Unit-10 Digital Presentation

INTRODUCTION
Presentations are a modern tool made more engaging with digital effects, similar to those
in movies like Avatar or Transformers. Earlier, people used handmade slides, but now
software like LibreOffice Impress, Google Slides, and Canva are commonly used.

FEATURES OF AN EFFECTIVE PRESENTATION

An effective presentation captures attention and conveys ideas clearly. Key features
include:
1. Confidence: Be prepared and sure of your message.
2. Sincerity: Speak honestly and genuinely care about your audience.
3. Mastery of the Subject: Know your topic thoroughly to build credibility.
4. Friendly Attitude: Connect with the audience by being approachable and positive.

CHARACTERISTICS OF A GOOD PRESENTATION

➢ Know Your Topic: Deep understanding helps you explain better.
➢ Use Effective Phrases: Highlight key points with simple, memorable phrases.
➢ Avoid Overloading Slides: Break long ideas into multiple slides.
➢ Plan the Layout: Use bullet points and arrange content logically.
➢ Avoid Gaudy Fonts: Stick to simple, consistent fonts.
➢ Use Contrasting Colors: Make text readable with clear color contrast.
➢ Maintain Consistency: Keep the design uniform across slides.
➢ Limit Animations: Use animations sparingly to avoid distractions.

FINAL CHECKS BEFORE PRESENTING

➢ Check spelling and grammar.
➢ Remove unnecessary content or images.
➢ Ensure the design is clear and professional.

SELF-ASSESSMENT
A. Multiple Choice Questions

1. A presentation software is generally used to display information in a sequence of

slides, which is called:
(a) Ideas Show (b) Glam Show (c) Slide show
2. Which of these is an essential skill to deliver a presentation?
(a) Mastery of the subject (b) Talk quickly (c) Think quickly
3. Which of these is NOT required to present effectively?
(a) Confidence (b) Sincerity (c) Be authoritative

B. Answer the Following Questions

1. How is sincerity important for delivering a presentation?
A- Sincerity helps the presenter connect with the audience by showing genuine
interest and concern for them, making the message more believable and
impactful.

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 2. Why must you avoid gaudy fonts in a presentation?
A- Gaudy fonts can distract the audience and make the presentation look
unprofessional. Simple and consistent fonts enhance readability and maintain
focus on the content.
3. How is knowing your topic helpful?
A- Knowing your topic allows you to explain ideas clearly, answer questions
confidently, and engage the audience effectively. It builds trust and credibility.

CREATE A PRESENTATION
LibreOffice Impress is a tool to create presentations (slide shows) with features like text,
lists, tables, charts, and graphics (clipart, drawings, photos). It includes tools for spell
check, text styles, and background designs.

Starting Impress
➢ Open LibreOffice.
➢ Choose File > New > Presentation or click the New icon and select "Presentation."
➢ On the first launch, the Select a Template window appears to choose a template.
To disable this, uncheck "Show this dialogue at startup" in Tools > Options >
LibreOffice Impress > General.

Main Impress Window

The window has three main parts:
➢ Slides Pane: Shows slide thumbnails. You can add, delete, rename, or reorder
slides here.
➢ Workspace: Displays the slide for editing.
➢ Sidebar: Contains sections like Properties, Master Pages, Custom Animation, Slide
Transition, and Styles. Expand a section by clicking its icon.

Key Features in Sidebar

1. Properties: Choose and customize layouts.
2. Master Pages: Set slide designs and text styles.
3. Custom Animation: Add or modify animations.
4. Slide Transition: Choose transition effects and timing.
5. Styles: Edit styles to apply consistent formatting.
6. Gallery: Insert images or objects as copies or links.
7. Navigator: Quickly move between slides or select objects.

Working with Templates

Templates are pre-designed slides. To create a presentation with a template:
➢ Go to File > New > Templates.
➢ Select a template and click Open.
➢ Start editing your presentation.

Selecting Slide Layouts

Click Properties in the Sidebar to view layout options. Layouts include title slides, content
slides, and slides with pictures or columns. Selecting a layout instantly applies it to the
active slide.

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Saving a Presentation
➢ Press Ctrl + S or File > Save to save updates.
➢ For new files, go to File > Save, choose a folder, name the file, and click Save.

Running a Slide Show

➢ Press F5 or go to Slide Show > Start from First Slide to run the presentation.
➢ Use Shift + F5 to start from the current slide.

Saving as PDF
➢ Click File > Export as PDF.
➢ Adjust options in the PDF dialog box and click Export.

Using Help
Press F1 or select Help > LibreOffice Help for guidance. Tooltips provide brief
explanations when hovering over icons.

Closing a Presentation
➢ Go to File > Close or press Ctrl + W to close the current file.

SELF-ASSESSMENT
A. Multiple Choice Questions
1. What is the default transition set for a slide in Impress?
(a) Wipe (b) Wheel (c) None
2. You can quickly move to another slide or select an object on a slide using:
(a) Slide (b) Navigator (c) Status Bar
3. In order to save a file as PDF, you need to click on File menu >
(a) Save as PDF (b) Import as PDF (c) Export as PDF
B. Answer the Following Questions
1. What are the steps needed to save an Impress file?
A- To save a Impress file follow the steps
➢ Go to File > Save.
➢ If saving for the first time, choose a folder and provide a file name.
➢ Click Save to complete the process.
2. What are the different ways of starting the slide show of an Impress file?
A- Different ways to starting a slide show
❖ Press F5 to start from the first slide.
❖ Press Shift + F5 to start from the current slide.
❖ Use Slide Show > Start from First Slide or Start from Current Slide from the
menu.
3. What are the ways to access the LibreOffice Help system?
A- Different ways to access the LibreOffice Help System
❖ Press F1 to open the Help system.
❖ Select Help > LibreOffice Help from the menu.
Enable Tips or Extended Tips in Tools > Options > LibreOffice > General for
brief explanations.

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WORK WITH SLIDES

Inserting A Duplicate Slide:

➢ Right-click on a slide in Normal or Slide Sorter view.
➢ Select Duplicate Slide from the context menu. The duplicate will appear after the
selected slide.

Inserting New Slide:

➢ Right-click after the slide where you want a new one and choose New Slide from the
context menu.
OR
➢ Press Ctrl + M.

Adding Slide Layout

➢ Right-click on the slide and select Layout to choose from the available options.
OR
➢ Use the Properties section in the Sidebar to change the layout.

Copying and Moving Slides

Copying in Normal View Moving in Normal View
➢ Right-click the slide and select Copy. ➢ Right-click the slide and choose Move.
➢ 2. Right-click the destination and ➢ Right-click the destination and select
choose Paste. Paste.

Copying in Slide Sorter View Moving in Slide Sorter View:

➢ Hold Ctrl and drag the slide to the new ➢ Drag and drop the slide to the desired
location. location.

Deleting and Renaming Slides

Deleting Slides Renaming Slides
➢ Select the slide and press Delete on ➢ Right-click the slide and choose
your keyboard. Rename Slide.
OR ➢ Enter a new name and click OK.
➢ Right-click the slide and choose Delete
Slide.

Copying, Moving, and Deleting Slide Content

Copy Content Move Content Delete Content
➢ Right-click the ➢ Right-click the boundary ➢ Select the text box
boundary of the text of the text box and boundary, right-click,
box and select Copy. select Copy. and choose Delete.
➢ Right-click the target ➢ Right-click the target OR
area and choose Paste. area and choose Paste. ➢ Press Delete on the
keyboard.

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Views of A Presentation
Normal View Outline View
➢ Used for creating and designing slides. ➢ Displays slides as text outlines.
➢ Click a slide in the Slides pane or ➢ Allows you to edit text, reorder
Navigator to work on it in the design paragraphs, or change outline levels.
area. ➢ Access using View > Outline.
Notes View Slide Sorter View
➢ Used for adding notes to slides (not ➢ Displays all slides as thumbnails.
visible during the presentation).
➢ Access using View > Notes. ➢ Useful for rearranging slides or
➢ Add notes below the slide and format working with multiple slides at once.
text using the Styles and Formatting
dialogue (F11). ➢ Access using View > Slide Sorter.

SELF-ASSESSMENT

A. Multiple Choice Questions

1. On right-clicking a slide, you may choose:
(a) Duplicate Slide (b) Slide Duplication (c) To Duplicate
2. For layouts in the sidebar, which part of the sidebar needs to be selected?
(a) Properties (b) Slide Transition (c) Animation
3. Which of the following is a valid way to delete a slide in Impress?
(a) Make the slide active and press the Delete key on the keyboard
(b) Make the slide active, right-click on it, and choose Delete Slide
(c) Both (a) and (b)

B. Answer the Following Questions

1. How can you copy content that is part of a text box in Impress?
A- Right-click on the boundary of the text box and select Copy.
Right-click on the desired location and choose Paste.

2. How can you move slides in Slide Sorter view?

A- Drag and drop the slide to the desired position.

3. Explain the different views of the presentation.

A- Different Views of presentation are as follows
➢ Normal View: Used for designing slides, adding content, and formatting.
➢ Outline View: Displays text content of slides as an outline, allowing text editing
and reordering.
➢ Slide Sorter View: Displays slides as thumbnails for easy rearrangement and
organization.
➢ Notes View: Allows adding speaker notes that are not visible to the audience
during the presentation.

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FORMATTING TEXT IN PRESENTATIONS: A SIMPLIFIED GUIDE

Why Formatting Matters?

Proper text formatting ensures a professional and consistent look. It helps your audience
focus and understand better by avoiding distractions.

Key Formatting Areas:

1. Character Attributes (e.g., font color)
2. Paragraph Attributes (e.g., alignment)
3. List Attributes (e.g., bullet types)

Manual vs. Style Formatting

Manual Formatting: Quick for small changes while in Style Formatting: Efficient for
repeated formatting across multiple sections.

Note:
Unlike LibreOffice Writer, Impress requires more manual formatting due to limited style
options.

For example, different bullet styles for the same outline level aren’t possible, so manual
adjustments are often necessary.

How to Format Text?

Selecting Text Applying Formatting
To format all text: ➢ Select the text.
➢ Click the border of the text box. ➢ Go to the Format menu and choose a
➢ To format part of the text: formatting option.
➢ Click and drag to highlight. ➢
➢ Double-click for a word, triple-click for a
paragraph.
➢ Use Shift + arrow keys for precise
selection.
Common Formatting Actions
Change Font Change Line Spacing
➢ Select the text. ➢ Select the text.
➢ Format > Character > Choose font ➢ Format > Spacing > Line Spacing >
settings > Click OK. Select desired option.
Apply Effects Set Alignment
➢ Select the text. ➢ Select the text.
➢ Format > Text > Choose effect. ➢ Format > Align > Choose alignment
(Left, Right, Center, Justified, etc.).
Add Bullets and Numbering
➢ Format > Bullets and Numbering.
➢ Choose bullet or number style.
➢ Press Enter to create a new
bullet/number.

By following these steps, you can enhance your presentation and make your text stand out
effectively.
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 SELF-ASSESSMENT

A. Multiple Choice Questions

1. Left, Center, Right, and Justified are types of:
(a) Effects on text (b) Bullets (c) Alignments
2. Which menu bar of Impress shows the bullets and numbering dialog box?
(a) Insert Menu (b) Tools menu (c) Format menu
3. What property of text is given by Top, Center, and Bottom options?
(a) Vertical alignment (b) Horizontal alignment (c) Types of bullets

B. Answer the Following Questions

1. What are the methods of selecting text in Impress?
A- Steps to selecting text
➢ Click and drag to highlight text.
➢ Double-click to select a word, triple-click for a paragraph.
➢ Use Shift + arrow keys for precise selection.
2. How can you change the line spacing in Impress?
A- Steps to change the line spacing in Impress
➢ Select the text.
➢ Go to Format > Spacing > Line Spacing
➢ Choose the desired option.

CREATE AND USE TABLES

A table is a grid of cells used to organize data in presentations. Table dimensions (rows
and columns) are set during creation but can be modified later as per requirement.

Inserting a Table
➢ Go to Insert Menu > Table.
➢ Set the number of rows and columns in the dialog box.
➢ Click OK to create the table.

Entering and Editing Data

Enter Data: Click inside a cell and type. Edit Data:
➢ Click the cell to edit.
➢ Make changes as needed.
Selecting Table Elements
Cell: Row:
➢ Click inside the cell. ➢ Drag across cells in the row.
➢ Double-click to select a word, or ➢ OR use Shift + Arrow keys to select.
triple-click to select all data in the cell.
Column: Table:
➢ Drag from the top to the bottom cell. ➢ Click the table boundary.
➢ OR use the keyboard for selection.

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Adjusting Row Height and Column Width
➢ Hover over the row or column boundary.
➢ When the cursor becomes a double-headed arrow, drag to adjust size.
➢ Release the mouse to set the new size.

Formatting Table Borders and Background

Access Table Properties:

➢ Select the table, right-click, and choose Table Properties.

➢ OR click the Table Properties icon in the toolbar.

Customize Borders and Background:

➢ Use the Borders or Background tabs in the dialog box.
➢ To apply a pattern background, select Pattern from the upper pane and choose
options in the lower pane.

SELF-ASSESSMENT

A. Multiple Choice Questions

1. What is the command path for the Insert Table dialog box?
(a) Insert Menu > Table (b) Format menu > table (c) View menu > table

2. Which of the following is the way to select a table?

(a) Insert menu > Table (b) By clicking on the boundary of the table
(c) None of these

3. To modify table borders, select the table, right-click, and:

(a) Choose the Table Borders (b) Choose the Table Properties
(c) Choose the Border

B. Answer the Following Questions

1. What are the various ways to bring up the Table Properties dialog box?
A- Various ways to bring up the Table Properties dialogue box
➢ Right-click on the table and select Table Properties.
➢ OR click the Table Properties icon in the toolbar.
2. How can you put a pattern as the background of a table?
A- Steps to put a pattern as the background of a table
➢ Open Table Properties > Background tab.
➢ Choose Pattern in the upper pane and select the desired design in the lower
pane.
3. How will you adjust the row height of a table?
A- Steps to adjust the row and height of a table
➢ Hover over the row boundary until the cursor changes to a double-headed arrow.
➢ Drag up or down to adjust the height, then release.

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INSERT AND FORMAT IMAGES IN A PRESENTATION

Inserting an Image from a File

➢ Go to Insert > Image > From File, or click the Insert Image icon on a slide.
➢ Navigate to the folder with the image, select it, and click Open.
➢ The image appears on the slide with selection handles for resizing or moving.

Inserting an Image from the Gallery

➢ Open the Gallery via View > Gallery or the Gallery icon in the Drawing toolbar.
➢ Choose a theme from the left pane and browse images in the right pane.
➢ Drag the desired image onto the slide.
➢ Resize or reposition the image as needed.

Formatting Images
Moving Images Resizing Images
➢ Select the image to see the selection ➢ Select the image.
handles. ➢ Drag a selection handle to resize the
➢ Drag the image to the desired location. image.
Rotating Images Flipping Images
➢ Select the image, then click the Rotate ➢ Use the toolbar options to flip the
icon in the toolbar. image horizontally or vertically.
➢ Adjust the rotation point or drag the
corner handles to rotate the image.

Using the Image Toolbar

Enable it via View > Toolbars > Image.

Features include:
Align: Align the image relative to the slide.
Filters: Apply effects like invert, sharpen, or charcoal sketch.

Drawing and Grouping Objects

Drawing Shapes
➢ Use Insert > Shape or the Drawing toolbar to draw shapes.
➢ Drag the mouse on the slide to create the shape.

Grouping Objects
➢ Select objects while holding Shift.
➢ Group via Format > Group > Group or Ctrl + Shift + G.
➢ Ungroup using Format > Group > Ungroup or Ctrl + Alt + Shift + G.

SELF-ASSESSMENT

A. Multiple Choice Questions

1. Clicking on Insert > Image > From File brings up the:
(a) From File dialog box (b) File dialog box (c) Insert Image dialog box
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 2. Clicking View > Gallery or the Gallery icon gives the:
(a) View Gallery dialog box (b) Gallery dialog box (c) Gallery viewer dialog box
3. Can the center of rotation of a shape be changed in Impress?
(a) Yes (b) No (c) Sometimes

B. Answer the Following Questions

1. How would you insert an image from a file in Impress?
A- Steps to insert an image from a file
➢ Go to Insert > Image > From File,
➢ Select the image, and click Open.
2. How do you insert an image from a gallery in Impress?
A- Steps to insert an image from a gallery
➢ Open View > Gallery,
➢ Select an image, and drag it to the slide.
3. How would you align an image concerning the slide?
A- Use the Image toolbar’s Align option to set the alignment relative to the slide.

WORK WITH SLIDE MASTER

The Slide Master ensures a consistent design across all slides in a presentation.

Steps to Apply Slide Master:

➢ Open the Master Slides section in the sidebar by clicking on its icon.
➢ In the sidebar, select a slide master from:
o Used in this Presentation
o Recently Used
o Available for Use
➢ Right-click on a slide master to: Apply it to all slides or Apply it to selected slides.

By default, the selected slide master applies to all slides.

Master View Toolbar:

➢ Access it via View > Toolbars > Master View.
➢ After applying a slide master, the Close Master View button becomes active.

Adding Transitions
Transitions are visual effects when one slide moves to the next in a slideshow.

Steps to Add Transitions:

➢ Open the Slide Transition section in the sidebar.
➢ Select slides in the Slides Pane or Slide Sorter View for the transition. If no slides
are selected, the transition applies to all slides.
➢ Choose a transition and click Apply Transition to All Slides or use Apply to Selected
Slides.

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 SELF-ASSESSMENT
A. Multiple Choice Questions
1. By default, the slide master design is applied to:
(a) Only active slide (b) All the slides (c) the first slide
2. The effects that occur when one slide transitions to the next are called:
(a) Animation (b) Transitions (c) Background

B. Answer the Following Questions

1. How do you apply slide master to all slides?
A- Steps to apply slide master to all slides
➢ Open the Master Slides pane
➢ Select a slide master
➢ It will apply to all slides by default.
2. Why should you not apply too many different transitions in Impress?
A- Too many transitions can distract the audience and make the presentation look
unprofessional.

EXERCISES
A. Multiple Choice Questions
1. If you choose Blank Presentation from the Presentation Wizard:
(a) Blank document opens (b) You may choose layouts (c) None of these
2. The pane containing thumbnail pictures of the slides is:
(a) Slides Pane (b) Workspace (c) Sidebar
3. A special document used as a basis for creating other documents is:
(a) Document (b) Template (c) Document style
4. Shortcut for starting a slideshow from the current slide:
(a) F5 (b) Shift + F5 (c) F6
5. The Export as PDF option is part of:
(a) File menu (b) Slide Show menu (c) Format menu
6. Shortcut to insert a new slide after the active slide:
(a) Ctrl + C (b) Ctrl + X (c) Ctrl + M
7. Any text in slides is contained in:
(a) Text boxes (b) Images (c) Chart placeholders
8. To copy the contents of a text box:
(a) Right Click and choose Duplicate (b) Right-click and choose Copy
(c) Right click and choose cut
9. To access Notes, View for an Impress file:
(a) By clicking on Format > Notes (b) By clicking on View > Notes
(c) By clicking on Insert > Notes
10. The best view for rearranging slides is:
(a) Normal (b) Outline (c) Slide Sorter

B. Short Answer Questions (I)

1. How do you change the alignment of text?
A- Steps to change the alignment of text
➢ Select the text box and go to the toolbar
➢ Choose the alignment option (Left, Center, Right, or Justify).

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 2. How do you change a list to a bulleted form?
A- Steps to change a list to a bulleted form
➢ Highlight the list,
➢ Click the Bullets icon in the toolbar or go to Format > Bullets and Numbering.
3. How do you insert a table in a slide?
A- Steps to insert a table in a slide
➢ Go to Insert > Table
➢ Specify the number of rows and columns, and click OK.
OR
➢ Click on Table logo on Standard toolbar
➢ Now drag and click on required no of row and column
4. How do you enter and edit data in a table cell?
A- Steps to enter and edit data in a table cell
➢ Click inside the cell
➢ Type to enter data, or edit by selecting and modifying the existing content.
5. How can you bring up Table Properties for a table?
A- Steps to bring up Table Properties for a table
➢ Right-click on the table
➢ Select Table Properties from the context menu.

C. Short Answer Questions (II)

1. How do you rotate an image?
A- Steps to rotate an image
➢ Select the image
➢ Click the Rotate icon
➢ Drag the rotation handles to rotate the image.
2. How do you align an image in the slide using the Image toolbar?
A- Steps to align an image in the slide using the Image Toolbar
➢ Select the image
➢ Open the Image toolbar
➢ Click on the Align option
➢ Choose the desired alignment.
3. How do you draw graphic objects on a slide, like a circle?
A- Steps to draw graphic objects on a slide
➢ Go to Insert > Shape > Circle
OR
➢ Use the Drawing toolbar to select and draw a circle on the slide.
4. How do you ungroup a set of grouped objects?
A- Steps to ungroup objects
➢ Select the group
➢ Right-click and choose Ungroup
OR
➢ Go to Format > Group > Ungroup.
5. How do you add transitions for a slide?
A- Steps to add transition
➢ Open the Slide Transition section in the sidebar
➢ Select a slide, choose a transition
➢ Click Apply to All Slides if required.
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D. Long Answer Questions
1. How can you insert an image from a file?

A- To insert an image from a file:

➢ Go to Insert
➢ Select Image
➢ Choose From File
➢ Browse to the file location
➢ Select the file
➢ Click Open
The image will be inserted onto the slide.
2. How do you select text from within a text box in a slide?

A- To select text within a text box:

➢ Click inside the text box.
➢ Click and drag the mouse to highlight the desired text.

Alternatively, you can also:

➢ Double-click to select a word
➢ Triple-click to select a paragraph
➢ Press Ctrl + A to select all text in the text box
3. Explain the Notes view of Impress.

A- The Notes View is a feature in Impress that enables users to add notes or
comments to each slide. These notes are intended for the speaker's reference
during presentations and are not visible to the audience.

Key features:
➢ Allows addition of notes below each slide
➢ Accessed through View > Notes
➢ Notes are hidden from the audience during presentations
➢ Useful for speakers to refer to during presentations
4. What is the Outline view of Impress?

A- Outline View in Impress:

The Outline View is a feature in Impress that displays the text content of slides in a
hierarchical structure. This view allows users to:
- Edit slide content easily
- Organize slides efficiently
- Focus on content without layout distractions
In Outline View, slides are displayed as an outline, showing titles, subtitles, and
bullet points. This makes it simpler to:
- Rearrange slide content
- Add or remove slides
- Review and revise presentation content

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5. Steps to delete and rename slides in a presentation:

A- Steps to Delete and Rename Slides:

Deleting Slides Renaming Slides

➢ Open the presentation and go to the ➢ Open the presentation and go to the
Slides Pane. Slides Pane.
➢ Select the slide you want to delete. ➢ Right-click on the slide you want to
➢ Right-click on the selected slide. rename.
➢ Choose "Delete Slide" from the ➢ Select "Rename Slide" from the context
context menu. menu.
➢ Type the new name for the slide.
➢ Press Enter to save the changes.

6. How can you use the Help system of LibreOffice?

A- To access the Help system:

➢ Press the F1 key on your keyboard.
➢ Alternatively, go to the Help menu and select LibreOffice Help.

Navigating the Help System:

➢ Search: Type keywords or phrases in the search bar to find relevant topics.
➢ Index: Browse the index for a comprehensive list of topics, organized
alphabetically.
➢ Contents: View the table of contents to navigate through the Help system.

The LibreOffice Help system provides detailed guidance, tutorials, and

troubleshooting tips to assist you in using the software effectively.

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