UNIT -1 (Digital Documentation

(Advanced) using LibreOffice Writer)

Chapter 1 : Introduction to Styles

A style is a collection of all formatting information, which you want to save and then
apply on the document. For example, following details of Font can be stored as a
style with the name ‘Title style’.

Size – 12

Name – Bookman Old Style

Weight –Bold

Alignment – Left

Advantages of Styles

• When you apply a style, you apply a whole group of formats at the same time.

• Styles help improve consistency in a document.

• They also make major formatting changes easy.

• Styles make the task easy.

Types of Styles

 Page styles include margins, headers and footers, borders and backgrounds
.A document can have one or many page styles. If a page style is not
specified, Writer uses its built-in Default .
 Paragraph styles : A paragraph begins and ends by pressing Enter key.
Paragraph formatting includes tab stops, text alignment, line spacing and
borders. Usually, it also includes Character styling attributes.
 Character styles this styling is used to work on block of letters, i.e. word(s)
in the paragraph instead of the whole paragraph. By using character styles,
you can change the appearance of a part of a paragraph without affecting
the other part. Character styles allow changing the text colour, text size,
highlighting text like bold and italic formats.
 Frame styles are used to format graphic and text frames, including
wrapping type, borders, backgrounds, and columns.
 Numbering / List styles apply similar alignment, numbering or bullet
characters, and fonts to numbered or bulleted lists.
  Table Style using tables, a large amount of information can be organised
and presented effectively. Table Style category allows to format a table by
adding borders, using different text or border colour(s), aligning text inside
the table, having different patterns or text colour.

Styles and Formatting

 To Open, Click Style and formatting Icon.

 Click Format-----Style and formatting
 Press F11
It will open the style and formatting dialog box.

Applying Styles

1. Using the Styles and Formatting window

 Open the Style and Formatting Dialog Box
 Click on one of the icons (Paragraph / Character / Page / Frame / List)
at the top left of the Styles and Formatting window to display a list of
styles in a particular category.
 Position the insertion point in the paragraph, frame, or page, and
then double-click on the name of the style in one of these lists.
 In case of Character Style, first select the text, then double click on
the name of the style.
2. Using Fill Format mode

Fill Format mode: Fill format mode is used to apply a style to many different
areas quickly without having to go back to the Styles and Formatting window
and double-click every time. This method is quite useful when you need to
format many scattered paragraphs, cells, or other items with the same style.

 . Open the Styles and Formatting window and select the style you want
to apply.
 Click the Fill Format mode icon.
 To apply a paragraph, page, or frame style, hover the mouse over the
paragraph, page, or frame and click.
 To apply a character style, hold down the mouse button while selecting
the characters, clicking on a word applies the character style for that
word.
 To quit Fill Format mode, click the Fill Format mode icon again or press
the Esc key.

Creating a New Styles

A new / custom styles can be created in two ways –

 Creating a new style from a selection A new style can be created by copying an
existing manual format.

Steps are. 1. Open the Styles and Formatting window

2. Choose the type of style (like paragraph, character, page etc.) you want to
create.

3. In the document, select the item you want to save as a style.

4. In the Styles and Formatting window, click on the New Style from Selection icon.

5. In the Create Style dialog, type a name for the new style. The list shows the
names of existing custom styles of the selected type. Click OK to save the new style
.

Dragging and dropping to create a style

A new style can be created by drag and drop a selected text into the Styles and
Formatting window.

Steps are :-

• Open the Styles and Formatting window

• Choose the type of style (paragraph or character) you want to create. Now select
some text and drag it to the Styles and Formatting window.

Note: If Paragraph Styles are active, the paragraph style will be added to the list. If
Character Styles are active, the character style will be added to the list.

Modifying styles

In OpenOffice.org you can modify the styles (both the predefined styles and custom
styles) in two several ways:

• Updating a style from a selection

• Load or copy styles from another document or template

Updating a style from a selection:

Styles and Formatting

1. Open the Styles and Formatti ng window.

2. In the document, select an item that has the format you want to adopt as a
style.
 3. In the Styles and Formatting window, select the style (by single click), which
you want to update

4. Then click on the arrow next to the New Style from Selection icon and click on
Update Style

Loading styles from a template or document

You can copy styles by loading them from a template or another document:

1. Open the document you want to copy styles into.

2. Open the Styles and Formatting window,

3. Click on the arrow next to the New Style from Selection icon, and then click
on Load Styles.

4. On the Load Styles dialog (Figure), find and select the template you want to
copy styles from.

5. Select the categories of styles to be copied.

6. Select Overwrite if you want the styles being copied to replace any styles of
the same names in the document you are copying them into.

7. Click OK to copy the styles. 8. You will not see any change on screen.