Roll No. ………………………….........

Total Pages: 07
Paper ID: GOA002 Course Code: GC-OA-02T
Examination (January - 2024)
Certificate/ Diploma (Semester-I)
Programme in Office Automation and e-Governance
Office Automation Tools
Time Allowed: 2 Hours Max.Marks: 70
Instructions for the Students

1. The question paper shall consist of 70 Multiple Choice questions.

2. All questions are compulsory. Each question carries 1 mark.
3. There will be no negative marking.

Q1. What is the primary function of the Q2. How can you insert a new row in Excel?
"Table Tools" in word processing
software? a) Right-click and choose Insert from the
context menu
a) Adjusting font styles b) Press Ctrl + R
b) Inserting hyperlinks c) Use the Insert button in the ribbon
c) Enhancing table formatting and d) All of the above
structure
d) Proofreading grammar errors

Q3. What is the primary purpose of a Q4. Which Excel function is used to extract
spreadsheet in business and data a specific number of characters from the
management? right side
of a text string?
a) Creating graphical presentations a) RIGHT
b) Word processing b) LEFT
c) Analyzing and organizing numerical c) MID
data d) EXTRACT
d) Sending and receiving emails

Q5. Which keyboard shortcut is commonly Q6. What does the MIN function in Excel
used to select all content in a document do?
or text editor?
a) Calculates the average of a range
a) Ctrl + A b) Finds the smallest value in a range
b) Ctrl + S c) Counts the number of cells in a range
c) Ctrl + X d) Rounds a number to the nearest integer
d) Ctrl + V

Q7. What feature corrects common typos Q8. What is the default cell referencing style
and misspellings automatically in word in Excel formulas?
processing?
a) Relative referencing
a) AutoFormat b) Absolute referencing
b) AutoComplete c) Mixed referencing
c) AutoCorrect d) Dynamic referencing
d) AutoAlign

Q9. What is the purpose of the LEFT Q10. Which file extension is associated
function in Excel? with PowerPoint presentations?

a) Extracts a specific number of characters a) .pptx

from the right side of a text string b) .docx
b) Converts text to uppercase c) .xlsx
c) Counts the number of characters in a d) .pdf
text string
d) Extracts a specific number of characters
from the left side of a text string

Q11. What is the purpose of applying Q12. How can you quickly delete the
paragraph indentation in word content of a cell in Excel?
processing?
a) Press the Delete key
a) Adjusting line spacing b) Right-click and select Delete
b) Controlling the space between c) Use the Clear button in the ribbon
paragraphs d) All of the above
c) Changing font styles
d) Aligning text to the right margin

Q13. Which ribbon tab in PowerPoint Q14. What is the purpose of the AVERAGE
contains options for designing and function in Excel?
formatting slides?
a) Counts the number of cells in a range
a) Home b) Finds the highest value in a range
b) Insert c) Calculates the mean of a range of
c) Design numbers
d) Transition d) Rounds a number to the nearest integer

Q15. What does merging cells in a table Q16. Which menu or toolbar is typically
allow you to do in word processing? used to insert special characters in a
word processor?
a) Split the table into multiple sections
b) Combine multiple cells into one cell a) Format
c) Add borders to individual cells b) Insert
d) Change the font color of a cell c) Tools
d) View

Q17. In Excel, what does a data table allow Q18. When creating a bibliography, what
you to do in what-if analysis? does the term "hanging indent" refer to?

a) Create dynamic charts a) Indenting the first line of each entry

b) Perform calculations with variable input more than subsequent lines
values b) Creating hyperlinks within the
c) Import external data sources bibliography
d) Sort and filter data in a table c) Including page numbers for each
reference
d) Sorting entries alphabetically

Q19. Which function is used to convert the Q20. In PowerPoint, what view provides a
first letter of each word in a text string full-screen display of the presentation to
 to uppercase in Excel? the audience?

a) UPPER a) Normal view

b) LOWER b) Slide Show view
c) PROPER c) Slide Sorter view
d) CAPITALIZE d) Notes Page view

Q21. Which chart type is best suited for Q22. What is the primary purpose of a mail
showing the relationship between two merge in a word processing application?
sets of numeric data points?
a) Creating hyperlinks
a) Pie chart b) Combining multiple documents
b) Line chart c) Customizing and sending bulk emails
c) Bar chart d) Encrypting documents
d) Radar chart

Q23. What is the purpose of the "Next Q24. What is the purpose of applying a
Record" field in a mail merge template? style or theme to a document?

a) Insert the next recipient's name a) To add hyperlinks

b) Move to the next page of the document b) To control page margins
c) Skip to the next data record in the data c) To enhance the overall visual
source appearance
d) Execute the next mail merge task d) To insert graphics

Q25. In Excel, what does the formula Q26. What is the primary purpose of the
"=SUM(A1:A5)" represent? "Cut" command in text editing?

a) Adds the values in cells A1 through A5 a) Duplicate selected text

b) Multiplies the values in cells A1 b) Move selected text to the clipboard
through A5 c) Highlight selected text
c) Divides the value in cell A1 by the value d) Insert new text at the cursor position
in cell A5
d) Subtracts the value in cell A5 from the
value in cell A1

Q27. How can you quickly find and replace Q28. What is the purpose of using
text in a document? transitions in PowerPoint?

a) Use the "Find and Replace" feature a) To add sound effects to each slide
b) Highlight and press Delete b) To animate text and objects
c) Use the "Copy and Paste" feature c) To format the background of slides
d) Change the font style d) To create hyperlinks between slides

Q29. How does the "accept all changes" Q30. What does the term "collate" mean
feature contribute to document revision? when selecting printing options?

a) It rejects all changes made. a) Combine multiple documents into one

b) It approves and incorporates all edits. b) Print multiple copies of a document in
c) It provides a summary of changes. sequence
d) It highlights unresolved conflicts. c) Sort pages alphabetically
d) Adjust the printing margins

Q31. In word processing, what does the red Q32. What does the COUNT function in
 squiggly line under a word indicate? Excel do?

a) A spelling error a) Adds up the values in a range

b) A grammar error b) Counts the number of cells in a range
c) Correctly spelled but uncommon word that contain numbers
d) Italicized text c) Multiplies the values in a range
d) Finds the smallest value in a range

Q33. In a word processing application, what Q34. What does AutoCorrect in word
feature is used to automatically generate processing software automatically do?
a table of contents?
a) Corrects spelling and grammar errors as
a) Spell check you type
b) Find and replace b) Generates auto-replies to emails
c) Styles and headings c) Adjusts the font size
d) Page layout d) Creates hyperlinks

Q35. Which action does the "Select All" Q36. In PowerPoint, what view allows you
command perform in a document or text to see the structure of your presentation
editor? and rearrange slides easily?

a) Deselect all text a) Slide Sorter view

b) Select the entire document or text b) Normal view
c) Cut the selected text c) Slide Show view
d) Replace selected text with new content d) Reading view

Q37. What is the purpose of the "Line Q38. What does the "Print Area" feature in
Spacing" feature in word processing? Excel allow you to do?

a) Adjusting margins a) Print only selected cells

b) Changing font styles b) Change the font size of the entire
c) Controlling the space between lines of worksheet
text c) Add a border around the entire
d) Adding page numbers worksheet
d) Share the worksheet on social media

Q39. What is the purpose of an index in a Q40. What is the purpose of the IF function
document? in Excel?

a) Alphabetically lists topics with page a) Adds a range of values

numbers b) Counts the number of cells in a range
b) Changes document formatting c) Performs a logical test and returns one
c) Embeds multimedia elements value if true and another if false
d) Sets document permissions d) Finds the average of a range

Q41. What is a cell in a spreadsheet? Q42. To conserve paper and ink while
printing, which option should you
a) A small, electronic device choose?
b) The intersection of a row and a column
c) A formula used for calculations a) Draft quality
d) A unit of computer memory b) Maximum quality
c) Color printing
d) Portrait orientation
Q43. What does the "Page Layout" view in Q44. Which feature allows you to see the
Excel allow you to do? history of edits and comments made in a
document?
a) Edit cell content
b) Adjust the layout and formatting of the a) Document statistics
printed page b) Revision history
c) Insert new worksheets c) Track changes
d) Share the spreadsheet online d) Document outline

Q45. What does an absolute cell reference Q46. In a mail merge, what is the purpose
in Excel mean? of a data source?

a) The reference changes when a formula a) Enhancing document layout

is copied to another cell b) Storing document comments
b) The reference stays constant, regardless c) Providing recipient information
of where the formula is copied d) Formatting page margins
c) The reference is not allowed in Excel
d) The reference is only applicable to text
cells

Q47. What does the LOWER function in Q48. What does the SUM function in Excel
Excel do to a text string? do?

a) Converts the text to uppercase a) Finds the smallest value in a range

b) Extracts characters from the left side of b) Counts the number of cells in a range
the text c) Adds up the values in a range
c) Converts the text to lowercase d) Calculates the average of a range
d) Reverses the order of characters in the
text

Q49. In a word processing application, what Q50. What is the primary purpose of
feature is used to automatically generate Microsoft PowerPoint?
a table of contents?
a) Editing images
a) Spell check b) Creating and delivering presentations
b) Find and replace c) Writing documents
c) Styles and headings d) Managing emails
d) Page layout

Q51. In a document, what is the purpose of Q52. How does the RIGHT function
setting a tab stop? contribute to text formatting in Excel?

a) Adjust the document's font size a) Converts text to lowercase

b) Align text at a specific position on the b) Extracts a specific number of characters
horizontal ruler from the left side of a text string
c) Change the document's line spacing c) Extracts a specific number of characters
d) Apply a specific font color to text from the right side of a text string
d) Counts the number of characters in a
text string

Q53. What is the purpose of an index in a Q54. How does the Scenario Manager
document? contribute to what-if analysis?
a) Alphabetically lists topics with page a) It imports external scenarios for analysis
numbers b) It allows you to create, view, and
b) Changes document formatting manage different scenarios in a
c) Embeds multimedia elements worksheet
d) Sets document permissions c) It generates random data for scenario
testing
d) It calculates statistical functions for
scenarios automatically

Q55. Which Excel function is used to Q56. To conserve paper and ink while
convert text to lowercase? printing, which option should you
choose?
a) UPPER
b) LOWER a) Draft quality
c) PROPER b) Maximum quality
d) CASELOW c) Color printing
d) Portrait orientation

Q57. How can you rearrange the order of Q58. What does the MID function in Excel
slides in PowerPoint? primarily do when applied to a text
string?
a) Drag and drop in Normal view
b) Cut and paste in Slide Show view a) Counts the number of characters in a
c) Rearrange using the Format menu text string
d) Shake the computer to reorder slides b) Extracts a specific number of characters
from the middle of a text string
c) Converts text to lowercase
d) Reverses the order of characters in a text
string

Q59. Which feature allows you to see the Q60. In which view can you see the notes
history of edits and comments made in a associated with each slide while editing
document? a presentation?

a) Document statistics a) Slide Sorter view

b) Revision history b) Notes Page view
c) Track changes c) Slide Show view
d) Document outline d) Reading view

Q61. What does the UPPER function in Q62. In a mail merge, what is the purpose
Excel primarily do when applied to a of a data source?
text string?
a) Enhancing document layout
a) Convert text to lowercase b) Storing document comments
b) Extract characters from the left side c) Providing recipient information
c) Remove special characters d) Formatting page margins
d) Convert text to uppercase

Q63. What is the purpose of the "Animation Q64. What is the purpose of a pie chart in
Pane" in PowerPoint? Excel?

a) To add background music to a a) Showing trends over time

presentation b) Comparing individual data points
b) To manage and control animations on c) Representing proportions of a whole
 slides d) Displaying correlation between
c) To format text and objects variables
d) To create hyperlinks between slides

Q65. Which action is performed by the Q66. How does the Goal Seek feature
"Copy" command in text editing? contribute to what-if analysis in Excel?

a) Delete selected text a) It creates dynamic scenarios based on

b) Move selected text to a new location user input
c) Duplicate selected text to the clipboard b) It automatically generates random data
d) Format the selected text for analysis
c) It allows you to set a target value for a
formula by adjusting another value
d) It imports data from external sources for
analysis

Q67. In a word processor, what is the Q68. What type of chart is best suited for
purpose of the "Find and Replace" comparing individual values across
feature? categories in Excel?

a) Search for specific words and replace a) Line chart

them with new ones b) Bar chart
b) Highlight selected text c) Radar chart
c) Change the document's font style d) Scatter plot
d) Count the number of words in the
document

Q69. What does the "Paste Special" option Q70. Which feature in PowerPoint allows
allow you to do in text editing? you to duplicate a selected slide?

a) Paste text without formatting a) Copy and Paste

b) Paste text with bold formatting only b) Duplicate Slide
c) Paste text as a hyperlink c) Clone Slide
d) Paste text in a different font color d) Replicate Slide