 2003
▫ 256 columns
▫ 65,536 rows
• Office 2007, Office 365
▫ 16,384 columns
▫ 1,048,576 rows

Every cell can be accessed by specifying


its
• Column
• Row
• Ex: cell A1
Relative Cell Referencing
A simple example of relative cell
referencing:

A formula has to start with a “=“ sign


or else, it will be interpreted as text.
Copy – Paste with Cells
1 3

Notice the pasted value in G8: Check


the referencing!!
What happened?
Absolute Referencing

Notice the modified referencing


using the $ sign

Now repeat the same procedure as in


relative referencing…
Do you see the difference?

Absolute Referencing types:

$An : Freeze the column


A$n :Freeze the row
$A$n:Freeze the column and row
Complex Referencing

To reference another sheet, use


the SHEET NAME ! before the cell
reference.

To reference another book, use


the [BOOKNAME]SHEETNAME!
Cell Formatting

Use the 'Number Format' menu under


Home to modify the appearance of one
or more cells
Cell Merging

or
‘Merge Cells’ will merge your selected
cells into one cell referenced by the
top‐leftmost cell in the selection. All
other cells will lose their values.
The Range

A range is a rectangular area you define in


a sheet

Range: (Am:Bn)
•Am is the top‐leftmost cell in the range
•Bn is the bottom‐rightmost cell in the
same range.
Functions
Function
• MAXimum
• MINimum

Notice the range usage in the MIN and MAX functions


Function
• SUMmation
• AVeraGe (AVG)
Function
• The IF function
▫ Syntax: “=IF(condition to test, value to insert if the condition is
true, value to insert if the condition is false)
Function
The IF function
• You can have multiple IF functions nested together:
 =IF(condition ,IF(condition2, results2a, result2b), result 1b)

• To try: The Elections Eligibility System


▫ Age above 21
 Eligible to vote
 Eligible to run for the elections
▫ Age between 18 and 21
 Eligible to vote
 NOT eligible to run for the elections
▫ Age below 18
 NOT Eligible to vote
 NOT eligible to run for the elections
Other Functions

More interesting/ Challenging functions to try:

• COUNT, COUNTIF, COUNTBLANK

• HLOOKUP, VLOOKUP
The COUNTIF function

Count if equal to Y …
HLOOKUP and VLOOKUP

VLOOKUP(Value to look up, range where you want to lookup the value, the
column number in the range containing the return value, Exact Match or
Approximate Match – indicated as 0/FALSE or 1/TRUE).
String Operations
• LEFT, RIGHT, MID, LEN, SEARCH…

Selects the first 4 characters Selects 3 characters starting


(Last 4 id RIGHT) with the 4th

The first occurrence of “P” in B3 The length of B3

Note: Cell value can be set to a string by typing text into cell, or by using the equal
symbol and enclosing the string with double quotation (=“Computer”)
Example
• Slice your Full Name into two parts
▫ First Name
▫ Last Name

• Create a password based on the following rule:


▫ First Letter of the first name
▫ First Letter of the last name
▫ The ID number
▫ ALL IN LOWERCASE

• Note: the ampersand symbol (&) can be used to concatenate strings


together; alternatively one can use the concatenate excel function
Sorting
1
3

Sorted by Alphabetical
order (A‐Z)
2

Column A
Filtering your Data
Auto‐Filtering
Feature

AutoFilter Pop‐Up
Filtering your Data
1 2

3
Goal Seek

2
Charts
• Excel can plot data using
several types of charts
based on the nature of the
data.

• You can plot the data


using pie-charts, Bar-
charts, lines, columns and
even areas.

• Scatter with Lines chart


type can be used to plot
one column versus another
column as x and y axes.
Charts
Editing Charts
• Double click on the chart
▫ Edit or add
 Grid
 Labels
 Chart title
 Legend
 Line color
 Background color
Troubleshooting Formulas
Conditional Formatting
• Create trigger states
▫ Automatically flags
cells for attention.

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