Accounts Payables

Step 1: - Define Vendor A/c Groups (OBD3)

Navigation: - SPRO  Financial Accounting (New) – Accounts Receivable and Accounts
payables – Vendor Accounts – Master Data – Preparations for creating vendor
Master Data – Define Accounts Groups with Screen Layout (Vendor).
Click on “New Entries”
Account Group : NCAS (Max 4 characters)
Group name : NCL Adv. Services Vendor Group.
One-time Account: -
1. This is related to one-time Vendor. Means one Vendor transaction for whole life time of
business.
2. If we are creating one-time vendor a/c we need to tick one-time account field.
Click on “Save”
Create new request
Short Description : Accounts Payables Save & Enter.

Step 2: - Define Number Range for Vendor Accounts Group (XKN1)

Navigation: - SPRO  Financial Accounting (New) – Accounts Receivable and Accounts
payables – Vendor Accounts – Master Data – Preparations for creating vendor
Master Data – Create Number Ranges for Vendor Accounts.
Click on “Change Intervals”
Click on “Insert Intervals”

Save & enter

Step 3: - Assign Number Ranges to Vendor Account Groups (OBAS)

Navigation: - SPRO  Financial Accounting (New) – Accounts Receivable and Accounts
payables – Vendor Accounts – Master Data – Preparations for creating vendor
Master Data – Assign Number Ranges to Vendor Account Groups.
Click on “Position”
Group : NCAS

Number Range : 40 Save & Enter.

Step 4: - Define Tolerance for Vendors/Customers (OBA3)
Navigation: - SPRO – Financial Accounting (New) – Accounts Receivable and Accounts Payables –
Business Transactions – Outgoing Payments – Manual Outgoing Payments –
Define Tolerance (Vendors)
Click on “New Entries”
Company Code : NCLC
Tolerance Group : Keep this field as blank
Description : Tolerance for Accounts Payables
Save & Enter
Step 5: - Define Number Range for Vendor Document types (OBA7)
Navigation: - SPRO – SAP Reference IMG – Financial Accounting (New) – Financial Accounting
Global Settings (New) – Document – Document Number Ranges – Documents in
Entry View – Define Document Number Ranges for Entry View.
Click on “Position”
Doc type : KA
Double click on “KA”
Company code : NCLC
Click on “Change Intervals”
Insert interval
Save & Enter.
Step 6: - Create Sundry Creditors GL account (FS00)
Navigation: - Accounting – Financial Accounting -– General Ledger – Master records – GL Accounts
– Individual Processing – Centrally
Click on “Create new”
GL A/c number : 100005
Company code : NCLC
Go to “Type description” tab
Account Group : Liabilities
Select “Balance Sheet Account”
Short text : Sundry Creditors A/c
Long text : Sundry Creditors account
Go to “Control Data” tab
Account Currency : INR (Indian Rupees)
Note: - Do not select “Only Balances in Local Currency”
Re-Conciliation A/c Type : Vendors (K)
Select “Line item display”
Sort key : 012 (Vendor Number)
Go to “Bank/Interest” tab
Field status group : G067 (Re-conciliation accounts)
Enter & Save
Step 7: - Create Advertising Expenses GL a/c (FS00)
Copy any expense a/c
Change GL A/c : 400006
Short text : Advt Exp A/c
Long text : Advertising Expenses Account
Enter & Save
Step 8: - Create Vendor Master Record (FK01)
Q: - How many ways we can create a vendor?
A: - We can create a Vendor in 3 ways, those are
Internally: - incase of Internally, The Vendor Number will be decided by the system
Internally, Automatically and Sequentially.
Externally: - Incase of Externally, The Vendor number will be decided by that user, from the
number range, that is assign to the vendor group. (User Choice)
By Name: - Vendor will be created in name by name.
Execute FK01
Vendor : Keep Blank
Company code : CSK7
Account Group : CSAS
Click on “Enter”
Fill details Name : JAI Add Agency
Search term
Street Address
PO Box Address Click “Enter” 3 times
Link Re-Conciliation Account here
Accounting Information tab
Re-con A/c : 100005
Sort Key : 012
012 (Vendor Number)
Cash Mgmt grp : A1
A1 (Domestic Payments)
Save & Enter
Q: In which step do you link the Re-conciliation account to Vendor?
A: While creating vendor record, we have Accounting information tab, in this tab we have
to pair re-conciliation a/c number with vendor as mandatory.
 To Change/Display vendor (FK02)
Vendor Number : XXXXXXXXXXX
Company code : XXXX
Click on “Enter”
Do changes what are required, then Save & Enter.
Step 9: - Post Vendor Invoice (FB60)
Posting Key Entry Doc type
40 (Dr GL) Expense A/c Dr
31 (Cr Vendor) To Vendor A/c KR (19)
Execute FB60
Basic data tab
Vendor No : XXXXXXXX This screen is Vendor’s screen, so we
Invoice Data : DDMMYYYY can’t see Credit details here

Amount : XXXXXXX
GL a/c no : 400006 (Advt Expense A/c)
Amount : * (Same as above)
Click on “Simulate” & “Save”
Step 10: - Display Vendor Line Item (FBL1N)
Vendor a/c no from : XXXXXXX to: XXXXXXX
Company code
Open items Cleared items All items
Click on “Execute”
Step 11: - Display Vendor Balance (FK10N)
Vendor no : XXXXXXX
Company code : XXXX
Fiscal Year : XXXX
Click on “Execute”
Step 12: - To Make Vendor Payment (F-53)
 To Make Vendor Total Payment (F-53)
Document date : DDMMYYYY
Company code : XXXX
Go to Bank details
Account no : 200000 (HDFC Bank)
Amount : 60,000 (need to enter Total amount)
Go to Open item section
Open item a/c no : 9300000002
Click on “Process Open items”
Double click(select) on “Amount” (which amount do you want pay)
Click on “Simulate” & “Save”
 To Make Vendor Partial Payment (F-53)
Document date : DDMMYYYY
Company code : CSK7
Go to Bank details
Account no : 200000 (HDFC Bank)
Amount : Partial amount (even one rupee also)
Go to Open item section
Open item a/c no : 9300000001
Click on “Process Open items”
Go to “Partial Payment”
Double click on “Payment Amount cell”
Click on “Simulate” & “Save”
 To Make Vendor Residual Payment (F-53)
Residual Payment: - incase of Residual Payment option, the original invoice will be cleared
and new open item will create for balance amount.
Document date : DDMMYYYY
Company code : CSK7
Go to Bank details
Account no : 200000 (HDFC Bank)
Amount : another 5000 Residual Payment (even one rupee also)
Go to Open item section
Open item a/c no : 9300000001
Click on “Process Open items”
Go to “Residual Payment” tab
Double click on “Residual payment cell”

Simulate & Save ---------- one dialog box will arrive “Correct the marked line items”
Note: - 1) Double click on Blue line item

2) Text: - Being Residual Payment.

Click on “Save”
Payment Terms: - Terms related to payment agreed between our company and an
external party.
It is a four-character code which contains all the payment related conditions
that will applicable to an invoice.
Standard Payment terms: - (Created and provided by SAP)
0001 – Immediately – Same day
NT30 – 30 days
NT60 – 60 days
Ex: - 30 days’ payment term manual creation
Conditions: -
1. If you pay in 10 days – 3% discount.
2. If you pay in 20 days – 2% discount.
3. Pay within 30 days – No discount.
To Create a payment term (OBB8)
Click on “New entries”
Payment term : 0050 Sales text : Cash Discount Payment.
Day limit : As per client wish Own Explanation : Keep this as blank
Go to “Account type”
Select Customer or Vendor or Both.
Go to “Baseline date”
Select any one
Go to “Payment terms”
Fill “Percentage” & “No. of days”
Enter & Save

Baseline date: - Is the data from which date we start counting the discount days.
Q: - Difference between Document date, Posting date and Entry date?
A: - Document date: - Date on the document.
Posting date: - The date given in the SAP system for accounting purpose.
Entry date: - System generated date.
Payment Method: - This tab is related to mode of payment.
Ex: - Cash, Bank, NEFT and RTGS etc….
Block Key: - This is used to block a payment.
Symbols: - Red arrow: - Over due
Yellow bell: - Due today
Calendar Symbol: - Not Due
Error: - Acct Determination not defined for terms. SKE in Chart of accounts of NCLC
Note: - This error will raise while Processing open items, if we don’t create and link Cash
Discount Received a/c with SKE in OBXU step and need to mention in FB60
Payments Tab – Payment Terms.
Check open items (FBL1N)  Check Payment terms  If there is any cash discount  
 pick that cash discount  Go to T code OBXU Transaction key  SKE 
Enter & Save  GL Account number  300003(Cash Discount received a/c)
Here Step 1: - Create Cash Discount Received GL A/c
Step 2: - Assign GL a/c to Chart of accounts in T code OBXU

 Bank Charges Expenses A/c

While doing F-53 if bank charges need to provide  T code : OBXK  for the
transaction key : BSP ; Check for the GL A/c ___________ Pick that GL Account and Post like
this.
Step 1: - Create Bank Charges GL a/c (FS00)
Copy an Expense account
Change account number to 400005
Check the company code
Short text : Bank Charges Expenses A/c
Long text : Bank Charges Expenses Account.
Enter & Save
Step 2: - FI Configuration - Automatic Postings - Procedures (OBXK)
Click on BSP
Chart of accounts : NCLC
Account Assignment information
Account no : 400005 (Bank Charges) Enter & Save
 Step 3: - Post Vendor Invoice (FB60)
Vendor no : XXXXXXXXX (Mudra Add agency)
Amount – Bank Account no – Amount Save & Enter.
Step 4: - Make Vendor Payment (F-53)

Go to bank details
Account : 200000
Amount : 60,000
Bank Charges : 1,000
Go to Open item selection
Account : 93000001 (Mudra Add agency)
Account type : K (Vendor)
Process open items
Error: - Acct Determination not defined for terms. BSP in Chart of accounts of NCLC
Note: - This error may raise while Processing open items,
It will raise if we forgot to create and link Bank Charges a/c with BSP in OBXK step.
Go to menu “Document”  “Simulate”
Entry
Posting Key Particulars Cr Amount Dr Amount
25 Vendor a/c Dr 60,000
40 Bank Charges a/c Dr 1,000
50 To SBI Bank a/c Cr 61,000
Enter & Save
 Instalment Payment term (OBB8)
Click on “New Entries”
Payment term : 0055 (It should be 4 alpha numeric digits only)
Sales text : Instalment Payment term

Go to “Payment terms” Information

Select “Instalment Payment” check box
Click on “Save”
 To Specify the no. of Instalments and their payments terms (OBB9)
Click on “New Entries”

Click on “Save”
 Post Vendor Invoice with Instalment (FB60)

Vendor No :
Invoice Date :
Amount :
G/L A/c no :
Amount :

Go to “Payment Tab”
Payment term :

Click on “Save”
 Make Vendor Payment (F-53)
Document date :
Company code :
Posting date :
Posting period :
Currency :
Go to “Bank data” tab
Bank a/c :
Amount :
Go to “Open item selection”
Vendor no :
Account type :
Click on “Process open items”
Make sure that The balance has to tally.
Entry
Posting Key
25 Vendor a/c Dr 80,000
40 Bank charges a/c Dr 500
50 To Cash discount a/c Cr 900
50 To Bank a/c Cr 79,600
80,500 80,500

Click on “Save”
Q: - What is the difference between cash discount and trade discount?
A: - Trade discount is not recorded in the books of accounts; cash discount is recorded in the
books of accounts.
Processes: - First Invoice
Normal Process
Then Payment
First Payment
Special Process
Then Invoice
Down Payments (Advances) to Vendors Configuration: -
 Step 1: - Create Advances to vendors Special GL a/c (FS00)
(Asset + Reconciliation account)
Account type : Asset
Account no : 200010 (Advances to Vendors)
Select “Balance sheet a/c”
Short text : Advances to Vendors a/c
Long text : Advances to Vendors Special purpose a/c
Go to “Control data” tab
Don’t select “Only balance in currency”
Reconciliation a/c type : K (Vendors)
Sort Key : 012 (Vendor no)
Go to “Create Bank/Interest” tab
Field status group : G067 (Reconciliation Accounts)
Click on “Save’
 Step 2: - Assign the a/c for Account determination (OBYR)
Double click on “A” (A  Advances)
Chart of Accounts : NCLC
Recon.acct : 100005 (Sundry creditors)
Spl GL a/c : 200010 (Adv to Vendors)
Click on “Save”

Notes: -
Sundry creditors GL a/c [Recon + Liab] Adv to Vendors Spl GL a/c [Asset+Recon]
Total payables to all vendors Total already paid as advance to all vendors
Vendor 1  60,000 Vendor 1  20,000
Vendor 2  40,000 Vendor 2  10,000
Bal in sundry creditors  1,00,000 Bal in Adv to Vendors spl GL a/c  30,000
 Net payables to all vendors  70,000
Two Scenarios: -
 100 % Down Payment: -
If we want wroth 50,000rs goods/services, Vendor will ask us to pay full value (50,000rs) as
advance, after he will provide the services to us.
 Partial Down Payment: -
If we want wroth 50,000rs goods/services, Vendor will ask us to pay partial amount (20,000)
as advance, after he will provide the services to us.
100 % Down Payment: -
Step 1: - Make Down Payment to Vendor (F-48) (50,000+) Special
Doc date
Company code
Currency
Go to “Vendor Data”
Vendor no
Special GL Indication
Bank a/c no : 200000
Amount : 50,000 (100 %)
Click on “Enter”
Amount : 50,000 Click on “Save’
Step 2: - Post Vendor Invoice (FB60) (50,000-) Normal
Vendor
Invoice date
Posting date
Amount
G/L a/c no
Amount
Click on “Save”
Step 3: - Match & Clear (F-44)
Account
Company code
Currency
Spl G/L ind A
Select “Normal OI”
Process Open items
Save & Enter
Partial Down Payment: -
Step 1: - Make Down Payment (F-48)

Vendor data

Bank data

Press “Enter”
Line item 2 amount

Click on “Save”
Step 2: - Post Vendor Invoice (FB60)
Vendor details

Bank details

Click on “Save”
Step 3: - Transfer from SPL GL to Normal GL (F-54)

Select vendor & relevant invoice

Press “Enter’
Fill Transfer posting cell

Click on “Save”

Double click on Blue line item & give Narration as “Being Advance transferred from SPL GL to
Normal GL” click on “Save”
 Step 4: - Pay Balance to Vendor (F-53)

Balance

Go to Open item selection info

“Process Open items”

Make sure the Amount is correct

Click on “Save”
House Banks: - Banks accounts with check book facility.
 To Create a House Bank (Fi12)
Company code : CSK7
Click on “New Entries”
House Bank : HDFC
Bank Country : IN
Bank Key : 223344
Press “Enter” go to “Dialog Structure” click on “Bank Accounts”
Click on New Entries
Account ID : HDFC1
Description : HDFC current a/c
Bank A/c no : 2345678910
GL : 200000 (HDFC bank a/c)
Currency : INR
Click on “Save”
 To Create the Check lots (FCHi)
Company code :
House Bank :
Account id :
Press “Enter”
Click on “Change” then Click on “Create”
Lot no: 1
Check no: 100100
To: 100199
Enter & Save
Check Management: -
To Issue the Check (FCH5)
To issue the check, first we need to do the payment posting in SAP system and generate the
payment document, give that payment document number in FCH5   then issue the check.
First  F-48
Next   F-53
Next       FCH5
Voiding: -
VOID Check not used (FCH3)
Company code : NCLC
House Bank : HDFC
Account ID : HDFC1

Check to be VOIDED From-100102 To-100103

Void reason: 15 (wrong payment)
Click on “Void”
VOID Issued Checks (FCH9)
Paying co.cd: CSK7
Bank data
House Bank: HDFC
Account ID: HDFC1
Check no: 100102
Void reason code: 15
Click on “Void”
Cancel Check Payment (FCH8)
Paying Co.cd: CSK7
House Bank: HDFC
Account ID: HDFC1
Check no: 100102
Void reason code: 15
Reversal reason: B1 (wrong posting)
Posting date: 22.01.2022
Click on “Cancel Payment”
Cancel Check Encashment update (FCH6)
Paying Co.cd : CSK7
Check data
House bank : HDFC
Account Id : HDFC1
Check No : 100104 press “Enter”

Give “Check Encashment date” & Click on “Save”

Check Register (FCHN)
Give Paying Company code : CSK7
Click on “Execute”
Create New Void Reason code (FCHV)
Click on “New Entries”
Reason no: 18
Void reason code: Lost in Transit
Click on “Save”
------------------------------------
Automatic Payment Program (APP)
1. APP simplifies the payment process by overcoming the difficulties in the manual payment
process.
2. It saves the time and Effort involved in Payment process.
3. It is accurate & scalable.
4. Many conditions can be setup based up on which APP will be doing the payment.
APP Configuration  job of Consultant
APP Run  job of End user
APP Configuration (FBZP) (Customizing & Maintaining Payment Program)
 Step 1: - Payment Method in Country (FBZP)
Country : IN
Payment Method : 9
Description : Check payment method
Select “Outgoing Payments”
Select “Check” in payment method classification
Go to “Payment posting details”
Doc type for Payment : KZ
Clearing Doc type : KZ
Go to “Payment medium”
Select “Use classic payment medium programs (RFFO*)
Payment medium program : RFFOUS_C
Name of Print dataset : CSK7P Print dataset for b/exch. : CSK7P

Save & go to “Currency Allowed”

Click on “New Entries”
Currency : INR click on “Save”
 Step 2: - Payment Methods in Company code (FBZP)
Paying Co.cd : CSK7
Payment method : $
Amount limits
Minimum amount : 100
Maximum Amount : 1000000
Go to “Foreign Payments/Foreign Currency payments”
Select
Select
Click on “Form data”
Form for the payment medium : Click on Drop down list
Expand “Payment Medium”
Expand “International”
Double click on “Payment Advice Note (International)”
Click on “Save”
 Step 3: - Paying Company codes (FBZP)
Click on “New Entries”
Company Code : CSK7
Min amount : 100
Max amount : 100
Go to Forms
Payment advice
“Sender details”
Text ID : ST (Standard text)
Letter header : F_0001_Header
Footer : F_0001_Footer
Sender : F_0001_Sender
Click on “Save”
 Step 4: - All Company codes (FBZP)
Click on “New Entries”
Company code : CSK7
Paying Company code : CSK7
Go to “Vendors”
Sp. G/L transactions to be paid : click on Drop down select “AFP”
A – Down payment on Current asset
F – Down payment request
P – Payment request
 Step 5: - House Banks (Fi12)
Company code : CSK7
House Bank : HDFC
House Bank country : IN
Bank Key : 223344
Go “Dialog Structure”
Click on “Bank Accounts”
Account ID : HDFC1
Description : HDFC current 1 a/c
Go to “Bank Account Data”
Bank account No : 2345678910
G/L : 200000 Currency : INR click on “Save”
 Step 6: - Bank Determination (FBZP)
Click on “Position”
Company Code : CSK7
Select Company
Double Click on “Ranking Order”
Click on “New Entries”
Payment Method : $
Currency : INR
Rank order : 1
House bank : HDFC
Double click on “Bank Accounts”
Click on “New Entries”
House Bank : HDFC
Payment method : $
Currency : INR
Account ID : HDFC1
Bank sub account : 200000 (HDFC bank account)
Double click on “Available amounts”
House Bank : HDFC
Account ID : HDFC1
Days : 999
Currency : INR
Avl for outgoing amt : 10,00,000
Click on “Save”
  Step 7: - Define no range for APP Document types ZP & ZV (OBA7)
Click on “Position”
Type “ZP”
Click on “Number range Information”
Company Code : CSK7
Click on “Insert Interval”
Click on “Enter” & “Save”
 Step 8: - Assign Payment Method and House Bank in the Vendor Master Record (FK02)
Vendor : 8700000000
Company code : CSK7
Select “Payment Transactions” in company code data
Press “Enter”
Go to “Automatic Payment Transactions”
Payment Method : $
House Bank : HDFC
Click on “Save”

To Run APP (F110)

Run date : 24.01.2022
Identification : 1 (1st run in day)
Go to “Parameters” tab
Company code : CSK7
Payment Method : $
Next run date : 31.01.2022
Vendors from 8700000000 to 8700000000
Go to “Additional log” tab
Required logging type
Select “due date check”
Select “Pmt method selection in all classes”
Select “Line items of the payment docs”
Vendors from 8700000000 to 8700000000
Go to “Printout/Data medium” tab
Program : RFFOUS_C
Variant : CSK777
Keep the Cursor on selected variant & click on “Maintain variants”
Then select “For All selection screens”
Press “Enter”
Program run date : 24.01.2022
Identification feature : 1
Company code : CSK7
Go to “Further Selection”
Payment method : $
House Bank : HDFC
Account Id : HDFC1
Check lot no : 1
Currency : INR
Go to “Print control”
Select Printers : CSK1

Remove “No of sample printouts”

No.of items in payment summary : 9999
Select “Do not VOID checks”
Click on back & Save
Variant name : CSK777
Meaning : CSK7 Print Variant
Click on “Save”
Click on “Back” until save option appear & “Save”
Click on “Schedule Proposal”
Select “Start immediately”
Select “Create Payment medium” Click on “Enter”
Keep Pressing “Enter” up to status changed to “Proposal has been created”
Click on “Edit Proposal” if required
Click on “payment Run”
Keep pressing “Enter” up to status changed to “Payment Run has been carried out”
Click on “Schedule Printout”
Select “Start immediately”
Job name : CSK777
Click on “Enter”
Status Bar shows as
Free Selection: - This is an option in APP to include or exclude an item, a document, a vendor or a
country from the proposal based on given condition.
Selection criteria
Field Name click on “Drop down” select “field” what is required
Values : IN (India)
Select “Exclude” if required for your criteria
Note: - “Exclude” means Apart form that selected item.
Click on “Save”
ERROR: - Company Code doesn’t appear in Proposal 25.01.2022 CSK4
This will appear If “the Proposal if blank”
“There are no items in Proposal”
Reasons: -
1. When there are no Open items to pay in that Vendor.
2. When there are Open items but they don’t qualify to enter in to Proposal.
3. When there are Open items but they have been already picked up in another
Proposal.
Reason 3: - Go to “Run date”  Click on “Drop down”  select old proposal which you had been
uploaded.
If you want to move forward in the old proposal you need to select “Run Payment” or
If you want to delete that and create new you need to select “Delete proposal”.
Next run date: -
 While entering the details of parameters we are able to see this option.
 This is the most important feature in the process of calculating the discount on vendor
payments as per “The Payment terms”.
Ex: - Vendor Payment is 60,000 Payment term 0050
Payment term is 0050
In 10 days : 3%
Invoice date: 25.01.2022
In 20 days : 2%
If we want 3% discount, we have to pay before: 04.02.2022
21st day to 30th day  no discount
If we want 2% discount, we have to pay before: 14.02.2022
If we pay in 15.02.2022 or above, we won’t get discount.
APP Run: -
While doing APP Run we have to provide Run date & Next run date. So as per these dates
system will do the payment by the date which is eligible to get discount.
Ex: - Invoice: 25.01.2022 Run: 25.01.2022 Next run: 30.01.2022 Discount date: 04.01.22
Here we have an option to do payment in next run so
System will hold the payment for next run.
Invoice: 25.01.2022 Run: 30.01.2022 Next run: 05.01.2022 Discount date: 04.01.22
But here if we hold the payment we will cross the discount time line date, So
System will do the payment.
Note: -
If discount date is 04.02.2022, Next run date is 30.01.2022 the vendor item won’t appear in
the Proposal. An error will appear here “Company codes CSK7/CSK7 do not appear in
proposal”
If discount date is 04.02.2022, Next run date is 05.02.2022 the vendor item will appear in
the Proposal.
Amount after discount deducted.

Individual Payment requested by Vendor: - Separate checks FK02

Vendor : 8700000005
Company code : CSK7
Go to “Company code data”
Select “Payment Transactions”
Click on “Enter”
Go to “Automatic Payment Transactions”
Select “Individual Payment”
Click on “Save”
Blocking of the item in the Proposal
Proposal already created but in this proposal we don’t want to pay one open item, so this
option will help us.
Click on “Edit Proposal”
Double click on “Vendor no”
Click on “open item” which is not required that Proposal.
Go to “Block”
Payment block : A (Blocked for payment)
Press “Enter” & “Save”
Note: -
 Note this open item will be blocked for this Proposal only, this will eligible to run in “Next
Run”.
 Blocking an open item is only for proposal which have been already created.
Tolerance Days : Delayed Payments
Execute FBZP
Click on “All Company codes”
Click on “Position”
Company code : CSK7 & Double click on your company code
Go to “Cash discounts & Tolerances”
Tolerance days for : 10 (days) (only for APP)
Click on “Save”
Ex: - Open item 45,000  Due date: 24.01.2022 + 10 days (Tolerance days)
Next due date: 03.02.2022 (For APP only)
APP run date : 26.01.2022
New due date : 03.02.2022
If the next run date if 30.01.2022 the open item will not pick up.
If the next run date is 05.02.2022 the open item will pick up.
Minimum Cash Discount limit : Outgoing payment with cash discount from……….
Click on “All Company codes”
Click on “Position”
Company code : CSK7 & Double click on your company code
Go to “Cash discounts & Tolerances”
Outgoing payment with cash discount from : 3%
Click on “Save”
If we select only 3% for Outgoing payment with discount, APP run will give discounts to
items, which items are eligible to get 3% or above only and Lesser discount percentage
items do not get any discount.
Maximum Cash Discount: For all items, which items are eligible for discounts as per
payment terms.
 This option will work at, If a vendor is asking us to if we pay all open items today,
vendor will give maximum discount on all items (as per pmt term 0050  3%).
Ex: - Open item 70,000 Payment term 0050 Inv date 05.01.2022
If we want get 3% discount, we have to pay before 15.01.2022, but we crossed that
But as per vendor wish if we pay all open items today he will give max (3%) discount.
 If minimum & Maximum discounts are applied at the same time, Maximum discount
will pick up in APP run.
Down Payments(Advances) to Vendors through APP
Manual Down Payments: Configuration (Already Done)
1. Create the Advances to vendor Spl G/L (Asset + Reconciliation A/c)
2. Assign the “OBYR” by clicking “A” symbol.
Manual Down Payment Process: -
Two Scenarios: -
1. 100% Down Payment: If we want goods/services wroth 50,000 the vendor is asking us to
pay full value 50,000 as advance.
F-48 Make Manual Down Payment to Vendor - 50,000
FB60 Post Vendor Invoice
F-44 Match & Clear
2. Partial Down Payment: if we want goods/services wroth 50,000 the is asking us to pay
some amount (20,000) as down payment.
F-48 Make Manual Down Payment to Vendor - 50,000
FB60 Post Vendor Invoice
F-54 Transfer from SPL GL to Normal GL
F-53 Pay balance to Vendor
Automatic Payment Program Down Payment
APP Down Payments: Additional Configuration
1. Assign the same Spl G/L (Advances to Vendors Spl G/L a/c) in “OBYR” by clicking “F” symbol.
Execute OBYR
Click on “F” symbol
Chart of account : CSK7
Reconciliation a/c : 100005 (Sundry creditors)
Special G/L : 200010 (Adv to Vendors)
Click on Save
APP Down Payment Process: -
Two Scenarios: -
1. 100% Down Payment:
OBYR Special G/L  “F” (Down Payment request)
F-47 Post down payment request : 50,000  a noted item
F110 Make APP down payment to vendor: 50,000+ (Spl G/L)
FB60 Post vendor invoice: 50,000- (normal)
F-44 Match & Clear.
  Post Down Payment Request (F-47)
A noted item will be created.
Noted item: - A noted item will give information to APP. As per this noted item APP will make
100% down payment to vendor.
 A Noted item is a single line item, Posting Key 39 (Special G/L Credit)
While creating the proposal – APP will check Normal items, Special items and Noted items also.
From this noted items APP will get the information about the Down payment to be made.
Execute F-47
Document date :
Company code : CSK7
Currency : INR
Go to “Vendor” details
Account : 8700000000
Special G/L indicator : F press “Enter”
Amount : 50,000
Due on : Which date is due
Click on “Save”

Next
F110 Make APP down payment to vendor: 50,000+ (Spl G/L).
FB60 Post vendor invoice: 50,000- (normal).
F-44 Match & Clear.
2. Partial Down Payment:
F-47 Post down payment request : 20,000  a noted item

F110 Make APP down payment to vendor: 20,000+ (Spl G/L)

FB60 Post vendor invoice: 50,000- (normal)

 F-54 Transfer from SPL GL to Normal GL

F110 Make APP down payment to vendor: 30,000+

 Manual issue and Printing of the Check (F-58)

This T code is the combination of F-53 + FCH5 + Printout for checks
We can do the payment for an item, issue and print the check also through this T code for a
single payment.
F-58 Payment with Printout
Company code : NCLC
Payment method : N
House bank : HDFC
Check lot no : 1
Printer details
Printer for forms : LP01
Click on “Enter Payments”
“Bank Posting details”
Amount :
Click on “Process Open items”
Click on “Save”
Click on “Check” to see check details.
Printing and Reprinting of Checks
 To Void old check and Reprint new check manually (FCH7)
Company code : NCLC
House bank : HDFC
Account Id : HDFC1
“Check to be voided”
Check no : 100110
Void reason : 15 (Wrong Payment)
Details on new check
Check lot no : 0001
Output control
Printer for forms : LP01
Go to “Menu”  “Check”  click on “Reprint”
If you want to review check, Go to “Menu” 
Click on ‘Execute”
  To Reprint the same check again (FBZ5)
Document no : 1500000026
Company code : NCLC
Fiscal Year : 2021
Payment method : N (Check payment method)
Check lot no : 0001
Output control
Printer for forms : LP01

Go to “Menu”  “Check”  “Print” Select Old

If you want to Preview check  “Menu”  “Systems”  “Services”  “Output control”

 To Reprint many checks issued through APP (F110)

(Cancelling the old checks & Reprinting again)
 Checks pertaining to one APP run can be voided and new checks can be issue in their place.
Execute F110  Go to “Printout/Data medium”
Double click on “Print variant”
Click on “Maintain Variant”
Go to “Reprint checks” selection
Select Void and reprint checks from payment run already printed
Check no from to
Void reason : 15 (Wrong printing)
Click on “Save” and again run the “Print run”
Bank transfer Payment method: - DME – Data Medium Exchanging
1. Manual Process
2. Semi-Automated Process
3. Fully-Automated Process
1. Manual Process: -
 First We have to run APP.
 Go to FBL1N  Cleared items
 In these cleared items filter the document type ZP (APP cleared documents)
 Save the file in your system
 Send this file to bank along with one check for entire amount and provide the authorization
to bank to make payment to vendors.
2. Semi-Automated Process: -
 First We have to run APP.
 A file with the payments information is automatically saved in our system.
 File is ready to upload.
 We have to upload the file in this link.
 We got the file upload link from Bank, then bankers will send the payments to vendors.
 3. Fully-Automated Process: -
NCLC HDFC Bank
SAP System         Interface         IT System
 If the user run the APP, the data will be sent directly to bank’s system. Then automatically
bank send the payment to vendors. If the user did an incorrect payment in APP, then the
bank will pick that and bank will send the amount to the wrong payment also. So this
process has some benefits and some consequences also.
 So here the people, who are working on this process they have to help each other to do this
process. Those are
 FICO Consultant
 Process Interface Consultant
 BASIS
 ABAP

Bank transfer : DME : Configuration for Semi-Automated method

Step 1: - Create DME format Tree: (T code - DMEE) (Not our job)
Tree type: PAYM
Format tree: SAP_EXAMPLE
Click on “Copy”
Select Active Version
Go to “Target format tree”
Format tree: SAP_NCLC
Click on “Copy” & Press “Enter”
“Prompt for Work bench request” appear here
Click on ‘Create New’
Short description: DME
Save
DME Engine: Initial screen
Format tree: SAP_NCLC
Click on “Change”
Click on “Activate Button” (Which button shown at left side top) 
Click on “Save”
Step 2: - Create Payment Medium format (OBPM1)
Click on “New Entries”
Format: SAP_NCLC
Description: NCLC DME Format tree
Go to “Format Output”
Select Payment medium without docs : SAP_NCLC : Type : File

Go to “Program Control”
Select Mapping using DME engine
Go to “Payment output divided by level of details”
Select Company code
Select House bank Press “Enter” & “Save”
Step 3: - FI Consultant jobs related to DME payment
A: - Create New Payment method for DME (FBZP)
Click on “Payment method in Country”
Click on “New Entries”
Country: IN
Payment method: T
Description: Bank transfer DME
Go to “Payments method for”
Select “Outgoing Payments”
Go to “Payment method classification”
Select “Bank transfer”
Select “Allowed personal payments”
Go to “Required master record specifications”
Select “Street, P.O.box”
Select “Bank details”
Go to “Posting details”
Document type for Payment : ZP
Clearing document type : ZV
Go to “Payment medium”
Select “Use payment work bench”
Format: SAP_NCLC
Click on “Save’
“Prompt for Customizing request”
Save in “Own request”
B: -Assign New payments method for our company code (FBZP)
Click on “Payment methods in Company code”
Click on “New entries”
Paying company code: NCLC
Payment method: T
Min amount: 100
Max amount: 9999999999
Go to “Foreign payment/Foreign currency payments
Select “Foreign business partner allowed”
Select “Foreign currency allowed”
Select “Customer/Vendor bank abroad allowed?”
Click on “Save” & “Customization request save”
C: - Bank determination (FBZP)
Click on “Position”  paying co.cd : NCLC
Select your company code line & click on “Ranking orders”
Click on “New entries”
Payment method : T
Currency : INR
Ranking order : 1
House bank : HDFC
Go to “Bank Accounts”
Click on “New entries”
House bank : HDFC
Payment method : T
Account ID : HDFC1
Sub account : 200000 (HDFC a/c) click on “Save”
D: - Specify the new payment method in the vendor master record (FK02)
Vendor : 400000000
Company code : NCLC
Select “Payment transaction” Press “Enter”
Go to “Automatic Payment transactions”
Payment method : NT (Both methods)
Click on “Save”
E: - Bank Account details in the Vendor Master record (FK02)
Vendor no : 4000000000
Company code : NCLC
General data
Select “Payment transaction”
Press “Enter”
Country : IN
Bank key : 223344
Bank account no : 9533511728
A/c holder name : Pragathi add agency

Click on ‘Save”
Step 4: - Create and Assign selection variant (OBPM4) (not our job)
Double click on your “Payment medium format”
Paying company code : NCLC
House bank : HDFC
Selection variant : NCLCHDFCDME click on “Define variant”
Select “For All selection screens” click on “Continue”
Run date: 04.02.2022
Identification: PK1
Payment medium format: SAP_NCLC
Print control
Select “Payment summary” Click on “Print parameters” Output device : LP01
Select “Error log” Click on “Print parameters” Output device : LP01
Output control
Select “Output to file system”
File name : C:\Users\SAP\ECC\DME
________________________________________________________________________________
Open a new session
Execute AL11
Click on “Configure”
For Directory name : C:\Users\SAP\ECC
Click on “Add”
Click on “Save”
Go to Old session
Click on “Attributes”
Meaning: NCLC Selection Variant 
Click on “Save” we have to save two times, until msg box changes to “Values of the variant saved”
Click on “Back” & Click on “Execute” and “Save”
 FB60 – Post vendor invoices
 FBL1N – Check the open items
 F110 – Run the APP using with “T” payment method.
If you want to view the file details of payment
Go to “Menu”  “Environment”  “Payment Medium”  “DME Administration”
Click on “Top one”
Data Medium
Click on “Bank transfer”
Transmit to external
File name : D:\user\SAP\ECC\DME\NCLC.txt0046

-- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- --