USER MANUAL

XFile3
Version 6.4 | November 2022
 USER MANUAL

Disclaimer
This manual and the information contained herein are the sole property of EVS Broadcast Equipment SA
and/or its affiliates (EVS) and are provided “as is” without any expressed or implied warranties, including,
but not limited to, the implied warranties of merchantability and fitness for a particular purpose. In
particular, EVS makes no warranty regarding the use or the consequences of use of this manual and the
information contained herein. Furthermore, EVS may not be held liable for any direct or indirect,
incidental, punitive or consequential loss, damage, cost or expense of any kind whatsoever and
howsoever resulting from the normal or abnormal use of this manual and the information contained
herein, even if advised of the possibility of such loss, damage, cost or expense.

While every effort has been made to ensure that the information contained in this manual is accurate,
up-to-date and reliable, EVS cannot be held liable for inaccuracies or errors that may appear in this
publication. The information in this manual is furnished for informational purpose and use only and
subject to change without notice.

This manual cancels and replaces any previous versions thereof.

Copyright
Copyright © 2003-2022 EVS Broadcast Equipment SA. All rights reserved.

This manual may not be reproduced, transcribed, stored (in a database or a retrieval system), translated
into any language, computer language, transmitted in any form or by any means – electronically,
mechanically, printed, photocopied, optically, manually or otherwise – in whole or in part without the
prior written consent of EVS.

Trademarks
All product and brand names are registered trademarks and trademarks of EVS or of their respective
owners.

Improvement Requests
Your comments will help us improve the quality of the user documentation. Please send improvement
requests, or report any error or inaccuracy on this user manual by e-mail to doc@evs.com.

Regional Contacts
You will find the full list of addresses and phone numbers on the following webpage:
https://evs.com/contact/offices.

User Manuals on EVS Website

The latest version of the user manual, if any, and other user manuals on EVS products can be found at
the EVS download center, on the following webpage: https://download-area.evs.com.

XFile3 | Disclaimer | I
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Contents
Disclaimer I

Contents III

What's New IX

1. Product Description 1

2. Getting Started 3

2.1. Installation 3

2.1.1. Hardware and Software Requirements 3

2.1.2. Managing Licenses 3

2.1.3. Software Installation 5

2.2. Starting and Closing XFile3 13

2.3. Settings 15

3. Overview of the Main Window 22

4. Creating and Applying Auto Archive Rules 25

4.1. Purpose 25

4.2. Overview of the Auto Archive Tab 25

4.3. Steps for the Creation of Auto Archive Rules 27

4.4. Selecting Clips or Playlists to Archive 28

4.5. Selecting a Job Template 30

4.6. Selecting the Destination Path 30

4.7. Assigning Metadata to Archived Media 33

4.7.1. Introduction 33

4.7.2. Assigning Metadata from an EVS Metadata Profile 33

4.7.3. Assigning Metadata from Legacy Session Metadata 36

4.8. Setting Archive Options 37

4.9. Defining Filters for the Selection of Clips to be Archived 38

4.10. Monitoring Jobs 43

XFile3 | Contents | III

 4.10.1. The Jobs Pane in the Auto Archive Tab 43

4.10.2. Managing Rules 45

5. Defining and Applying Archive Jobs 50

5.1. Purpose 50

5.2. Overview of the Archive Tab 50

5.3. Steps for Archiving Media 51

5.4. Selecting the Media Sources 54

5.4.1. Overview of the Sources Pane 54

5.4.2. Selecting Media to Archive 55

5.4.3. Previewing Clips and Files 55

5.5. Selecting a Job Template 57

5.6. Selecting the Destination Path 57

5.7. Setting Archive Options 60

5.8. Monitoring Jobs 61

6. Creating and Applying Auto Restore Rules 63

6.1. Purpose 63

6.2. Overview of the Auto Restore Tab 63

6.3. Steps for the Creation of Auto Restore Rules 64

6.4. Selecting the Folder Source for Restore 65

6.5. Selecting the Destination Server Position 66

6.6. Defining Filters for the Selection of Clips to be Restored 67

6.7. Setting Auto Restore Option 67

6.8. Managing Encoder Profiles 68

6.9. Setting Network Drive Credentials 70

6.10. Monitoring Jobs 70

6.10.1. The Jobs Pane in the Auto Restore Tab 70

6.10.2. Managing Rules 73

7. Defining and Applying Restore Jobs 74

7.1. Purpose 74

7.2. Overview of the Restore Tab 74

7.3. Steps for Restoring Clips 75

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7.4. Selecting the Media Sources 76

7.4.1. Overview of the Sources Pane 76

7.4.2. Selecting Clips to Restore 78

7.4.3. Creating Shortcuts to Source Folders 79

7.4.4. Previewing Clips and Files 80

7.5. Selecting the Destination Server Position 81

7.5.1. Overview of the Destinations Pane 81

7.5.2. How to Select the Destination Server Position 82

7.6. Defining Filters for the Selection of Clips to be Restored 84

7.7. Setting Restore Options 84

7.8. Monitoring Jobs 86

8. Defining Streaming Jobs and Recording Streams 88

8.1. Purpose 88

8.2. Overview of the Streaming Tab 88

8.3. Steps for Recording Streams 90

8.4. Selecting the Storage Device and the Destination Path 91

8.5. Selecting Job Templates 92

8.6. Setting the Auto Filename and Clip Name 93

8.7. Selecting and Displaying the Recorder Channels 95

8.7.1. Overview of Servers List and Channels Area 95

8.7.2. Selecting the Recorder Channels 98

8.7.3. Selecting the Server Used for Timecode Reference 99

8.8. Recording Streams 100

8.8.1. Introduction 100

8.8.2. Stream Recording Commands 100

8.8.3. Recording a Stream in Standard Mode 104

8.8.4. Recording a Stream in Segment Mode 106

8.8.5. Manually Stopping Stream Recording 108

8.8.6. Recording Streams from Independent Groups of Recorders 111

9. Managing Media 112

9.1. Context of Use 112

XFile3 | Contents | V
 9.2. Overview of the Media Manager Tab 113

9.3. Possible Actions on Drive Folders 118

9.4. Media Item Contextual Menu 118

9.5. Previewing, Editing and Exporting a Media Item 120

9.5.1. Introduction 120

9.5.2. Previewing a File or a XT Clip 121

9.5.3. Editing a File 122

9.5.4. Exporting a File 124

9.6. Transferring Files from One Storage to Another 125

9.7. Managing Media Differences between Two Locations 127

9.7.1. Applying the Same Filters on Both Lists 127

9.7.2. Comparing Two Media Lists 128

9.7.3. Solving Metadata Discrepancies between Two Lists 130

9.8. Monitoring Jobs 131

9.8.1. The Jobs Pane in the Media Manager Tab 131

9.8.2. Filtering Jobs 132

10. Searching for Media 134

10.1. Context of Use 134

10.2. Organizing Columns 134

10.3. Searching for Elements in the Grid 135

11. Managing Templates 137

11.1. About Templates 137

11.2. The Template Manager Tool 137

11.3. Selecting Templates from the Template Manager Tool 139

11.4. Creating or Editing a Template 140

11.5. Resetting the List of Templates to the Default One 142

11.6. Deleting a User Template 142

11.7. Importing a User Template 143

11.8. Exporting a User Template 145

12. Monitoring Jobs 147

12.1. Introduction 147

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12.2. The Monitoring Tab 147

12.3. Managing Jobs 150

12.4. Filtering Jobs 152

13. Creating a Storyboard of Archived Clips 154

13.1. About Storyboards 154

13.2. Overview of the Monitoring Tab 154

13.3. How to Create Storyboard 155

13.4. Storyboard Field Description 156

14. Auto Archive and Manual Restore Mode 157

14.1. Product Description 157

14.2. Overview of the Auto Archive Tab 159

14.3. Overview of the Restore Tab 161

14.4. Steps for the Creation of Auto Archive Rules 162

14.5. Steps for Restoring Clips 163

15. Streaming Mode 164

15.1. Product Description 164

15.2. Overview of the Streaming Tab 165

15.3. Steps for Recording Streams 167

16. C-Next Contribution Mode 168

16.1. C-Next Contribution Workflow 168

16.2. Archiving Media from an EVS Server to a Distant Location 168

16.2.1. Distinctive Characteristics of the C-Next Mode 169

16.2.2. Overview of the Auto Archive Tab 171

16.2.3. Overview of the Archive Tab 173

16.3. Restoring Media to an EVS Server from a Distant Location 175

16.3.1. Distinctive Characteristics of the C-Next Mode 175

16.3.2. Overview of the Auto Restore Tab 177

16.3.3. Overview of the Restore Tab 179

16.4. Transferring Media 180

16.4.1. Distinctive Characteristics of the C-Next Mode 181

XFile3 | Contents | VII

 16.4.2. Overview of the Media Manager Tab 182

16.5. Monitoring Jobs Managed by C-Next 184

16.5.1. Distinctive Characteristics of the C-Next Mode 184

16.5.2. Overview of the Monitoring Tab 185

ICONOGRAPHY

Note Tip Warning

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What's New
In the User Manual the icon has been added next to highlight information on new and updated
features.

The sections updated to reflect the new and modified features in XFile3 version 6.4 are listed below.

Number of servers discovered

XFile3 is able to connect to and work with up to 48 servers at the same time.

• See section "Settings" on page 15.

Supported hardware

XFile3 can be installed on PMA2-6801S and PMA2-6501S.

• See section "Hardware and Software Requirements " on page 3.

XFile3 | What's New | IX

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1. Product Description
XFile3 is the fastest way to move and exchange media files from and to the EVS servers during live
production. It allows users to backup, transform and restore the content, in any format and from multiple
destinations, and deliver every angle of content in native formats directly to transportable media or
connected circuits for remote production. The possible integration of the C-Next Contribution through
the C-Next Connected Agent make distant locations available for file archive and restore.

Operators can monitor and manage all file transfers from one easy interface, giving them complete
control and visibility of the content across its lifecycle.

The key features of XFile3 are:

• Auto-Archive and Auto-Restore of media files between EVS servers and transportable files.

• Manual transfer from/to server via Archive and Restore workflows.

• Files management via Media Manager area.

• Monitoring of all file transfers.

• On-the-Fly transcoding of media files to industry file wrappers, metadata and codecs.

• Connected Live workflow enabled by C-Next.

The main users for XFile3 are:

• LSM operators

• Producers and LSM operator assistants

• Technical truck engineers

• Media managers.

Specific modes, based on dedicated license codes, give access to a restricted list of features:

• Streaming only mode (this replaces the former XFlyStreamer product)

• AutoArchive and Manual Restore only mode (this replaces the former Xtract product).

• Media Manager only mode, also called XFile Lite mode. Refer to the XFile Lite user manual.

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2. Getting Started

2.1. Installation

2.1.1. Hardware and Software Requirements

Hardware Requirements
XFile3 can be installed on the following hardware:

• PMA2-6801S

• PMA2-6501S

• XFile3 Hardware ( REF: XF3-2U-4).

Operating System
• Windows 10 64 bits.

Workflow Requirements
• It is advised to verify that the VIA Xsquare services are fully running before launching XFile3
software.

2.1.2. Managing Licenses

Licenses List

XFile3 License Codes

License keys must be installed from the VIA Licensing Manager. Refer to the VIA Platform user manual
for more information.

The list of available license codes is given hereafter.

XFile3 | 2. Getting Started | 3

Name License Module Summary

XFILE3-GO / XF3- ON-EX-GO- Full Package: Full version of the XFile3 application.
BP SINGLE-UUID

XFLITE-STR-GO ON-EX-GO- Streaming only: Only the Streaming tab will be displayed.
SINGLE-UUID

XFLITE-SBR-GO ON-EX-GO- AutoArchive and Manual Restore only: Only the Auto Archive tab
SINGLE-UUID and the Restore tab will be displayed.

XFLITE-MM-GO ON-EX-GO- XFile Lite: Media Manager only: Only the Media Manager tab will
SINGLE-UUID be displayed.

In order to use XFile3 with the integrated XTAccess, you will need to provide XTAccess valid
licenses as well.

XFile3 Working Modes

XFile3 may work according to different modes, depending on the license code installed.

Some features of the XFile3 full package are not available in the restricted modes. This is specified in the
corresponding sections of the current manual.

Full Package Mode

If XFILE3-GO is present and valid, the full package is loaded when XFile3 is started, would keys XFLITE-
STR-GO and XFLITE-SBR-GO coexist or not.

Streaming Only Mode

If only XFLITE-STR-GO is present and valid, only the Streaming tab is displayed.

AutoArchive and Manual Restore Only Mode

If only XFLITE-SBR-GO is present and valid, only the Auto Archive tab and the Restore tabs are
displayed.

If both keys XFLITE-STR-GO and XFLITE-SBR-GO are present and valid, the user is asked to
choose the mode to work with.

XFile Lite: Media Manager Only Mode

It will not be possible to install XFile Lite on a workstation where VIA Xsquare is installed.

If XFLITE-MM-GO is present and valid, only the Media Manager tab is displayed.

Refer to the XFile Lite user manual.

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2.1.3. Software Installation

Microsoft .NET Framework Installation
1. Run XFile3 installation package.

◦ If the computer has been installed with Microsoft .NET Framework 4.8, the procedure directly
goes to XFile3 Installation. See section "XFile3 Installation" on page 7.

◦ Otherwise, Microsoft .NET Framework 4.8 will be installed prior to installing XFile3 application:

2. Click Install to proceed with Microsoft .NET Framework installation, and wait a couple of seconds
until installation is complete.

XFile3 | 2. Getting Started | 5

3. Click OK to the following message to manually restart the computer and proceed with XFile3
installation.

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XFile3 Installation
XFile3 version 5.0 is the first version in 64-bit.

• Versions 5.x are not compatible with previous 32-bit versions. The 32-bit (4.15 and older)
versions and 64-bit version (≥ 5.0) of XFile3 should not be installed on the same
workstation.

• XFile3 version 5.x installer will first remove any previous version of XFile3 and the
dependencies before installing the new version.

• If you want to downgrade to an older version of XFile3, you will have to uninstall XFile3
version 5.x.

To do so,

a. First close XTAccess, VIA Xsquare and XFile3 applications.

b. Then, use the Windows Uninstall Programs option to uninstall XFile3 version 5.x.

c. Install the older version of XFile3.

To install XFile3,

1. Copy the installation package locally.

It consists of 3 files which must be Stored in the same folder:

2. Run XFile3 installation package.

The XFile3 Setup wizard opens.

3. In the Welcome window, click Next.

XFile3 | 2. Getting Started | 7

4. In the License Agreement window,

a. select I accept the agreement.

b. Click Next.

5. In the Information window, click Next.

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6. In the Select Destination Location window, the installer proposes a default path for the installation:
C:\Program Files\EVS Broadcast Equipment\XFile3

a. (optional) Click Browse and select another destination directory to install the new software
application.

b. Click Next.

7. In the Select Personal Data Directory window,

a. (optional) Click Browse and select the path where streamed files will be stored by default.

b. Click Next.

XFile3 | 2. Getting Started | 9

8. In the Install Mode window,

a. Select the installation mode:

- a full installation in silent mode (proceed with step 10).

- an advanced installation with manual selection (proceed with step 9).

b. Click Next.

9. In Advanced install mode,

a. Select the components to install from the Select Components window:

If you need to update XFile3 only, clear the other components.

b. Click Next.

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10. In the Select Start Menu Folder window,the installer proposes a default path for the installation:
\EVSBroadcast Equipment\XFile3.

a. (optional) Click Browse and select another folder in which XFile3 shortcuts will be saved.

b. Click Next.

11. In the Select Additional Tasks window,

a. Select Create a desktop icon to create a shortcut on the desktop.

If it is not selected, the shortcut will not display on the desktop.

b. Click Next.

XFile3 | 2. Getting Started | 11

12. In the Ready to Install window, click Install.

The installation is launched:

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13. To complete the XFile3 installation, the computer needs to be rebooted.

a. Select Yes.

b. Click Finish.

2.2. Starting and Closing XFile3

Starting XFile3
If no EVS video server is discovered, XFile3 will start in offline mode.

How to Start XFile3

To start XFile3, double-click the XFile3 shortcut icon on the desktop:

The startup sequence will check the status of the background VIA Xsquare services.

At first startup, the EVS video servers from the same network as the XFile3 host computer will be
discovered. Afterwards, all the servers which had been selected from the Settings > Server Discovery
tab during the previous session will be displayed. If no EVS video server is discovered, XFile3 will start in
offline mode.

In case the local XTAccess is not associated with the local VIA Xsquare, the association is automatically
created when XFile3 starts.

In Full Package mode, the Auto Archive tab is selected by default at startup.

XFile3 | 2. Getting Started | 13

What Happens when AutoArchive Rules Have Already been Created
In Full Package mode, when you start XFile3 after auto-archive rules have been created in a previous
session, the following message is displayed:

• Click Yes to use the defined auto archive rules.

Rules are paused.

• Click No to clear the existing auto archive rules and start without any rule.

◦ If no job is running or scheduled by the rules, the existing auto archive rules will be removed.

◦ If some jobs are running or scheduled by the rules, the following message is displayed:

Click Yes to cancel all the existing jobs and rules and open XFile3.

Click No to open XFile3, the old rules and jobs will still exist.

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Closing XFile3

Click to shut down the XFile3 application.

In case jobs are running or scheduled, the following message is displayed:

• Click Yes to cancel all the jobs.

• Click No so scheduled and running jobs will still be processed in background after shutdown.

2.3. Settings
Accessing the Settings Window
To access the Settings window, click at the top right of the XFile3 window.

The Settings window contains several tabs.

Once the configuration is done, save it:

• Click Apply to save and stay on the Settings window.

• Click Save & Quit to save and exit the Settings window.

XFile3 | 2. Getting Started | 15

Xsquare Settings

Maximum Number of Simultaneous Jobs

This option is used to set the number of jobs VIA Xsquare can process simultaneously.

Default value: 12.

Maximum Number of Simultaneous Transcoding Jobs

This option is used to set the number of transcoding jobs VIA Xsquare can process simultaneously.

Default value: 6.

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Maintenance
XFile3 will restart after deleting all the jobs.

This tab displays the size of the database and the number of jobs performed. It is also used to delete all
the jobs from the XFile3 database.

XFile3 will restart after deleting all the jobs.

XFile3 cannot delete all the jobs when some rules are used in the Auto Archive, in the Auto Restore or in
the Streaming tab. You have to manually stop all the rules in those three tabs before deleting all the jobs.

Logs
This tab is used to create a log file when you encounter problems and you want to submit logs to
EVS support.

XFile3 | 2. Getting Started | 17

Servers Discovery

EVS video servers in the same VLAN as XFile3 are automatically discovered by the LinX protocol and
displayed in the Servers Discovery tab. It is possible to manually discover EVS servers outside the range
of IP addresses.

From this tab, select the servers you want to be displayed in the XFile3 tabs.

XFile3 is able to connect to and work with up to 48 servers at the same time.

How to Manually Discover a Server

To manually discover a server in a VLAN different than XFile3,

1. In the PC LAN IP Address field, enter the IP address of the server you want to discover.

2. Click Add.

The server is listed in the Servers list.

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When XFile3 is in offline mode, adding servers in a different VLAN will need a restart of the
application to change to online mode. A message will be displayed asking the user to confirm
or cancel

How to Select Servers to work with in XFile3

To select the servers you want to see in the different Servers lists of XFile3 tabs,

1. Tick the check boxes next to the server names.

This can be a mix of servers automatically discovered and servers manually added.

2. Click Save & Quit.

How to Remove a Server Manually Added from the List

The list of added servers is stored locally, so that it is remembered each time the application opens
again, until the user manually removes the servers from XFile3 settings. Servers automatically
discovered cannot be removed from the list of the Servers Discovery tab.

To remove a manually added server from the list,

1. Click next to the server in the Servers Manually Added to this XFile3 list to remove it.

2. Click Save & Quit.

Streaming

To display thumbnails during streaming, XFile3 grabs recorder frames at regular intervals. This tab is
used to set the grab periodicity.

This function requires CPU and can decrease performance.

Possible Values: Disable Auto Grab, 5 seconds, 10 seconds, 60 seconds.

XFile3 | 2. Getting Started | 19

Contribution

This tab is used when you want to work with C-Next.

1. Click Yes next to Enable C-Next.

2. Define the temporary inbound folder that will be used to temporarily store files during the Restore
and AutoRestore jobs:

a. Click next to the Temporary Inbound Folder field.

b. Select a folder.

• It is recommended not to use C:\.

• Once a temporary inbound folder has been selected, the field cannot be deleted but only
changed.

3. Enter the IP address of the Connected Agent.

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4. Click Connect to check the connection.

The locations configured on the Connected Agent are retrieved and listed:

XFile3 | 2. Getting Started | 21

3. Overview of the Main Window
When XFile3 is started in Full Package mode, the user interface contains the following main areas:

When used with C-Next, some differences will be observed. See section "C-Next Contribution Mode" on
page 168.

Tabs (1)
In the XFile3 Full Package, several tabs are available for the different modes that the user could be
working in.

With the Streaming only mode and the AutoArchive and Manual Restore only mode, only some of the
tabs are displayed, as specified hereafter.

Tab Usage

Auto This tab is used to create auto backup rules for the automatic archiving of source clips
Archive from the requested servers to archive hard drives.

See section "Creating and Applying Auto Archive Rules" on page 25.

Archive This tab is used to manually archive the source clips and playlists from the requested
EVS video servers to the predefined destinations with the requested formats.

See section "Defining and Applying Archive Jobs" on page 50.

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Tab Usage

Auto This tab is used to automatically restore all source clips from the defined folder path to
Restore the EVS video servers based on the predefined rules.

See section "Creating and Applying Auto Restore Rules" on page 63.

Restore This tab is used to manually restore clips from a hard drive to any EVS video server on
the network.

See section "Defining and Applying Restore Jobs" on page 74.

Streaming This tab is used to archive the source record trains from the requested EVS video
servers in the requested formats. The end result is the same as backing up a clip,
however this can be performed simultaneously to the LIVE ingest process.

See section "Defining Streaming Jobs and Recording Streams" on page 88.

Media This tab is used to compare the content of two different storage locations and to
Manager perform clip/file maintenance.

See section "Managing Media" on page 112.

Monitoring This tab is used to see all the available hard drives and all the jobs initiated from XFile3.

See section "Monitoring Jobs" on page 147.

Work Area (2)

Depending on the selected tab, different panes will be displayed to perform the required job type. See
the different chapters of the current manual.

Template Manager (3)

The Template Manager button gives access to the Template Manager tool.

The tool is used to manage the list of templates available in those tabs.

The tool is available from the Auto Archive tab, the Archive tab, the Streaming tab and the Media
Manager tab, only with the XFile3 Full Package mode.

See section "Managing Templates" on page 137.

Settings Button (4)

The Settings button gives access to the Settings window, from which various general parameters
are defined: VIA Xsquare settings, jobs maintenance, logs file creation, manual server discovery,
streaming setting.

In the XFile3 Full Package, a Contribution tab is used for the configuration of the Contribution with C-
Next.

See section "Settings" on page 15.

XFile3 | 3. Overview of the Main Window | 23

Help Button (5)
The Help button gives access to a window with the XFile3 version number and support phone
numbers, a link to the XFile3 user manual, and a link to the terms of use.

Status Bar (6)

Job Status
The Status bar gives the total number of jobs for each job status (Waiting, Scheduled, Running,
Canceled, Failed, Completed), irrespective of transfer types (tabs).

It is only displayed in Full Package mode.

Number of Connected EVS Servers

To the right of the Status bar, a read-only information shows

• the number of EVS servers selected from the Settings to work with XFile3, and

• the total number of EVS servers discovered.

See the Server Discovery tab in section "Settings" on page 15 for more information.

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4. Creating and Applying Auto Archive

Rules

4.1. Purpose
The Auto Archive tab is selected by default at startup.

It is used to create auto archive rules for the automatic archiving of clips or playlists from the requested
servers to selected local destinations. Specific filters may be set in the rule to refine the list of clips to be
archived.

When the C-Next Contribution mode has been enabled, distant destinations are available.

Differences and limitations toward the Full Package mode are described in section "Archiving Media
from an EVS Server to a Distant Location" on page 168.

The use of XFile3 can be restricted to automatic archive and manual restore when the license key
XFLITE-SBR-GO has been installed. In that case, some features from the Full Package mode are not
available from the Auto Archive tab. See section "Auto Archive and Manual Restore Mode" on page 157.

4.2. Overview of the Auto Archive Tab

When XFile3 is started in Full Package mode, the Auto Archive tab contains the areas highlighted on the
screenshot below:

XFile3 | 4. Creating and Applying Auto Archive Rules | 25

Sources Pane (1)
This area displays all the servers selected from the Settings > Servers Discovery tab.

The server structure, including pages, banks and PL banks, is also displayed.

From this area, you will select the source of clips or playlists to archive.

See section "Selecting Clips or Playlists to Archive" on page 28.

Templates Pane (2)

This area displays the templates available from the background running Xsquare service manager. See
section "Selecting a Job Template" on page 30.

In Full Package mode, the Template Manager tool is used to manage the list of templates available in the
tab. This tool is not available with the AutoArchive and Manual Restore only mode. See section
"Managing Templates" on page 137.

Destinations Pane (3)

From this area, you will select the destination(s) where clips or playlists will be archived. See section
"Selecting the Destination Path" on page 30.

From this pane, you can set the Supermotion Clips parameters, define metadata and set options.

See sections "Selecting the Destination Path" on page 30, "Assigning Metadata to Archived Media" on
page 33, "Setting Archive Options" on page 37.

Filters Pane (4)

This area displays all the filter options that can be added in the autoarchive rule.

See section "Defining Filters for the Selection of Clips to be Archived" on page 38.

Rule Options (5)

The Name field can be used to give a customized name to the rule.

Create Autoarchive Rule Button (6)

This button is used to create the autoarchive rule.

Jobs Pane (7)

This area displays all the created auto archive rules and the related jobs.

See section "Monitoring Jobs" on page 43.

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Above the Jobs pane, two buttons are available to import or export rules.

See section "Managing Rules" on page 45.

4.3. Steps for the Creation of Auto Archive

Rules
How to Create an AutoArchive Rule
To create an autoarchive rule:

1. From the Sources pane, select the source EVS Server and/or page/bank where clips or playlists to
archived are stored.

See section "Selecting Clips or Playlists to Archive" on page 28.

2. From the Templates pane, select a job template that specifies the job process to be done by
Xsquare.

See section "Selecting a Job Template" on page 30.

3. From the Destinations pane, select a destination to specify where clips will be archived.

See section "Selecting the Destination Path" on page 30.

The destination path will be kept even if you select another template afterwards.

4. When the C-Next Contribution mode has been enabled, select a distant destination from the
Destinations pane, to specify where clips will be archived.

See section "Selecting the Destination Path" on page 30.

5. (Optional) Set the Supermotion Clips parameters.

See section "Selecting the Destination Path" on page 30.

6. (Optional) Define the metadata that will be assign to archived clips.

See section "Assigning Metadata to Archived Media" on page 33.

7. (Optional) Set options to limit the archiving to the portion between the IN point and OUT point, to
define new guardbands, to assign keywords to the flattened playlist file, or to limit the use of
bandwidth.

See section "Setting Archive Options" on page 37.

8. (Optional) Define filters that will be applied to refine the list of clips that will be archived.

See section "Defining Filters for the Selection of Clips to be Archived" on page 38.

9. (Optional) enter a name for the auto-archive rule in the Rule Options / Name field (up to 36
characters).

10. Click the Create autoarchive rule button.

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A new rule is created and displayed in the Jobs pane. See section "Monitoring Jobs" on page 43.

The rule is immediately taken into account.

All the clips from the selected source which match the defined filters will automatically be archived to
the defined destination as soon as the rule is started.

How to Create an AutoArchive Rule to Archive Clips or Playlists from

One Server to Another
To archive clips, or playlists, from one server to another, proceed as follows:

1. From the Sources pane, select the source EVS Server and/or page/bank where clips, or playlists, to
archive are stored.

2. From the Templates pane, select the To EVS Server template.

3. From the Select Destination window, select the EVS server where you want to archive clips, or
playlists.

See section "Selecting the Destination Path" on page 30.

4. (Optional) Select the destination position in EVS server.

5. (Optional) enter a name for the auto-archive rule in the Rule Options / Name field.

6. Click Create autoarchive rule.

A new rule is created and displayed in the Jobs pane.

4.4. Selecting Clips or Playlists to Archive

Overview of the Sources Pane
The Sources pane displays all the servers selected from the Settings > Servers Discovery tab, and their
clip structure, including pages, banks and PL banks.

The server name displayed here is the SDTI network name of the server. But if the server name has been
left blank, the server serial number will be displayed instead.

The total number of clips is displayed between brackets beside each server name, page and bank.

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How to Select Sources

Select the sources from which you want to archive clips in one of the following ways:

All pages (and banks) from all servers:

• Click Select All to select all servers

• Click Unselect All to cancel the selection.

All pages (and banks) from one server:

• Select the check box next to the server.

All banks from one page:

• Select the check box next to the page.

Individual banks:

• Select the check box next to the banks.

XFile3 monitors the connection with the EVS servers GBE ports. A server could indeed be
visible through the Management PC LAN port on XFile3 UI, but it may be impossible to see file
transfers through the GBE media ports.

Two degraded modes are possible:

• The server GBE ports are not reachable, file transfer is impossible in such circumstances. If
both server GBE connections cannot be pinged at all, all controls for that server will be
disabled.

• The server GBE ports are not reachable in jumbo frames. An orange network icon appears
beside the EVS server. File transfer is possible but not at the fastest speed.

XFile3 | 4. Creating and Applying Auto Archive Rules | 29

 To solve those problems, please check your network settings to ensure that Jumbo Frames is
enabled on the local XFile3 NIC, or on the switch infrastructure between the XFile3 and the
servers.

4.5. Selecting a Job Template

The Templates pane displays the templates available from the background running Xsquare service
manager. The list displayed may have been restricted by selecting some templates from the Template
Manager tool.

According to the source location (PL bank or other bank) selected from the Sources pane of the Auto
Archive tab, the list of available templates will be restricted to the templates which can be applied to this
element type.

See section "Managing Templates" on page 137 for the operations which can be done on templates.

4.6. Selecting the Destination Path

Overview
The Destination path, where the clips or playlists will be archived, is set from the Destination field in the
Destinations pane. Files can be saved to shared folders only.

The wrapper type of the template selected in the Templates pane is displayed above the Destination
field.

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When the template selected in the Templates pane has been designed to back files up to several
destinations, as many Destination fields are displayed in the Destinations pane.

How to Set the Destination Path(s) where Media will be Archived

To set a local destination for media archiving,

1. Click the Browse button next to the Destination field.

2. Browse to the Destination folder to select.

3. Click OK.

You may also enter the path manually in the Destination field, or use the copy/paste
commands. A message will warn you in case the path is not valid.

If the template you have selected is designed for multi destinations,

4. Repeat steps 1 to 3.

How to Set the Supermotion Clips Type

XFile3 | 4. Creating and Applying Auto Archive Rules | 31

The SuperMotion Clips options are used to set the way supermotion clips will be archived:

• All frames: SuperMotion speed / no audio (default): All the frames of the SuperMotion clip are
kept. The resulting video file will then be longer than the original file and audio will be
desynchronized or will not be available.

• Real time: Real time speed / with audio: The extra frames will be removed, meaning that only 1
frame over 2, 3, 6 or 10 (depending on the SuperMotion Rec mode) is/are kept. This will result in an
AV file that will play out at normal speed. Audio is kept as well. Audio TC will be consistent.

• SuperMotion: SuperMotion speed / with audio: All the frames of the SuperMotion clip are kept
with the synchronized audio, to result in a higher-quality SuperMotion AV clip.

Limitations: This option will only work when

◦ Using EVS mxf wrapper

◦ Using transcoding profiles to codecs natively present on the EVS video server.

The Supermotion Clips options are not displayed when some templates have been selected:
To EVS Server template, Playlist-related templates.

How to Set the Destination Path with the 'To EVS Server' Template

1. Click the Browse button next to the Destinations field.

The Select Destination window opens.

2. Select the EVS server where you want to archive clips, or playlists, by clicking the corresponding
radio button on the left of the window.

All the positions of the selected EVS server are displayed on the right of the window. a A radio button
is present next to free positions.

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3. Do one of the following:

◦ Select the destination position in EVS server by clicking the radio button on the right of the
window and click OK.

The selected position will be taken as the starting point for the archiving of clips.

◦ Do not select any destination position and click Any Location.

The first available position on the destination EVS server will be taken as the starting point for the
archiving of clips.

4.7. Assigning Metadata to Archived Media

4.7.1. Introduction
The users can select metadata that will be added to the archived clips. This is done by importing an
EVS metadata profile and editing the metadata values or by editing legacy session metadata.

XFile3 will update the clip metadata when the autoarchive rule is running and the clip archiving job is
finished.

4.7.2. Assigning Metadata from an EVS

Metadata Profile
How to Import an EVS Metadata Profile
The default profiles are stored in the following directory: C:\Program Files\EVS Broadcast
Equipment\XFile3\XML metadata profiles.

To import an EVS metadata profile,

1. Click Edit under From EVS Metadata Profile:

XFile3 | 4. Creating and Applying Auto Archive Rules | 33

 ◦ If no profile has been imported yet, the Import EVS Metadata Profile dialog box opens:

◦ If a profile has already been imported, the EVS XML Metadata window opens and the last
selected profile is displayed in the Current Profile field.:

Click Import to open the Import EVS Metadata Profile dialog box.

2. Click Browse.

The following window opens:

3. Select a metadata profile and click Open.

4. Click OK in the Import EVS Metadata Profile dialog box.

The metadata profile is available from the Current Profile field of the EVS XML Metadata window.

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How to Set Metadata Values for an EVS Metadata Profile

1. Click Edit under From EVS Metadata Profile:

The EVS XML Metadata window opens.

The last selected profile, if any, is displayed in the Current Profile field.

2. Select the metadata profile to use from the Current profile field.

3. Modify the required metadata values.

4. Click OK.

How to Assign the Predefined Metadata Values to Clips

To assign the predefined metadata values to archived clips,

• Select the From EVS Metadata Profile option.

The metadata profile and its metadata values will be added to the XML file of the archived files.

XFile3 | 4. Creating and Applying Auto Archive Rules | 35

4.7.3. Assigning Metadata from Legacy
Session Metadata
How to Set Metadata Values for Legacy Session Metadata
1. Click Edit under From legacy session metadata.

The Legacy Session Metadata window opens.

2. Modify the required metadata values.

3. Click OK.

How to Assign the Predefined Metadata Values to Clips

To assign the predefined metadata values to archived clips,

• Select the From legacy session metadata option.

The metadata values will be added to the XML file of the archived files.

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4.8. Setting Archive Options

Limit to short-in/short-out

This option is used to limit the portion of the archived clip from the IN point (also called Short IN) to the
OUT point (also called Short OUT), which means without its guardbands.

If this option is cleared, the clip will be archived with its original guardbands.

With guardbands

These options are used to define new guardbands for the archived clip, provided that there is enough
footage.

For example, if the original guardbands of the clip to be archived last 5 seconds, and the user sets a
guardbands value of 10 seconds, XFile3 will take 5 seconds as the valid guardbands value.

If the initial guardbands of the clip to be archived last 15 seconds, and the user sets a guardbands value
of 10 seconds, XFile3 will take 10 seconds as the guardbands value.

Possible guardbands values: from 1s to 60s.

When this option is selected, the keywords of the first playlist element will be assigned to the flattened
file resulting from the playlist archiving.

This option is used to limit the use of the network bandwidth per job.

By default, the option is cleared.

Possible values: 50% real time, 75% real time, 100% real time, 125% real time, 150% real time,
200% real time, 300% real time, 400% real time.

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4.9. Defining Filters for the Selection of
Clips to be Archived
Introduction
The Filters pane provides several filters to refine the list of clips to be archived and facilitate complex
jobs if needed.

The six filters refer to:

• one of the preferential cameras (Pref Cam)

• Date & Time

• Camera

• Rating

• Archive

• Keywords

Selected filters are highlighted.

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Several filters may be applied and users can choose to archive clips matching all the defined filters or
any of them by the use of a logical operator at the bottom of the pane.

How to Set a Filter Based on the Pref Cam

The Pref Cam filter makes it possible to only archive the clips recorded from the camera defined as the
first preferential camera (*) and/or the second preferential camera (=). By default, no pref cam is
selected and all cameras are included.

To set the filter condition, click the one or two button(s) as described in the following table:

Filter Meaning

Clips recorded from all cameras are selected in the auto archive rule.

Only the clips recorded by the first and the second preferential cameras are
included in the auto archive rule.

Only the clips recorded by the first preferential camera are included in auto archive
rule.

Only the clips recorded by the second preferential camera are included in the auto
archive rule.

How to Set a Filter Based on Date and Time

The Date & Time filter makes it possible to archive clips that have been created in the date range set
between the From [date] value and the To [date] value.

By default, no date or time is selected.

To set the Date filter condition,

1. Click next to the From [date] field.

A calendar is displayed.

2. Select a date.

XFile3 | 4. Creating and Applying Auto Archive Rules | 39

3. Enter the time in the From [Time] field.

4. Repeat steps 1 to 3 for the To [date] and To [time] values.

You can click to clear the defined date and time.

You can click to load the current server time.

Date & Time filter is based on Primary TC.

How to Set a Filter Based on Camera

The Camera filter allows to select the clips recorded by specific cameras, which correspond to recorder
channels.

From Multicam 14, up to 12 channels can be used, which corresponds to letter A to L.

By default, no camera is selected, and all cameras are included in the auto archive rule.

To set the filter condition,

• click the corresponding Camera button(s).

For example, clicking the A button will archive clips stored as A clips.

Several cameras can be selected at a time. Then, select the appropriate filter logical relation.

How to Set a Filter Based on Rating

The Rating filter makes it possible to select clips with a defined interest level.

Four interest levels exist, from no star to 3 stars: .

By default, no button is selected, and all interest levels are included.

To set the filter condition, click the required Interest Level button.

How to Set a Filter Based on Archive Flag

The Archive Flag filter makes it possible to select clips which are flagged for archive or not flagged for
archive by the LSM or Multicam user. By default, the Not Archived flag is selected.

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To set the filter condition,

• Click one or both button(s):

◦ Not Archived: Includes the clips which are not flagged for archive.

◦ Marked for archive (Alt-Z): Includes the clips which have been flagged for archive.

How to Set a Filter Based on Keywords

Introduction
The Keywords filter defines the keywords which must have been associated with the clips to archive.

By default, no keyword is selected.

How to Set a Filter Condition with Keywords

To set the filter condition,

1. Click the Keywords button.

A Keywords pane is displayed on the right of the Filters pane.

All the keywords listed in this pane come from the keywords folders of the detected servers.

2. From the first field, select a server.

3. From the second field, select a keyword folder io the selected server.

XFile3 | 4. Creating and Applying Auto Archive Rules | 41

4. (Optional) To upload a keyword grid onto the selected server,

a. Click Upload Keyword to Server.

The Keywords Import window opens:

b. Click Browse to select the keyword file to be imported.

If the name of the folder to be uploaded is the same as the one in the same server, the existing
keyword folder in the server will be overlapped by the uploaded keyword folder.

c. Click Import to import the keywords file.

The imported keywords are stored in an independent folder.

5. From the grid, click the keyword(s) on which you want to filter the clips to archive.

They are highlighted.

6. To remove any filter on keywords and hide the Keywords pane, click the Keywords button from the
Filters pane.

How to Set Filters Logical Relation

The Filters Logical Relation option makes it possible to specify the logical relations among all selected
filters.

• AND: The clips matching ALL of the selected filters will be archived.

Example

When selecting Camera A and Rating , XFile3 only archives the clips containing both Camera A

and Rating .

• OR: The clips matching ANY of all the selected filters will be archived.

Example

When selecting Camera A and Rating , XFile3 archives the clips containing Camera A, or Rating

or both.

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4.10. Monitoring Jobs

4.10.1. The Jobs Pane in the Auto Archive Tab

Overview of the Jobs Pane
Once an Auto Archive rule has been created, it is displayed at the lower part of the Auto Archive tab.

All the jobs that meet the criteria of the specific rule will be displayed under the rule until they are
processed.

Click at the beginning of a rule line to expand the jobs list for the rule, or to collapse it.

A color code, at the beginning of each job line, and a colored icon in the Status column specify the exact
status of the current job.

When a job is completed, it disappears from the Jobs pane.

The section "Managing Jobs" on page 150 details the operations which can be performed on jobs.

The section "Organizing Columns" on page 134 describes the procedures to resize, order and select
columns to display.

In Full Package mode, Auto Archive jobs can also be monitored from the Monitoring tab, together with
the other types of jobs. See section "Monitoring Jobs" on page 147 for more information.

XFile3 | 4. Creating and Applying Auto Archive Rules | 43

Jobs Status Color Code
A color code, at the beginning of each job line, and a colored icon in the Status column specify the exact
status of each job.

Status Job Job Status Meaning

Status Icon
Color
Code

Waiting The job has been created and stored in the XFile3 database.

Scheduled The job has been sent to Xsquare and is scheduled to be

processed.

Running The job is running.

Canceled User has canceled the job.

Failed The job failed.

Columns Description

Rule Columns Description

Column Description

Rules Name of the rule defined by a number automatically incremented.

Source Name of the server(s) selected as sources. A tooltip over each source displays detailed
information.

Template Name of the chosen template to process the job.

Name

Destination Selected destination to archive the clips to.

Metadata Selected metadata values to add to the archived clips.

From / To Range of date and time containing the clips to be archived.

Pref Cam Selected pref cam from which clips to archive have been recorded.

Camera Selected cameras from which clips to archive have been recorded. This corresponds to
clip positions in the bank.

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Column Description

Rating Selected ratings (interest levels) associated with the clips to archive.

Archive Selected archive flags.

Keywords Selected keywords associated with the clips to archive.

Logical Logical relation applied to all the selected filters.

relation

Actions Buttons for the management of the rule. See section "Managing Rules" on page 45.

Status Number of completed jobs and total number of jobs matching the rule: n completed
jobs/n matching jobs.

Job Columns Description

Column Description

Source LSM ID of the clip to archive, and corresponding server name.

Clip Name Name of the archived clip.

Codec Codec of the archived file.

HDR Profile High Dynamic Range profile of the file.

WCG Wide Color Gamut profile of the file.

Destination Destination where the archived clips will be stored.

Remaining Time Remaining time for the process of each job.

Speed Current speed of each archiving job by a multiple of x.

State Icon representing the current job status.

Actions Buttons for the management of the job. See section "Managing Jobs" on page 150.

Comments Information from Xsquare and XFile3.

4.10.2. Managing Rules

How to Start and Stop a Rule

To start a rule, click in the Actions column of the Jobs pane. Then all the cancelled jobs in the rule
will be running or scheduled.

To stop a rule, click in the Actions column of the Jobs pane. Then all the jobs in waiting, scheduled
and running statuses in the rule will be cancelled.

XFile3 | 4. Creating and Applying Auto Archive Rules | 45

How to Delete a Rule

To delete a rule, click in the Actions column of the Jobs pane. Then the rule and all the related jobs
will be removed.

How to Edit or Rename an Existing Rule

Instead of deleting a rule and creating a new one, users can edit an existing rule.

To edit a rule,

1. Click in the Actions column of the Jobs pane

The rule is loaded in the upper part of the tab.

2. Edit the required items.

3. Click Update Rule to save the changes or Cancel to discard them.

How to Duplicate a Rule

To duplicate a rule,

• Click in the Actions column of the Jobs pane.

The rule is immediately duplicated. Copy is added to its name.

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The new copy of the rule is stopped by default.

How to Export a Rule

In Full Package mode, you can export one or multiple rules at one time.

To export the rule,

1. From the Jobs pane, select the rule(s) to be exported.

2. Click Export Rule at the top left of the Jobs pane.

The Auto Archive Rule Export window opens.

3. Click Browse.

The Browse For Folder window opens.

4. Select the required destination to export the rule.

XFile3 | 4. Creating and Applying Auto Archive Rules | 47

5. Click OK.

6. Click Export from the Auto Archive Rule Export window.

One rule exclusively corresponds to one exported file. If multiple rules have been selected, the
corresponding number of files will be exported.

How to Import a Rule

In Full Package mode, you can import only one rule at one time.

To import the rule,

1. Click Import Rule.

The Auto Archive Rule Import window opens.

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2. Click Browse to select the rule to be imported.

3. Click Import from the Auto Archive Rule Import window.

The imported rule is paused.

XFile3 | 4. Creating and Applying Auto Archive Rules | 49

5. Defining and Applying Archive Jobs

5.1. Purpose
The Archive tab is used to manually archive specific clips or playlists from the requested EVS video
servers to the predefined destinations with the requested formats.

When the C-Next Contribution mode has been enabled, distant destinations are available.

Differences and limitations toward the Full Package mode are described in section "Archiving Media
from an EVS Server to a Distant Location" on page 168.

5.2. Overview of the Archive Tab

The Archive tab contains the areas highlighted on the screenshot below:

Sources Pane (1)

This area displays all the servers selected from the Settings > Servers Discovery tab.

The server structure, including pages, banks and PL banks, is also displayed.

See section "Selecting Media to Archive" on page 55.

Templates Pane (2)

This area displays the templates available from Xsquare.

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See section "Managing Templates" on page 137.

Destinations Pane (3)

From this area, you will select the destination(s) where clips or playlists will be archived.

From this pane, you can set the Supermotion Clips parameters, define metadata and set options.

See sections "Selecting the Destination Path" on page 57, "Assigning Metadata to Archived Media" on
page 33, "Setting Archive Options" on page 60.

Archive Button (4)

This button is used to create archive job.

Jobs Pane (5)

This area displays all the created jobs.

See section "Monitoring Jobs" on page 61.

5.3. Steps for Archiving Media

How to Archive Clips
To archive clips,

1. From the Sources pane,

a. select the source EVS Server(s) and/or page/bank where clips to archive are stored.

b. Select the clips to archive from the Media grid.

See section "Selecting the Media Sources" on page 54.

2. From the Templates pane, select a job template that specifies the job process to be done by
Xsquare.

See section "Selecting a Job Template" on page 57.

3. From the Destinations pane, select a destination to specify where clips, or playlists, will be archived.

See section "Selecting the Destination Path" on page 57.

The destination path will be kept even if you select another template afterwards.

4. (Optional) Set the Supermotion Clips parameters.

See section "Selecting the Destination Path" on page 57.

XFile3 | 5. Defining and Applying Archive Jobs | 51

5. (Optional) Define the metadata that will be assign to archived clips.

See section "Assigning Metadata to Archived Media" on page 33.

6. (Optional) Set options to only archive the portion between the IN point and OUT point, to define new
guardbands, or to limit the use of bandwidth.

See section "Setting Archive Options" on page 60.

7. Click the Archive button.

All the jobs will be created and displayed in Jobs pane. See section "Monitoring Jobs" on page 61.

How to Archive Playlists

XFile3 can archive playlists that contain both local clips and network clips.

To archive playlists,

1. From the Sources pane,

a. select the source PL bank where playlists to archive are stored.

b. Select the playlists to archive from the Media grid.

See section "Selecting the Media Sources" on page 54.

2. From the Templates pane, select a job template that specifies the job process to be done by
Xsquare.

See section "Selecting a Job Template" on page 57.

3. From the Destinations pane, select a destinations to specify where playlists will be archived.

See section "Selecting the Destination Path" on page 30.

4. (Optional) Define the metadata that will be assign to archived playlists.

See section "Assigning Metadata to Archived Media" on page 33.

5. (Optional) Set options to only archive the portion between the IN point and OUT point, define new
guardbands, or assign keywords to the flattened playlist file.

See section "Setting Archive Options" on page 60.

6. Click the Archive button.

All the jobs will be created and displayed in Jobs pane.

How to Archive Media from One Server to Another

To archive media from one server to another,

1. From the Sources pane,

a. select the source EVS Server and/or page/bank where media to archive are stored.

b. Select the media to archive from the Media grid.

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2. From the Templates pane, select the To EVS Server template.

The Select Destination window opens:

3. Select the EVS server where you want to archive media by clicking the corresponding radio button
on the left of the window.

◦ Select the destination position in EVS server by clicking the radio button on the right of the
window and click OK.

The selected position will be taken as the starting point for the archiving of clips or playlists.

◦ Do not select any destination position and click Any Location.

The first available position in the destination EVS server will be taken as the starting point for the
archiving of clips or playlists.

4. Click the Archive button.

XFile3 | 5. Defining and Applying Archive Jobs | 53

5.4. Selecting the Media Sources

5.4.1. Overview of the Sources Pane

Servers List
The left pane of the Sources pane displays all the servers selected from the Settings > Servers
Discovery tab, and their structures, including pages, banks and PL banks.

The server name displayed here is the SDTI network name of the server. But if the server name has been
left blank, the server serial number will be displayed instead.

The total number of clips is displayed between brackets beside each server name, page or bank.

The total number of playlists is displayed between brackets beside the PL bank.

Media Grid
The right pane of the Sources pane displays the media (clips or playlists) stored on the
servers/banks/pages selected in the Servers list.

In the grid, elements are presented in rows and all their associated parameters and metadata are in
columns.

Section "Searching for Media" on page 134 describes how to organize columns and how to search for
clips or playlists.

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A color code, at the beginning of each media line, gives indication on the clip Archive status.

Color Code Clip Archive Status

not archived

waiting for archive

archived

5.4.2. Selecting Media to Archive

1. From the Servers list, select the sources from which you want to archive clips or playlists in one of
the following ways:

◦ All pages (and banks) from all servers: click Select All to select all servers or Unselect All to
cancel the selection.

◦ All pages (and banks) from one server: select the check box next to the server.

◦ All banks from one page: select the check box next to the page.

◦ Individual banks: select the check box next to the banks.

The Media list displays the clips or playlists from the selected servers/banks/pages.

2. From the Media grid, select the check box at the beginning of a line to select the corresponding clips
or playlists.

5.4.3. Previewing Clips and Files

A contextual menu is available when right-clicking an element in the Media grid.

Preview XT Clip

This option allows previewing the XT clip in an EVS XViewer window.

Up to 4 XViewer windows can be opened at the same time.

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Preview File

This option is only available when the clip has been archived on disk and opens the XViewer application
to preview the selected file and control its quality. Refer to the XViewer user manual for more
information.

Up to 4 XViewer windows can be opened at the same time.

See also section "Editing a File" on page 122.

Open File Location

This option is only available when the clip has been archived on disk. It opens an Explorer window with
the content of the drive folder where the file is stored.

A tooltip over the Open File Location option provides the path to the file storage location.

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5.5. Selecting a Job Template

The Templates pane displays the list of templates which have been selected from the Template
Manager tool.

From that pane, you select the job template that specifies the job process to be done by Xsquare.

According to the type of element (clip or playlist) selected from the Sources pane of the Archive tab, the
list of available templates will be restricted to the templates which can be applied to this element type.

See section "Managing Templates" on page 137 for the operations which can be done on templates.

5.6. Selecting the Destination Path

Overview
The Destination path, where the clips or playlists will be archived, is set from the Destination field in the
Destinations pane. Files can be saved to shared folders only.

The wrapper type of the template selected in the Templates pane is displayed above the Destination
field.

When the template selected in the Templates pane has been designed to back files up to several
destinations, as many Destination fields are displayed in the Destinations pane.

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How to Set the Destination Path(s) where Media will be Archived
To set a local destination for media archiving,

1. Click the Browse button next to the Destination field.

2. Browse to the Destination folder to select.

3. Click OK.

You may also enter the path manually in the Destination field, or use the copy/paste
commands. A message will warn you in case the path is not valid.

If the template you have selected is designed for multi destinations,

4. Repeat steps 1 to 3.

How to Set the Supermotion Clips Type

The SuperMotion Clips options are used to set the way supermotion clips will be archived:

• All frames: SuperMotion speed / no audio (default): All the frames of the SuperMotion clip are
kept. The resulting video file will then be longer than the original file and audio will be
desynchronized or will not be available.

• Real time: Real time speed / with audio: The extra frames will be removed, meaning that only 1
frame over 2, 3, 6 or 10 (depending on the SuperMotion Rec mode) is/are kept. This will result in an
AV file that will play out at normal speed. Audio is kept as well. Audio TC will be consistent.

• SuperMotion: SuperMotion speed / with audio: All the frames of the SuperMotion clip are kept
with the synchronized audio, to result in a higher-quality SuperMotion AV clip.

Limitations: This option will only work when

◦ Using EVS mxf wrapper

◦ Using transcoding profiles to codecs natively present on the EVS video server.

The Supermotion Clips options are not displayed when some templates have been selected:
To EVS Server template, Playlist-related templates.

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How to Set the Destination Path with the 'To EVS Server' Template

1. Click the Browse button next to the Destinations field.

The Select Destination window opens.

2. Select the EVS server where you want to archive clips, or playlists, by clicking the corresponding
radio button on the left of the window.

All the positions of the selected EVS server are displayed on the right of the window. a A radio button
is present next to free positions.

3. Do one of the following:

◦ Select the destination position in EVS server by clicking the radio button on the right of the
window and click OK.

The selected position will be taken as the starting point for the archiving of clips.

◦ Do not select any destination position and click Any Location.

The first available position on the destination EVS server will be taken as the starting point for the
archiving of clips.

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5.7. Setting Archive Options
Limit to short-in/short-out

Limit to short-in/short-out

This option is used to limit the portion of the archived clip from the IN point (also called Short IN) to the
OUT point (also called Short OUT), which means without its guardbands.

If this option is cleared, the clip will be archived with its original guardbands.

With guardbands

These options are used to define new guardbands for the archived clip, provided that there is enough
footage.

For example, if the original guardbands of the clip to be archived last 5 seconds, and the user sets a
guardbands value of 10 seconds, XFile3 will take 5 seconds as the valid guardbands value.

If the initial guardbands of the clip to be archived last 15 seconds, and the user sets a guardbands value
of 10 seconds, XFile3 will take 10 seconds as the guardbands value.

Possible guardbands values: from 1s to 60s.

PL flatten: assign keywords of the first element

When this option is selected, the keywords of the first playlist element will be assigned to the flattened
file resulting from the playlist archiving.

Bandwidth Throttling
This option is used to limit the use of the network bandwidth per job.

By default, the option is cleared.

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Possible values: 50% real time, 75% real time, 100% real time, 125% real time, 150% real time,
200% real time, 300% real time, 400% real time.

5.8. Monitoring Jobs

As soon as the Archive job has been defined and the Archive button has been clicked, Archive jobs are
displayed at the lower part of the Archive tab until they are processed.

A color code, at the beginning of each job line, and a colored icon in the Status column specify the exact
status of the current job.

As soon as a job is completed, it disappears from the Jobs pane.

Archive jobs can also be monitored from the Monitoring tab, together with the other types of jobs. See
section "Monitoring Jobs" on page 147 for more information.

The section "Managing Jobs" on page 150 details the operations which can be performed on jobs.

The section "Organizing Columns" on page 134 describes the procedures to resize, order and select
columns to display.

Jobs Status Color Code

A color code, at the beginning of each job line, and a colored icon in the Status column specify the exact
status of each job.

Status Job Job Status Meaning

Status Icon
Color
Code

Waiting The job has been created and stored in the XFile3 database.

Scheduled The job has been sent to Xsquare and is scheduled to be

processed.

Running The job is running.

Canceled User has canceled the job.

Failed The job failed.

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Job Columns Description

Column Description

Source LSM ID of the clip to archive, and corresponding server name.

Clip Name Name of the archived clip.

Codec Codec of the archived file.

HDR Profile High Dynamic Range profile of the file.

WCG Wide Color Gamut profile of the file.

Destination Destination where the archived clips will be stored.

Remaining Time Remaining time for the process of each job.

Speed Current speed of each archiving job by a multiple of x.

Status Icon representing the current job status.

Actions Buttons for the management of the job. See section "Managing Jobs" on page 150.

Comments Information from Xsquare and XFile3.

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6. Creating and Applying Auto Restore

Rules

6.1. Purpose
The Auto Restore tab is used to create rules for the automatic restore of archived clips from a local hard
drive / folder to the EVS video servers. Specific filters may be set in the rule to refine the list of clips to be
restored.

When the C-Next Contribution mode has been enabled, distant locations are available.

Differences and limitations toward the Full Package mode are described in section "Restoring Media to
an EVS Server from a Distant Location" on page 175.

6.2. Overview of the Auto Restore Tab

The Auto Restore tab contains the areas highlighted on the screenshot below:

Sources Pane (1)

This area displays all the locations from which clips can be restored:

• detected hard drives, including the local paths, folders and subfolders.

See section "Selecting the Folder Source for Restore" on page 65

XFile3 | 6. Creating and Applying Auto Restore Rules | 63

Destinations Pane (2)
This area displays all the servers selected from the Settings > Servers Discovery tab and their clip
structure, including the pages and banks.

From this area, you will select where clips will be restored.

See section "Selecting the Destination Server Position" on page 66.

Options Pane (3)

This area displays the cameras, restore option, or network drive credentials if a network drive is
selected.

See sections "Defining Filters for the Selection of Clips to be Restored" on page 67, "Setting Auto
Restore Option" on page 67 and "Setting Network Drive Credentials" on page 70.

Rule Options (4)

The name field can be used to give a customized name to the rule.

Create Auto Restore Folder Button (5)

This button is used to create the auto restore rule.

Jobs Pane (6)

This area displays all the created jobs and their statuses.

See section "Monitoring Jobs" on page 70.

6.3. Steps for the Creation of Auto Restore

Rules
To create auto restore folder,

1. From the Sources pane, select the source folder where clips to restored are stored.

See section "Selecting the Folder Source for Restore" on page 65

2. From the Destinations pane, select a destination server position to specify where clips will be
restored.

See section "Selecting the Destination Server Position" on page 66.

3. (Optional) Define filters that will be applied to refine the list of clips that will be restored.

See section "Defining Filters for the Selection of Clips to be Restored" on page 67.

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4. (Optional) Select the codec.

See section "Setting Auto Restore Option" on page 67.

5. If the selected source is a network drive, enter the network drive credentials.

See section "Setting Network Drive Credentials" on page 70.

6. (Optional) enter a name for the auto restore rule in the Rule Options / Name field (up to 36
characters).

7. Click the Create auto restore folder button.

All the jobs will be displayed in Jobs pane. See section "Monitoring Jobs" on page 70.

6.4. Selecting the Folder Source for

Restore
Overview of the Sources Pane
The Sources pane displays all the detected local paths and hard drives, including the mobile hard drives,
their folders and subfolders, from which clips can be restored. Mapped drives are displayed as well.

How to Select a Source

To select the source from which you want to restore clips,

1. (optional) Check the content of a local folder by right-clicking it and selecting Open in New Window
from the contextual menu.

An Explorer window opens and shows the content of the folder.

2. Tick the radio button next to the individual drive or folder. Only one folder can be selected at a time
to be used as the restore folder.

XFile3 | 6. Creating and Applying Auto Restore Rules | 65

6.5. Selecting the Destination Server
Position
Overview of the Destinations Pane
The Destinations pane displays all the servers selected from the Settings > Servers Discovery tab, and
their clip structures including pages and banks, where clips can be restored.

The server name displayed here is the SDTI network name of the server. But if the server name has been
left blank, the server serial number will be displayed instead.

The total number of clips is displayed between brackets beside each server name, page and bank.

Understanding Clip Numbering Hierarchy on an EVS Video Server

Multicam can store up to 900 clip numbers (multiplied by the number of camera angles) on an EVS video
server:

• Every server includes 10 pages (from 0-9).

• Every page contains 9 banks (from 1-9).

• Each bank contains 10 clip positions (from 0-9).

• When the EVS server operates in 6-channel mode, this makes it possible to store 900 clips with up to
6 camera angles per clip, which results in 5,400 clips on an EVS video server.

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When the EVS server operates in 12-channel mode, this makes it possible to store 900 clips with up
to 12 camera angles per clip, which results in 10,800 clips on an EVS video server.

How to Select a Destination

To select the destination where you want to restore clips,

• tick the check box next to a server, or a radio button next to a page or bank.

XFile3 will restore from the first available position.

More than one position can be selected, but those selected positions must be on different EVS video
servers. All the selected clips will be restored to all the selected servers from the first available position
on each server.

6.6. Defining Filters for the Selection of

Clips to be Restored
The Options pane provides a Camera filter which allows you to choose the clips to be restored, based on
their camera position.

From Multicam 14, up to 12 channels can be used, which corresponds to letter A to L.

By default, cameras A, B, C and D are selected.

To set / unset the filter condition,

• click the corresponding Camera button(s).

For example, selecting the A button will restore clips stored as A clips.

6.7. Setting Auto Restore Option

Transcoding Options
By default, the restore operations are done by transcoding the clip to the destination format (XT format).
Two options are available either to avoid transcoding or to choose another encoder profile. They cannot
be selected at the same time.

Choose Encoder Profile

This option allows you to use a selected encoder profile to restore the clip.

XFile3 | 6. Creating and Applying Auto Restore Rules | 67

The list of encoder profiles made available is managed from the Encoder Profiles Manager tool. See
section "Managing Encoder Profiles" on page 68.

6.8. Managing Encoder Profiles

The Encoder Profiles Manager Tool
An Encoder Profiles Manager tool is available from the Auto Restore tab and the Restore tab. It is used to
select the encoder profiles made available to the users from the Choose Encoder Profile option.

The following encoder profiles are available from the list:

• Last used: Encoders profiles used recently by the user. They are not kept after restart.

• User: the encoder profiles the user has created via Xsquare.

• Default: the default encoder profiles proposed by Xsquare.

Encoder profiles can be imported and exported.

Importing an Encoder Profile

Only the encoder profiles exported from XFile3 can be imported.

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To import an encoder profile from the Encoder Profile Manager tool,

1. Click the button.

The User Encoder Profile Import window opens:

2. Click the Browse button.

3. From the Explorer window, select the encoder profile to import and click Open.

4. From the User Encoder Profile Import window, click Import.

Exporting an Encoder Profile

To export an encoder profile from the Encoder Profile Manager tool,

1. Select the encoder profile, so the line is highlighted. Multi-selection is allowed.

XFile3 | 6. Creating and Applying Auto Restore Rules | 69

2. Click the button.

The User Encoder Profile Export window opens:

3. Click the Browse button to select the encoder profile destination.

4. From the User Encoder Profile Export window, click Export.

6.9. Setting Network Drive Credentials

If the clips to be restored are on a network drive, a Network Drive Credential pane will be displayed for
validation.

To validate network drive credentials,

1. Map the network drive to the local computer.

2. Select the network drive to display the Network Drive Credential pane.

3. Type the correct user name and password.

If the user name or password is incorrect, the auto restore folder cannot be started.

6.10. Monitoring Jobs

6.10.1. The Jobs Pane in the Auto Restore Tab

Overview of the Jobs Pane
Once an Auto Restore rule has been created, it is displayed at the lower part of the Auto Restore tab.

All the jobs that meet the criteria of the specific rule will be displayed under the rule until they are
processed.

Click at the beginning of a rule line to expand the jobs list for the rule, or to collapse it.

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A color code, at the beginning of each job line, and a colored icon in the Status column specify the exact
status of the current job.

When a job is completed, it disappears from the Jobs pane.

Auto Restore jobs can also be monitored from the Monitoring tab, together with the other types of jobs.
See section "Monitoring Jobs" on page 147 for more information.

The section "Managing Jobs" on page 150 details the operations which can be performed on jobs.

The section "Organizing Columns" on page 134 describes the procedures to resize, order and select
columns to display.

Jobs Status Color Code

A color code, at the beginning of each job line, and a colored icon in the Status column specify the exact
status of each job.

Status Job Job Status Meaning

Status Icon
Color
Code

Waiting The job has been created and stored in the XFile3 database.

Scheduled The job has been sent to Xsquare and is scheduled to be

processed.

Running The job is running.

Canceled User has canceled the job.

Failed The job failed.

XFile3 | 6. Creating and Applying Auto Restore Rules | 71

Columns Description

Rule Columns Description

Column Description

Rule Name of the rule defined by a number automatically incremented.

Source Path where the clip to restore is stored.

Destination Selected EVS video server position to restore the clips to.

Camera Filter defining the bank position of the clip to be restored .

Actions Buttons for the management of the rule. See section "Managing Rules" on page 73.

Status Number of completed jobs and total number of jobs matching the rule: n completed
jobs/n matching jobs.

Comments Information from Xsquare and XFile3.

Job Columns Description

Column Description

Source Path and folder name where the clip is stored.

Destination Destination position on the EVS video server where the clip will be restored.

Remaining Time Remaining time for the process of each job.

Speed Current speed of each restoring job by a multiple of x.

Status Icon representing the current job status.

Transcoded Transcoded status of the restored clip.

• With icon : the clip is transcoded.

• Without the icon: the clip is not transcoded.

Actions Buttons for the management of the job. See section "Managing Jobs" on page 150.

Comments Information from Xsquare and XFile3.

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6.10.2. Managing Rules

How to Start and Stop a Rule

To start a rule, click in the Actions column of the Jobs pane. Then all the cancelled jobs in the rule
will be running or scheduled.

To stop a rule, click in the Actions column of the Jobs pane. Then all the jobs in waiting, scheduled
and running statuses in the rule will be cancelled.

How to Delete a Rule

To delete a rule, click in the Actions column of the Jobs pane. Then the rule and all the related jobs
will be removed.

How to Edit or Rename an Existing Rule

Instead of deleting a rule and creating a new one, users can edit an existing rule.

To edit a rule,

1. Click in the Actions column of the Jobs pane

The rule is loaded in the upper part of the tab.

2. Edit the required items.

3. Click Update Rule to save the changes or Cancel to discard them.

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7. Defining and Applying Restore Jobs

7.1. Purpose
The Restore tab is used to manually restore specific clips or playlists from a selected hard drive / local
folder to a selected position of any EVS video server on the network.

When the C-Next Contribution mode has been enabled, distant locations are available.

Differences and limitations toward the Full Package mode are described in section "Restoring Media to
an EVS Server from a Distant Location" on page 175.

The use of XFile3 can be restricted to automatic archive and manual restore when the license key
XFLITE-SBR-GO has been installed. In that case, some features from the Full Package mode are not
available from the Restore tab.

7.2. Overview of the Restore Tab

When XFile3 is started in Full Package mode, the Restore tab contains the areas highlighted on the
screenshot below:

Sources Pane (1)

This area displays all the locations from which clips can be restored: detected hard drives, including the
local paths, folders, subfolders, and clips present in the selected location.

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See section "Selecting Clips to Restore" on page 78.

Users can set shortcuts to commonly used folders from the Shortcut Folder area.

See section "Creating Shortcuts to Source Folders" on page 79.

Destinations Pane (2)

This area displays all the servers selected from the Settings > Servers Discovery tab.

From this area, you will select where clips will be restored.

See section "Selecting the Destination Server Position" on page 81.

In Full Package mode, the servers structure, including the pages, banks and some metadata of all the
clips, is also displayed.

Options Pane (3)

This area provides some options: the copy type, camera, keep original IDs, Limit to short-in/out, assign
keywords to flattened playlist, select the codec.

See sections "Defining Filters for the Selection of Clips to be Restored" on page 84 and "Setting Restore
Options" on page 84.

Restore Button (4)

This button is used to create restore jobs.

Jobs Pane (5)

This area displays all the created jobs and statuses.

See section "Monitoring Jobs" on page 86.

7.3. Steps for Restoring Clips

To restore media from a destination of your choice to the EVS server,

1. Select the path or drive from the list displayed on the left in the Sources pane.

See section "Selecting the Media Sources" on page 76.

2. Select the media to restore from the Media grid displayed on the right in the Sources pane.

See section "Selecting the Media Sources" on page 76.

3. Select the server(s) to specify where the media will be restored to from the Destination pane.

See section "Selecting the Destination Server Position" on page 81.

4. (Optional) Select the correct parameters from the different options in the Options Pane.

XFile3 | 7. Defining and Applying Restore Jobs | 75

 See sections "Defining Filters for the Selection of Clips to be Restored" on page 84 and "Setting
Restore Options" on page 84.

5. Click the Restore button.

All the jobs will be created and displayed in Jobs pane. See section "Monitoring Jobs" on page 86.

7.4. Selecting the Media Sources

7.4.1. Overview of the Sources Pane

Illustration

Area Description

Drives / Locations List (1)

The top left pane of the Sources pane displays all the detected local paths and hard drives, their folders
and subfolders, from which clips can be restored.

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Shortcut Folder Area (2)

The bottom left pane of the Sources pane may be used to set shortcuts to Sources folders often used.
See section "Creating Shortcuts to Source Folders" on page 79.

Media Grid (3)

The right pane of the Sources pane displays the clips stored in the folder(s) selected in the Drives list.

In the grid, elements are presented in rows and all their associated parameters and metadata are in
columns.

Section "Searching for Media" on page 134 describes how to organize columns and how to search for
clips.

On the top right of the grid, such information is shown: . This represents "the number
of searched clips in the drive or folder" / "the total number of clips in all the detected hard drives".

XFile3 can only display up to 5400 clips. If the number of clips is over 5400, XFile3 displays 5400+.

A color code, at the beginning of each media line, gives indication on the clip Restore status.

Color Code Clip Restore Status

not restored

waiting for restore

restored

XFile3 | 7. Defining and Applying Restore Jobs | 77

7.4.2. Selecting Clips to Restore
To select the source clips you want to restore,

1. (optional) Check the content of a local folder by right-clicking it in the Drives list and selecting Open
in New Window from the contextual menu.

An Explorer window opens and shows the content of the folder.

2. From the Drives / Locations list, select the sources from which you want to restore clips in one of the
following ways:

◦ Select the check box next to a drive or folder.

This will select the folder and all its subfolders, if any.

◦ Select multiple drives or folders.

◦ Click Unselect All to cancel the selection.

The Media grid displays the clips from the selected drives and folders.

3. From the Media grid, select the check boxes at the beginning of a line to select the corresponding
clips.

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7.4.3. Creating Shortcuts to Source Folders

Introduction
Users can set shortcuts to commonly used folders from the Shortcut Folder area.

How to Set a Shortcut to a Folder

1. Right-click the drive or folder in the Drives list.

2. Select Set shortcut folder.

The selected folder is displayed in the Shortcut Folder list.

How to Delete a Folder Shortcut

1. Select the folder to be deleted in Shortcut Folder list.

2. Click .

XFile3 | 7. Defining and Applying Restore Jobs | 79

7.4.4. Previewing Clips and Files
A contextual menu is displayed when right-clicking an element in the Media grid.

Preview XT Clip

This option is only available when the clip has been restored to an EVS server and it allows previewing
the XT clip in an EVS XViewer window.

Up to 4 XViewer windows can be opened at the same time.

Preview File

This option opens the XViewer application to preview the selected file and control its quality. Refer to
the XViewer user manual for more information.

Up to 4 XViewer windows can be opened at the same time.

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See also section "Editing a File" on page 122.

Open File Location

This option opens an Explorer window with the content of the disk folder where the file is stored.

A tooltip over the Open File Location option provides the path to the file storage location.

7.5. Selecting the Destination Server

Position

7.5.1. Overview of the Destinations Pane

Servers List
The left pane of the Destinations pane displays all the servers selected from the Settings > Servers
Discovery tab, and their structures, including pages and banks, where clips can be restored.

The server name displayed here is the SDTI network name of the server. But if the server name has been
left blank, the server serial number will be displayed instead.

The total number of clips is displayed between brackets beside each server name, page or bank.

XFile3 | 7. Defining and Applying Restore Jobs | 81

Destination Server Positions Grid
The right pane of the Destinations pane displays the positions for the selected server/page/bank.

A color code, at the beginning of each position line, gives indication on the position availability and clip
Restore status.

Color Code Position Availability and Clip Restore Status

The position is available.

No clip has been restored in it yet.

The position is occupied.

A clip is waiting or scheduled to be restored in this position.

The position is occupied.

A clip has been restored in this position.

7.5.2. How to Select the Destination Server

Position
How to Select the Destination to Restore Clips to a Single Server
To select the destination where you want to restore clips,

1. From the Servers list, tick the button next to the server, page or bank.

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All the positions from the selected server/page/bank are displayed in the Destination Server
Positions grid. A radio button is displayed in front of the empty positions.

2. Select the destination position to be taken as the starting point for restoring clips by clicking the
radio button in front of the position line.

If you do not select a position, XFile3 will restore from the first available position.

How to Restore Clips to Several Servers

To restore clips to several servers,

• From the Servers list, tick the button(s) next to each server.

The positions corresponding to the selected servers will not be displayed. So you will not be allowed
to select a starting point for the restore.

All the selected clips will be restored to all the selected servers from the first available position on each
server.

XFile3 | 7. Defining and Applying Restore Jobs | 83

7.6. Defining Filters for the Selection of
Clips to be Restored
The Options pane provides a Camera filter which allows you to choose the clips to be restored, based on
their camera position.

From Multicam 14, up to 12 channels can be used, which corresponds to letter A to L.

By default, cameras A, B, C and D are selected.

To set / unset the filter condition,

• click the corresponding Camera button(s).

For example, selecting the A button will restore clips stored as A clips.

7.7. Setting Restore Options

Copy Type
You can choose to select the copy types, the two copy types are available.

By default, Continuous is selected.

Copy Type Description

Continuous The clips to be restored will be restored to the available positions one by one from the
selected starting point, taking the filter options into consideration.

Same The topology position of all the clips to be restored will keep the same topology with
Location that in EVS server. If the position for restoring is unavailable, the clip will not be restored.

The first clip must correspond to the same location in EVS server, if not, the clip will not
be restored, and other clips will keep the same topology as well.

Keep Original IDs

This option is used to keep the original IDs of the restored clips in EVS servers. This includes UmID, VarID
and MATERIAL ID.

If the option is not selected, new IDs will be assigned to the restored clips.

The Keep Original IDs option cannot be selected together with the Limit to short-in/short-out option.

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Limit to short-in/short-out

Limit to short-in/short-out

This option is used to limit the portion of clip restored from the IN point (also called Short IN) to the
OUT point (also called Short OUT), which means without its guardbands.

If this option is cleared, the clip will be restored with its guardbands.

With guardbands

These options are used to define new guardbands for the restored clip, provided that there is enough
footage.

For example, if the original guardbands of the clip to be restored last 5 seconds, and the user sets a
guardbands value of 10 seconds, XFile3 will take 5 seconds as the valid guardbands value.

If the initial guardbands of the clip to be restored last 15 seconds, and the user sets a guardbands value
of 10 seconds, XFile3 will take 10 seconds as the guardbands value.

Possible guardbands values: from 1s to 60s

Transcoding Options
By default, the restore operations are done by transcoding the clip to the destination format (XT format).
Two options are available either to avoid transcoding or to choose another encoder profile. They cannot
be selected at the same time.

Keep Same CODEC as the Video Source

This option is used to restore the clip without transcoding, so the codec of the original file will be kept.

XFile3 | 7. Defining and Applying Restore Jobs | 85

Choose Encoder Profile
This option allows you to use a selected encoder profile to restore the clip.

The list of encoder profiles made available is managed from the Encoder Profiles Manager tool. See
section "Managing Encoder Profiles" on page 68.

7.8. Monitoring Jobs

Overview of the Jobs Pane
As soon as the Restore job has been defined and the Restore button has been clicked, Restore jobs are
displayed at the lower part of the Restore tab until they are processed.

A color code, at the beginning of each job line, and a colored icon in the Status column specify the exact
status of the current job.

When a job is completed, it disappears from the Jobs pane.

Restore jobs can also be monitored from the Monitoring tab, together with the other types of jobs. See
section "Monitoring Jobs" on page 147 for more information.

The section "Managing Jobs" on page 150 details the operations which can be performed on jobs.

The section "Organizing Columns" on page 134 describes the procedures to resize, order and select
columns to display.

Jobs Status Color Code

A color code, at the beginning of each job line, and a colored icon in the Status column specify the exact
status of each job.

Status Job Job Status Meaning

Status Icon
Color
Code

Waiting The job has been created and stored in the XFile3 database.

Scheduled The job has been sent to Xsquare and is scheduled to be

processed.

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Status Job Job Status Meaning

Status Icon
Color
Code

Running The job is running.

Canceled User has canceled the job.

Failed The job failed.

Job Columns Description

Column Description

Source Path and folder name where the clip is stored.

Destination Destination position on the EVS video server where the clip will be restored.

Remaining Time Remaining time for the process of each job.

Speed Current speed of each restoring job by a multiple of x.

State Icon representing the current job status.

Transcoded Transcoded status of the restored clip.

• With icon : the clip is transcoded.

• Without the icon: the clip is not transcoded.

Actions Buttons for the management of the job. See section "Managing Jobs" on page 150.

Comments Information from Xsquare and XFile3.

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8. Defining Streaming Jobs and
Recording Streams

8.1. Purpose
The Streaming tab is used to back streams up from selected record trains of EVS video servers to
predefined destination(s) according to a requested format (job template).

This can be performed simultaneously with the live ingest process.

Independent groups of streams can be recorded from XFile3. In this case, several Streaming areas will
be displayed in the Streaming tab (see 1 to 5 in the following screenshot). This means that users will be
able to define different streaming settings between the different areas. See section "Recording Streams
from Independent Groups of Recorders" on page 111.

The use of XFile3 can be restricted to streaming when the license key XFLITE-STR-GO has been
installed. In that case, the Streaming tab is the only tab displayed. Some features from the Full Package
mode are not available from the Streaming tab. See section "Streaming Mode" on page 164.

8.2. Overview of the Streaming Tab

With the full package mode, the Streaming tab contains the areas highlighted on the screenshot below:

Servers List (1)

This area displays the list of all servers selected from the Settings > Servers Discovery tab. It is used to
select the servers and their camera angles to be streamed.

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See section "Overview of Servers List and Channels Area" on page 95.

Storage Device and Settings (2)

This area is used to select the device (e.g. XF3) where the A/V files will be stored, to set the file
destination folder, to set the A/V file format and the auto naming pattern.

See sections "Selecting the Storage Device and the Destination Path" on page 91, "Selecting Job
Templates" on page 92 and "Setting the Auto Filename and Clip Name" on page 93.

Several lines can be displayed to back the files up to several destinations, for redundancy purpose.

See section "Selecting Job Templates" on page 92.

In Full Package mode, the Template Manager tool is used to manage the list of templates available in the
tab. This tool is not available with the Streaming only mode. See section "Managing Templates" on page
137.

Stream Recording Commands (3)

This area displays the timecode reference and the commands to set, schedule, start and stop the
recordings.

See section "Stream Recording Commands" on page 100.

Recording Settings (4)

Users can choose to record each stream in a single file with a maximum duration, or to segment each
stream in several files with, or without, overlap.

Maximum Duration (4a)

This area displays when the Max. Duration tab is selected.

Users can set the maximum duration for streams by direct entry in the Max Duration field. The value can
be modified during the recording. Possible values range from 1 to 300 minutes.

Segmentation (4b)
This area displays when the Segmentation tab is selected.

Users can set the segment duration, overlap parameters, and the start and stop times of the stream.

Channels Area (5)

This area shows streaming information for the server recorder channels selected in the Servers list.

See section "Overview of Servers List and Channels Area" on page 95.

Status Area (6)

This area provides information on the actions performed on the system and on the potential problems.

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8.3. Steps for Recording Streams
To create streaming jobs,

1. From the Storage field in the Storage Device and Settings pane, select a device to specify where
streams will be backed up.

See section "Selecting the Storage Device and the Destination Path" on page 91.

2. From the Destination field in the Storage Device and Settings pane, select a destination to specify
where streams will be backed up.

See section "Selecting the Storage Device and the Destination Path" on page 91.

3. From the Templates field in the Storage Device and Settings pane, select a job template that
specifies the job process to be done by Xsquare.

See section "Selecting Job Templates" on page 92.

4. From the Auto Filename area and the Clip Name area, set a format string for the name of the
recorded stream files and a format string that will be used as clip name.

See section "Setting the Auto Filename and Clip Name" on page 93.

5. From the Servers list, select the source EVS server and/or recorder channels from which you want to
record streams.

See section "Selecting the Recorder Channels" on page 98.

Thumbnails for the corresponding media are displayed in the Channels area.

6. Set the maximum duration for the recorded stream(s).

See section "Recording a Stream in Standard Mode" on page 104.

7. (Optional) To segment the recorded streams in several files, set the parameters for the segments.

See section "Recording a Stream in Segment Mode" on page 106.

8. Click the Record button.

See section "Recording Streams" on page 100.

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8.4. Selecting the Storage Device and the

Destination Path
Storage Device
The device (e.g. XF3) where the recorded streams will be stored is selected from the Storage area.

At start-up, storage systems are detected on the local network thanks to the Bonjour protocol. Those
storage locations are listed in the Storage area drop-down list.

The local storage device is displayed with bold letters in the list.

Once a storage device has been selected, its capacity information is written as follows: remaining
capacity / total capacity. This is given by the SNMP protocol.

Destination Path

The Destination field specifies the path where the streamed files will be saved, for all the selected
channels.

It may not be left empty.

The Destination path can be defined in one of the following ways:

• Enter the path manually in the Destination field, or use the copy/paste commands.

If the path is not valid, the field is surrounded by a red line.

• Select the path by clicking the button and browsing to the Destination folder.

A description is displayed under the Destination field. It relates to the wrapper type of the template
selected in the Template field.

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When the template selected from the Template field has been configured to back files up to more than
one destination path, several Destination fields are displayed. See section "Selecting Job Templates"
on page 92.

Storage and Destination Displayed

The Storage field and the Destination field are mutually dependent.

• At first start up, the local storage device is detected and displayed in the Storage field. Its default
path is displayed in the Destination field.

The default destination path is written as follows:

\\Machine_Name\XFILE3

• As soon as another storage device is selected in the Storage field, its default path is displayed in the
Destination field.

• If another destination path from the same storage device is selected, the Storage field does not
change.

• If a destination path from another storage device detected by the Bonjour protocol is selected, the
Storage field is updated with the corresponding storage device name.

• The parameters are memorized and will be displayed at next start up.

Several lines with Storage and Destination areas may be displayed if the selected template has been
configured to back files up to more than one destination path. See section "Selecting Job Templates" on
page 92.

8.5. Selecting Job Templates

Selecting a Job Template
The Template field is used to select a job template that specifies the job process to be done by
Xsquare.

The list of templates available in the Streaming tab can be restricted from the Template Manager tool.
See section "Selecting Templates from the Template Manager Tool" on page 139.

A new User template can be created thanks to the Edit button. It is then automatically selected. See
section "Creating or Editing a Template" on page 140.

At first start-up, the default template displayed is MXF OP1a SMPTE (single destination).

At next start up, the last template selected will be displayed.

If a destination path is defined in the selected Xsquare template, XFile3 overwrites it with the
one entered in the Destination field.

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Redundancy of Streamed Files

Some templates may have been configured to back files up to more than one destination path to ensure
file redundancy.

When such a template is selected from the Template field, as many lines as destinations paths
configured are displayed:

The auto filename format string and the clip name are applied to all of the destinations. See section
"Setting the Auto Filename and Clip Name" on page 93.

8.6. Setting the Auto Filename and Clip

Name
Introduction
The Auto Filename area is used to define a format string for the filename of the streamed files.

The Clip Name area is used to define a name for the media. The clip name will be stored as a metadata
in the XML file. So, this will be the value translated each time the %NAME variable is used.

A prefix can be defined for each of them, so the filename or the clip name of all the recorded files will
begin with the same set of characters until users change it. A suffix can be set too.

The format strings of both names are user-defined and can be modified as described below. They are
made up of one or several parameters. They are memorized between sessions.

The default auto filename format string, with prefix, is:

EVS- %CAMLBL %CAM %BDATE %TCIN

The default clip name format string is %CAMLBL without any prefix nor suffix.

When several destinations have been set in the selected template, the filename format string and the
clip name format string are applied to all of them. See section "Selecting Job Templates" on page 92.

When an EVS server works in TwinRec mode, the streamed files from a pair of recorder will have the
same filename, as set in the Auto Filename area, followed by (a) or (b).

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How to Define or Modify the Format String
1. Click the Edit button next to the Auto Filename or Clip Name area.

The AutoNaming window opens.

For the filename:

For the clip name:

2. If required, modify (or define) the prefix by direct entry in the Prefix field.

3. (optional) Enter a suffix in the Suffix field.

4. From the Backup Filename (or Clip Name) Format String field, you can modify the format string as
follows.

a. To delete any part of the string, select it and press the Delete key.

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b. To add information, select an item from the Available Items drop-down list:

Click the Append button to add the selected item at the end of the field.

c. To modify the position of the items in the field, use the cut/paste commands (CTRL + X, CTRL +
V).

5. If you want to restore the default name format string, click the Reset button .

6. Click OK.

8.7. Selecting and Displaying the Recorder

Channels

8.7.1. Overview of Servers List and Channels

Area
Overview of the Servers List
The selection of server recorder channels which record the media to be streamed is done from the
Servers list.

At start-up, all available servers found on the network are listed. This list is updated regularly and
automatically by discovery processes. However, it is also possible to add a server which could have not
been detected by using its IP address. See section "Settings" on page 15.

The Servers list displays all the servers selected from the Settings > Servers Discovery tab.

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Overview of Channels Area

Description
The Channels area is empty when no recorder channel has been selected in the Servers list.

As soon as a recorder is selected, some relative information is displayed. For EVS servers set in TwinRec
mode, the selection of a pair of recorder channels results in the display of two areas.

As soon as streams are being recorded, the information is updated.

Illustration
The Channels area contains the information highlighted on the following screenshot for each selected
recorder channel, when a stream is being recorded:

# Area meaning

1. Server Name and Serial Number.

2. Recorder channel name, camera name or CamLabel, if available.

For pairs of channels of an EVS server in TwinRec mode, (a) or (b) is added to the name.

3. Duration of the stream already recorded.

4. Remaining time to record.

5. Filename of the backup file, as set in the Auto Name field.

6. Grabbed thumbnail.

A red frame is displayed during recording.

7. Percentage of recorded file.

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# Area meaning

8. Speed of recording.

- Retrybutton:

In case an error occurred during the recording, a Retry button is displayed in the Channels area
for each recorder channel with failed job(s). It allows users to retry the job without stopping or re-
starting the other jobs in progress.

For pairs of channels of an EVS server in TwinRec mode, clicking one of the Retry button
automatically starts the Retry process for both channels.

Contextual Menu
A contextual menu is available when right-clicking the thumbnail of a recording channel. Each option
gives access to a submenu with the list of the files being recorded.

Preview File

This option opens the XViewer application to preview the selected file and control its quality. Refer to
the XViewer user manual for more information.

Up to 4 XViewer windows can be opened at the same time.

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Open File Location

This option opens an Explorer window with the content of the drive folder where the file is stored.

A tooltip over the Open File Location option provides the path to the file storage location.

8.7.2. Selecting the Recorder Channels

How to Select Recorder Channels
1. Click the arrow next to a server name.

Its list of recorder channels expands:

With Multicam 14, up to 12 recorder channels can be displayed, depending on the server
configuration.

2. Select the required recorder channels.

The corresponding server names are written in blue in the Servers list and the Channels area
provides information for the selected recorder channels:

See section "Overview of Servers List and Channels Area" on page 95.

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Display of Recorder Channels in TwinRec Mode

When an EVS server works in TwinRec mode, recorder channels are grouped by pair for a codec module.

In the Servers list, they automatically display as pairs of channels, and they could only be selected by
pairs. Both channels from a pair have the same name, followed by (a) or (b).

When an EVS server works in TwinRec mode, the selection of a pair of recorder channels results in the
display of two rectangles in the Channels area. In this case, channels from a pair have the same name,
followed by (a) or (b).

8.7.3. Selecting the Server Used for Timecode

Reference
The first server selected is used to give the timecode reference for all the jobs.

To select another server for timecode reference, proceed as follows:

1. Right-click the server name in the Servers list.

2. Select the Select TC Reference option form the contextual menu.

The server used for TC reference is written in blue:

The Server TC field is updated.

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8.8. Recording Streams

8.8.1. Introduction
Users can record each stream in a single file, or, they can record them into several files of various
lengths by deciding on the fly where to stop the recording and automatically start the recording of the
next file. This will be referred to as the Standard Recording mode in the current chapter.

Users can also choose the Segment Recording mode, by setting, in advance, a fixed duration for all the
segments of a stream with, or without, an overlap between them.

The streams will be recorded from all the recorder channels selected in the Servers list.

The recording can start immediately, or start in the past provided that the corresponding media is still
available. It can also be scheduled in the future.

For EVS servers set in TwinRec mode, a command applied to one of the recorder channels from a pair
will automatically be applied to the associated channel. So, two streams will automatically be sent to the
selected destination path(s).

8.8.2. Stream Recording Commands

Recording Controls

Server Timecode Field (1)

Timecode reference of the server selected from the Servers list and written in blue in the Servers list.

This field is not editable.

TC IN Field (2)

This field is editable.

• It is used in the Standard Recording mode to enter the timecode value which will be used as IN point
for the recording of the stream. See section "Recording a Stream in Standard Mode" on page 104.

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• In the Segment Recording mode, it represents the TC IN value of the segment being recorded. See
section "Recording a Stream in Segment Mode" on page 106.

The value can be in the past, provided that the corresponding media has not been overwritten, or it can
be in the future.

The TC IN field is surrounded by a blue line when the value is set in the future:

TC OUT Field (3)

This field is editable.

• It is used in the Standard Recording mode to enter the timecode value which will be used as
OUT point to stop the recording of the stream. See section "Recording a Stream in Standard Mode"
on page 104.

• In the Segment Recording mode, it represents the TC OUT value of the segment being recorded. See
section "Recording a Stream in Segment Mode" on page 106.

The TC OUT value must be higher than the TC IN value and cannot results in a file duration longer than
the maximum duration set in the Max Duration field.

E/E Button (4)

This button appears next to the TC IN field as soon as a value is entered in this field.

It disappears as soon as the recording starts.

Clicking the E/E button clears the values entered in the TC IN and in the TC OUT fields and grabs the
current server timecode into the TC IN field.

Duration Field (5)

This read-only field appears under the TC OUT field.

The value represents the stream duration computed from the TC IN and TC OUT values displayed, or, if
TC OUT is not known yet, it corresponds to the maximum duration set in the Max Duration field.

Segments Counter (6)

In the Segment Recording mode, this represents the number of segments already recorded / the total
number of scheduled segments.

The counter is highlighted when the last recording is in progress.

Recording Buttons
The stream recording buttons have different appearances depending on the recording state.

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No recording scheduled or on-going

Recording scheduled

Recording on-going in Standard Recording mode

Recording on-going in Segment Recording mode

The different states of the buttons are explained in more details hereafter.

Button Button Meaning / Displayed when Action

Display

Record No recording is on-going. • If no recording start time has been

defined or if it is set in the past, clicking
this button instantly starts the stream
recording from all the selected
channels.

• If the recording start time has been set

in the future, clicking this button
schedules the recording of the streams
from all the selected channels.

The recording is in progress. No action.

The recording start time has been No action.

set in the future and the Record
button has been clicked but the
recording has not started yet.

Stop No recording is on-going. No action.

The recording is in progress. Stops the recording of the streams from all
the selected channels at the current
timecode. Files are recorded with the same
duration from the different channels.

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Button Button Meaning / Displayed when Action

Display

Cancel This button is displayed instead Cancels the scheduled record.

Schedule of the Stop button.

The TC IN value has been set in

the future and the Record button
has been clicked but the streams
recording is not on-going yet.

Stop and This button is displayed: No action.

Start
• when no recording is on-
going.

OR

• in Segment Recording Mode,

when the recording is in
progress.

In Standard Recording Mode: the Stops the recording of the streams from all
recording is in progress and can the selected channels at the current
be stopped and automatically timecode, and immediately starts the
started in a new file. recording of new files from the same
timecode.

Stop Now No recording is on-going. No action.

The Stop Now button is available Stops immediately all the recordings.
as soon as the recording of a
Users will then have the possibility to
stream starts.
delete the files already recorded or to keep
them.

This may result in files with different

durations as there might be a different
delay between the LIVE feed and the
different streamed files when the button is
clicked.

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8.8.3. Recording a Stream in Standard Mode
How to Immediately Start a Recording
1. Enter a value in the Max Duration field. A file duration could not exceed the maximum duration set in
this field.

2. Click the Record button .

The recording starts on all the selected channels.

The TC IN is set when the button was clicked.

No TC OUT is defined yet. You will have to manually stop the recording.

How to Schedule or Start a Recording at a Defined Timecode

1. Enter a value in the Max Duration field. A file duration could not exceed the maximum duration set in
this field.

2. Enter a start timecode value in the TC IN field.

◦ If the value is set in the past, the corresponding A/V material should still be available.

◦ If the value is set in the future, a blue line surrounds the TC IN field:

The E/E button is displayed next to the TC IN field as soon as a value is entered in this field.

3. (optional) Click the E/E button if you want to grab the current live timecode in the TC IN field.

4. (optional) Enter a stop timecode value in the TC OUT field if you want the recording to automatically
stops at that time. Otherwise, you will have to manually stop it.

The scheduled file duration is displayed under to the TC OUT field. It cannot be longer than the
maximum duration set in the Max Duration field (set in minutes).

or

5. Make sure the Max. Duration tab is selected rather than the Segmentation tab.

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6. Click the Record button .

When the TC IN has been set in the past:

◦ Files immediately start to be recorded.

A red frame is displayed around each channel in the Channels area.

◦ The Record button turns red .

◦ The Stop button turns blue and is available to stop the recording.

◦ The Stop and Start button turns blue and is available to stop the recording and
automatically start a new one.

◦ The Stop Now button is available .

When the TC IN has been set in the future:

◦ The Record button becomes a Schedule button .

◦ The Stop button becomes a Cancel Schedule button .

As soon as the recording starts, buttons behave as explained above:

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How to Stop the Recording of a File and Automatically Start the
Recording of a New File
This process only applies to the Standard Recording mode.

To stop the recording of the streams from all the selected channels at the current timecode, and
immediately start the recording of new files from the same timecode,

• Click the Stop & Start button .

8.8.4. Recording a Stream in Segment Mode

To schedule or start the recording of consecutive segments from a defined timecode,

1. Enter a value in the Max Duration field. A file duration could not exceed the maximum duration set in
this field.

2. Click the Segmentation tab:

3. Enter the duration of the file segments in the Chunk of field (hh:mm:ss).

A file segment cannot be longer than the maximum duration set in the Max Duration field.

4. (optional) Set an overlap option, so the file segments will overlap for the defined duration:

a. Tick the checkbox before Overlap.

b. Enter the duration of the overlap (mm:ss).

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5. Set the start date for the first segment in the From [date] field. By default, the current date is
displayed.

You can click the button to display a calendar and select a date.

6. Set the start time in the From [time] field (hh:mm:ss;ff). By default, the timecode when the
Segmentation tab has been opened is displayed.

Type directly in the field or click the button to grab the current timecode.

The corresponding A/V material should still be available if you set time in the past.

7. Set the end date for the last segment file in the To [date] field. By default, the current date is
displayed.

You can click the button to display a calendar and select a date.

8. Set the end time in the To [time] field (hh:mm:ss;ff). By default, the timecode displayed is the time
when the Segmentation tab has been opened plus the Max Duration time.

Type directly in the field or click the button to grab the current timecode.

9. Click the Record button .

When the start date and time have been set in the past:

The recording of files immediately starts.

A red frame is displayed around each channel in the Channels area.

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 When the start time has been set in the future:

◦ The Record button becomes a Schedule button .

◦ The Stop button becomes a Cancel Schedule button .

As soon as the recording starts, buttons behave as explained above:

8.8.5. Manually Stopping Stream Recording

How to Stop the Recording
To stop the on-going recording of all the streamed files of a group at the current timecode,

• Click the Stop button .

In Standard Recording mode:

The recording stops on all the selected channels.

The current server timecode is grabbed and will be the TC OUT for all the recorded streams. Files are
recorded with the same duration from the different channels.

As there is a delay between the live feed and the recorded files, it can therefore take some time before
the jobs are finalized. During this time, the message "Finalizing..." will be displayed in the status area.

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In Segment Recording mode, the following message displays:

• Click Yes, continue with the Jobs to stop the current recording and save the already recorded files.

Then, the jobs related to the next segments will be kept and these segments will be recorded.

• Click No, delete the Jobs to stop the current recording and save the already recorded files.

Then, the jobs related to the next segments will be deleted and these segments will not be recorded.

How to Immediately Stop the Recording

To stop the on-going recording of all the streamed files of a group at the current timecode,

1. Click the Stop Now button .

The following window is displayed:

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2. Select one of the following options:

◦ Yes, keep the partial files stops the recording and saves the already recorded files.

As there is a delay between the live feed and the recorded files, the files TC OUT will not be the
live feed timecode and each file can have a different TC OUT and the files can have different
durations. Related metadata files are updated.

◦ Yes, delete the files stops the recording and delete all the related files.

3. In Segment Recording mode, whatever the option you selected, the following message displays:

Select one of the following options:

◦ Yes, continue with the Jobs: the jobs related to the next segments will be kept and these
segments will be recorded.

◦ No, delete the Jobs: the jobs related to the next segments will be deleted and these segments
will not be recorded.

How to Cancel a Scheduled Recording

To cancel the scheduled job before the recording starts,

• click the Cancel Schedule button .

A message warns the users who will have to confirm cancelation.

How to Cancel the Recording of a Single Streamed File out of a Group

You might want to stop the recording of a single stream out of a group of streamed files, for example in
case of camera failure, bandwith problem,...

This cannot be done from the Streaming tab. However, from the Monitoring tab, it is possible to cancel
the job for a single file being streamed.

See section "Managing Jobs" on page 150.

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8.8.6. Recording Streams from Independent

Groups of Recorders
Independent groups of streams can be recorded from XFile3. In this case, several Streaming areas will
be displayed in the Streaming tab. This means that users will be able to define different streaming
settings between the different areas.

1. Click the button on the top right of the Streaming area.

A new Streaming area is displayed underneath.

When several Streaming areas already exist, the new area is displayed under the one from which the
button has been clicked.

2. Set the stream recording parameters as explained in dedicated sections. They are totally
independent of the parameters from the other streaming areas.

◦ Destination: see section "Selecting the Storage Device and the Destination Path" on page 91.

◦ Template: see section "Selecting Job Templates" on page 92.

◦ Auto filename: see section "Setting the Auto Filename and Clip Name" on page 93.

◦ Servers and recorder channels: see section "Selecting and Displaying the Recorder Channels" on
page 95.

◦ Recording commands: see section "Stream Recording Commands" on page 100.

3. To remove a Streaming area, click the button on the top right of this area.

Example with 2 groups of recorders:

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9. Managing Media

9.1. Context of Use

The Media Manager tab shows the list of media stored on a selected disk or server.

Transfers can be done from disk to disk, from server to server, from server to disk (Backup operation,
called Archive in XFile3), or from disk to server (Restore operation).

Several layouts can be used.

The one list - one player layout allows users to select a media item from a list and preview it on a Player,
to trim a file or to update metadata file, or to export a file.

The two lists layout displays media lists from two locations at a time (server or disk). So, this can be used
to compare the content of two lists, and to copy or move media items from one location to another. The
job status can be monitored from a Jobs Monitoring pane.

Default Options for Backup and Restore Operations

During Backup and Restore operations, the default values for options, as used in the Archive or Restore
tabs, are applied.

Backup (from EVS server to disk folder):

• EVS metadata profile: not selected

• Session metadata: not selected

• Limit to Short IN / Short OUT: not selected

• PL flatten: assign keywords of the first element: selected.

Restore (from disk folder to EVS server):

• Copy type = Continuous (no camera restriction) and first free location is selected.

• Keep Original IDs: not selected

• Limit to Short IN / Short OUT: not selected

• Keep same CODEC as the video source: not selected

C-Next Contribution Mode

When the C-Next Contribution mode has been enabled, files can be transferred from distant locations
and XFile3 local folders to vice-versa.

See section "Transferring Media" on page 180 for more information, for differences regarding the Media
Manager display, and for limitations in the use of the Media Manager features.

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9.2. Overview of the Media Manager Tab

Illustration
The Media Manager tab can be displayed with different layouts.

Two-Lists Layout
Two lists are shown when the List mode is enabled on both the left Media pane and the right Media

pane:

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One-List / One-Player Layout
One Player pane can be displayed on the left pane or on the right pane by enabling the Player mode on

that pane: .

It is then used to preview a media item selected from the Media grid of the other pane.

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Layout with Jobs Monitoring Pane

The Jobs Monitoring pane is displayed at the bottom of the Media Manager tab by clicking the

button. It can be hidden by clicking the button.

The Jobs Monitoring pane can be displayed with the Two-Lists layout and with the One-List / One-
Player layout.

Area Description

List/Player Selector (1)

These buttons are used to show the List view (2) or the Player view (4) on the corresponding pane (left
or right).

List Pane (2)

Local Hard Drives / Locations List (2a)

This area is displayed when the List view and the Disk mode are enabled on the corresponding pane
(left or right): .

This area displays all the hard drives detected by XFile3 and their subfolders. It gives information on
remaining / full capacities for each disk.

The mapped drives and mobile hard drives are detected as well.

A contextual menu provides some options when you right-click an element in the Local Hard Drives list.
See section "Possible Actions on Drive Folders" on page 118.

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Servers List (2b)

This area is displayed when the List view and the Server mode are enabled on the corresponding pane
(left or right): .

It lists all the detected servers, their structures, including the pages, banks and some metadata of all the
clips.

Media Grid (2c)

This area displays all the files or clips located on the storage selected from the Local Hard Drives list or
the Servers list.

A contextual menu provides some options when you right-click an element in the Media grid. See
section "Media Item Contextual Menu" on page 118.

For multi-files media items, only the master video file is listed. Associated metadata file or
associated audio files, if any, are not displayed.

Metadata columns can be used to filter the list. Section "Searching for Media" on page 134 describes
how to organize columns and how to search for clips.

The section "Organizing Columns" on page 134 describes the procedures to resize, order and select
columns to display.

Lists Management Buttons (3)

This area provides buttons to perform the following operations when two lists are displayed:

• quickly applying the same filters on both lists . See section "Applying the Same Filters on Both
Lists" on page 127.

• comparing both lists . See section "Comparing Two Media Lists" on page 128.

• copying media items from one list to the other . See sections "Transferring Files from One
Storage to Another" on page 125 and "Solving Metadata Discrepancies between Two Lists" on page
130.

• moving media items from one list to the other + . See sections "Transferring Files
from One Storage to Another" on page 125.

Buttons are only available when lists are displayed on both panes.

Player Pane (4)

This area is used to preview and browse a media item selected in the Media grid from the other tab side.
A media file can be trimmed and its metadata edited.

Refer to the XViewer manual for more information on the different user interface elements.

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Video Display (4a)

This area displays the media loaded on the Player.

Transport Functions Area (4b)

This area provides a jog bar and more transport functions to navigate in the loaded element.

Loaded Media Information (4c)

This area provides read-only information on the loaded clip or file.

Clip Info and Metadata (4d)

This area displays file/clip-related information and metadata values associated with the loaded file/clip.

Templates Area (5)

This area is used to select the job template that specifies the job process to be done by Xsquare.

The list of templates displayed in the Media Manager tab can be restricted from the Template Manager
tool. See section "Selecting Templates from the Template Manager Tool" on page 139.

A new User template can be created thanks to the Edit button. It is then automatically selected. See
section "Creating or Editing a Template" on page 140.

At first start-up, the default template displayed is MXF OP1a SMPTE (single destination).

At next start up, the last template selected will be displayed.

Jobs Monitoring Pane (6)

This area is displayed by clicking the button at the bottom of the Media Manager tab.

The Jobs grid (6a) shows all the jobs and gives indication on their status. See section "The Jobs Pane in
the Media Manager Tab" on page 131.

Filter buttons (6b) allows users to filter the Jobs grid according to the job status (Waiting, Scheduled,
Running, Canceled, Failed, Completed) and shows the number of jobs for each job status. See section
"Filtering Jobs" on page 132.

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9.3. Possible Actions on Drive Folders
A contextual menu is available when right-clicking a drive or a folder from the Local Hard Drives list.

Open in New Window

This option opens an Explorer window with the content of the drive folder.

New Folder

This option is used to create a sub-folder in the selected folder.

The New Folder name is highlighted for modification:

Enter a name and press Enter.

Rename

This option is used to rename the selected folder. It is only available if the folder is empty.

The folder name is highlighted for modification.

Enter a name and press Enter.

Delete

This option is only available if the folder is empty.

It deletes the selected folder.

9.4. Media Item Contextual Menu

A contextual menu is available when right-clicking an element in the Media grid.

Preview XT Clip

This option is only available from the Servers Media grid and it allows previewing the XT clip in an
EVS XViewer window.

Up to 4 XViewer windows can be opened at the same time.

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Preview File

This option is available from the Disk Media grid or from the Server Media grid when the clip has been
archived on disk. It opens the XViewer application to preview the selected file and control its quality.
Refer to the XViewer user manual for more information.

Up to 4 XViewer windows can be opened at the same time.

Open File Location

This option is available from the Disk Media grid or from the Server Media grid when the clip has been
archived on disk. It opens an Explorer window with the content of the drive folder where the file is
stored.

A tooltip over the Open File Location option provides the path to the file storage location.

Delete File

This option deletes the selected file(s) from the disk folder. It is only available from the Disk Media grid.
The job is handled by VIA Xsquare.

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 For multi-files media items, only the master video file is listed in the Media grid. Associated
metadata file or associated audio files, if any, are not displayed.

However, when a file is deleted, all the files associated with the selected video file are
deleted.

Delete Clip(s)

This option is only available from the Server Media grid.

It deletes the selected clip(s) from the server, provided that the clip(s) are not protected on server side.

Limitation: The option is only available for clips with Intra Only essence. If at least one clip selected is not
Intra Only, or if at least one clip selected contains another essence, the operation will not be possible.

9.5. Previewing, Editing and Exporting a

Media Item

9.5.1. Introduction
Context of Use
In XFile3, a file or a XT clip can be previewed from different tabs and with different tools. Transport
functions are available for browsing. See section "Previewing a File or a XT Clip" on page 121.

A file can be trimmed thanks to clip creation functions or its metadata can be edited. See section
"Editing a File" on page 122.

From the Archive tab and the Restore tabs, those operations are done with XViewer. Refer to the
XViewer manual for more information on the different user interface elements.

From the Media Manager tab, those operations can be done with XViewer, but an integrated Player pane
is specifically dedicated to that use.

A file loaded on the Player pane of the Media Manager tab can be exported to a selected destination.
See section "Exporting a File" on page 124.

Prerequisites
To be able to preview or edit a file in XViewer, the following conditions must be met:

• XViewer must have been installed on the workstation.

• Valid XViewer licenses must have been imported in XSecure (XViewer key 10 for preview and key 20
for editing).

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9.5.2. Previewing a File or a XT Clip

How to Preview a File From the Archive Tab or the Restore Tab
1. From the Media grid of the Sources pane, right-click the file to preview.

2. Select Preview File from the contextual menu.

The Xviewer window opens and shows the file with its metadata.

How to Preview a File From the Media Manager Tab

1. Enable the List mode on one pane and the Player mode on the other pane.

2. Select the file to preview from he Media grid.

3. Double-click the file.

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The file is loaded on the Player:

9.5.3. Editing a File

How to Trim a Clip
Guardbands of the clip are displayed before the IN point and after the OUT point, provided that they
have been kept during the clip archiving. You will be able to set new points between the Protect IN point
and the Protect OUT point.

1. Click Edit at the bottom right of the window to enable the Edit mode.

Metadata fields and clip creation buttons are available for edition.

In XViewer:

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In the Player pane:

2. Set a new IN point:

a. Move the jog bar to the required position.

b. Click .

The IN point indicator moves to the new IN point.

3. Set a new OUT point:

a. Move the jog bar to the required position.

b. Click .

The OUT point indicator moves to the new OUT point.

4. Click Save.

How to Edit File Metadata

1. Click Edit at the bottom right of the window to enable the Edit mode.

Metadata fields and clip creation buttons are available for edition.

XFile3 | 9. Managing Media | 123

2. Enter / edit the required metadata values in the metadata fields.

Data not correctly formatted are displayed with a red frame:

3. Click Save.

9.5.4. Exporting a File

1. Load the file to export on the Player pane.

2. Click Edit at the bottom right of the window to enable the Edit mode.

3. (optional) Trim the file or edit its metadata.

4. Click Export at the bottom right of the window.

The Export window opens:

5. Click the Browse button next to the Destination field and select a destination directory.

6. Select a template from the Templates field to specify the job process to be done by Xsquare.

7. (optional) Select the Limit to short-in/short out option if you want to limit the portion of the
exported clip from the IN point (also called Short IN) to the OUT point (also called Short OUT), which
means without its guardbands.

If this option is cleared, the clip will be archived with its original guardbands.

8. (optional) Select the Limit to short-in/short out option and the With guardbands option if you want
to define new guardbands for the exported clip. They will be taken into account provided that there
is enough footage.

9. Click OK.

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9.6. Transferring Files from One Storage to

Another
How to Copy Files or Clips from One List to Another
Transfers can be done from disk to disk, from server to server, from server to disk (Backup operation,
called Archive in XFile3), or from disk to server (Restore operation).

This can be done with rewrapping or transcoding, or not.

1. For a copy without rewrapping or transcoding ("byte to byte copy"), clear the check box next to the
Templates field.

For a copy with rewrapping or transcoding, tick the check box next to the Templates field and select
a template from the Templates field to specify the job process to be done by Xsquare.

A red frame surrounds the Template field when the selected template cannot be used to process
the selected type of element (clip or playlist).

For a copy from server to server, the To EVS Server template is the only default Xsquare template
that can be used.

However, you may edit the To EVS Server template and save it as a User template.

2. Select the file(s) you want to copy from the right list or from the left list.

3. (optional) You may select additional destinations from the Local Hard Drives list of the other Media
list.

You may select only one destination when you copy file(s) to a server. Would you have
selected several destinations from the Server list, you will be asked to select only one:

XFile3 | 9. Managing Media | 125

4. Do one of the following actions:

◦ To copy a file from the left list to the right list, click .

◦ To copy a file from the right list to the left list, click .

The transfer can be monitored from the Job Monitoring pane. See section "Monitoring Jobs" on page
131.

For multi-files media items, only the master video file is listed in the Media grid. Associated
metadata file or associated audio files, if any, are not displayed.

However, during a copy without rewrapping or transcoding ("byte to byte copy"), all the files
associated with the selected video file are copied.

How to Move Files from One List to Another

Files can only be moved from disk to disk.

1. Select the file(s) you want to move from the right list or from the left list.

2. Select the destination from the other list.

3. Click the button.

The button is only available when no template is selected.

The button is highlighted .

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4. Do one of the following actions:

◦ To move a file from the left list to the right list, click .

◦ To move a file from the right list to the left list, click .

The transfer can be monitored from the Job Monitoring pane. See section "Monitoring Jobs" on page
131.

9.7. Managing Media Differences between

Two Locations

9.7.1. Applying the Same Filters on Both Lists

To apply the same filter on the two lists displayed on the left pane and the right pane,

1. Apply one or several filters to the Media grid of one of the lists.

Example:

2. Click one of the buttons.

◦ The Link Left Filters button applies the filter(s) of the left Media grid to the right Media grid.

The button is then highlighted to indicate that the left Media grid is the master one
regarding the filters.

◦ The Link Right Filters button applies the filter(s) of the right Media grid to the left Media grid.

The button is then highlighted to indicate that the right Media grid is the master one
regarding the filters.

Applying another filter to one of the lists when one of the Link Filter buttons is enabled automatically
applies the filter to the other list.

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9.7.2. Comparing Two Media Lists
How to Compare Two Media Lists
You can perform a comparison between two lists displayed in the Media grids. The lists can be two local
disk lists, two server lists, or one sever list and one local disk list.

To compare the content from the two lists displayed in the Media grids,

• click the Show Differences button .

Then, the button is highlighted to show that the Show Differences mode is enabled: .

The two Media grids only shows the media items which differ between the two lists. A color code is used
to highlight the differences between the lists.

Filters applied to the lists are taken into account for the comparison. This means that the comparison is
done between the lists restricted by filters, not to the entire lists of media items stored on the selected
locations.

Color Code for the Comparison Result

A color code is used at the beginning of each line to classify the difference type found between the two
lists.

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Color Meaning
Code

The media item is not present in the other list.

When two items differ in codec, file format, number of audio channels, or number of video
channels, XFile3 considers them as two different items and flags them with the purple color
code.

A Codec column and a Wrapper column help to clearly identify the file codec and
format.

Some metadata of the media item differ between the two lists.

These metadata are highlighted in the Media grids.

Example:

• List 1:

• List 2:

Metadata are considered as different when one of the following parameters differ, provided
that the parameters are displayed in Media grids: camera label, clip name, keywords, rating,
TC IN, TC OUT, duration, session information.

The number of media items differing from the other list is written at the bottom of each Media grid:

Next Steps
When you have compared the content of two folders and identified files present in one list but not in the

other one, thanks to the code, you can decide to copy some of the files from one list to the other. See
section "Transferring Files from One Storage to Another" on page 125.

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When you have identified discrepancies between the metadata of a file present in the two lists, thanks

to the code, you can decide to update the metadata of one of the file according to the other file. See
section "Solving Metadata Discrepancies between Two Lists" on page 130.

9.7.3. Solving Metadata Discrepancies

between Two Lists
When you have identified discrepancies between the metadata of a file present in the two lists, thanks

to the code, you can decide to update the metadata of one of the file according to the other file.

1. Clear the check box next to the Templates field

2. Select the file you want to use as reference, identified with a .

3. Do one of the following actions:

◦ If the reference file is on the left Media grid, click .

The metadata of file in the right Media grid are updated.

◦ If the reference file is on the right Media grid, click .

The metadata of file in the left Media grid are updated.

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9.8. Monitoring Jobs

9.8.1. The Jobs Pane in the Media Manager

Tab
Overview of the Jobs Pane
As soon as a transfer has been initiated from the Media Manager tab, jobs are displayed in the Jobs pane
of the tab.

A color code, at the beginning of each job line, and a colored icon in the Status column specify the exact
status of the current job.

Transfer jobs can also be monitored from the Monitoring tab, together with the other types of jobs. See
section "Monitoring Jobs" on page 147 for more information.

The section "Managing Jobs" on page 150 details the operations which can be performed on jobs.

The section "Organizing Columns" on page 134 describes the procedures to resize, order and select
columns to display.

Jobs Status Color Code

A color code, at the beginning of each job line, and a colored icon in the Status column specify the exact
status of each job.

Status Job Job Status Meaning

Status Icon
Color
Code

Waiting The job has been created and stored in the XFile3 database.

Scheduled The job has been sent to Xsquare and is scheduled to be

processed.

Running The job is running.

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Status Job Job Status Meaning
Status Icon
Color
Code

Canceled User has canceled the job.

Failed The job failed.

Completed The job completed successfully.

Columns Description

Job Columns Description

Column Description

Source Complete location path of the clip to transfer.

Name Name of the transferred clip.

Destination Destination where the transferred clips will be stored.

Template Selected template used to process the job.

Codec Codec of the transferred clip.

HDR Profile High Dynamic Range profile of the file.

WCG Wide Color Gamut profile of the file.

Remaining Time Remaining time for the process of each job.

Speed Current speed of each job by a multiple of x.

Status Icon representing the current job status.

Actions Buttons for the management of the job. See section "Managing Jobs" on page 150.

Comments Information from Xsquare and XFile3.

9.8.2. Filtering Jobs

From the Jobs pane of the Media Manager tab, jobs can be filtered based on their status.

Six filter buttons are available at the top of the Jobs pane.

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The number of jobs with each job status is written on each button.

When a filter is enabled, its button is highlighted. By default, all the filters are selected.

Filter Button Action

Waiting jobs are displayed in the Jobs pane.

Scheduled jobs are displayed in the Jobs pane.

Running jobs are displayed in the Jobs pane.

Canceled jobs are displayed in the Jobs pane.

Failed jobs are displayed in the Jobs pane.

Completed jobs are displayed in the Jobs pane.

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10. Searching for Media

10.1. Context of Use

Elements grids are displayed in different tabs of the XFile3 window.

This can be Media grid (Archive tab, Restore tab, Media Manager tab) or Jobs grid (Monitoring tab).

Most of the time, these grids can be customized according to user need and they provide one or several
tools to facilitate elements searches.

Additional Filter tools are available from the Media Manager tab and the Monitoring tab.

10.2. Organizing Columns

Resizing Columns
A column can be resized by placing the mouse pointer over columns intersection and dragging to the
right or to the left.

Ordering Columns
The columns can be re-ordered.

Select a column header and drag it to the left or right to the required place.

A thick blue line shows the location where the column will be dropped.

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Selecting Columns to Display

You can choose the columns you want to display.

To select the columns to display,

1. Right-click the column header.

A contextual menu displays all the available columns.

The list differs depending on the grid.

2. Select columns in one of the following ways:

◦ Click Show all columns to display all the columns in the grid.

◦ Tick the check boxes next to the required columns.

In the Jobs pane of the Auto Archive tab and the Auto Restore tab, this is done independently
for the rules and for the jobs.

10.3. Searching for Elements in the Grid

Sorting the Elements in the Grid
From most of the grids, you can change the sort order of elements in the grid by clicking the column
header for the parameter according to which you want to sort the elements.

The little triangle indicates the sorting order. Clicking the column header again changes the sorting order
from ascending to descending or vice versa.

Searching on All Metadata - Global Search

The Global Search tool allows users to search among all the types of metadata by entering a character
string in the Quick Search field on the top of the grid.

It is available from the Monitoring tab, and from the Sources pane of the Archive tab and the Restore tab.
It is not available from the Media Manager tab.

Then, the Elements grid will list the clips whose metadata includes the character string.

It is also possible to combine multiple searches by entering several character strings in the Quick
Search field with a space between them. e.g. EVS 123. Then, the Elements grid will list the clips whose
metadata includes both character strings.

XFile3 | 10. Searching for Media | 135

To clear the search filter, click next to the Quick Search field:

Searching on a Single Metadata Type - Advanced Search

Advanced search can only be performed on a single metadata type at a time by entering a character
string in the Search field on the top of a column of the Elements grid.

To clear the search filter, click next to the Search field.

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11. Managing Templates

11.1. About Templates

A job template specifies the job process to be done by Xsquare.

Different kinds of templates exist:

• Default Xsquare templates:

◦ Wrapper templates

◦ Codec templates

They are present by default in Xsquare. They cannot be deleted from XFile3 but they can be edited
to serve as a model to define a user template.

• User templates created in XFile3 by a user, based on a default Xsquare template.

Some User templates are specific to playlist-related jobs. They are only used for archiving purposes.

◦ Playlist - EDL + Clips template is used to archive the EDL and the playlist elements.

◦ Playlist - EVS EDL Only template is used to only archive the playlist edit decision list (EDL)
without the video and audio content.

The following operations can be done on templates:

• creation, edition, deletion, import and export of User templates,

• edition or import of a default Xsquare template as a model for the creation of a User template.

11.2. The Template Manager Tool

Context of Use
A Template Manager tool is available from the Auto Archive tab, the Archive tab, the Streaming tab or
the Media Manager tab. It is used to select the templates made available to the users in each tab. So, the
tabs only propose the templates useful for the user.

The list of templates displayed in the Template Manager tool is unique, whatever the tab it is called from.
However, different rules apply in each tab, and all the selected templates will not be available from each
tab.

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Display of Templates Selected from the Template Manager Tool
Depending on the tab open, the list of templates selected from the Template Manager tool displays in
one of the two following ways:

• in a Templates pane, from the Auto Archive tab and the Archive tab:

• by expanding the Templates field, from the Streaming tab and the Media Manager tab:

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11.3. Selecting Templates from the

Template Manager Tool
How to Access the Template Manager
To access the Template Manager,

• Click the Template Manager button at the top right of the tab.

The Template Manager window opens:

It lists the 3 categories of templates: Wrapper templates, Codec templates, User templates.

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How to Select the Templates to be Displayed
• To select all the templates from all the categories, tick the Display all check box at the top of the list.

• To select (or unselect) all the templates from a category, tick (or clear) the corresponding check box
at the top of each list: Wrapper templates, Codec templates, User templates.

• To only select some templates, tick the corresponding check boxes, next to the individual templates.

11.4. Creating or Editing a Template

Context of Use
A User template can be created on the basis of a default Xsquare template or of an existing User
template.

Only User templates can be modified. If you select a default Xsquare template and edit it, you will only
be allowed to save it as a new User template.

How to Create or Edit a User Template from the Template Manager Tool
To create or edit a User template from the Template Manager tool,

1. Select the template line, so the line is highlighted.

2. Click the button next to the header of this category.

The Xsquare window opens and shows the configuration parameters of the selected template.

3. Edit the required parameters.

4. Do one of the following actions

◦ To save the template as a new one, click Save As.

Then, enter a name for the new template and click OK.

◦ To save the updated User template, click Save.

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How to Create or Edit a User Template from the Templates Pane of the
Auto Archive tab or the Archive tab
To create or edit a User template from the Auto Archive tab or the Archive tab,

1. Select one template.

2. Click on its right side.

The Xsquare window opens and shows the configuration parameters of the selected template.

3. Edit the required parameters.

4. Do one of the following actions

◦ To save the template as a new one, click Save As.

Then, enter a name for the new template and click OK.

◦ To save the updated User template, click Save.

How to Create or Edit a User Template from the Edit button of the
Streaming Tab or the Media Manager Tab
To create or edit a User template from the Streaming tab or the Media Manager tab,

1. Select the template you want to edit from the Templates field.

2. Click the Edit button next to the Templates field.

The Xsquare window opens and shows the configuration parameters for the selected template.

3. Edit the required parameters.

4. Do one of the following actions

◦ To save the template as a new one, click Save As.

Then, enter a name for the new template and click OK.

◦ To save the updated User template, click Save.

This template is automatically selected and displayed in the Templates field.

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11.5. Resetting the List of Templates to the
Default One
To reset the list of templates displayed in the Template Manager tool to the default one specific to
XFile3,

1. Open the Template Manager tool.

2. Click the Reset Templates button at the bottom of the Template Manager window.

A message informs you that XFile3 will be restarted and that all the Xsquare templates will be reset
to fresh XFile3 install state.

3. Click Yes to continue.

All the templates created by the users are removed from the list.

11.6. Deleting a User Template

How to Delete a User Template from the Template Manager Tool
To delete a User template from the Template Manager tool,

1. Select the template, so the line is highlighted.

2. Click the button next to the header of this category.

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How to Delete a User Template from the Templates Pane

To delete a User template from the Auto Archive tab or the Archive tabs,

1. Click at the top-right corner of the Templates pane to enable the Edit mode.

The Templates pane restricts the access to User templates only.

2. Select the custom template(s) to be deleted by ticking the check box(es).

3. Click below the Templates pane.

11.7. Importing a User Template

How to Import a User Template from the Template Manager Tool
To import a User template from the Template Manager tool,

1. Click the button.

The User Template Import window opens:

2. Click the Browse button.

3. From the Explorer window, select the template to import and click Open.

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4. From the User Template Import window, tick the check box next to the template:

5. Click Import.

How to Import a User Template from the Templates Pane

To import a User template from the Templates pane of the Auto Archive tab or the Archive tab,

1. Click at the top-right corner of the Templates pane to enable the Edit mode.

The Templates pane restricts the access to User templates only.

2. Click .

The User Template Import window opens:

3. Click the Browse button.

4. From the Explorer window, select the template to import and click Open.

5. From the User Template Import window, tick the check box next to the template:

6. Click Import.

A message box will show you that the import is successful.

All the imported User templates are displayed at the bottom of Templates pane.

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11.8. Exporting a User Template

How to Export a User Template from the Template Manager Tool
To export a User template from the Template Manager tool,

1. Select the template, so the line is highlighted. Multi-selection of templates is allowed.

2. Click the button next to the header of this category.

The User Template Export window opens:

3. Click the Browse button to select the template destination.

4. From the User Template Export window, click Export.

How to Export a User Template from the Templates Pane

To export a User template from the Templates pane of Auto Archive tab or the Archive tab,

1. Click at the top-right corner of the Templates pane to enable the Edit mode.

The Templates pane restricts the access to User templates only.

2. Select the User template(s) to be exported by ticking the check box(es).

3. Click .

The User Template Export window opens:

4. Click the Browse button.

5. From the Explorer window, select the template destination and click OK.

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6. From the User Template Export window, click Export.

A message box will show you that the export is successful.

All the custom templates are exported to only one xml file at one time, and the file is named according to
the format: Customize export template_date hour minute second.xml

For example: Customize export template_2013-11-20 15.00.19.xml

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12. Monitoring Jobs

12.1. Introduction
Jobs initiated from XFile3 can be monitored from different places.

• Most of the tabs contain a Jobs pane to monitor and manage jobs related to the current tab. This is
the case for the Auto Archive tab, the Archive tab, the Auto Restore tab, the Restore tab and the
Media Manager tab.

• The Jobs pane from the Monitoring tab gathers all the jobs managed by XFile3 and available from all
the other tabs, including the Streaming tab.

12.2. The Monitoring Tab

Overview of the Monitoring Tab

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Hard Drives Pane (1)
The Hard Drives pane, on the left of the Monitoring tab, displays all the hard drives detected by XFile3
and is used in storyboard creation.

See section "Creating a Storyboard of Archived Clips" on page 154.

Jobs Pane (2)

The Jobs pane, on the right of the Monitoring tab, is used for job monitoring.

It gives an overview on all the jobs initiated from the Auto Archive, Archive, Auto Restore, Restore,
Streaming and Media Manager tabs and their status.

Section "Searching for Media" on page 134 describes how to organize columns and how to search for
jobs.

Several types of filter buttons are available at the top of the Jobs grid. They are used to filter the grid
based on the job type, or the job status. See section "Filtering Jobs" on page 152.

Jobs Status Color Code

A color code, at the beginning of each job line, and a colored icon in the Status column specify the exact
status of each job.

Status Job Job Status Meaning

Status Icon
Color
Code

Waiting The job has been created and stored in the XFile3 database.

Scheduled The job has been sent to Xsquare and is scheduled to be

processed.

Running The job is running.

Canceled User has canceled the job.

Failed The job failed.

Completed The job completed successfully.

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Jobs Columns Description

Column Description

Type Icon representing the type of job:

- Auto Archive jobs

- Manual Archive jobs

- Auto Restore jobs

- Manual Restore jobs

- Streaming jobs

- jobs initiated from the Media Manager tab

Source Displays the source information in corresponding tabs.

LSM_ID LSM ID assigned to the clip.

Name Name of the clip/file.

Codec Video codec of the archived or restored clip.

HDR Profile High Dynamic Range profile of the file.

WCG Wide Color Gamut profile of the file.

Destination Destination where the clip is archived, restored, streamed or copied.

Creation Time Creation date and time of the job.

Speed Current archiving/restoring speed of a job as a multiple of x.

Remaining Remaining time of a job.

Time

Status Icon representing the current job status.

Actions Buttons for the management of the job. See section "Managing Jobs" on page 150.

Comments Information from Xsquare and XFile3.

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12.3. Managing Jobs
The following operations can be performed from any tab where jobs are displayed.

How to Select Jobs

All the selected jobs are highlighted in blue.

There are several ways to select jobs:

• Click on one job line.

• To select a list of contiguous jobs, press and hold SHIFT while you select the first and the last items
of the list.

• To select a list of non-contiguous jobs, press and hold CTRL while you select the items.

• To select all the jobs, press CTRL+A.

How to Sort Jobs

You can change the sort order of elements in the grid by clicking the column header for the parameter
according to which you want to sort the elements. Clicking the column header again changes the sorting
order from ascending to descending or vice versa.

The Destination and the Actions columns cannot be sorted.

How to Cancel Jobs

Waiting, Scheduled or Running jobs can be canceled.

To cancel jobs,

1. Select the job to be canceled.

2. Do one of the following actions:

◦ Right-click the selected job and select Cancel from the contextual menu. This can be applied to
a single job or to a multiselection of jobs.

◦ Click from the Actions column to cancel the job.

The status of the job will be Canceled.

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How to Retry Jobs

Canceled or Failed jobs can be retried.

To retry the job,

1. Select the requested jobs.

2. Do one of the following actions:

◦ Right-click on the selected job and select Retry from the contextual menu. This can be applied to
a multiselection of jobs.

◦ Click in the Actions column.

How to Change the Job Priority

The priority of Scheduled jobs can be changed.

Changing the job priority moves the selected job to the top of the scheduled job queue to be processed
in top priority.

To change job priority,

1. Select the requested jobs.

2. Do one of the following actions:

◦ Right-click on the selected job and select Process ASAP from the contextual menu. This can be
applied to a multiselection of jobs.

◦ Click from the Actions column.

The job will be processed soon with high priority.

How to Hide Failed and Canceled Jobs

Canceled or Failed jobs can be hidden from the list. This is not available from the Monitoring tab.

To hide these jobs,

1. Select the requested jobs.

2. Right-click on the selected jobs.

3. Select Hide from the contextual menu.

This can be applied to a multiselection of jobs.

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12.4. Filtering Jobs
From the Monitoring tab, several types of filter buttons are available at the top of the Jobs grid. They
allow to filter jobs according to

• the job type

• the job status

Several filters can be combined.

When a filter is enabled, its button is highlighted. By default, all the filters are selected.

Filter by Type

Filter Button Action

Auto-archive jobs are displayed in the Jobs pane.

Manual archive jobs are displayed in the Jobs pane.

Auto-restore jobs are displayed in the Jobs pane.

Manual restore jobs are displayed in the Jobs pane.

Streaming jobs are displayed in the Jobs pane.

Transfer jobs, initiated from the Media Manager tab, are displayed in
the Jobs pane.

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Filter by Status

Filter Button Action

Scheduled jobs are displayed in the Jobs pane.

Canceled jobs are displayed in the Jobs pane.

Failed jobs are displayed in the Jobs pane.

Completed jobs are displayed in the Jobs pane.

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13. Creating a Storyboard of Archived
Clips

13.1. About Storyboards

A storyboard is a html file made of a series of clips which have been archived to a target folder.

It can be created from the left pane of the Monitoring tab.

13.2. Overview of the Monitoring Tab

Hard Drives Pane (1)

The Hard Drives pane, on the left of the Monitoring tab, displays all the hard drives detected by XFile3
and is used in storyboard creation.

The mapped drives and mobile hard drives are detected as well.

Mobile hard drives can be manually ejected by clicking .

The Create Storyboard button is used to create a file with clips archived on selected drives.

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See section "How to Create Storyboard" on page 155.

Jobs Pane (2)

The Jobs pane, on the right of the Monitoring tab, is used for job monitoring.

See section "Monitoring Jobs" on page 147.

13.3. How to Create Storyboard

To create a storyboard,

1. From the Hard Drives pane of the Monitoring tab, select the hard drive where the clips have been
archived.

2. Click the Create Storyboard button.

The Storyboard Option window opens. It displays the folders contained in the selected hard drive.

3. Select the target folder(s) where the clips have been archived.

4. Click Choose and select a folder to store the storyboard.

The entire path is displayed in the File Path field.

5. Click OK.

The storyboard is created with the clips stored in the target folders. It is stored in the specified file path.

Its name has the following format: Storyboard_creation date creation time.html (such as
Storyboard_2014-01-27 15-30-44.html).

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13.4. Storyboard Field Description

The storyboard displays the following elements for each clip:

Clip Information Description

Clip ID Displays the ID assigned to the clip.

Clip Name Displays the name assigned to the clip.

TC IN Displays the IN point of the clip assigned to the clip.

Duration Displays the duration of the clip from IN to OUT assigned to the clip.

Keyword1 Displays the first keyword assigned to the clip.

Keyword2 Displays the second keyword assigned to the clip.

Keyword3 Displays the third keyword assigned to the clip.

Keyword4 Displays the fourth keyword assigned to the clip.

Keyword5 Displays the fifth keyword assigned to the clip.

Creation Date Time Displays the Date when the clip was created.

Backup Date Time Displays the Date when the clip was archived.

Metadata Filename Displays the EVS XML file assigned to the clip.

File Size Displays the file size assigned to the clip.

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14. Auto Archive and Manual Restore

Mode

14.1. Product Description

Introduction
A dedicated license key is available to use XFile3 exclusively for automatic archiving and manual restore.
In that case, only the Auto Archive tab and the Restore tab are displayed. Some features of the Auto
Archive tab and the Restore tab present in the XFile3 full package are not in the AutoArchive and Manual
Restore only mode.

The Auto Archive tab is used to create rules for the automatic archiving of clips or playlists from the
requested servers to selected destinations.

The Restore tab is used to manually restore the clips and playlists from a hard drive to any EVS video
server on the network.

License Management
The license key XFLITE-SBR-GO must be present and valid to work with the AutoArchive and Manual
Restore only mode.

See section "Managing Licenses" on page 3 for the procedure to request and install license codes.

If both keys XFLITE-SBR-GO and XFLITE-STR-GO (Streaming only) are present and valid, the
user is asked to choose the mode to work with.

Differences Between the Full Package Mode and the 'Auto Archive and
Manual Restore' Only Mode
With the AutoArchive and Manual Restore only mode,

• Only the Auto Archive tab and the Restore tab are displayed.

• The Status bar is not displayed.

In the Auto Archive tab:

• No auto-archive rule is loaded at startup, even if some had been created in a previous session. If you
try to create a second rule, the parameters of the first one are reset with the parameters of the
second one.

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• The Servers list is displayed without the servers structure (page/bank), so, you can only make a
selection at the server level:

• The Template Manager tool is not available.

• Available templates: wrapper templates only, no codecs templates, no templates specific to playlist-
related jobs.

• Template edition is not possible.

• The Destinations pane is limited to the selection of a destination path: no Supermotion Clips
parameters, no metadata assignment/update, no archive options.

• The Filters pane is limited to the Archive filter: the Marked for archive option is selected by default
and cannot be cleared:

• up to one rule can be created; no import/export function is available.

In the Restore tab:

• No Shortcut folder is available to set shortcuts to commonly used folders.

• No Source Clip contextual menu.

• In the Destinations pane, the servers structure (pages and banks) is not displayed: no selection of
clip positions is possible

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• no restore option is available (copy type, camera, keep original IDs, Limit to short-in/out, and assign
keywords to flattened playlist).

14.2. Overview of the Auto Archive Tab

Illustration
In AutoArchive and Manual Restore only mode, the Auto Archive tab contains the areas highlighted on
the screenshot below:

Area Description

Sources Pane (1)

This area displays all the servers selected from the Settings > Servers Discovery tab.

See section "Selecting Clips or Playlists to Archive" on page 28.

Templates Pane (2)

This area displays the templates available from the background running Xsquare service manager. See
section "Selecting a Job Template" on page 30.

Destinations Pane (3)

From this area, you will select the destination(s) where clips or playlists will be archived. See section
"Selecting the Destination Path" on page 30.

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Filters Pane (4)
This area displays all the filter options that can be added in the autoarchive rule.

See section "Defining Filters for the Selection of Clips to be Archived" on page 38.

In AutoArchive and Manual Restore only mode, only the Archive filter is displayed. The Marked for
archive option is selected by default and cannot be cleared.

Rule Options (5)

The Name field can be used to give a customized name to the rule.

Create Autoarchive Rule Button (6)

This button is used to create the autoarchive rule.

Jobs Pane (7)

This area displays all the created auto archive rules and the related jobs.

See section "Monitoring Jobs" on page 43.

Settings Button (8)

The Settings button gives access to the Settings window, from which various general parameters
are defined: Xsquare settings, jobs maintenance, logs file creation, manual server discovery, streaming
setting.

See section "Settings" on page 15.

Help Button (9)

The Help button gives access to a window with the XFile3 version number and support phone
numbers, a link to the XFile3 user manual, and a link to the terms of use.

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14.3. Overview of the Restore Tab

Illustration
In the AutoArchive and Manual Restore only mode, the Restore tab contains the areas highlighted on the
screenshot below:

Area Description

Sources Pane (1)

This area displays all the locations from which clips can be restored: detected hard drives, including the
local paths, folders, subfolders, and clips present in the selected location.

See section "Selecting Clips to Restore" on page 78.

Destinations Pane (2)

This area displays all the servers selected from the Settings > Servers Discovery tab.

From this area, you will select where clips will be restored.

See section "Selecting the Destination Server Position" on page 81.

Restore Button (3)

This button is used to create restore jobs.

XFile3 | 14. Auto Archive and Manual Restore Mode | 161

Jobs Pane (4)
This area displays all the created jobs and statuses.

See section "Monitoring Jobs" on page 86.

Settings Button (5)

The Settings button gives access to the Settings window, from which various general parameters
are defined: Xsquare settings, jobs maintenance, logs file creation, manual server discovery, streaming
setting.

See section "Settings" on page 15.

Help Button (6)

The Help button gives access to a window with the XFile3 version number and support phone
numbers, a link to the XFile3 user manual, and a link to the terms of use.

14.4. Steps for the Creation of Auto Archive

Rules
How to Create an AutoArchive Rule
To create an autoarchive rule:

1. From the Sources pane, select the source EVS Server where clips or playlists to archive are stored.

See section "Selecting Clips or Playlists to Archive" on page 28.

2. From the Templates pane, select a job template that specifies the job process to be done by
Xsquare.

See section "Selecting a Job Template" on page 30.

3. From the Destinations pane, select a destination to specify where clips will be archived.

See section "Selecting the Destination Path" on page 30.

4. Click Create autoarchive rule.

A new rule is created and displayed in the Jobs pane. See section "Monitoring Jobs" on page 43.

The rule is immediately taken into account and the previously defined rules are disabled.

All the clips from the selected source which match the defined filters will automatically be archived to
the defined destination as soon as the rule is started.

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How to Create an AutoArchive Rule to Archive Clips or Playlists from

One Server to Another
To archive clips, or playlists, from one server to another, proceed as follows:

1. From the Sources pane, select the source EVS Server where clips, or playlists, to archive are stored.

2. From the Templates pane, select the To EVS Server template.

3. From the Select Destination window, select the EVS server where you want to archive clips, or
playlists.

See section "Selecting the Destination Path" on page 30.

4. (Optional) Select the destination position in EVS server.

5. Click Create autoarchive rule.

A new rule is created and displayed in the Jobs pane.

14.5. Steps for Restoring Clips

To restore clips,

1. From the Sources pane,

a. Select the path or drive where clips to restore are stored.

b. Select the clips to restore from the Media grid.

See section "Selecting the Media Sources" on page 76.

2. From the Destinations pane, select the server(s) where to restore clips.

The positions corresponding to the selected server(s) will not be displayed. So you will not be
allowed to select a starting point for the restore.

All the selected clips will be restored to all the selected servers from the first available position on
each server.

See section "Selecting the Destination Server Position" on page 81.

3. Click Restore.

All the jobs will be created and displayed in Jobs pane. See section "Monitoring Jobs" on page 86.

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15. Streaming Mode

15.1. Product Description

Introduction
A dedicated license key is available to use XFile3 exclusively for streaming. In that case, only the
Streaming tab is displayed. Some features of the Streaming tab present in the XFile3 full package are not
in the XFile Lite Streaming only mode.

The Streaming tab is used to back streams up from selected record trains of EVS video servers to
predefined destination(s) according to a requested format (job template).

This can be performed simultaneously with the live ingest process.

License Management
The license key XFLITE-STR-GO must be present and valid to work with the Streaming only mode.

See section "Managing Licenses" on page 3 for the procedure to request and install license codes.

If both keys XFLITE-STR-GO and XFLITE-SBR-GO (AutoArchive and Manual Restore only) are
present and valid, the user is asked to choose the mode to work with.

Differences Between the Full Package Mode and the Streaming-Only

Mode
With the Streaming only mode,

• only the Streaming tab is displayed,

• the Status bar is not displayed,

• the Template Manager tool is not available,

• template edition is not possible

• no backup to several destinations,

• only one group of streams can be recorded (independent groups of streams cannot be used).

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15.2. Overview of the Streaming Tab

Illustration
With the XFile Lite Streaming only mode, the Streaming tab contains the areas highlighted on the
screenshot below:

Area Description

Servers List (1)

This area displays the list of all servers selected from the Settings > Servers Discovery tab. It is used to
select the servers and their camera angles to be streamed.

See section "Overview of Servers List and Channels Area" on page 95.

Storage Device and Settings (2)

This area is used to select the device (e.g. XF3) where the A/V files will be stored, to set the file
destination folder, to set the A/V file format and the auto naming pattern.

See sections "Selecting the Storage Device and the Destination Path" on page 91, "Selecting Job
Templates" on page 92 and "Setting the Auto Filename and Clip Name" on page 93.

Stream Recording Commands (3)

This area displays the timecode reference and the commands to set, schedule, start and stop the
recordings.

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See section "Stream Recording Commands" on page 100.

Recording Settings (4)

Users can choose to record each stream in a single file with a maximum duration, or to segment each
stream in several files with, or without, overlap.

Maximum Duration (4a)

This area displays when the Max. Duration tab is selected.

Users can set the maximum duration for streams by direct entry in the Max Duration field. The value can
be modified during the recording. Possible values range from 1 to 300 minutes.

Segmentation (4b)
This area displays when the Segmentation tab is selected.

Users can set the segment duration, overlap parameters, and the start and stop times of the stream.

Channels Area (5)

This area shows streaming information for the server recorder channels selected in the Servers list.

See section "Overview of Servers List and Channels Area" on page 95.

Status Area (6)

This area provides information on the actions performed on the system and on the potential problems.

Settings Button (7)

The Settings button gives access to the Settings window, from which various general parameters
are defined: VIA Xsquare settings, jobs maintenance, logs file creation, manual server discovery,
streaming setting.

In the XFile3 Full Package, a Contribution tab is used for the configuration of the Contribution with C-
Next.

See section "Settings" on page 15.

Help Button (8)

The Help button gives access to a window with the XFile3 version number and support phone
numbers, a link to the XFile3 user manual, and a link to the terms of use.

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15.3. Steps for Recording Streams

To create streaming jobs,

1. From the Storage field in the Storage Device and Settings pane, select a device to specify where
streams will be backed up.

See section "Selecting the Storage Device and the Destination Path" on page 91.

2. From the Destination field in the Storage Device and Settings pane, select a destination to specify
where streams will be backed up.

See section "Selecting the Storage Device and the Destination Path" on page 91.

3. From the Templates field in the Storage Device and Settings pane, select a job template that
specifies the job process to be done by Xsquare.

See section "Selecting Job Templates" on page 92.

4. From the Auto Filename area and the Clip Name area, set a format string for the name of the
recorded stream files and a format string that will be used as clip name.

See section "Setting the Auto Filename and Clip Name" on page 93.

5. From the Servers list, select the source EVS server and/or recorder channels from which you want to
record streams.

See section "Selecting the Recorder Channels" on page 98.

Thumbnails for the corresponding media are displayed in the Channels area.

6. Set the maximum duration for the recorded stream(s).

See section "Recording a Stream in Standard Mode" on page 104.

7. (Optional) To segment the recorded streams in several files, set the parameters for the segments.

See section "Recording a Stream in Segment Mode" on page 106.

8. Click the Record button.

See section "Recording Streams" on page 100.

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16. C-Next Contribution Mode

16.1. C-Next Contribution Workflow

Overview
The use of the C-Next Contribution workflow with XFile3 through the C-Next Connected Agent make
distant locations available for file archive and restore from XFile3.

When used with C-Next, all the features from the XFile3 tabs are not available. This is detailed in the
next sections.

Prerequisites
• Distant locations must have been configured on the C-Next Connected Agent side.

• The Connected Agent must be reachable.

How to Connect XFile3 to C-Next

The connection of XFile3 to C-Next is done from the Contribution tab of the Settings window. The
distant locations configured on the C-Next Connected Agent can then be used in XFile3.

See section "Settings" on page 15.

16.2. Archiving Media from an EVS Server to

a Distant Location
Automatic archiving and manual archiving processes are mostly the same as without C-Next.

Differences and limitations are described in the current chapter.

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16.2.1. Distinctive Characteristics of the C-Next

Mode
Differences Between the Modes with and without C-Next Contribution

Selecting a Distant Location for Archiving

An additional field is displayed under the Destination field for the selection of a distant location where
media can be sent:

A local destination must first be selected, so the file will be archived locally before being sent to a distant
location.

Then, to select a distant destination,

1. Tick the C-Next check box.

XFile3 | 16. C-Next Contribution Mode | 169

2. Click the Browse button next to the C-Next field.

The Contribution Locations window opens and lists all the locations configured in the Connected
Agent.

3. Select one of the distant location.

4. Click OK.

The selected distant location is displayed.

Job Monitoring
The archiving job will be done in two steps

• First, step 1/2 for the transfer of the file from the EVS server to XFile3. The file stored on XFile3 will
not be automatically deleted when the job is complete.

• Then, step 2/2 for the archiving of the file from XFile3 to the distant location.

The two steps are displayed one after the other in the Jobs pane and could then be individually
monitored.

Pending Metadata Updates

When clip metadata are updated on the EVS server after an archiving job has been requested, they are
automatically updated on the distant location.

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The number next to the icon on the Status bar shows the number of pending metadata updates
which still not to be processed.

Limitation
• An AutoArchive rule must be stopped to be able to delete or edit it.

16.2.2. Overview of the Auto Archive Tab

Purpose
The Auto Archive tab is selected by default at startup.

It is used to create auto archive rules for the automatic archiving of clips or playlists from the requested
servers to selected local or distant destinations. Specific filters may be set in the rule to refine the list of
clips to be archived.

Illustration
When the C-Next Contribution mode has been enabled, the Auto Archive tab contains the areas
highlighted on the screenshot below:

Area Description

Sources Pane (1)

This area displays all the servers selected from the Settings > Servers Discovery tab.

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The server structure, including pages, banks and PL banks, is also displayed.

From this area, you will select the source of clips or playlists to archive.

See section "Selecting Clips or Playlists to Archive" on page 28.

Templates Pane (2)

This area displays the templates available from the background running Xsquare service manager. See
section "Selecting a Job Template" on page 30.

The Template Manager tool is used to manage the list of templates available in the tab. See section
"Managing Templates" on page 137.

Destinations Pane (3)

From this area, you will select the destination(s) where clips or playlists will be archived. See section
"Selecting the Destination Path" on page 30.

When the C-Next Contribution mode has been enabled, distant destinations are available as well.

From this pane, you can set the Supermotion Clips parameters, define metadata and set options.

See sections "Selecting the Destination Path" on page 30, "Assigning Metadata to Archived Media" on
page 33, "Setting Archive Options" on page 37.

Filters Pane (4)

This area displays all the filter options that can be added in the autoarchive rule.

See section "Defining Filters for the Selection of Clips to be Archived" on page 38.

Rule Options (5)

The Name field can be used to give a customized name to the rule.

Create Autoarchive Rule Button (6)

This button is used to create the autoarchive rule.

Jobs Pane (7)

This area displays all the created auto archive rules and the related jobs.

See section "Monitoring Jobs" on page 43.

Above the Jobs pane, two buttons are available to import or export rules.

See section "Managing Rules" on page 45.

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Status Bar (8)

Job Status

The Status bar gives the total number of jobs for each job status (Waiting, Scheduled, Running,
Canceled, Failed, Completed), irrespective of transfer types (tabs).

When the C-Next Contribution mode has been enabled, an additional icon provides the number of
Pending C-Next Metadata Updates.

Number of Connected EVS Servers

To the right of the Status bar, a read-only information shows

• the number of EVS servers selected from the Settings to work with XFile3, and

• the total number of EVS servers discovered.

See the Server Discovery tab in section "Settings" on page 15 for more information.

Settings Button (9)

The Settings button gives access to the Settings window, from which various general parameters
are defined: Xsquare settings, jobs maintenance, logs file creation, manual server discovery, streaming
setting, Contribution with C-Next.

See section "Settings" on page 15.

Help Button (10)

The Help button gives access to a window with the XFile3 version number and support phone
numbers, a link to the XFile3 user manual, and a link to the terms of use.

16.2.3. Overview of the Archive Tab

Purpose
The Archive tab is used to manually archive specific clips or playlists from the requested EVS video
servers to the predefined destinations with the requested formats.

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Illustration
The Archive tab contains the areas highlighted on the screenshot below:

Area Description

Sources Pane (1)

This area displays all the servers selected from the Settings > Servers Discovery tab.

The server structure, including pages, banks and PL banks, is also displayed.

See section "Selecting Media to Archive" on page 55.

Templates Pane (2)

This area displays the templates available from Xsquare.

See section "Managing Templates" on page 137.

Destinations Pane (3)

From this area, you will select the destination(s) where clips or playlists will be archived.

When the C-Next Contribution mode has been enabled, distant destinations are available.

From this pane, you can set the Supermotion Clips parameters, define metadata and set options.

See sections "Selecting the Destination Path" on page 57, "Assigning Metadata to Archived Media" on
page 33, "Setting Archive Options" on page 60.

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Archive Button (4)

This button is used to create archive job.

Jobs Pane (5)

This area displays all the created jobs.

See section "Monitoring Jobs" on page 61.

16.3. Restoring Media to an EVS Server from

a Distant Location
Automatic restore and manual restore processes are mostly the same as without C-Next.

Differences and limitations are described in the current chapter.

16.3.1. Distinctive Characteristics of the C-Next

Mode
Differences Between the Modes with and without C-Next Contribution

Selecting a Distant Location as a Source for Restore

The distant locations configured from the C-Next Connected Agent are displayed in the Sources pane
and can be selected as a source for restore.

Local locations are represented by .

Distant locations are represented by .

1. Select the check box next to a location.

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 Auto Restore Restore

2. (For Restore operations) From the Media grid, select the check boxes at the beginning of a line to
select the corresponding clips.

Restricted Metadata of the Files to be Restored

In the Restore tab, Media grid information is restricted to the name of the files stored on the distant
location.

Restore Options - Copy Type

In the Restore tab, the copy type, from the Options pane, is forced to Continuous.

Job Monitoring
The restore job will be done in two steps.

• First, step 1/2 for the transfer of the file from the distant location to XFile3. The file will be
temporarily stored in the temporary inbound folder defined from the Settings window.

• Then, step 2/2 for the transfer of the file from XFile3 to the EVS server.

The two steps are displayed one after the other in the Jobs pane and could then be individually
monitored.

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Limitations
• An AutoRestore rule must be stopped to be able to delete or edit it.

• Multiple files types are not supported in Restore/AutoRestore, only media+xml files.

16.3.2. Overview of the Auto Restore Tab

Purpose
The Auto Restore tab is used to create rules for the automatic restore of archived clips from a local hard
drive / folder or from a distant location to the EVS video servers. Specific filters may be set in the rule to
refine the list of clips to be restored.

Illustration
The Auto Restore tab contains the areas highlighted on the screenshot below:

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Area Description

Sources Pane (1)

This area displays all the locations from which clips can be restored:

• detected hard drives, including the local paths, folders and subfolders. Local locations are
represented by .

• distant locations, when the C-Next Contribution mode has been enabled. Distant locations are
represented by .

See section "Selecting the Folder Source for Restore" on page 65

Destinations Pane (2)

This area displays all the servers selected from the Settings > Servers Discovery tab and their clip
structure, including the pages and banks.

From this area, you will select where clips will be restored.

See section "Selecting the Destination Server Position" on page 66.

Options Pane (3)

This area displays the cameras, restore option, or network drive credentials if a network drive is
selected.

See sections "Defining Filters for the Selection of Clips to be Restored" on page 67, "Setting Auto
Restore Option" on page 67 and "Setting Network Drive Credentials" on page 70.

Rule Options (4)

The name field can be used to give a customized name to the rule.

Create Auto Restore Folder Button (5)

This button is used to create the auto restore rule.

Jobs Pane (6)

This area displays all the created jobs and their statuses.

See section "Monitoring Jobs" on page 70.

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16.3.3. Overview of the Restore Tab

Purpose
The Restore tab is used to manually restore specific clips or playlists from a selected hard drive / local
folder or from a distant location to a selected position of any EVS video server on the network.

Illustration

Area Description

Sources Pane (1)

Drives / Locations List (1a)

This area displays all the locations from which clips can be restored:

• detected hard drives, including the local paths, folders, subfolders, and clips present in the selected
location. Local locations are represented by .

• distant locations and clips, when the C-Next Contribution mode has been enabled. Distant locations
are represented by .

Shortcut Folder Area (1b)

The bottom left pane of the Sources pane may be used to set shortcuts to Sources folders often used.
See section "Creating Shortcuts to Source Folders" on page 79.

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Media Grid (1c)

When C-Next Contribution mode has been enabled and a distant location is selected, Media grid
information is restricted to the name of the files stored on the distant location.

See section "Selecting Clips to Restore" on page 78.

Destinations Pane (2)

This area displays all the servers selected from the Settings > Servers Discovery tab.

From this area, you will select where clips will be restored.

See section "Selecting the Destination Server Position" on page 81.

In Full Package mode, the servers structure, including the pages, banks and some metadata of all the
clips, is also displayed.

Options Pane (3)

This area provides some options: the copy type, camera, keep original IDs, Limit to short-in/out, assign
keywords to flattened playlist, select the codec.

See sections "Defining Filters for the Selection of Clips to be Restored" on page 84 and "Setting Restore
Options" on page 84.

Restore Button (4)

This button is used to create restore jobs.

Jobs Pane (5)

This area displays all the created jobs and statuses.

See section "Monitoring Jobs" on page 86.

16.4. Transferring Media

When the C-Next Contribution mode has been enabled, distant locations can be selected for file
transfers from distant locations to XFile3 local folders and vice-versa.

All the features described for the Media Manager tab remain available, provided that a distant location is
not selected.

As soon as a distant location is selected, the features proposed in the Media Manager tab are limited.

Limitations in comparison to the mode without C-Next are described in the current chapter.

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16.4.1. Distinctive Characteristics of the C-Next

Mode
Limitations

Transferring Files
Transfers are only possible between distant locations and XFile3 local folders and vice-versa.

• Transfers between a distant location and a server is not possible. As soon as a distant location is
selected, the Server button from the other pane is not available.

• Transfers between two distant locations is not possible.

• No transcoding or rewrapping is possible. No template can be selected.

• Remaining time is not displayed in the Jobs pane when copying from a distant location to XFile3 local
folders.​

Previewing, Editing and Exporting a Media Item

The Player pane cannot be used. So, it is not possible to preview, edit or export a distant element.

As soon as a distant location is selected, the Player button from the other pane is not available.

Applying Filters on Lists

It is not possible to apply a filter on media lists.

Comparing two Media Lists

It is not possible to compare two media lists.

As soon as a distant location is selected, the Show Differences button is not available.

Contextual Menu on Location Folder

No contextual menu is available on a distant location from the Locations list.

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Contextual Menu on Distant Element
No contextual menu option is available on a distant element from the Media grid.

16.4.2. Overview of the Media Manager Tab

Illustration
This section shows the Media Manager tab when a distant location is selected.

Two-Lists Layout

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Layout with Jobs Monitoring Pane

The Jobs Monitoring pane is displayed at the bottom of the Media Manager tab by clicking the

button. It can be hidden by clicking the button.

Area Description

List Pane (1)

Local Hard Drives / Locations List (1a)

This area displays all the hard drives detected by XFile3 and their subfolders. It gives information on
remaining / full capacities for each disk. The mapped drives and mobile hard drives are detected as well.

Local locations are represented by .

A contextual menu provides some options when you right-click an element in the Local Hard Drives list.
See section "Possible Actions on Drive Folders" on page 118.

Distant locations configured on the C-Next Connected Agent are displayed as well.

Distant locations are represented by .

Media Grid (1b)

This area displays all the files or clips located on the storage selected from the Local Hard Drives /
Locations list.

A contextual menu provides some options when you right-click a local element in the Media grid. See
section "Media Item Contextual Menu" on page 118.

Lists Management Buttons (2)

This area provides buttons to perform the following operations:

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• copying media items from one list to the other . See sections "Transferring Files from One
Storage to Another" on page 125.

• moving media items from one list to the other + .See sections "Transferring Files
from One Storage to Another" on page 125.

Jobs Monitoring Pane (3)

This area is displayed by clicking the button at the bottom of the Media Manager tab.

The Jobs grid (3a) shows all the jobs and gives indication on their status. See section "The Jobs Pane in
the Media Manager Tab" on page 131.

Filter buttons (3b) allows users to filter the Jobs grid according to the job status (Waiting, Scheduled,
Running, Canceled, Failed, Completed) and shows the number of jobs for each job status. See section
"Filtering Jobs" on page 132.

16.5. Monitoring Jobs Managed by C-Next

Job monitoring process is mostly the same as without C-Next.

Differences are described in the current chapter.

16.5.1. Distinctive Characteristics of the C-Next

Mode
Differences Between the Modes with and without C-Next Contribution

Filter by C-Next Job Type

Two additional filters are available to filter the jobs managed by C-Next for archiving to distant locations
and restore from distant locations.

Filter Button Action

Restore jobs, managed by C-Next, from distant locations are displayed in the Jobs pane.

Archive jobs, managed by C-Next, to distant locations are displayed in the Jobs pane.

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16.5.2. Overview of the Monitoring Tab

Hard Drives Pane (1)

The Hard Drives pane, on the left of the Monitoring tab, displays all the hard drives detected by XFile3
and is used in storyboard creation.

See section "Creating a Storyboard of Archived Clips" on page 154.

Jobs Pane (2)

The Jobs pane, on the right of the Monitoring tab, is used for job monitoring.

It gives an overview on all the jobs initiated from the Auto Archive, Archive, Auto Restore, Restore,
Streaming and Media Manager tabs and their status.

Section "Searching for Media" on page 134 describes how to organize columns and how to search for
jobs.

Several types of filter buttons are available at the top of the Jobs grid. They are used to filter the grid
based on the job type, the job status, or the C-Next job type: distant restore or distant archive. See
section "Filtering Jobs" on page 152.

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Jobs Status Color Code
A color code, at the beginning of each job line, and a colored icon in the Status column specify the exact
status of each job.

Status Job Job Status Meaning

Status Icon
Color
Code

Waiting The job has been created and stored in the XFile3 database.

Scheduled The job has been sent to Xsquare and is scheduled to be

processed.

Running The job is running.

Canceled User has canceled the job.

Failed The job failed.

Completed The job completed successfully.

Jobs Columns Description

Column Description

Type Icon representing the type of job:

- Auto Archive jobs

- Manual Archive jobs

- Auto Restore jobs

- Manual Restore jobs

- Streaming jobs

- jobs initiated from the Media Manager tab

Source Displays the source information in corresponding tabs.

LSM_ID LSM ID assigned to the clip.

Name Name of the clip/file.

Codec Video codec of the archived or restored clip.

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Column Description

Destination Destination where the clip is archived, restored, streamed or copied.

Creation Time Creation date and time of the job.

Speed Current archiving/restoring speed of a job as a multiple of x.

Remaining Remaining time of a job.

Time

Status Icon representing the current job status.

Actions Buttons for the management of the job. See section "Managing Jobs" on page 150.

Comments Information from Xsquare and XFile3.

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