Microsoft PowerPoint

Microsoft PowerPoint is a popular software used for creating presentations. It provides a range of tabs and tools
that help users design and present slideshows. Below is an explanation of the different tabs in PowerPoint, their
tools, and their uses.

1. File Tab (Backstage View)

The File tab opens the backstage view, where you can manage your presentation. It offers options for:
 New: Create a new presentation using a template or a blank slide.
 Open: Open an existing presentation from your computer or cloud.
 Save: Save the current presentation to your computer or cloud (OneDrive).
 Save As: Save the presentation with a different name or in a different format (such as PDF).
 Print: Print the presentation.
 Share: Share the presentation with others via email or cloud storage.
 Export: Export the presentation to various formats like PDF or video.
 Close: Close the current presentation.
 Options: Customize PowerPoint settings and preferences.

2. Home Tab
The Home tab is where you find the basic editing and formatting tools for your slides and content.
Tools and Uses:
 Clipboard:
o Cut (Ctrl+X), Copy (Ctrl+C), Paste (Ctrl+V): Basic functions for manipulating slide content.
o Format Painter: Copy the formatting from one element and apply it to others.
 Slides:
o New Slide: Insert a new slide in your presentation.
o Layout: Choose a layout for the current slide (e.g., Title, Text, Title and Content).
o Reset: Reset the slide layout to the original template.
o Delete: Delete a selected slide.
 Font:
o Font Style: Change the font type, size, color, and effects (bold, italic, underline, etc.).
o Font Size: Increase or decrease font size.
o Text Alignment: Align text (left, center, right).
o Bulleting and Numbering: Create bulleted or numbered lists.
o Text Color and Highlighting: Change the color of the text or highlight it.
 o Text Effects: Apply effects like shadows, reflections, or glows.
 Paragraph:
o Align Text: Align text within the text box (top, middle, bottom).
o Line Spacing: Adjust the space between lines of text.
o Indentation: Adjust the indentation of text.
o Add or Remove Bullets: Apply or remove bullet points for list items.

3. Insert Tab
The Insert tab helps you add elements such as shapes, images, tables, and charts to your presentation.
Tools and Uses:
 Slides:
o New Slide: Insert a new slide.
o Reuse Slides: Reuse slides from other presentations.
 Images:
o Pictures: Insert pictures from your computer or online sources.
o Online Pictures: Search for images online via the web.
o Shapes: Insert basic shapes like rectangles, circles, lines, and arrows.
o Icons: Insert pre-designed icons for visual appeal.
o SmartArt: Insert graphic representations of text and ideas (e.g., process diagrams).
o 3D Models: Insert 3D objects and models into slides.
o Screenshot: Capture and insert a screenshot from your computer.
 Text:
o Text Box: Insert a text box to add custom text anywhere on a slide.
o WordArt: Insert stylized text with artistic effects.
o Header & Footer: Add headers, footers, and slide numbers.
 Tables: Insert tables for organizing data.
 Charts: Insert charts (e.g., bar, pie, line) to visualize data.
 Links:
o Hyperlink: Insert a link to external websites or other slides within the presentation.
o Action: Link to another slide, file, or program.
 Media:
o Audio: Insert audio files (e.g., music, sound effects).
o Video: Insert video files (e.g., from your computer or online).
  Symbols: Insert special characters or symbols into text.

4. Design Tab
The Design tab allows you to style and customize the look of your presentation.
Tools and Uses:
 Themes: Select pre-designed themes for the entire presentation. Themes include coordinated colors,
fonts, and effects.
 Variants: Customize the colors, fonts, and effects of the selected theme.
 Customize:
o Format Background: Change the background of your slides, including colors, gradients, and
images.
o Slide Size: Adjust the size and orientation (portrait or landscape) of slides.
 Slide Master: Edit the master slides to make global changes to slide layouts and design.

5. Transitions Tab
The Transitions tab lets you add visual effects when moving from one slide to another.
Tools and Uses:
 Transition Effects: Choose from a variety of transition animations like fade, wipe, or push.
 Effect Options: Customize how the transition effect works (direction, speed).
 Advance Slide: Set the transition to occur automatically after a specified time or when clicked.
 Apply To All: Apply the selected transition to all slides in the presentation.

6. Animations Tab
The Animations tab is used for adding animations to text, shapes, and objects on a slide.
Tools and Uses:
 Animation Effects: Choose animation effects for objects such as fade, fly in, bounce, etc.
 Effect Options: Customize how the animation will appear (e.g., direction, speed, timing).
 Animation Pane: View and manage the order of animations on the slide.
 Trigger: Set an animation to start when a specific action occurs (e.g., when clicked).
 Advance Slide: Set how animations progress (e.g., on click, with previous, after previous).

7. Slide Show Tab

The Slide Show tab provides tools to control and set up the slideshow presentation.
Tools and Uses:
  Start Slide Show: Begin the slide show from the beginning or from the current slide.
 Set Up Slide Show: Configure slideshow settings, such as whether it advances automatically, the
resolution, and more.
 Rehearse Timings: Record the time spent on each slide for automatic timing in the presentation.
 Record Slide Show: Record narrations, timings, and annotations for the presentation.
 Custom Shows: Create custom slide shows with selected slides from the presentation.

8. Review Tab
The Review tab is focused on reviewing and collaborating on presentations.
Tools and Uses:
 Spelling: Check for spelling mistakes in the presentation.
 Thesaurus: Find synonyms for words used in the presentation.
 Comments: Add, edit, or delete comments for reviewing the presentation.
 Compare: Compare two versions of a presentation and review changes.
 Language: Set the language for the presentation and translate text.
 Protect: Protect the presentation from unwanted changes (e.g., password protection).

9. View Tab
The View tab gives you options for how you want to see and work with your presentation.
Tools and Uses:
 Presentation Views:
o Normal: Default view for editing slides.
o Outline View: Displays the presentation as an outline with slide titles and text.
o Slide Sorter: Shows thumbnail previews of all slides for easier slide management.
o Notes Page: View and edit speaker notes for each slide.
 Zoom: Zoom in or out to adjust the view of your slides.
 Window:
o New Window: Open a new window of the same presentation.
o Arrange All: Arrange multiple windows on the screen.
o Switch Windows : Switch between open presentations.
 Macros: Use and create macros to automate tasks.
APA 7th Edition PowerPoint Guidelines

 Font:
o Use sans-serif fonts (e.g., Arial, Calibri).
o Font size: 24-32 pt for titles, 18-24 pt for body text.
 Text Color:
o Use dark text on a light background for readability (e.g., black or dark blue on white).
 Title Slide:
o Title: Centered, bold, and concise.
o Your Name and Institution: Below the title.
o Date: At the bottom.
 Headings:
o Bold, concise, and left-aligned for each slide.
 Bullet Points:
o Limit to 4-6 points per slide.
o Use short phrases (no more than 6 words per bullet).
 In-Text Citations:
o Author-date format (e.g., Smith, 2020).
o Include page number for direct quotes (e.g., Smith, 2020, p. 45).
 References Slide:
o Alphabetical list of all cited sources.
o Follow APA format for books, articles, and online sources (hanging indent).
 Visuals:
o Label tables and figures with captions (e.g., Table 1. Survey Results).
o Provide citations for images and visual content.
 Consistency:
o Maintain consistent fonts, colors, and slide layout.
o Avoid overcrowding slides with text or images.
 Slide Transitions:
o Use simple transitions and animations for clarity, not distraction.
 Limit Slide Count:
o Ideal presentation length: 10-15 slides.

By following these bullet points, you ensure your PowerPoint presentation adheres to APA 7th edition
guidelines while maintaining clarity and professionalism.
Microsoft PowerPoint:

1. What is the role of the Home tab in PowerPoint?

2. What can be done using the Insert tab in PowerPoint?

3. What functions are available under the Design tab in PowerPoint?

4. How does the Transitions tab enhance a presentation in PowerPoint?

5. What is the purpose of the Animations tab in PowerPoint?

6. How does the Slide Show tab assist in presenting in PowerPoint?

7. What options are provided by the Review tab in PowerPoint?

8. What is the use of the View tab in PowerPoint?

9. How do you insert a new slide in PowerPoint?

10. What is the purpose of Slide Master in PowerPoint?

11. How do you add a transition effect to a slide in PowerPoint?

12. What is the function of the Notes section in PowerPoint?

13. How do you embed a video in a PowerPoint slide?

14. What is the purpose of the Rehearse Timings feature in PowerPoint?

15. How do you create a hyperlink in a PowerPoint slide?

1. Role of the Home Tab in PowerPoint

The Home tab contains the basic tools for editing, formatting, and organizing content on your slides.

 Font Tools: Allows you to change the font style, size, color, and apply bold, italics, and other effects.
 Paragraph Tools: Adjust text alignment, line spacing, and create bulleted or numbered lists.
 Slides Group: Create new slides, apply layouts, reset slides to the original layout, and delete slides.
 Clipboard Group: Basic copy, cut, and paste operations.

2. What Can Be Done Using the Insert Tab in PowerPoint?

The Insert tab is used to add elements to your slides, such as:

 Text: Insert text boxes, WordArt, headers, and footers.

 Images: Add pictures from your computer or online, or insert 3D models and icons.
 Shapes: Insert various shapes (e.g., circles, squares, arrows) to enhance your slides.
 Tables and Charts: Add tables to organize data and charts to visualize data.
 Media: Embed audio and video files into your presentation.
 Links: Insert hyperlinks to external websites or internal slides.
 SmartArt: Create visually appealing diagrams and structures.

3. Functions Available Under the Design Tab in PowerPoint

The Design tab helps you set the overall look and feel of your presentation.

 Themes: Choose a pre-designed theme for your slides that includes coordinated colors, fonts, and
effects.
 Variants: Customize the theme's colors and fonts.
 Background Styles: Change the slide background to solid colors, gradients, or images.
 Slide Size: Adjust the size and orientation (landscape or portrait) of the slides.
 Slide Master: Modify slide layouts for consistency across all slides.

4. How the Transitions Tab Enhances a Presentation in PowerPoint

The Transitions tab allows you to add visual effects between slides, which enhances the flow and engagement
of the presentation.

 Transition Effects: Choose from different effects (e.g., Fade, Push, Wipe) that determine how one slide
transitions to the next.
 Duration and Speed: Control how fast the transition happens.
 Effect Options: Customize the direction and style of the transition (e.g., left to right, top to bottom).
 Apply To All: Apply the same transition to all slides in the presentation.

5. Purpose of the Animations Tab in PowerPoint

The Animations tab is used to animate objects, text, or images within a slide.

 Animation Effects: Choose from various animation types (e.g., Fade, Fly In, Bounce) for objects or
text.
 Animation Pane: View and manage the sequence of animations.
 Effect Options: Customize the direction, timing, and order of animations.
  Triggers: Set animations to start when clicked or triggered by another action.
 Animation Duration: Control how long each animation lasts.

6. How the Slide Show Tab Assists in Presenting in PowerPoint

The Slide Show tab contains tools for presenting the slide show.

 Start Slide Show: Begin the presentation from the current slide or the first slide.
 Rehearse Timings: Record the time spent on each slide to automate slide progression.
 Set Up Slide Show: Customize settings for your slideshow (e.g., full-screen mode, narration).
 Record Slide Show: Record voice narration and timing for each slide.
 Custom Shows: Create a custom slide show that only includes selected slides.

7. Options Provided by the Review Tab in PowerPoint

The Review tab is mainly used for reviewing and editing your presentation.

 Spelling: Check spelling throughout the presentation.

 Thesaurus: Find synonyms for words in your slides.
 Comments: Add or view comments for feedback and collaboration.
 Compare: Compare two versions of the presentation to see differences.
 Language: Set the language of the presentation and use translation tools.

8. Use of the View Tab in PowerPoint

The View tab gives options for different views of the presentation and slide editing.

 Presentation Views: Switch between views such as Normal (for editing), Slide Sorter (to organize
slides), and Notes Page (to view and edit speaker notes).
 Zoom: Adjust the zoom level to focus on a particular part of the slide.
 Grid and Guides: Enable grids and guides to align objects accurately on slides.
 Window: Open new windows for multiple views of the same presentation.

9. How to Insert a New Slide in PowerPoint

To insert a new slide:

 Go to the Home tab.

 In the Slides group, click New Slide.
 Choose a slide layout from the options provided.

10. Purpose of Slide Master in PowerPoint

The Slide Master helps ensure consistency in the design of your slides.

 Edit Layouts: Change the background, fonts, colors, and logos for all slides.
 Global Changes: Make changes to all slides in the presentation from a single location (e.g., slide
number placement, title formatting).

11. How to Add a Transition Effect to a Slide in PowerPoint

To add a transition effect:

 Select the slide you want to add the transition to.

 Go to the Transitions tab.
 Choose a transition effect from the options available.
 Adjust the duration and effect options as desired.

12. Function of the Notes Section in PowerPoint

The Notes section allows you to add speaker notes for each slide.

 Speaker notes are useful for presenting as they can contain reminders, additional details, or scripts.
 Notes are not visible to the audience during the presentation but can be printed or shown in Presenter
View.

13. How to Embed a Video in a PowerPoint Slide

To embed a video:

 Go to the Insert tab.

 In the Media group, click Video.
 Select Video on my PC or Online Video, then choose and insert the video.
 Resize and position the video as needed.

14. Purpose of the Rehearse Timings Feature in PowerPoint

The Rehearse Timings feature allows you to practice your presentation while recording the time spent on each
slide.

 This feature helps automate slide transitions and ensures you stay within your allotted time for each
slide.

15. How to Create a Hyperlink in a PowerPoint Slide

To create a hyperlink:

 Select the text or object you want to link.

 Go to the Insert tab.
 Click Link in the Links group.
 Enter the URL of the website or choose to link to another slide or file.