COMMITTEES OF THE UNIVERSITY OF NAMIBIA

STANDING STANDING JOINT EXECUTIVE MANAGEMENT STUDENT BOARDS

COMMITTEES OF COMMITTEES OF COMMITTEES MANAGEMENT COMMITTEES AND DISCIPLINARY
COUNCIL SENATE OF COUNCIL COMMITTEES WORKING GROUPS AND APPEALS
AND SENATE COMMITTEES
Council (C) Senate (SEN) Honorary Vice-Chancellors Campus Management Campus Student Admission Board
Degrees Executive Committee (CMC) Academic
Committee (HDC) Committee Disciplinary
(VCEC) Committee
(CSADC)

Executive Committee Executive Vice-Chancellors Bid Evaluation Student Appeals Assessment,

of Council (ECC) Committee of Management Committee (BEC) Committee Examination and
Senate (ECS) Committee (SAC) Graduation
(VCMC) Boards (AEGB)
Disciplinary and Academic PVC: Academic Affairs Student Faculty Boards
Appeals Committee Committee (AC) Management Committee Disciplinary
(DAC) Committee
(SDC)
Audit and Risk Graduations PVC: Administration and School Boards
Committee (ARC) Committee (GC) Finance Management
Committee

Human Capital Research and PVC: Research, School Higher

Committee (HCC) Higher Degrees Innovation and Degrees Board
Committee Development
(RHDC) Management Committee
Information and Procurement Committee
Communications (PC)
Technology
Committee (ICTC)

1
 Acronym/Abbreviation Statutory Committee Chairperson/Secretary

AC Academic Committee Chairperson: Assoc. Prof F Gideon

Meetings Secretary: Ms J Matheus
ARC Audit and Risk Committee Chairperson: Mr. M Hengari
Meetings Secretary: Ms R Isaac
CSADC Campus Student Academic Disciplinary Chairperson: To be nominated by the Executive Dean
Committee Meetings Secretary: To be provided by the relevant School
C Council Chairperson: Dr D Uirab
Meetings Secretary: Head Meetings Administration
DAC Disciplinary and Appeals Committee Chairperson: Ms P Elago
Meetings Secretary: Head Meetings Administration
ECC Executive Committee of Council Chairperson: Dr D Uirab
Meetings Secretary: Head Meetings Administration
ECS Executive Committee of Senate Chairperson: Assoc. Prof K Matengu
Meetings Secretary: Ms V Shipale
GC Graduations Committee Chairperson: Assoc. Prof F Gideon
Meetings Secretary: Ms V Shipale
HCC Human Capital Committee Chairperson: Ms W Uiras
Meetings Secretary: Ms J Matheus
HDC Honorary Degrees Committee Chairperson: Assoc. Prof K Matengu
Meetings Secretary: Ms V Shipale
ICTC Information Communications Technology Chairperson: Dr L Erastus
Committee Meetings Secretary: Ms J Matheus
RHDC Research and Higher Degrees Committee Chairperson: Prof DC Stefan
Meetings Secretary: Ms J Matheus

2
SAC Student Appeals Committee Chairperson: To be appointed by the Registrar
Meetings Secretary: A representative of DSA
SDC Student Disciplinary Committee Chairperson: To be nominated by the Director: DSA
Meeting Secretary: A representative from DSA
SEN Senate Chairperson: Assoc. Prof K Matengu
Meetings Secretary: Ms V Shipale
VCEC Vice-Chancellor’s Executive Committee Chairperson: Assoc. Prof K Matengu
Meetings Secretary: Ms R Isaac
VCEC (Audit, Risk & Compliance) Vice Chancellor’s Executive Committee Chairperson: Assoc. Prof K Matengu
Meetings Secretary: Ms R Isaac
VCMC Vice Chancellor’s Management Committee Chairperson: Assoc. Prof K Matengu
Meetings Secretary: Ms V Shipale

3
 MEETING DATES FOR STATUTORY MEETINGS

Committee Meeting Date Agenda closes

Academic Committee 01 April 18 March – Curriculum Changes for implementation 2026

10 July 26 June – New Programmes for implementation 2027

25 September 11 September

Audit and Risk Committee 27 February 13 February

14 May 23 April

06 August 23 July – Financial Statements/Management Letter

11 November 28 October

Council 28 March 14 March

27 June 13 June

26 September 12 September

28 November 21 November

Graduation Committee 05 March 19 February

03 September 19 August

11 December 01 December

Human Capital Committee 04 March 18 February

20 May 06 May

02 September 18 August

4
 MEETING DATES FOR STATUTORY MEETINGS

Committee Meeting Date Agenda closes

13 November 30 October

Information Communications 13 February 30 January

Technology Committee
15 May 24 April

07 August 24 July

30 October 16 October

Research and Higher Degrees 19 March 05 March

Committee
19 June 05 June

10 September 27 August

17 October 03 October

Senate 08 May 17 April – Last Senate for Curriculum Changes for

implementation in 2026

13 August 30 July – Last Senate for New programmes for

implementation in 2027

05 November 22 October

Vice-Chancellor’s Executive 25 March 11 March

Committee: Audit, Risk & Compliance
30 September 16 September

Vice-Chancellor’s Executive Committee 19 February 05 February

30 April 16 April

5
 MEETING DATES FOR STATUTORY MEETINGS

Committee Meeting Date Agenda closes

22 May 08 May

26 June 12 June

31 July 11 July

22 August 08 August

31 October 17 October

26 November 12 November

Vice-Chancellor’s Management 25 February 11 February

Committee
29 April 11 April

17 June 03 June

19 August 05 August

28 October 14 October

02 December 18 November

6
 ACRONYMS/ABBREVIATIONS

Acronym/Abbreviation Description

AA Academic Affairs

AACC Affirmative Action Consultative Committee

AB Admissions Board

AEGB Assessment, Examination and Graduation Board

BChD Bachelor of Dental Surgery

BPharm Bachelor of Pharmacy

BVM Bachelor of Veterinary Medicine

CEIRD Corporate Engagement and International Relations Directorate

CILT Centre for Innovation in Learning and Teaching

COBES Community Based Education

CRS Centre for Research Services

DLD Department of Language Development

DSA Directorate of Student Affairs

FAENS Faculty of Agriculture, Engineering and Natural Sciences

7
 ACRONYMS/ABBREVIATIONS

Acronym/Abbreviation Description

FCML Faculty of Commerce, Management and Law

FEHS Faculty of Education and Human Sciences

FHSVM Faculty of Health Sciences and Veterinary Medicine

HCC Human Capital Committee

HP Campus Hifikepunye Pohamba Campus

JEDS Campus José Eduardo dos Santos Campus

LD Learning Development

MBChB Bachelor of Medicine and Bachelor of Surgery

SANUMARC Sam Nujoma Marine and Coastal Resources Research Centre

SBMGE School of Business Management, Governance ad Economics

SBS School Based Studies

SEBE School of Engineering and Built Environment

SHSD School of Humanities, Society and Development

SNC Sam Nujoma Campus

8
 ACRONYMS/ABBREVIATIONS

Acronym/Abbreviation Description

SOA School of Accounting

SOAFS School of Agriculture and Fisheries Science

SOAHS School of Allied Health Sciences

SOD School of Dentistry

SOE School of Education

SOL School of Law

SOM School of Medicine

SOMS School of Military Science

SONPH School of Nursing and Public Health

SOP School of Pharmacy

SOS School of Science

SOVM School of Veterinary Medicine

SRC Student Representative Council

9
 UNAM CORE DATES
GENERAL CORE DATES
DATE FIRST SEMESTER
09 January University Open
21 January Academic staff resumes office duties
17 April FIRST SEMESTER BREAK commences for students (Until 22 April)
17 April Vacation School commences for distance students (Until 28 March)
23 April Lectures resume after the FIRST SEMESTER BREAK
27 May Institutional Holiday

11 July End of FIRST SEMESTER

14 – 18 July MID-YEAR BREAK
DATE SECOND SEMESTER
25 August SECOND SEMESTER BREAK for students commences (Until 29 August)
25 August Vacation School commence for distance students (Until 29 August)
01 September Lectures resume after SECOND SEMESTER BREAK
05 December End of SECOND SEMESTER
12 December End of ACADEMIC YEAR
DATE 2026 ACADEMIC YEAR
08 January University opens for 2026 academic year
20 January Academic staff resumes office duty for 2026 academic year

10
DATE NEW CURRICULUM TRANSFORMED PROGRAMMES (5 weeks core and 12-week semesters)
OLD CURRICULUM PROGRAMMES/UNAM READINESS PROGRAMME (12-week semesters)
FIRST SEMESTER
27 January Lectures commence for CORE SEMESTER – New Curriculum Students (Until 28 February)
17 February Lectures commence for FIRST SEMESTER – Old Curriculum Students (Until 21 May)
03 March Lectures commence for FIRST SEMESTER – New Curriculum and Readiness Programme Students (Until 6 June)
21 May Lectures end for FIRST SEMESTER – Old Curriculum Students
02 June First Opportunity Examinations commence – Old Curriculum Students (Until 18 June)
06 June Lectures end for FIRST SEMESTER – New Curriculum and Readiness Programme Students
09 June First Opportunity Examinations commence – New Curriculum Students (Until 25 June)
18 June First Opportunity Examinations end – Old Curriculum Students
23 June Second Opportunity Examinations commence – Old Curriculum Students (Until 04 July)
25 June First Opportunity Examinations end – New Curriculum Students
27 June Second Opportunity Examinations commence – New Curriculum Students (Until 9 July)
04 July Second Opportunity Examinations end – Old Curriculum Students
09 July Second Opportunity Examinations end – New Curriculum Students
DATE NEW CURRICULUM TRANSFORMED PROGRAMMES (5 weeks core and 12-week semesters)
OLD CURRICULUM PROGRAMMES/UNAM READINESS PROGRAMME (12-week semesters)
SECOND SEMESTER
21 July Lectures commence for SECOND SEMESTER – Old and New Curriculum, and Readiness Programme Students (Until 18 October)
17 October Lectures end for SECOND SEMESTER – All Students
22 October First Opportunity Examinations commence – New Curriculum, Old Curriculum and Readiness Programme Students (Until 10
November)
10 November First Opportunity Examinations end – New Curriculum, Old Curriculum and Readiness Programme Students
12 November Second Opportunity Examinations commence – New Curriculum, Old Curriculum and Readiness Programme Students (Until 25
November)
25 November Second Opportunity Examinations end – New Curriculum, Old Curriculum and Readiness Programme Students

11
DATE PROFESSIONAL PROGRAMMES
FIRST SEMESTER
13 January Lectures commence for FIRST SEMESTER – 16-week semesters Professional Programmes students (Until 14 May)
20 January Lectures commence for CORE SEMESTER – Professional Programmes Second-year students, including Engineering (Until 28
February)
20 January Lectures commence for FIRST SEMESTER – Senior Engineering Students (Until 8 May)
27 January Lectures commence for CORE SEMESTER – New Curriculum First-year students (Until 28 February)
28 February Lectures end for CORE SEMESTER – All New Curriculum Students
03 March Lectures commence for FIRST SEMESTER – First- and Second-year Professional Programme Students (Until 13 June)
06 May Lectures end for FIRST SEMESTER – Senior Engineering Students
12 May First Opportunity Examinations commence – Senior Engineering Student (Until 23 May)
13 May Lectures end for FIRST SEMESTER – 16-week semesters Professional Programmes students
16 May First Opportunity Examinations commence – 16-week semesters Professional Programmes students (Until 03 June)
23 May First Opportunity Examinations end – Senior Engineering Students
02 June Second Opportunity Examinations commence – Senior Engineering Students (Until 13 June)
04 June First Opportunity Examinations end – 16-week semesters Professional Programmes students
05 June Second Opportunity Examinations commence – 16-week semesters Professional Programmes students (Until 13 June)
13 June Second Opportunity Examinations end – Senior Engineering Students
13 June Second Opportunity Examinations end – 16-week semesters Professional Programmes students
13 June Lectures end for FIRST SEMESTER – First and Second-year Professional Programme Students
17 June First Opportunity Examinations commence – First and Second-year Professional Programme Students (Until 30 June)
30 June First Opportunity Examinations end – First and Second-year Professional Programme Students
01 July Second Opportunity Examinations commence – First and Second-year Professional Programme Students (Until 08 July)
08 July Second Opportunity Examinations end – First and Second-year Professional Programme Students

12
 DATE PROFESSIONAL PROGRAMMES
SECOND SEMESTER
30 June Lectures commence for SECOND SEMESTER – 16-week semesters Professional Programmes students (Until 31 October)
21 July Lectures commence for SECOND SEMESTER – Senior Engineering Students (Until 31 October)
28 July Lectures commence for SECOND SEMESTER – First and Second-year Professional Programme Students (Until 31 October)
31 October Lectures end for SECOND SEMESTER – All Professional Programme Students
05 November First Opportunity Examinations commence – All Professional Programme Students (Until 18 November)
18 November First Opportunity Examinations end – All Professional Programme Students
19 November Second Opportunity Examinations commence – All Professional Programme Students (Until 28 November)
28 November Second Opportunity Examinations end – All Professional Programme Students

13
 January 2025

GENERAL MEETINGS CLOSING DATES FOR AGENDAS

1 Wed PUBLIC HOLIDAY: NEW YEAR

2 Thu

3 Fri

4 Sat

3 Sun

6 Mon ONLINE REGISTRATION commences

for:
• New Curriculum Senior Students (until 24
January)
• Old Curriculum Senior Students (until 14
February)

• SOVM – BVM VI clinical rotations

commence
7 Tue

8 Wed

9 Thu • UNIVERSITY OPENS

10 Fri

11 Sat

12 Sun

14
 January 2025

GENERAL MEETINGS CLOSING DATES FOR AGENDAS

13 Mon LECTURES commence: • SOL – AEGB: Agenda closes (12:00)

• 16-week semesters Professional • SONPH – AEGB: Agenda closes
Programmes students (Until 14 May) (Admission Appeals) (12:00)

ORIENTATION commences:
• SONPH – Senior Students

REGISTRATION commences for

• First year students (Until 24 January)
• DLD First Semester English Intensive
Courses

• CILT – Applications for Meritorious Awards

Open (Until 28 Feb)
• SOD – Clinical sessions commence for 4th
and 5th year students
• SOM – Block lectures commence: Year 4
MBChB (Until 21 Feb)

SCHOOL BASED STUDIES/TEACHING

PRACTICE commence in Schools,
including
• Teaching Practicum 1 (New Curriculum) -
Primary Education (12 weeks until 4th April)
• Teaching Practicum 1 (New Curriculum) -
Secondary Education (6 weeks until 28
February)
• Teaching Practice Phase 3 (Old
Curriculum) - Secondary Education (8
weeks, until 7th March)

15
 January 2025

GENERAL MEETINGS CLOSING DATES FOR AGENDAS

• School-based Studies (SBS) Phase 3 (Old

Curriculum) - Primary Education (12
weeks, until 4th April)
14 Tue

15 Wed • SOD – Clinical Induction of 4th year

Dentistry students
• SONPH – Clinical Practice commences for
senior students (until 31 January)
16 Thu • SOL – AEGB Meeting for Admission
Appeals (12:00)
• SONPH – AEGB Meeting for Admission
Appeals (9:00)
17 Fri

18 Sat

19 Sun

20 Mon LECTURES commence for CORE

SEMESTER:
• New Curriculum Professional programmes
second year students, including
Engineering (until 28 February)

LECTURES commence for FIRST

SEMESTER:
• Senior Engineering students (until 6 May)

16
 January 2025

GENERAL MEETINGS CLOSING DATES FOR AGENDAS

• SOM – Clinical rotations commence for

year 5 & 6 MBChB students
21 Tue • Academic staff resume office duties. • Oshakati Campus – Academic Board:
• EXAMINATIONS – Remark applications Agenda Closes (12:00)
for second semester and year modules • SOAHS – SHDB: Agenda closes
commences (until 3 February) (12:00)
22 Wed • CILT – First Semester Venue and • Ogongo Campus – Academic Meeting • SONPH – SHDB: Agenda closes
Instructional Rolling Audit commences (9:00) (12:00)
• CILT – Submission of requests for reports • SEBE – General Staff Meeting (9:00)
on Student Evaluation of Teaching • SOMS – General Staff Meeting (9:00)
commences (until 1 March)
23 Thu • CILT – Core Semester Online Learning • Oshakati Campus – Academic Board • Oshakati Campus – Management
Orientation for first year students Meeting (9:00) Committee: Agenda Closes (12:00)
• DSA – Hostel Opens for All Students • SOL – Management Committee:
• DSA – Hostel Registration commences Agenda closes (12:00)
24 Fri REGISTRATION ends for: • HP Campus – Academic Committee
• All first and senior new curriculum students Forum: Agenda closes (12:00)
• DLD First Semester English Intensive • SEBE – AEGB: Agenda closes (16:00)
Courses ends • SNC – Management Committee:
Agenda closes (12:00)
• DSA – Freshmen Orientation commences • SOA – SHDB: Agenda closes (12:00)
• EXAMINATIONS – Last day to apply for • SOMS – AEGB: Agenda closes (16:00)
promotional exams
• SEBE – Student Orientation/Induction
25 Sat • DSA – Freshmen Orientation ends

26 Sun

17
 January 2025

GENERAL MEETINGS CLOSING DATES FOR AGENDAS

27 Mon ACADEMIC ADMINISTRATION – • HP Campus – Management

Application for module(s) exemptions Committee: Agenda closes (12:00)
commence • SBMGE – AEGB: Agenda closes
• First year students (Until 14 February) (12:00)
• Senior students (Until 28 March) • SOD – AEGB: Agenda closes (12:00)
• SOL – AEGB: Agenda closes (12:00)
LATE REGISTRATION commences for: • SOM – AEGB: Agenda closes (12:00)
• All first and senior new curriculum students • SOVM –AEGB: Agenda closes
(Until 4 February) (12:00)
• SOVM – SHDB: Agenda closes
LECTURES commence for CORE (12:00)
SEMESTER:
• New Curriculum students (Until 28
February)
• First year professional programme
students (Until 28 February)
28 Tue • CILT – Students Virtual eLearning • SHSD – AEGB: Agenda closes
Orientation 1 (12:00)
• SOA – AEGB: Agenda closes (12:00)
• SOAFS – AEGB: Agenda closes
(12:00)
• SOAHS – AEGB: Agenda closes
(12:00)
• SOBMGE – AEGB: Agenda closes
(12:00)
• SOE – AEGB: Agenda closes (12:00)
• SONPH –AEGB Agenda Closes
(12:00)
• SOP – SHDB: Agenda closes (12:00)

18
 January 2025

GENERAL MEETINGS CLOSING DATES FOR AGENDAS

29 Wed • Oshakati Campus – Management • Rundu Campus – Management

Committee Meeting (9:00) Committee: Agenda closes (12:00)
• SNC – Management Committee • SOM – SHDB: Agenda closes (12:00)
Meeting (9:00)
• SOAHS – SHDB Meeting (9:00)
• SOL – Management Committee
Meeting (9:00)
30 Thu • SONPH – SHDB Meeting (9:00) • INFORMATION COMMUNITATIONS
TECHNOLOGY COMMITTEE:
Agenda closes (12:00)
• Ogongo Campus – Management
Committee: Agenda closes (12:00)
31 Fri • FINANCE – Last day to cancel Core
Semester modules with 100% credit
• DSIP – Release of Institutional
Performance data
• SONPH – Clinical Practice ends for Senior
Students

19
 February 2025

GENERAL MEETINGS CLOSING DATES FOR AGENDAS

1 Sat

2 Sun

3 Mon • EXAMINATIONS – Last day to apply for • SANUMARC – Staff Meeting: Agenda
re-mark for second semester and year closes (12:00)
modules. • SOS – SHDB: Agenda closes (12:00)
• SONPH – Clinical Practice commences
for Senior Students (until 14 February)
4 Tue LATE REGISTRATION ends for: • CILT – Blended Learning Champions • SOAFS – SHDB: Agenda closes
• All first year and senior new curriculum Meeting 1 (9:00-11:00 Virtual) (12:00)
students • HP Campus – Management Meeting
(9:00)
• SBMGE – AEGB Meeting (9:00)
• SOL – AEGB Meeting (12:00)
• SOVM – SHDB Meeting (9:00)
5 Wed • Rundu Campus – Management • VICE-CHANCELLOR’S EXECUTIVE
Committee Meeting (9:00) COMMITTEE: Agenda closes (12:00)
• SANUMARC – Staff Meeting (9:00)
• SOD – AEGB Meeting (14:30)
• SOM – AEGB Meeting (9:00)
• SOP – SHDB Meeting (9:00)
6 Thu • Ogongo Campus – Management • CILT – Faculty Liaison meeting with
Committee Meeting FAENS: Agenda closing (12:00)
(9:00) • FEHS – Management Committee:
• SHSD – AEGB Meeting (9:00) Agenda closes (12:00)
• SOA – AEGB Meeting (9:00) • HP and Oshakati Campus – Combined
• SOAHS – AEGB Meeting (9:00) Management Meeting: Agenda closes
• SOAFS – AEGB Meeting (9:00) (12:00)
• SOBMGE – AEGB Meeting (9:00)
20
 February 2025

GENERAL MEETINGS CLOSING DATES FOR AGENDAS

• SOE – AEGB Meeting (9:00) • SOAFS – School Board: Agenda

• SOM – SHDB Meeting (9:00) closes (12:00)
• SOMS – AEGB Meeting (9:00) • SOL – School Board: Agenda closes
• SONPH – AEGB Meeting (9:00) (12:00)
• SOVM – AEGB Meeting (9:00) • SOMS – School Board: Agenda closes
(12:00)
7 Fri • ACADEMIC ADMINISTRATION – Last • Southern Campus – Management
day for approval of module(s) and Committee: Agenda closes (12h00).
qualification mode changes of First year • SOE – S HDB: Agenda closes (17:00)
students
• ALL UNITS – Last day to submit Second
Semester (2024) Business Review
Reports
8 Sat

9 Sun

10 Mon • UNAM Academic Leadership Induction • SHSD – School Board: Agenda closes
Workshop (08:30-16:30) (12:00)
• SRC Congress & Student Leadership • SOE – School Board: Agenda closes
Workshop Starts – DSA (12:00)
11 Tue • FEHS – Management Committee • VICE CHANCELLOR’S
Meeting (9:00) MANAGEMENT COMMITTEE:
• HP Campus – Management Committee Agenda closes (12:00)
Meeting (9:00) • SOMS – SHDB: Agenda closes
• SOS – SHDB Meeting (9:00) (12:00)
12 Wed • CILT – New Academic Induction • SOD – School Management • SEBE – School Board: Agenda closes
Workshop (8:30-16:30) meeting/General Staff meeting (14:30) (16:00)
• SOAHS – School Board: Agenda closes
(12:00)
21
 February 2025

GENERAL MEETINGS CLOSING DATES FOR AGENDAS

13 Thu • CILT – Online course material • INFORMATION COMMUNICATIONS • AUDIT AND RISK COMMITTEE:
development workshop 1: Part-Time TECHNOLOGY COMMITTEE Agenda closes (12:00)
programmes (Hybrid: 9:00 – 13:00) MEETING • Ogongo Campus – General Staff
• Rundu Campus – Academic Board meeting: Agenda closes (12:00)
Meeting (9:00) • SOVM – School Board: Agenda closes
• SOAFS – SHDB Meeting (9:00) (12:00)
• Southern Campus - Management
Committee Meeting (9:00)
14 Fri REGISTRATION ends for: • SOD – School Board: Agenda closes
• Old Curriculum Senior Students (Curriculum changes)
• SOM – School Board: Agenda closes
• ACADEMIC ADMINISTRATION – (Curriculum changes)
Application for module(s) exemptions • SOS – School Board: Agenda closes
ends for First year students (12:00)
• EXAMINATIONS – Promotional
examinations (9:00 –12:00)
• FINANCE – Last day to cancel Core
Semester modules with 50% credit
• CILT – New Academic Induction
Workshop (8:30 – 16:30)
• CILT – Submission of CWIE statistics by
Faculties
• DSA – SRC Congress and Student
Leadership Workshop ends
• SONPH – Clinical Practice ends for
senior students
15 Sat

16 Sun

22
 February 2025

GENERAL MEETINGS CLOSING DATES FOR AGENDAS

17 Mon LATE REGISTRATION commences for: • CILT – Faculty Liaison meeting with
• Old Curriculum Senior Students (until 21 FHSVM: Agenda closes (12:00)
February) • SONPH – SHDB: Agenda closes
(12:00)
LECTURES commence for FIRST
SEMESTER:
• Old Curriculum students (until 21 May)

• ASSESSMENT – Last day to enter

Assessment Period 1 marks (Core
semester)
• DSA – SRC By-Elections commences
18 Tue • CILT – Students Virtual eLearning • SHSD – School Board Meeting (9:00) • HUMAN CAPITAL COMMITTEE:
Orientation (10:00 – 12:30) • SOAFS – School Board Meeting (9:00) Agenda closes (12:00)
• SOE – School Board Meeting (9:00) • SEBE – SHDB: Agenda closes (12:00)
• SOL – School Board Meeting (9:00) • SOAHS - SHDB: Agenda closes
• SOMS – School Board Meeting (09:00) (12:00)
• SHSD – SHDB: Agenda closes (17:00)
19 Wed • VICE-CHANCELLOR’S EXECUTIVE • GRADUATION COMMITTEE: Agenda
COMMITTEE MEETING (9:00) closes (12:00)
• SOAHS – School Board Meeting (9:00) • SBMGE – School Board: Agenda
• SOD – School Management Meeting closes (12:00)
(Curriculum review) (14:30) • SOA – School Board: Agenda closes
(12:00)
20 Thu • ALL UNITS – Last day for the • CILT – Faculty Liaison meeting with • FCML – Management Committee:
Finalisation and Approval of 2025 FAENS (9:00 – 12:00) Agenda closes (12:00)
Management Plans • HP & Oshakati Campus – Combined • SONPH – School Board: Agenda
• Commencement Ceremony (Official Administrative Management Meeting closes (12:00)
Opening) (9:00)

23
 February 2025

GENERAL MEETINGS CLOSING DATES FOR AGENDAS

• Ogongo Campus – General Staff

meeting (9:00)
• SOE – SHDB Meeting (8:00)
• SOMS – SHDB Meeting (9:00)
21 Fri LATE REGISTRATION ends for: • SOVM – School Board Meeting:
• Old Curriculum Senior Students Curriculum Changes (14:00)

• FINANCE – Last day to cancel Core

Semester modules
• FINANCE – Last day to cancel Semester
1 and Year modules with 100% credit
(Old curriculum students)
• SOM – Block lectures end for 4th year
MBChB students
22 Sat

23 Sun

24 Mon • SONPH – Subject Orientation (All • SOS – School Board Meeting (9:00) • SBMGE – SHDB: Agenda closes
Lecturers) (12:00)
• SOL – SHDB: Agenda closes (12:00)
• SOVM – SHDB: Agenda closes (12:00)
25 Tue • CILT – Registration of Community • VICE CHANCELLOR’S • FEHS – Faculty Board: Agenda closes
Engagement for Projects commences MANAGEMENT COMMITTEE (12:00)
• CILT – Submission of Semester 1 MEETING (9:00) • SOP – SHDB: Agenda closes (12:00)
Information to update module, lecturer • SOD – School Board Meeting:
and student details in EvaSys Curriculum changes (14h30)
commences (Until 1 April) • SOM – School Board Meeting:
Curriculum Changes (9:00)
• SONPH – School Board Meeting
24
 February 2025

GENERAL MEETINGS CLOSING DATES FOR AGENDAS

(9:00)
26 Wed • SOAHS – SHDB Meeting (9:00) • SOM – SHDB: Agenda closes (12:00)

27 Thu • DSA – Career Seminar • AUDIT AND RISK COMMITTEE • FAENS – Faculty Board: Agenda
MEETING (9:00) closes (12:00)

28 Fri LECTURES end for CORE • FCML – Management Committee • CILT – Short Course Task Force:
SEMESTER: Meeting (8:30) Agenda closes (16:30)
• All New Curriculum students • SHSD – SHDB Meeting (8:30) • SPACE GOVERNANCE COMMITTEE:
• Second year Professional programmes • SONPH – SHDB Meeting (9:00) Agenda closes (12:00)
students

• ACADEMIC ADMINISTRATION –
Registration Efficiency Survey
commences
• CILT – Applications for Meritorious
Awards end
• DSA – Hostel Registration ends
• DSA – SRC By Elections ends
• DSA – Peer Counsellors Training
commences

25
 March 2025

GENERAL MEETINGS CLOSING DATES FOR AGENDAS

1 Sat

2 Sun

3 Mon LECTURES commence for FIRST • SNC – Staff Meeting: Agenda closes
SEMESTER: (12:00)
• New Curriculum students (until 6 June) • SOE – SHDB: Agenda closes (17:00)
• New Curriculum year 1 & 2 students of
professional programmes (until 13 June)
• DLD First Semester Intensive Courses

• CILT – Submission of 2nd Semester 2024

Status Reports on Student Evaluation of
Teaching to Deans and HODs
• DSA – Hostel Orientation commences
• SOM – First Opportunity Examinations
commence for Year 4 MBChB students
(until 14 March)
4 Tue • HUMAN CAPITAL COMMITTEE • FHSVM – Faculty Board: Agenda closes
MEETING (9:00) (12:00)
• CILT – Faculty Liaison meeting with • SOS – SHDB: Agenda closes (12:00)
FHSVM (9:00 – 12:00)
• SBMGE – SHDB Meeting (9:00)
• SOL – SHDB Meeting (9:00)
• SOVM – SHDB Meeting (9:00)
5 Wed • ASSESSMENT – Last day to enter • GRADUATION COMMITTEE • RESEARCH AND HIGHER DEGREES
Assessment Period 2 marks (Core MEETING (9:00) COMMITTEE: Agenda closes (12:00)
semester)
6 Thu • SBMGE – School Board Meeting (9:00)
• SEBE – SHDB Meeting (9:00)
26
 March 2025

GENERAL MEETINGS CLOSING DATES FOR AGENDAS

• SOA – SHDB Meeting (9:00)

• SOP – SHDB: Meeting (9:00)
• UNAM Press – Editorial Board meeting
(9:00)
7 Fri • ALL UNITS – Last day for end of PMS • VCEC CONSULTATIVE MEETING – • SANUMARC – Board: Agenda closes
cycle Individual Performance Reviews (2nd Discussion of Council agenda (9:00) (12:00)
period) • SEBE – School Board Meeting (14:00)
• DSA – Hostel Orientation ends • SNC – Staff Meeting (9:00)
• SOE – SHDB Meeting (8:00)
• SOA – School Board Meeting (9:00)
• SOM – SHDB Meeting (9:00)
8 Sat

9 Sun

10 Mon • CILT – Submission of Workloads • CILT – Faculty Liaison Meeting with

commences FCML: Agenda closes (12:00)
11 Tue • FEHS – Faculty Board Meeting (12:00) • VICE-CHANCELLOR’S EXECUTIVE
COMMITTEE: Audit, Risk and
Compliance: Agenda closes (12:00)
• PVC: RID – Management Committee:
Agenda closes (12:00)
12 Wed • DSA – Student Lecture Forum (Lecture • FAENS – Faculty Board Meeting (9:00) • Oshakati Campus – Management
free from 14:00 to 16:30) Committee: Agenda closes (12:00)
• PVC: AA – Management Committee:
Agenda closes (12:00)
• SOL – Management Committee:
Agenda closes (12:00)
13 Thu • EXAMINATIONS – Training on Entering of • FHSVM – Faculty Board Meeting (9:00) • PVC: AF – Management Committee:
individual assessment marks • SOS – SHDB Meeting (9:00) Agenda (12:00)
27
 March 2025

GENERAL MEETINGS CLOSING DATES FOR AGENDAS

• SHSD – SHDB: Agenda closes (17:00)

• SOL – School Board: Agenda closes
(12:00)
14 Fri • ACADEMIC ADMINISTRATION – Last day • SANUMARC – Board Meeting (9:00) • COUNCIL: Agenda closes (12:00)
for approval of module(s) and qualification • SPACE GOVERNANCE COMMITTEE
mode changes of Senior students MEETING (9:00)
• FINANCE – Last day to cancel Semester 1
and Year modules with 100% credit (New
curriculum students)
• FINANCE – Last day to cancel Semester 1
modules with 50% credit (Old curriculum
students)
• CILT – Submission of CWIE statistics by
Faculties
• SOM – First Opportunity Examinations end
for Year 4 MBChB students
15 Sat

16 Sun

17 Mon • CILT – Evaluation of Academic Meritorious • SHSD – SHDB Meeting (8:30)

Awards and Merit Sabbatical Applications
begins – All Faculties
• CILT – Submission of Workloads
commences
• SOM – Second Opportunity Examinations
commence for Year 4 MBChB students
(until 20 March)
18 Tue • DSA – First Aid Training commences (Until • SOL – School Board Meeting (9:00) • ACADEMIC COMMITTEE: Agenda
20 March) closes (12:00)
28
 March 2025

GENERAL MEETINGS CLOSING DATES FOR AGENDAS

• SOAHS – SHDB: Agenda closes (12:00)

19 Wed • RESEARCH AND HIGHER DEGREES • FCML - Faculty Board: Agenda closes
COMMITTEE MEETING (9:00) (12:00)
• SOD – Clinical Management Meeting • SONPH – SHDB: Agenda closes (12:00)
(14:30)
20 Thu • ALL UNITS – Finalisation and Signing of • CILT – Faculty Liaison meeting with
Individual Performance Scorecards for FCML (9:00 – 12:00)
2025 – 2026 PMS cycle • Oshakati Campus – Management
• DSA – First Aid Training ends Committee Meeting (9:00)
• SOM – Second Opportunity Examinations
end for Year 4 MBChB students

21 Fri PUBLIC HOLIDAY: INDEPENDENCE DAY

22 Sat

23 Sun

24 Mon • SOM – Clinical rotations commence for 4th • SOP – SHDB: Agenda closes (12:00)
year MBChB students (until 24 October)
25 Tue • Academic Success Workshop - DSA • VICE-CHANCELLOR’S EXECUTIVE • SOVM – SHDB: Agenda closes (12:00)
COMMITTEE MEETING: Audit, Risk
and Compliance (9:00)
• PVC: RID – Management Committee
Meeting (14:00)
26 Wed • PVC: AA – Management Committee
meeting (9:00)
• SOD – Management meeting (14:30)
27 Thu • PVC: AF – Management Committee
meeting (9:00)
29
 March 2025

GENERAL MEETINGS CLOSING DATES FOR AGENDAS

• SOAHS – SHDB Meeting (9:00)

28 Fri • ACADEMIC ADMINISTRATION – • COUNCIL MEETING (9:00)
Application for module(s) exemptions ends
for Senior students
• EXAMINATIONS – Last day to submit
Draft first semester examination papers for
moderation (All curriculums, including
Readiness Programme)
29 Sat

30 Sun

31 Mon

30
 April 2025

GENERAL MEETINGS CLOSING DATES FOR AGENDAS

1 Tue • ASSESSMENT – Last day to enter • ACADEMIC COMMITTEE MEETING • SOM – SHDB: Agenda closes (12:00)
Assessment Period 1 marks (Semester 1) (9:00)
• CILT – Administration of Student
Evaluation of Teaching Online
questionnaires for Semester 1
commences (Until 23 May)
2 Wed • SONPH – SHDB Meeting (9:00) • Rundu Campus – Management
Committee: Agenda closes (12:00)
• SOS – SHDB: Agenda closes (12:00)
3 Thu • GRADUATION: SOUTHERN CAMPUS • FCML – Faculty Board Meeting (9:00)
• SOVM – SHDB Meeting (9:00)
4 Fri • SOP – SHDB Meeting (9:00) • CILT – Faculty Liaison Meeting with
FEHS: Agenda closes (12:00)
5 Sat

6 Sun

7 Mon • DSA – World Health Day • FCML – Faculty Management

Committee: Agenda closes (12:00)
8 Tue • GRADUATION: KATIMA MULILO • CILT – Student Online Engagement • SOAHS - SHDB: Agenda closes (12:00)
CAMPUS Meeting: Semester 1 (14:00 – 16:30)
(Until 11 April)
9 Wed • DSA – General Student Assembly • Rundu Campus – Management • SONPH – SHDB: Agenda closes (12:00)
Committee Meeting (9:00)
• SOD – Management meeting (9:00)
• SOM – SHDB Meeting (9:00)
• SOS – SHDB Meeting (9:00)
10 Thu • GRADUATION: RUNDU CAMPUS

31
 April 2025

GENERAL MEETINGS CLOSING DATES FOR AGENDAS

• DSA – Mental Health and First Aid Training

commences (Until 11 April)
11 Fri • DSA – Mental Health and First Aid Training • VICE CHANCELLOR’S
ends MANAGEMENT COMMITTEE: Agenda
closes (12:00)
12 Sat

13 Sun

14 Mon • FINANCE – Last day to cancel Semester 1 • SOE – SHDB: Agenda closes (17:00)
modules with 50% credit (New curriculum
students)
15 Tue • FCML – Faculty Management • SOVM – SHDB: Agenda closes (12:00)
Committee Meeting (8:30)
16 Wed • GRADUATION: NORTHERN CAMPUSES • SOAHS – SHDB Meeting (9:00) • VICE-CHANCELLOR’S EXECUTIVE
COMMITTEE: Agenda closes (12:00)
• SOP – SHDB: Agenda closes (12:00)
17 Thu • FIRST SEMESTER BREAK commences • SONPH – SHDB Meeting (9:00) • SENATE – Last Senate for Curriculum
(until 22 April) Changes for 2026 implementation:
• VACATION SCHOOLS commences (Until Agenda closes (12:00)
25 April) • SOM – SHDB: Agenda closes (12:00)
18 Fri PUBLIC HOLIDAY: GOOD FRIDAY

19 Sat

20 Sun

21 Mon PUBLIC HOLIDAY: EASTER MONDAY

32
 April 2025

GENERAL MEETINGS CLOSING DATES FOR AGENDAS

22 Tue • FIRST SEMESTER BREAK ends

• EXAMINATIONS – Last day to submit
Print-ready first semester examination
papers for moderation (for ALL curriculums,
including Readiness Programmes)
• SOD – Award Ceremony
23 Wed • LECTURES resume after first semester • CILT – Short Course Task Force • AUDIT AND RISK COMMITTEE:
break Meeting (9:00) Agenda closes (12:00)
• Career Seminar - DSA • SOVM – SHDB: Meeting (9:00) • SEBE – School Board: Agenda closes
(16:00)
• SOMS – School Board: Agenda closes
(12:00)
24 Thu • GRADUATION: WINDHOEK CAMPUSES • SOP – SHDB Meeting (9:00) • INFORMATION COMMUNICATIONS
• DSA – World Immunisation Week TECHNOLOGY COMMITTEE: Agenda
commences (until 30 April) closes (12:00)
• SHSD – SHDB: Agenda closes (17:00)
• SOS – SHDB: Agenda closes (12:00)
25 Fri • GRADUATION: WINDHOEK CAMPUSES • FCML – Faculty Board: Agenda closes
• VACATION SCHOOLS ends (12:00)
• SOS – School Board: Agenda closes
(12:00)

26 Sat

27 Sun

28 Mon • ACADEMIC ADMINISTRATION – Last day • CILT – Faculty Liaison Meeting with • HP and Oshakati Campuses –
to change offering types FEHS (9:00 – 12:00) Combined Administrative Committee:
• FINANCE – Last day to cancel Semester 1 • SOE – SHDB Meeting (8:00) Agenda closes (12:00)
modules (All students)
33
 April 2025

GENERAL MEETINGS CLOSING DATES FOR AGENDAS

29 Tue • VICE CHANCELLOR’S MANAGEMENT • PVC: RID – Management Committee:

COMMITTEE MEETING (9:00) Agenda closes (12:00)
• SOAFS – SHDB: Agenda closes
(12:00)
30 Wed • CILT – Online course material • VICE-CHANCELLOR’S EXECUTIVE • CILT – Short Course Task Force
development workshop 2: Part-Time COMMITTEE (9:00) Meeting: Agenda closes (16:30)
programmes (Hybrid: 9:00 – 13:00) • SHSD – SHDB Meeting (8:30) • PVC: AF – Management Committee:
• CILT – Completion of Material Writing for Agenda closes (12:00)
Part-Time Courses: Semester 1
• CILT – Submission of Learning Design QA
Reports (15:00)
• DSA – World Immunisation Week ends

34
 May 2025

GENERAL MEETINGS CLOSING DATES FOR AGENDAS

1 Thu • PUBLIC HOLIDAY: WORKERS’ DAY

• DSA – Mental Awareness Month
commences
2 Fri

3 Sat

4 Sun • PUBLIC HOLIDAY: CASINGA DAY

5 Mon • PUBLIC HOLIDAY: CASINGA DAY

OBSERVED
6 Tue • ASSESSMENT – Last day to enter • SOM – SHDB Meeting (9:00) • HUMAN CAPITAL COMMITTEE
Assessment Period 2 marks (Semester 1) • SOMS – School Board Meeting (09:00) MEETING: Agenda closes (12:00)
• SOS – SHDB Meeting (9:00) • Oshakati Campus – Management
LECTURES end for FIRST SEMESTER: Committee: Agenda Closes (12:00)
• Senior Engineering students • SOAFS – School Board: Agenda
closes (12:00)
• SOAHS – SHDB: Agenda closes
(12:00)
• SOL – Management Committee:
Agenda closes (12:00)
• SOMS – SHDB: Agenda closes
(12:00)
• SONPH – School Board: Agenda
closes: 12:00
7 Wed • CILT – Workshop 1: Monitoring blended • SEBE – School Board Meeting (14:00) • PVC: AA – Management Committee:
and online learning (HODs, Departmental/ • SOD – Management meeting (9:00) Agenda closes (12:00)
Subject Coordinators) (Hybrid: 9:00 – • PVC: RID – Management Committee:
12:00) Agenda closes (12:00)

35
 May 2025

GENERAL MEETINGS CLOSING DATES FOR AGENDAS

• SNC – Management Committee:

Agenda closes (12:00)
• SONPH – SHDB: Agenda closes
(12:00)
• Southern Campus – Management
Committee: Agenda closes (9:00)
8 Thu • SENATE MEETING – Curriculum • VICE-CHANCELLOR’S EXECUTIVE
Changes (9:00) COMMITTEE: Agenda closes (12:00)
• SOAFS – SHDB Meeting 14:00) • SANUMARC – Staff Meeting: Agenda
closes (12:00)
9 Fri • SOS – School Board Meeting (9:00) • SHSD – School Board: Agenda closes
(12:00)
• SOE – School Board: Agenda closes
(12:00)
10 Sat

11 Sun

12 Mon • EXAMINATIONS – First opportunity

examinations commence for Senior
Engineering students (Until 23 May)
13 Tue LECTURES end for FIRST SEMESTER: • Oshakati Campus – Management • Ogongo Campus – Management
• 16-week Professional Programmes Committee Meeting (9:00) Committee: Agenda closes (12:00)
students • PVC: RID – Management Committee • SBMGE – SHDB: Agenda closes
• New curriculum Year 3 Professional Meeting (14:00) (12:00)
Programme students • SOL – Management Committee Meeting • SEBE – SHDB: Agenda closes
(9:00) (12:00)
• SONPH – School Board Meeting (9:00) • SOD – School Board Agenda closes
• SOA – SHDB: Agenda closes (12:00)
• SOM – School Board Agenda closes
36
 May 2025

GENERAL MEETINGS CLOSING DATES FOR AGENDAS

• SOVM – SHDB: Agenda closes

(12:00)
14 Wed • AUDIT AND RISK COMMITTEE • SOAHS: School Board: Agenda closes
MEETING (9:00) (12:00)
• HP and Oshakati Campuses – Combined • SOL – SHDB: Agenda closes (12:00)
Administrative Committee Meeting (9:00) • SOP – SHDB: Agenda closes (12:00)
• SNC – Management Committee Meeting
(9:00)
• SOAHS – SHDB Meeting (9:00)
• Southern Campus – Management
Committee Meeting (9:00)
15 Thu • CILT – Submission of Claims for Material • INFORMATION COMMUNICATIONS
Writing for Part-Time Courses to Learning TECHNOLOGY COMMITTEE MEETING
Designers: Semester 1 Window (12:00) (9:00)
• SANUMARC – Staff Meeting (9:00)
• SONPH – SHDB Meeting (9:00)
16 Fri FIRST OPPORTUNITY EXAMINATIONS • FCML – Faculty Board Meeting (9:00) • FCML – Management Committee:
commence: • PVC: AF – Management Committee Agenda closes (12:00)
• 16-week Professional Programmes meeting (9:00) • SOE – SHDB: Agenda closes (17:00)
students, new curriculum BPharm, MBChB • SOVM – School Board: Agenda closes
year 3 students, and SOVM – BVM year 3, (12:00)
4 and 5 students (Until 4 June)

• SOD – Supervision of students at the

districts commences (Until 20 June)
17 Sat

18 Sun

19 Mon
37
 May 2025

GENERAL MEETINGS CLOSING DATES FOR AGENDAS

20 Tue • EXAMINATIONS – Release of Continuous • HUMAN CAPITAL COMMITTEE • HP Campus – General Staff Meeting:
Assessment (CA) marks for Old Curriculum MEETING (9:00) Agenda closes (12:00)
first semester modules (including 100% CA • Ogongo Campus – Management • SOS – SHDB: Agenda closes (12:00)
based modules) Committee meeting (9:00)
• SHSD – School Board Meeting (9:00)
• SOAFS – School Board Meeting: (9:00)
• SOE – School Board Meeting (9:00)
• SOM – School Board (9:00)
• SOMS – SHDB Meeting (9:00)
21 Wed LECTURES end for FIRST SEMESTER: • PVC: AA – Management Committee
• Old Curriculum students meeting (9:00)
• PVC: RID – Management Committee
Meeting (14:00)
• SBMGE – SHDB Meeting (9:00)
• SOAHS: School Board Meeting (9:00)
• SOA – SHDB Meeting (9:00)
• SOD – School Board Meeting (14:30)
• SOE – SHDB Meeting (8:00)
• SOL – SHDB Meeting (9:00)
• SOVM – SHDB Meeting (9:00)
22 Thu • EXAMINATIONS – Training on Entering of • VICE-CHANCELLOR’S EXECUTIVE • SOM – SHDB: Agenda closes (12:00)
Examination marks COMMITTEE MEETING (9:00)
• Rundu Campus – Academic Board
Meeting (9:00)
• SEBE – SHDB Meeting (9:00)
• SOP – SHDB Meeting (9:00)
23 Fri • ALL UNITS: Unam Planning and • SOVM SB meeting (14:00) • FEHS – Management Committee:
Budgeting Process commence Agenda closes (12:00)

38
 May 2025

GENERAL MEETINGS CLOSING DATES FOR AGENDAS

• SBMGE – School Board: Agenda

closes (12:00)
• SHSD – SHDB: Agenda closes (17:00)
• SOA – School Board: Agenda closes
(12:00)
24 Sat

25 Sun PUBLIC HOLIDAY: AFRICA DAY

26 Mon PUBLIC HOLIDAY: AFRICA DAY

OBSERVED
27 Tue INSTITUTIONAL HOLIDAY

28 Wed GENOCIDE REMEMBRANCE DAY

29 Thu PUBLIC HOLIDAY: ASCENSION DAY

30 Fri • ASSESSMENT – Last day to enter • SHSD – SHDB Meeting (8:30) • FAENS – Faculty Board: Agenda
Assessment Period 3 marks (Semester 1) closes (12:00)
• SOD – Clinicals sessions ends for 4th year • Ogongo Campus – Academic Meeting:
students Agenda closes (12:00)
31 Sat

39
 JUNE 2025

GENERAL MEETINGS CLOSING DATES FOR AGENDAS

1 Sun

2 Mon FIRST OPPORTUNITY EXAMINATIONS • FEHS – Faculty Board: Agenda

commence: closes (12:00)
• Old Curriculum students (until 18 June)

• CILT – Submission of requests for reports

on Student Evaluation of Teaching
commences (Until 4 July)
• SEBE – Industrial Training commences for
final year Engineering students (Until 29
August)
• SOD – Mock examination commences for
4th year students (Until 6 June)
• SOP – Placement commences for BPharm
Year 3 students
• SOM – COBES commence for MBChB
Year 3 students
3 Tue • CILT – Blended Learning Champions • VICE CHANCELLOR’S
Meeting 2 (9:00 –11:00 Virtual) MANAGEMENT COMMITTEE:
• FEHS – Management Committee Agenda closes (12:00)
Meeting (9:00) • FHSVM – Faculty Board: Agenda
• SOM – SHDB Meeting (9:00) closes (12:00)
• SOS – SHDB Meeting (9:00) • SOE – SHDB: Agenda closes (17:00)
4 Wed FIRST OPPORTUNITY EXAMINATIONS • FCML – Faculty Management • Rundu Campus – Management
end: Committee Meeting (9:00) Committee: Agenda closes (12:00)
• 16-week Professional Programmes • HP Campus – General staff Meeting
students (14:00)
• New curriculum Professional Programmes
senior students
40
 JUNE 2025

GENERAL MEETINGS CLOSING DATES FOR AGENDAS

• Senior Engineering students

BVM III-V students
5 Thu SECOND OPPORTUNITY • Ogongo Campus – Academic Meeting • RESEARCH AND HIGHER
EXAMINATIONS commence (until 13 (9:00) DEGREES COMMITTEE: Agenda
June): closes (12:00)
• 16-week Professional Programmes
students
• Senior Engineering students
• BVM III-V students

• EXAMINATIONS – Release of Continuous

Assessment (CA) marks for New
Curriculum and Readiness Programme
Students first semester modules (including
100% CA based modules)
6 Fri LECTURES end for FIRST SEMESTER: • VCEC CONSULTATIVE MEETING –
• New Curriculum and Readiness Discussion of Council agenda (14:30)
Programme students • UNAM Press – Editorial Board meeting
(9:00)
• CILT – Evaluation of Academic Meritorious
Awards and Merit Sabbatical Applications
ends (All Faculties)
• SOD – Mock examination ends for 4th year
students
• SOD – Second opportunity examinations
end for 3rd year students
7 Sat

8 Sun

41
 JUNE 2025

GENERAL MEETINGS CLOSING DATES FOR AGENDAS

9 Mon FIRST OPPORTUNITY EXAMINATIONS

commences:
• New Curriculum students, excluding
professional programmes (until 25 June)

• CILT – Submission of Academic Meritorious

Awards and Merit Sabbatical Applications
begins – All Faculties (Until 13 June)
• SEBE – Industrial Training commences for
3 Months for final year Engineering students
(Until 5 September)
• SOD – District Hospital and Community
Practice I for 3rd year students and Elective
attachments for 4th year students
commence (Until 4 July)
10 Tue • CILT – Short Course Task Force Meeting • SOAHS – SHDB: Agenda closes
(9:00) (12:00)
• FHSVM – Faculty Board Meeting (9:00)
• SOE – SHDB Meeting (8:00)
11 Wed • ALL DIVISIONS: Business Review • Rundu Campus – Management • Affirmative Action Consultative
Workshop (Mid-year divisional performance Committee Meeting (9:00) Committee meeting (AACC): Agenda
platform chaired by PVCs) • FAENS – Faculty Board Meeting (09:00) closes (12:00)
• SOAHS – AEGB: Agenda closes
(12:00)
• SONPH – SHDB: Agenda closes
(12:00)
12 Thu • FEHS – Faculty Board Meeting (9:00) • VICE-CHANCELLOR’S EXECUTIVE
• SBMGE – School Board Meeting (9:00) COMMITTEE: Agenda closes (12:00)
• SOA – School Board Meeting (9:00)

42
 JUNE 2025

GENERAL MEETINGS CLOSING DATES FOR AGENDAS

13 Fri LECTURES end for FIRST SEMESTER: • COUNCIL: Agenda closes (12:00)
• New Curriculum year 1 & 2 students of
professional programmes

SECOND OPPORTUNITY
EXAMINATIONS end:
• 16-week Professional Programmes year 3
students
• Senior Engineering students
• SOVM – BVM III-V students

• CILT – Submission of Academic

Meritorious Awards and Merit Sabbatical
Applications ends – All Faculties
14 Sat

15 Sun

16 Mon • CILT – Submission of CWIE statistics by • SHSD – SHDB: Agenda closes (17:00)
Faculties • SPACE GOVERNANCE COMMITTEE:
Agenda closes (12:00)
17 Tue FIRST OPPORTUNITY EXAMINATIONS • VICE CHANCELLOR’S MANAGEMENT • Oshakati Campus – General Staff
commence: COMMITTEE MEETING (9:00) Meeting: Agenda Closes (9:00)
• New Curriculum year 1 & 2 students of • SOVM – SHDB: Agenda closes
professional programmes (FHSVM and (12:00)
SEBE) (until 30 June)
18 Wed FIRST OPPORTUNITY EXAMINATIONS • Affirmative Action Consultative • Oshakati Campus – Academic
end: Committee (AACC) meeting (9:00) Committee: Agenda closes (12:00)
• Old Curriculum students • SOAHS – SHDB Meeting (9:00) • SOP – SHDB: Agenda closes (12:00)

43
 JUNE 2025

GENERAL MEETINGS CLOSING DATES FOR AGENDAS

19 Thu • RESEARCH AND HIGHER DEGREES • SOM – SHDB: Agenda closes (12:00)
COMMITTEE MEETING (9:00) • SOMS – AEGB: Agenda closes for
Examiners/Moderators/Graduation
(16:00)
20 Fri • SOD – Supervision of students at the • SEBE – AEGB: Agenda closes for
districts ends Examiners/Moderators/Graduation
(16:00)
21 Sat

22 Sun

23 Mon SECOND OPPORTUNITY • SHSD – SHDB Meeting (8:30)

EXAMINATIONS commence:
• Old Curriculum students (until 4 July)

• SOM – Mid-year examinations commence

for Year 4, 5 & 6 MBChB students
24 Tue • SONPH – SHDB Meeting (9:00)
• Oshakati Campus – Academic
Committee Meeting (9:00).

25 Wed FIRST OPPORTUNITY EXAMINATIONS • Oshakati Campus – General Staff • SOS – SHDB: Agenda closes (12:00)
end: Meeting (14:30)
• New Curriculum students, excluding • SOVM – SHDB Meeting (9:00)
professional programmes • SOD – Clinical Management Meeting
with clinical Instructor (14:00).
26 Thu • VICE-CHANCELLOR’S EXECUTIVE • ACADEMIC COMMITTEE: Agenda
COMMITTEE MEETING (9:00) closes (12:00)

44
 JUNE 2025

GENERAL MEETINGS CLOSING DATES FOR AGENDAS

27 Fri SECOND OPPORTUNITY • COUNCIL MEETING (9:00)

EXAMINATIONS commences:
• New Curriculum students, excluding
professional programmes (until 9 July)

• SOD – Clinical sessions end for year 5

students
• SOP – Placement ends for BPharm 3
students
• SOP – Placement ends for BPharm 3
students
• SOM – COBES commence for MBChB
year 3 students
28 Sat

29 Sun

30 Mon • SOP – Placement commences for BPharm

second year students
FIRST OPPORTUNITY EXAMINATIONS
end:
• New Curriculum year 1 & 2 students of
professional programmes (FHSVM and
SEBE)

LECTURES commence for SECOND

SEMESTER:
• 16-week Professional Programmes third
year students
• SOVM – BVM III-V students

45
 JULY 2025

GENERAL MEETINGS CLOSING DATES FOR AGENDAS

1 Tue SECOND OPPORTUNITY • SOP – SHDB Meeting (9:00)

EXAMINATIONS commence: • SPACE GOVERNANCE COMMITTEE
• New Curriculum year 1 & 2 students MEETING (9:00)
professional programmes (until 8 July)

2 Wed

3 Thu • CILT – University Meritorious Awards • Oshakati Campus Management

Committee Meeting (9:00) Committee Meeting: Agenda closes
• SOM – SHDB Meeting (9:00) (12:00)
• SOS – SHDB Meeting (9:00) • SOE – SHDB: Agenda closes (17:00)
• SOL – Management Committee:
Agenda closes (12:00)
• SOL – School Board: Agenda closes
(12:00)
4 Fri SECOND OPPORTUNITY
EXAMINATIONS end:
• Old Curriculum students
• SOM – Midyear Examinations end for year
4, 5 & 6 MBChB students

• ALL UNITS – Last day to submit First

Semester (2025) Business Review Reports
• EXAMINATIONS – Last day to apply for
re-mark for first semester modules
• DSA – Second SRC Congress & Student
Leadership Workshop commences

46
 JULY 2025

GENERAL MEETINGS CLOSING DATES FOR AGENDAS

• SOD – District Hospital and Community

Practice I for 3rd year students and
Elective attachments for 4th year students
end
5 Sat

6 Sun

7 Mon • FINANCE – Last day to cancel Year

modules with 50% credit (All students)
• DSA – Second SRC Congress ends
• SOD – Mock examinations commence for
year 5 students (until 11 July)
• SOM – Clinical rotations commence for
year 3 MBChB students
8 Tue SECOND OPPORTUNITY • Oshakati Campus Management • SOAHS – SHDB: Agenda closes
EXAMINATIONS end: Committee Meeting (9:00) (12:00)
• First-and Second-year Professional • SOMS – AEGB Meeting • SOMS – SHDB: Agenda closes
Programmes students (Examiners/Moderators/Graduation) (12:00)
(14:00) • SONPH – School Board: Agenda
• DSA – Hostel Closes for All Students • SOE – SHDB Meeting (8:00) closes (12:00)
• SOL – Management Committee Meeting
(14:00)
• SOL – School Board Meeting (9:00)
9 Wed SECOND OPPORTUNITY • SEBE – AEGB Meeting (Examiners/ • SONPH – SHDB: Agenda closes
EXAMINATIONS end: Moderators/Graduation) (14:00) (12:00)
• New Curriculum students
10 Thu • ALL DIVISIONS – Business Review • ACADEMIC COMMITTEE MEETING
Workshop (Mid-year divisional (9:00)
performance platform chaired by PVCs)
47
 JULY 2025

GENERAL MEETINGS CLOSING DATES FOR AGENDAS

11 Fri • End of FIRST SEMESTER • SOD – Management meeting (14:00) • VICE-CHANCELLOR’S EXECUTIVE
• ALL UNITS: Last day for uploading of the COMMITTEE: Agenda closes (12:00)
Operational Budget on IDU • CILT – Short Course Task Force:
•
SOD – Mock examinations end for year 5 Agenda closes (16:30)
students • Hifikepunye Pohamba Campus:
• EXAMINATIONS: Release of final first Agenda closes (12:00)
semester examination results • SOA – AEGB: Agenda closes (12:00)
• CILT: First Semester Venue and • SOAFS – AEGB: Agenda closes
Instructional Equipment Rolling Audit ends (12:00)
• Southern Campus Management
Committee Meeting Agenda closes
(12h00)
• SBMGE – AEGB: Agenda closes
(12:00)
• SOAHS – AEGB: Agenda closes
(12:00)
• SOE – AEGB: Agenda closes (12:00)
• SOL – AEGB: Agenda closes (12:00)
• SOM – AEGB: Agenda closes -
Examiners/Moderators/Graduation
• SOD – AEGB: Agenda closes -
Examiners/Moderators/Graduation
• SOVM – AEGB: Agenda closes -
Examiners/Moderators/Graduation
• SONPH – AEGB: Agenda closes
(12:00)
12 Sat

13 Sun

48
 JULY 2025

GENERAL MEETINGS CLOSING DATES FOR AGENDAS

14 Mon • MID-YEAR BREAK commences (until 18

July)
15 Tue

16 Wed

17 Thu

18 Fri • MID-YEAR BREAK ends

19 Sat

20 Sun

21 Mon LECTURES commence for SECOND

SEMESTER:
• Old and New Curriculum students (until 17
October)
• Readiness Programme (until 17 October)
• Senior Engineering Students (until 31
October)

• ACADEMIC ADMINISTRATION – Addition

and cancellation of SECOND SEMESTER
modules commence (until 25 July)
• EXAMINATION – Remark application for
first semester modules (until 4 August)
• REGISTRATION – DLD Second Semester
English Intensive Courses commence (until
1 August)
49
 JULY 2025

GENERAL MEETINGS CLOSING DATES FOR AGENDAS

• CILT – Second Semester Venue and

Instructional Equipment Rolling Audit
commences
• DSA – Hostel Opens for All Students
• SOD – Clinicals sessions commence for
4th and 5th year students
22 Tue • CILT – Submission of Status Reports on • Hifikepunye Pohamba Campus – • CILT – Faculty Liaison meeting with
Student Evaluation of Teaching for Campus Board Meeting (9:00) FAENS for Semester 2: Agenda closes
Semester 1 to Deans and HODs. • SBMGE – AEGB Meeting (9:00) (12:00)
• SOA – AEGB Meeting (9:00) • SHSD – SHDB: Agenda closes (17:00)
• SOAHS – SHDB Meeting (9:00) • SOMS – School Board: Agenda closes
• SOL – AEGB Meeting (12:00) (12:00)
• Southern Campus Management • SOVM – SHDB: Agenda closes (12:00)
Committee Meeting (9:00)
23 Wed • SOD – AEGB: Meeting - • AUDIT AND RISK COMMITTEE –
Examiners/Moderators/Graduation Financial Statements and Management
(14h30) Letter: Agenda closes (12:00)
• SONPH – SHDB Meeting (9:00) • SEBE – School Board: Agenda closes
(16:00)
• SOAHS – School Board: Agenda
closes (12:00)
• SOP – SHDB: Agenda closes (12:00)
24 Thu • CILT – External Adjudication Committee • INFORMATION COMMUNITATIONS
Meeting TECHNOLOGY COMMITTEE:
• SHSD – AEGB Meeting (9:00) Agenda closes (12:00)
• SOAFS – AEGB Meeting (9:00)
• SOAHS – AEGB Meeting (9:00)
• SOE – AEGB Meeting (9:00)
• SONPH –AEGB Meeting (9:00)

50
 JULY 2025

GENERAL MEETINGS CLOSING DATES FOR AGENDAS

• SOM – AEGB: Meeting -

Examiners/Moderators/Graduation
(9:00)
• SOMS – SHDB Meeting (9:00)
• SOVM – AEGB: Meeting -
Examiners/Moderators/Graduation
(9:00)
25 Fri • ACADEMIC ADMINISTRATION – Addition • SHSD – SHDB Meeting (8:30) • SOAFS – School Board: Agenda
and cancellation of SECOND SEMESTER closes (12:00)
modules end • SOD – School Board: Agenda closes
• SOP – Placement ends for BPharm 2 • SOM – School Board: Agenda closes
students • SOS – School Board: Agenda closes
(12:00)
26 Sat

27 Sun

28 Mon • LECTURES commence for SECOND • SOM – SHDB: Meeting (9:00)

SEMESTER – New Curriculum
Professional Programme Students (until 31
October)
29 Tue • CRS – UNAM Research and Partnership • SOAFS – SHDB: Agenda closes
Day commences (until 30 July) (12:00)
• SOS – SHDB: Agenda closes (12:00)
30 Wed • CRS – UNAM Research and Partnership • CILT – Faculty Liaison meeting with • SENATE – Last Senate for New
Day ends FAENS for Semester 2 (9:00 – 12:00) programmes for implementation in
• DSIP – VCMC Workshop: Annual • SOAHS – School Board Meeting (9:00) 2027: Agenda closes (12:00)
Institutional Priority Setting • SONPH – School Board Meeting (9:00) • Rundu Campus – Management
• SOD – Logbook presentation of 5th year • SOVM – SHDB Meeting (9:00) Committee: Agenda closes (12:00)
students (9:00)
51
 JULY 2025

GENERAL MEETINGS CLOSING DATES FOR AGENDAS

• SOD – Logbook presentation of 4th year • SNC – Management Committee:

students (14:00) Agenda closes (12:00)
31 Thu • ALL UNITS – Preparation of 2026 • VICE-CHANCELLOR’S EXECUTIVE
Management Plans commences COMMITTEE MEETING (9:00)
concurrently with Budgeting and • SOP – SHDB Meeting (9:00)
Identification of Risks
• CILT – Online course material
development workshop 3: Parttime
programmes (Hybrid: 9:00 – 12:30)
• CILT: Submission of Semester 2
information to update module, lecturer and
student details in EvaSys commences
(Until 15 September)

52
 AUGUST 2025

GENERAL MEETINGS CLOSING DATES FOR AGENDAS

1 Fri • EXAMINATIONS: Last day to apply for • SOS – School Board Meeting (9:00) • SHSD – AEGB: Agenda closes
remark of first semester modules (12:00)
• REGISTRATION – DLD Second Semester • SOE – AEGB: Agenda closes (12:00)
English Intensive Courses end
2 Sat

3 Sun

4 Mon • ALL UNITS – Budget Hearings commences • CILT – Faculty Liaison meeting with
• New Academic Staff Induction Workshop FCML for Semester 2: Agenda closes
(8:30 –16:30) (12:00)
• SOE – TP Phase 2 (10ADPT) commences • SOE – SHDB Agenda closes (17:00)
in schools (4 weeks within 4 August to 26
September period)
• LECTURES commence – DLD Second
Semester Intensive Courses

5 Tue • New Academic Staff Induction Workshop • SOAFS – School Board Meeting • VICE CHANCELLOR’S
(8:30 –16:30) (9:00) MANAGEMENT COMMITTEE:
• SOM – SHDB Meeting (9:00) Agenda closes (12:00)
• SOS – SHDB Meeting (9:00)

6 Wed • DSA – Cultural Festival commences • AUDIT AND RISK COMMITTEE

MEETING – Financial Statements and
Management Letter (9:00)
• Rundu Campus Management
Committee Meeting (9:00)
• SEBE – School Board Meeting (9:00)
• SNC – Management Committee
Meeting (9:00)
53
 AUGUST 2025

GENERAL MEETINGS CLOSING DATES FOR AGENDAS

• SOD – School Board meeting (14.30)

• SOM – School Board Meeting (9:00)
• SOMS – School Board Meeting (9:00)
7 Thu • EXAMINATION – Mature Age Entry Test • INFORMATION COMMUNITATIONS • FCML – Management Committee:
commence TECHNOLOGY COMMITTEE Agenda closes: (12:00)
MEETING (9:00) • SANUMARC – Staff Meeting: Agenda
closes (12:00)
• SHSD – SHDB: Agenda closes
(17:00)
• SOVM – School Board: Agenda
closes (12:00)
8 Fri • EXAMINATION – Mature Age Entry Test • SOE – School Board Meeting (9:00) • VICE CHANCELLOR’S EXECUTIVE
ends COMMITTEE: Agenda closes (12:00)
• DSA – Cultural Festival ends
• JEDS – Science and Career Fair
9 Sat

10 Sun

11 Mon • FINANCE – Last day to cancel Semester 2 • SOE – SHDB Meeting (8:00) • SBMGE – SHDB: Agenda closes
modules with 100% credit (All students) (12:00)
• SOL – SHDB: Agenda closes (12:00)
12 Tue

13 Wed • DSA – Student Lecture Forum (Lecture free • SENATE MEETING – Last Senate for
14:00 – 16:30) New programmes for implementation
in 2027 (9:00)

14 Thu • SANUMARC – Staff Meeting (9:00) • CILT – Faculty Liaison meeting with
• SOAFS – SHDB Meeting (9:00) FHSVM: Agenda closes (12:00)
54
 AUGUST 2025

GENERAL MEETINGS CLOSING DATES FOR AGENDAS

• FAENS – Faculty Board: Agenda

closes (12:00)
• Oshakati Campus – Management
Committee: Agenda Closes (12:00)
• SEBE – SHDB: Agenda closes
(12:00)
• SNC – Staff Meeting: Agenda closes
(12:00)
• SOAHS – SHDB: Agenda closes
(12:00)
• SOL – Management Committee:
Agenda closes (12:00)
15 Fri • ALL UNITS: Submission of 2026 • SOVM – School Board Meeting • SBMGE – School Board: Agenda
Management Plans to DSIP by PVCs (14:00) closes at (12:00)
• SONPH – SHDB: Agenda closes
(12:00)
16 Sat

17 Sun

18 Mon • CILT – Faculty-level Academic Meritorious • HUMAN CAPITAL COMMITTEE:

Awards Ceremonies commence (until 28 Agenda closes (12:00)
August)
• CILT – Final Day for submission of
Academic Meritorious and Merit Sabbatical
Evaluations by Faculties and Centres
19 Tue • ASSESSMENT – Last day to enter • VICE CHANCELLOR’S • GRADUATION COMMITTEE:
Assessment Period 1 marks (Semester 2) MANAGEMENT COMMITTEE Agenda closes (12:00)
MEETING (9:00) • SOVMHDB: AGENDA CLOSES
• SBMGE – SHDB Meeting (9:00) (12:00)
55
 AUGUST 2025

GENERAL MEETINGS CLOSING DATES FOR AGENDAS

• SOL – SHDB Meeting (9:00) • FHSVM – Faculty Board: Agenda

closes (12:00)

20 Wed • DSA – General Student Assembly • CILT – Faculty Liaison meeting with • SOP – SHDB: Agenda closes (12:00)
(Lecture free 14:00 – 16:30) FCML (9:00 – 12:00) • FEHS – Faculty Board: Agenda
• SOD – Proposals presentation of 3rd year • FCML – Management Committee closes (12:00)
students to SOD academics for scientific Meeting (8:30)
evaluations (9:00 – 16:30) • Oshakati Campus – Management
Meeting (9:00)
• SHSD – SHDB Meeting (8:30)
• SNC – Staff Meeting (9:00)
• SOL – Management Committee
Meeting (9:00)

21 Thu • VICE CHANCELLOR’S EXECUTIVE • SOS – SHDB: Agenda closes

COMMITTEE MEETING (9:00) (12:00)
• SOAHS – SHDB Meeting (9:00)

22 Fri • DSA – Career Fair & Employment Expo • SOM – SHDB: Agenda closes
(12:00)

23 Sat

24 Sun

25 Mon • SECOND SEMESTER BREAK commences

for all students (until 31 August)
• Vacation Schools commence for all
distance students – All Schools (until 29
August)
56
 AUGUST 2025

GENERAL MEETINGS CLOSING DATES FOR AGENDAS

• DSA – Career Fair & Employment Expo

26 Tue • PUBLIC HOLIDAY: HEROES’ DAY

27 Wed • CILT – Faculty Liaison meeting with • RESEARCH AND HIGHER

FHSVM (Semester 2) (9:00 – 11:00) DEGREES COMMITTEE: Agenda
• FAENS – Faculty Board Meeting closes (12:00)
(09:00)
• SOD – Management Committee
meeting (14:00).
• SONPH – SHDB Meeting (9:00)
28 Thu • CILT – Faculty-level Academic Meritorious • CILT – Short Course Task Force • FEHS – Management Committee:
Awards Ceremonies end Meeting (9:00) Agenda closes (12:00)
• FEHS – Faculty Board Meeting (9:00) • Ogongo Campus – Management
• FHSVM – Faculty Board Meeting Committee: Agenda closes (12:00)
(9:00)
• SEBE – SHDB Meeting (9:00)
• SOVM – SHDB: Meeting (9:00)
29 Fri • SECOND SEMESTER BREAK ends for all • SOP – SHDB Meeting (9:00)
students.
• EXAMINATIONS – Last day to submit draft
second semester and year module
examination papers for moderation
• Vacation Schools end for all distance
students – All Schools
• CILT – Completion of Material Writing for
Part-time Courses (Semester 2)
• CILT – Submission of Learning Design QA
Reports (15:00)
• SEBE – Industrial Training ends for final
year Engineering students
57
 AUGUST 2025

GENERAL MEETINGS CLOSING DATES FOR AGENDAS

30 Sat

31 Sun

58
 SEPTEMBER 2025

GENERAL MEETINGS CLOSING DATES FOR AGENDAS

1 Mon • LECTURES resume after second

semester break
• ACADEMIC ADMINISTRATION: Last day
to submit outstanding documentation.
• FINANCE: Last day to cancel second
semester modules with 50% credit – All
students
• CILT – Administration of Student
Evaluation of Teaching Online
Questionnaires for Semester 2,
commences (Until 10 October)
• DSA – SRC Elections commence (Until 8
October)
2 Tue • HUMAN CAPITAL COMMITTEE • CILT Faculty Liaison Meeting with
MEETING (9:00) FEHS: Agenda closes (Semester 2):
• SBMGE – School Board Meeting FEHS (12:00)
(9:00) • PVC: AF – Management Committee:
• SOA – School Board Meeting (9:00) Agenda closes (12:00)
• SOM – SHDB: Meeting (9:00) • PVC: RID – Management
Committee: Agenda closes (12:00)
• SOAHS – SHDB: Agenda closes
(12:00)
• SOL – School Board (Staff
Development & Sabbatical Leave):
Agenda closes (12:00)
3 Wed • GRADUATION COMMITTEE • Oshakati Campus – Academic
MEETING (9:00) Committee: Agenda closes (12:00)
• PVC: AA – Management
Committee: Agenda closes (12:00)

59
 SEPTEMBER 2025

GENERAL MEETINGS CLOSING DATES FOR AGENDAS

4 Thu • FEHS – Management Committee

Meeting (9:00)
• Ogongo Campus – Management
Committee meeting (9:00)
• Rundu Campus – Academic Board
Meeting (9:00)
• SOS – SHDB Meeting (9:00)
5 Fri • ALL UNITS: Last day to submit PMS mid- • VCEC CONSULTATIVE MEETING –
cycle individual Performance Reviews (1st Discussion of Council agenda (9:00)
Review) • UNAM Press – Editorial Board
meeting (9:00)
6 Sat

7 Sun

8 Mon • SBMGE – SHDB: Agenda closes

(12:00)
• SHSD – SHDB: Agenda closes
(17:00)
• SOA – SHDB: Agenda closes
(12:00)
• SOL – SHDB: Agenda closes (12:00)
9 Tue • CILT – Blended Learning Champions • SONPH – SHDB: Agenda closes
Meeting 3 (9:00 – 11:00: Virtual) (12:00)
• CILT – Daily Student Online
Engagement Meeting commences
for Semester 2 (14:00 – 16:30) (Until
12 September)
• Oshakati Campus – Academic
Committee Meeting (9:00)
60
 SEPTEMBER 2025

GENERAL MEETINGS CLOSING DATES FOR AGENDAS

• SOL – School Board Meeting (Staff

Development & Sabbatical Leave)
(9:00)
10 Wed • DSA – World Suicide Prevention Day • RESEARCH AND HIGHER • ACADEMIC CO MMITTEE: Agenda
DEGREES COMMITTEE MEETING closes (12:00)
(9:00) • SOVM – SHDB: Agenda closes
• CILT – Online Academic Staff (12:00)
Engagement Meeting: Semester 2
(10:00 – 13:00)
• SOAHS – SHDB: Meeting (9:00)
• SOD – DEC meeting to evaluate third
years' ethical clearance applications
11 Thu • STATE OF THE UNIVERSITY ADDRESS • ACADEMIC COMMITTEE: Agenda
(Academic Assembly) closes (12:00)
• FCML – Faculty Board: Agenda
closes (12:00)
• Ogongo Campus – General Staff
meeting: Agenda closes (12h00)
12 Fri • CILT – Daily Student Online • COUNCIL MEETING: Agenda
Engagement Meeting ends for closes (12:00)
Semester 2 (14:00 – 16:30) • Southern Campus Management
• SHSD-SHDB Meeting (08:30) Committee Meeting Agenda Closes
(12h00)
13 Sat

14 Sun

15 Mon • EXAMINATIONS: Last day to print-ready • SOP – SHDB: Agenda closes (12:00)
second semester and year module
examination papers
61
 SEPTEMBER 2025

GENERAL MEETINGS CLOSING DATES FOR AGENDAS

• CILT – Submission of claims for Material

Writing for Part-Time Courses to CILT
Learning Designers for Semester 2 Window
(12:00)
16 Tue • DSA – Career Fair & Employment Expo • PVC: AF – Management Committee • VICE CHANCELLOR’S EXECUTIVE
commence (Until 18 September) meeting (9:00) COMMITTEE: Audit, Risk and
• DSA – Student Placement Support Visits • PVC: RID – Management Committee Compliance: Agenda closes (12:00)
Meeting (14:00) • SOE – SHDB: Agenda closes (17:00)
17 Wed • DSA – World Patient Safety Day ends • PVC: AA – Management Committee • Oshakati Campus – Management
meeting (9:00) Committee: Agenda closes (12:00)
• SBMGE – SHDB Meeting (9:00) • SOL – Management Committee:
• SOA – SHDB Meeting (9:00) Agenda closes (12:00)
• SOD – Clinical Management Meeting • SOM – SHDB: Agenda closes
to discuss Examination (14:30) (12:00)
• SOL – SHDB Meeting (9:00)
• SOVM – SHDB Meeting (9:00)
• Southern Campus Management
Committee Meeting (09h00)
18 Thu • DSA – Student Placement Support Visits • CILT – Faculty Liaison Meeting with • SOAHS – School Board: Agenda
• DSA – Career Fair & Employment Expo FEHS (9:00 – 12:00) closes (12:00)
ends • Ogongo Campus – General Staff
Meeting
(9:00)
• SONPH – SHDB Meeting (9:00)

19 Fri • SOE – SHDB Meeting (8:00) • SOAFS – School Board: Agenda

closes (12:00)
• SOD – School Board: Agenda closes
(12:00)

62
 SEPTEMBER 2025

GENERAL MEETINGS CLOSING DATES FOR AGENDAS

• SOM – School Board: Agenda

closes
• SOS – School Board: Agenda closes
(12:00)
20 Sat

21 Sun

22 Mon • SOS – SHDB: Agenda closes

(12:00)
23 Tue • ASSESSMENT – Last day to enter • SOL – Management Committee
Assessment Period 2 marks (Semester 2) Meeting (9:00)
• SOP – SHDB Meeting (9:00)
• Oshakati Campus – Management
Committee: Agenda closes (12:00)
24 Wed • SOD – Students' conference on research • FCML – Faculty Board Meeting (9:00)

25 Thu • DSA – Disability Awareness Day • ACADEMIC COMMITTEE MEETING • HP & Oshakati Campus –
(9:00) Management Committee: Agenda
closes (12:00)
26 Fri • COUNCIL MEETING (9:00) • SHSD – School Board: Agenda
closes (12:00)
• SOE – School Board Agenda Closes
(12:00)
27 Sat

28 Sun

63
 SEPTEMBER 2025

GENERAL MEETINGS CLOSING DATES FOR AGENDAS

29 Mon • ACADEMIC ADMINISTRATION: Last day

to change offering types of second
semester and year modules.
• FINANCE: Last day to cancel second
semester and year modules – All Students
30 Tue • VICE CHANCELLOR’S EXECUTIVE • Ogongo Campus – Academic
COMMITTEE MEETING – Audit, Risk Meeting: Agenda closes (12:00)
and Compliance (9:00) • SOAFS – SHDB: Agenda closes
• SOM – School Board Meeting (9:00) (12:00)

64
 OCTOBER 2025

GENERAL MEETINGS CLOSING DATES FOR AGENDAS

1 Wed • DSA – Breast Cancer Awareness Month • SOD – School Board Meeting (14:30) • SOE – SHDB: Agenda closes (17:00)
• SOM – SHDB Meeting (9:00) • SPACE GOVERNANCE COMMITTEE:
Agenda closes (12:00)
2 Thu • CILT Workshop 2 – Monitoring blended • SHSD – School Board Meeting (9:00) • HP Campus – General Staff meeting:
and online learning (HODs, Departmental/ • SOAFS – School Board Meeting (9:00) Agenda closes (12:00)
Subject Coordinators) (Hybrid: 9:00 – • SOE – School Board Meeting (9:00) • SOMS – SHDB: Agenda closes (12:00)
12:00) • SOS – SHDB Meeting (9:00) • SONPH – School Board: Agenda closes
(12:00)
3 Fri • SOAHS – School Board Meeting (9:00) • RESEARCH AND HIGHER DEGREES
• SOS – School Board Meeting (9:00) COMMITTEE: Agenda closes (12:00)
• SOVM – School Board: Agenda closes
(12:00)
4 Sat

5 Sun

6 Mon • SANUMARC – Staff Meeting: Agenda

closes (12:00)

7 Tue • HP & Oshakati Campus – Management • SOAHS – SHDB: Agenda closes

Committee meeting (9:00) (12:00)
• Ogongo Campus – Academic Board • SHSD – SHDB: Agenda closes (17:00)
Meeting (9:00)
8 Wed • SPRING GRADUATION • Rundu Campus Management
• DSA – SRC Elections ends Committee: Agenda closes (12:00)
9 Thu • Ogongo Campus – Research Conference • SOAFS – SHDB Meeting (9:00) • SHSD – SHDB: Agenda closes (17:00)
Day commences (Until 10 October) • SONPH – School Board Meeting (9:00)
• CILT – Faculty collaborative planning for
identification of course material Writers and
Editors for Part-Time programmes for 2026
65
 OCTOBER 2025

GENERAL MEETINGS CLOSING DATES FOR AGENDAS

10 Fri • Ogongo Campus - Research Conference • SOVM – School Board Meeting (14:00) • CILT – Short Course Task Force
Day ends • SOE-SHDB Meeting (08:00) Meeting: Agenda closes (16:30)
• Managing Anxiety & Stress During Exams • FAENS – Faculty Board: Agenda closes
Seminar/ World Mental Health Day - DSA (12:00)
• FEHS – Faculty Board: Agenda closes
(12:00)
11 Sat

12 Sun

13 Mon • ASSESSMENT – Last day to enter • FHSVM – Faculty Board: Agenda

Assessment Period 3 marks (Semester 2) closes (12:00)
14 Tue • DSA – Managing Anxiety & Stress During • HP Campus – General Staff Meeting • VICE CHANCELLOR’S
Examinations Seminar (14:00) MANAGEMENT COMMITTEE:
• SHSD – SHDB Meeting (08:30) Agenda closes (12:00)
• SPACE GOVERNANCE COMMITTEE
MEETING (12:00)
15 Wed • CILT: Submission of CWIE statistics by • SOAHS – SHDB Meeting (9:00) • SONPH – SHDB: Agenda closes
faculties. • SOD – Management Meeting (12:00)
• DSA – White Cane Awareness Day (Examination readiness) (14.30)
• HUMAN CAPITAL – Call for Learning and • Rundu Campus – Management
Development (LD) Applications for 2026 Committee Meeting (9:00)
16 Thu • EXAMINATIONS – Release of Continuous • SOMS – SHDB Meeting (9:00) • INFORMATION COMMUNICATIONS
Assessment (CA) marks for Old and New TECHNOLOGY COMMITTEE: Agenda
Curriculum Students (including 100% CA closes (12:00)
based semester modules)
• DSA – Award Ceremony
17 Fri Lectures end for SECOND SEMESTER: • RESEARCH AND HIGHER DEGREES • VICE CHANCELLOR’S EXECUTIVE
• All students, excluding Professional COMMITTEE MEETING (9:00) COMMITTEE: Agenda closes (12:00)
Programme students
66
 OCTOBER 2025

GENERAL MEETINGS CLOSING DATES FOR AGENDAS

• SOD – Clinical sessions end for 4th year

Dentistry students
18 Sat • DSA – Christmas in October

19 Sun

20 Mon • SOVM – SHDB: Agenda closes (12:00)

21 Tue • EXAMINATIONS – Training on Entering of • FEHS – Faculty Board Meeting (9:00) • SEBE – SHDB: Agenda closes (12:00)
examination marks • FHSVM – Faculty Board Meeting (9:00) • SOP – SHDB: Agenda closes (12:00)
22 Wed FIRST OPPORTUNITY EXAMINATIONS • FAENS – Faculty Board Meeting (9:00) • SENATE: Agenda closes (12:00)
commence: • Affirmative Action Consultative
• New Curriculum, Old curriculum and Committee (AACC): Agenda closes
Readiness Programme students (12:00)
(until 10 November) • SOM – SHDB: Agenda closes (12:00)
23 Thu • SONPH – SHDB Meeting (9:00) • PVC: AA – Management Committee:
Agenda closes (12:00)
• SOL – Management Committee:
Agenda closes (12:00)
• SOS – SHDB: Agenda closes (12:00)
24 Fri • SOM – Clinical rotations end for Year 4
MBChB students
25 Sat

26 Sun

27 Mon • SOD – Examinations commence for 4th

year Dentistry students (until 7th November)

67
 OCTOBER 2025

GENERAL MEETINGS CLOSING DATES FOR AGENDAS

28 Tue • VICE CHANCELLOR’S • AUDIT AND RISK COMMITTEE:

MANAGEMENT COMMITTEE Agenda closes (14:00)
MEETING (9:00)
• SOVM – SHDB Meeting (9:00)
29 Wed • Affirmative Action Consultative • Oshakati Campus – Management
Committee meeting (AACC) (9:00) Committee: Agenda closes (12:00)
• SOP – SHDB Meeting (9:00) • PVC: AF – Management Committee:
Agenda closes (12:00)
• SNC – Management Committee:
Agenda closes (12:00)
30 Thu • EXAMINATIONS: Release of CA marks for • INFORMATION COMMUNICATIONS • HUMAN CAPITAL COMMITTEE:
Professional Programmes students TECHNOLOGY COMMITTEE Agenda closes (12:00)
MEETING (9:00)
31 Fri LECTURES end for SECOND • VICE CHANCELLOR’S EXECUTIVE
SEMESTER: COMMITTEE MEETING (9:00)
• All Professional Programmes students • SOL – Management Committee
Meeting (9:00)
• HIGHER DEGREE STUDENTS: Last day
to submit Theses and Dissertations for
examinations
• HUMAN CAPITAL – Last date for
submission of Learning & Development
(LD) status applications requests to LD
office.
• SOD – Clinicals sessions ends for 5th year
Dentistry students
• SOM – Clinical rotations end for Year 3 & 5
MBChB students

68
 NOVEMBER 2025

GENERAL MEETINGS CLOSING DATES FOR AGENDAS

1 Sat

2 Sun

3 Mon • SOM – Examinations commence for Year 4 • SOE – SHDB: Agenda closes (17:00)
MBChB students (until 14 November)
4 Tue • ALL UNITS: Preparation of the 2026 • Oshakati Campus – Management • FCML – Management Committee:
Individual Performance Scorecards Committee Meeting (9:00) Agenda closes (12:00)
commences • Rundu Campus – Academic Board
Meeting (9:00)
• SOM – SHDB Meeting (9:00)
• SOS – SHDB Meeting (9:00)
5 Wed FIRST OPPORTUNITY EXAMINATIONS • SENATE MEETING (9:00)
commence:
• All Professional Programmes students
(until 18 November)

SECOND OPPORTUNITY
EXAMINATIONS commence:
• New Curriculum students, excluding
professional programme students (until 28
November)
6 Thu FIRST OPPORTUNITY EXAMINATIONS • PVC: AA – Management Committee
commence: meeting (9:00)
• New Curriculum Professional Programmes • SEBE – SHDB Meeting (9:00)
students (until 19 November) • SOE – SHDB Meeting (8:00)
• Old Curriculum Professional Programmes
students, (until 18 November)
• All Engineering Students (until 19
November)
69
 NOVEMBER 2025

GENERAL MEETINGS CLOSING DATES FOR AGENDAS

7 Fri FIRST OPPORTUNITY EXAMINATIONS • SNC – Management Committee Meeting • SHSD – SHDB: Agenda closes (17:00)
end: (9:00) • Southern Campus - Management
• New Curriculum students, excluding Meeting: Agenda closes (12:00)
professional programme students
• Old curriculum students and Readiness
programme students

• SOD – Examinations end for 4th year

Dentistry students
• SOM – Clinical rotations end for Year 6
MBChB students
8 Sat

9 Sun

10 Mon FIRST OPPORTUNITY EXAMINATIONS

end:
• New Curriculum, Old curriculum and
Readiness Programme students
• EXAMINATIONS – Release of Continuous
Assessment (CA) marks for all 100% CA
based year modules (research projects;
attachments, project based learning etc.)

• SOD – District Hospital and community

practice II, commences for 4th year
Dentistry students (until 5 December)
• SOM – Examinations commence for
Year 5 MBChB students (until 21
November)

70
 NOVEMBER 2025

GENERAL MEETINGS CLOSING DATES FOR AGENDAS

11 Tue • AUDIT AND RISK COMMITTEE • SOAHS – AEGB: Agenda closes

MEETING (9:00) (12:00)
• CILT – Short Course Task Force
Meeting (14:30)
12 Wed SECOND OPPORTUNITY • PVC: AF – Management Committee • VICE CHANCELLOR’S EXECUTIVE
EXAMINATIONS end: meeting (9:00) COMMITTEE: Agenda closes (12:00)
• New Curriculum, Old curriculum and
Readiness programme students, excluding
professional programme students
13 Thu • HUMAN CAPITAL COMMITTEE • Ogongo Campus – Management
MEETING (9:00) Committee: Agenda closes (12:00)
• Southern Campus Management
Meeting (9:00)
14 Fri • SOM – Examinations end for Year 4 • VCEC CONSULTATIVE MEETING – • SOA – AEGB: Agenda closes (12:00)
MBChB students Discussion of Council agenda (9:00)
• SOVM – Clinical Rotations end for BVM VI • SHSD – SHDB Meeting (8:30)
students
15 Sat

16 Sun

17 Mon • SOM – COBES commence for Year 4

MBChB students (until 12 December)
• SOM – Examinations commence for Year 6
MBChB students (until 28 November)
18 Tue • FIRST OPPORTUNITY EXAMINATIONS • SANUMARC – Staff Meeting (9:00) • VICE CHANCELLOR’S
end: MANAGEMENT COMMITTEE:
• All Professional Programmes students Agenda closes (12:00)
19 Wed • SECOND OPPORTUNITY • FCML – Management Committee
EXAMINATIONS commence: Meeting (8:30)
71
 NOVEMBER 2025

GENERAL MEETINGS CLOSING DATES FOR AGENDAS

• All Professional Programmes students • SOAHS – AEGB Meeting (9:00)

(Until 28 November)
20 Thu • Ogongo Campus – Management • SOAFS – AEGB: Agenda closes
Committee Meeting (9:00) (12:00)
21 Fri • CILT – Publication of Community • COUNCIL: Agenda closes (12:00)
Engagement Project Data • SANUMARC – Board: Agenda closes
• SOM – Examinations end for Year 5 (12:00)
MBChB students • SHSD – AEGB: Agenda closes (12:00)
• SOE – AEGB: Agenda closes (12:00)
22 Sat

23 Sun

24 Mon • SOM – Electives commence for Year 5

MBChB students
• SOP – BPharm 2 students placements
commence
25 Tue SECOND OPPORTUNITY • FEHS – Management Committee:
EXAMINATIONS end Agenda closes (12:00)
• New Curriculum students, excluding
professional programme students
• Old curriculum students and Readiness
programme students
26 Wed • CILT – Research Conference commences • VICE CHANCELLOR’S EXECUTIVE • Rundu Campus – Management
(Until 28 November) COMMITTEE MEETING (9:00) Committee: Agenda closes (12:00)
• Oshakati Campus – General Staff
Meeting: Agenda Closes (9:00)

27 Thu • SHSD – AEGB Meeting (9:00)

• SOA – AEGB Meeting (9:00)
72
 NOVEMBER 2025

GENERAL MEETINGS CLOSING DATES FOR AGENDAS

• SOAFS – AEGB Meeting (09:00)

• SOE – AEGB Meeting (9:00)

28 Fri • SECOND OPPORTUNITY • COUNCIL MEETING (9:00) • SEBE – AEGB: Agenda closes (16:00)
EXAMINATIONS end: • SANUMARC – Board Meeting (9:00) • SOMS – AEGB: Agenda closes (16:00)
• All Professional Programme students • UNAM Press – Editorial Board meeting
(9:00)
• CILT – Research Conference ends
• DSA – Hostel closes for All Students
• SOM – Examinations end for Year 6
MBChB students
29 Sat

30 Sun

73
 DECEMBER 2025

GENERAL MEETINGS CLOSES DATES FOR AGENDAS

1 Mon • DSA – World Aids Day • GRADUATION COMMITTEE: Agenda

• DSA – Peer Counsellor Conference closes (12:00)
commences (Until 3 December)
• EXAMINATIONS: Last day to conclude
external moderation
• SOVM – Examinations commence for BVM VI
students
2 Tue • VICE CHANCELLOR’S
MANAGEMENT COMMITTEE
MEETING (9:00)
3 Wed • DSA – Peer Counsellor Conference ends • Oshakati Campus – General Staff
Meeting (14:30)
• Rundu Campus – Management
Committee Meeting (9:00)
• SOD – AEGB Meeting (9:00)
• SOMS – AEGB Meeting (9:00)
4 Thu • FEHS – Management Committee
Meeting (9:00)
• SEBE – AEGB Meeting (9:00)
5 Fri • END OF SECOND SEMESTER
• SOD – District Hospital and community
practice II, ends for 4th year Dentistry students
6 Sat

7 Sun

8 Mon

9 Tue • SOVM – Examinations end for BVM VI • Rundu Campus – Academic Board
students Meeting (9:00)
74
 DECEMBER 2025

GENERAL MEETINGS CLOSES DATES FOR AGENDAS

10 Wed PUBLIC HOLIDAY: HUMAN RIGHTS DAY

11 Thu • CILT – Second Semester Venue & • GRADUATION COMMITTEE

Instructional Equipment Rolling Audit ends MEETING (9:00)

12 Fri • END OF ACADEMIC YEAR

• SOP – BPharm 2 students placements end
• SOM - COBES end for Year 4 MBChB
students
13 Sat

14 Sun

15 Mon

16 Tue

17 Wed

18 Thu

19 Fri • SOM – Electives end for Year 5 MBChB

students

20 Sat

21 Sun

22 Mon

75
 DECEMBER 2025

GENERAL MEETINGS CLOSES DATES FOR AGENDAS

23 Tue

24 Wed

25 Thu PUBLIC HOLIDAY: CHRISTMAS DAY

26 Fri PUBLIC HOLIDAY: DAY OF GOODWILL

27 Sat

28 Sun

29 Mon

30 Tue

31 Wed

76
 January 2026

GENERAL MEETINGS CLOSES DATES FOR AGENDAS

1 Thu PUBLIC HOLIDAY: NEW YEAR’S DAY

2 Fri

3 Sat

4 Sun

5 Mon

6 Tue

7 Wed

8 Thu • UNIVERSITY OPENS

9 Fri

10 Sat

11 Sun

12 Mon

13 Tue

14 Wed

15 Thu

77
 January 2026

GENERAL MEETINGS CLOSES DATES FOR AGENDAS

16 Fri

17 Sat

18 Sun

19 Mon

20 Tue • ACADEMIC STAFF RESUMES OFFICE

DUTIES
21 Wed

22 Thu

23 Fri

24 Sat

25 Sun

26 Mon

27 Tue

28 Wed

29 Thu

30 Fri

78
79