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Handout M5

The document provides an overview of various presentation tools such as Microsoft PowerPoint, Prezi, Apple Keynote, and Google Slides, highlighting their features and advantages. It also outlines the importance of structuring a presentation effectively, including key components like purpose, audience assessment, and closing. Additionally, it offers tips for creating impactful presentations and instructions for adding hyperlinks and embedding objects in PowerPoint.

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gesselle.batucan
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12 views4 pages

Handout M5

The document provides an overview of various presentation tools such as Microsoft PowerPoint, Prezi, Apple Keynote, and Google Slides, highlighting their features and advantages. It also outlines the importance of structuring a presentation effectively, including key components like purpose, audience assessment, and closing. Additionally, it offers tips for creating impactful presentations and instructions for adding hyperlinks and embedding objects in PowerPoint.

Uploaded by

gesselle.batucan
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd
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Advanced Presentation Skills

List of Presentation Tools


1. Microsoft Powerpoint
By using standard templates and themes, it is easy to create visually
appealing presentation even if you do not have knowledge of basic graphic
design principles. MS Powerpoint is easy to modify when compared to other
visual aids such as charts, posters, or objects.
PowerPoint slides are generally easier to see by a large audience than
other visual aids. It is also easy to present, no need for handouts. It can easily
advance slides in the presentation one after another with a simple key stroke
while still maintaining eye contact with the audience. They look good visually
and can be easily read if you a projector and screen that is large enough to
the entire room.
2. Prezi
It is a great presentation tool to level up the PowerPoint that you’ve been
using for the past 10 years. It offers new kinds of visualizations and
opportunities to link imagery to motion, which in turn creates a deeper
understanding and retention duration.
3. Apple Keynote
It is a presentation tool that has the following features and capabilities:
- Quality presentation - Useable offline
- Touch optimized - Online and desktop application
- Graphing functions - Quality themes
- Mobile - Remote controlled (iOS)

4. Google Slides
Compatibility in Google Presentations: graphics, text formats, PDFs
and even PowerPoint presentations can be imported and exported in it.
Created presentations can be published online.
Cloud Based Presentation Creation: Google Presentation is supported
by the cloud. This means that as long as a device is connected to the internet,
Google presentation can be accessed. This means that even your colleagues
can access and modify a presentation as it is being formulated. Cloud support
also allows employees and students to make last minute adjustments while
they are on their way to a meeting or other event. Another significant
advantage is that you'll never have to worry about purchasing software again.
Structuring Your Presentation
What is a Structure?
Structure provides a logical flow so that it can provide the information
that the audience needs to follow a presentation. It is necessary because a
well-organized presentation creates an impression mastery thus, gaining
audience's trust and attention. The following are guide on how to structure
your presentation:

 Purpose
To determine your purpose, ask "What are the main points I want my
audience to gain from listening to my presentation?”

 Audience pre-assessment
Identify the characteristics, knowledge and needs of your audience. Know
who your audience are, what they want/need to know and what are their
background. This step is done before the presentation or throughout.

 Opening your Presentation/Bridge


This is also called as the hook which is designed to grab the audience's
attention and provide them with a reason to be engaged in the presentation.

 Body of Presentation
This is the major portion of the presentation that needs to be connected
directly to your purpose or bridge. Ensure to cover all the necessary points to
achieve your purpose and be sure to support your points clearly and
concisely.

 Closing your Presentation


This is the final impression that you will leave with your audience-make
sure it is impactful. Connect back to your purpose and let them know where
you have been then leave your audience with a clear understanding of your
points.
.
Creating an Effective Presentation

1. Minimize – Minimize the number of slides and ensure that most


information come from the speaker.
2. Clarity – Use a font style that is easy to read or are big enough to be read
by the audience in a distance.
3. Simplicity – Summarize the information and apply the 6 x 7 rule. This
means limiting the content to six lines and seven words per line. Use
bullets or short sentences to have your audience focus on what the
speaker is saying.
4. Visuals – Use suitable graphics and images to capture your audience
attention.
5. Consistency – Make your slides uniform and avoid using different font
styles and backgrounds.
6. Contrast – use light font on dark background and vice versa

How to Add Hyperlinks in Microsoft PowerPoint


It is an easy way to navigate slides during presentation when using
hyperlinks. Here are the steps:
1. Select an object or highlight a text.
2. Click the Insert tab in the menu bar or use the shortcut key Ctrl+K. Click
Hyperlink or Links. A dialog box will appear.

:
Link to Options:
a. Existing File or Web Page – creates a hyperlink to a website or a local file
saved in your hard drive. Browse your file in the dialog box or input the
URL in the Address textbox.
b. Place in this Document – creates a hyperlink that enables you to jump
to a specific slide in your presentation
c. Create a New Document – creates a hyperlink that once clicked, creates
a new document on your specified location
d. E-mail Address – creates a hyperlink that opens Microsoft Outlook that
automatically adds your specified recipient on a new email
3. When done, click OK to apply your hyperlink.

Embedding Objects in Microsoft Powerpoint


Embedding an excel file in Microsoft Powerpoint is just very easy. When
embedding an excel file, it would look like a table in a slide.
Embedding an Excel File to your Slide Presentation
1. Go to the Insert tab.
2. On the Text group, click on Object.
3. The Insert Object dialog box would appear:

Options:
a. Create New – creates a new file from scratch.
b. Create from File – browse an existing file saved on your hard drive.
Checking the box beside the link option will allow the user to modify the
Excel file inside your presentation.
4. Once done, click OK.

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