POSTGRADUATE PROGRAMMES

Procedures and Requirements

Indian Institute of Technology Kanpur

Approved in Senate (2015-16/1st) meeting on September 02, 2015 &

afterward updates in various Senate meetings approval (upto December 31, 2024)

Website: https://www.iitk.ac.in/doaa/pg-manual

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1. INTRODUCTION
1.1. Postgraduate Programmes
1.2. Waiver of Requirements in Special Cases

2. ADMISSION
2.1. Academic Session
2.2. Admission Calendar
2.3. Eligibility for Admission
2.3.1. D.IIT.
2.3.2. M.Tech.
2.3.3 MS by Research
2.3.4. M.Des.
2.3.5. M.B.A.
2.3.6. Ph.D. in Engineering
2.3.7. Ph.D. in Sciences
2.3.8. Ph.D. in Humanities and Social Sciences (HSS)
2.3.9. Ph.D. in Management
2.3.10 Ph.D. in Design
2.3.11 Ph.D. in Cognitive Science
2.4. Admission Procedure
2.5. Admission of Quality Improvement Programme and Defence Personnel
2.6. Admission of Indian Nationals Residing Abroad (INRA) and Foreign Nationals
2.7. Admission to External Registration Programme for M.Tech. & Ph.D.
2.8. Admission of Sponsored Candidates
2.9. Admission to Part Time Programmes
2.10. Admission of Non-Degree Students

3. FINANCIAL ASSISTANCE

4. REGISTRATION
4.1. Late Registration
4.2. Academic Advising
4.3. Semester Load Requirements
4.4. Summer Term Registration
4.5. Adding/Dropping of Courses and Withdrawing from Courses
4.6. Change of Registration from M.Tech. Programme to Ph.D. Programme
4.7. Change of Registration from Part-Time to Full-Time
4.8. Change of Registration from Full-Time to Part-Time (Ph.D./M.Tech/MSR)

5. LEAVE RULES

5.1. Personal Leave and Casual Leave

5.2. Medical Leave
5.3. Maternity Leave/Paternity leave
5.4. Semester Leave/Term Leave
5.5. Medical Certificate
5.6. Absence for a Minimum of 4 Weeks on Sanctioned Leave
5.7. Absence without Sanctioned Leave

6. PERMISSION TO PROCEED FOR ACADEMIC WORK OUTSIDE IITK

6.1. Permission to proceed to other academic institutions as non-degree students.

6.2. Permission to proceed for academic activities
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7. ACADEMIC REQUIREMENTS

7.1. Min. Duration, Max. Duration and Acad. Requirements

7.2. Extension of Programme
7.3. Audit courses
7.4. Advance Standing at IITK
7.5. Residence Outside IITK
7.6. Credits, Grades, Semester and Cumulative Performance Index
7.7 Academic Performance Requirement
7.8 Exit from Ph.D. in Engineering

8. COMPREHENSIVE EXAM. OF Ph.D. STUDENTS

9. CANDIDACY FOR THE Ph.D. DEGREE

10. STATE OF ART SEMINAR

11. THESIS AND THESIS EXAMINATION

11.1. Appointment of Thesis Supervisors of D.IIT., M.Tech. MS by Research, M.Des

and Ph.D. Students
11.2 Doctoral Monitoring Committee (DMC).
11.3. Open Seminar of Ph.D. Students
11.4. Constitution of Committee/Board for Thesis and Oral Examination
11.4.1 M.Tech. Thesis and D.IIT. Project Oral Examination Committee
11.4.2 MS by Research Oral Examination Committee and External Examiner
11.4.3. Ph.D. Thesis Board
11.4.4. Ph.D. Oral Board
11.5. Submission of Thesis/Project
11.5.1. M.Tech. Thesis/D.IIT. Project
11.5.2 MS by Research Thesis
11.5.3. Ph.D. Thesis
11.6. Processing of Project/Thesis
11.6.1. M.Tech./MSR/D.IIT. Oral Examination
11.6.2 MS (By Research) Thesis
11.6.3. Ph.D. Thesis Evaluation by the Thesis Board
11.6.4. Ph.D. Oral Examination
11.7 Award of M.Tech./M.Des degree with PhD degree.
11.7.1 Award of MSR degree with PhD degree

12.GRADUATION REQUIREMENTS
ANNEXURE I: POSTGRADUATE COMMITTEES
ANNEXURE II: RESERVATION OF STATES
Annexure II.1 Format of SC/ST Certificate
Annexure II.2 Format of OBC Certificate
ANNEXURE III: POSTGRADUATE COURSES
ANNEXURE IV: Credit requirement for award of M.Tech/M.Des degree with PhD.
ANNEXURE V: Guidelines for MBA programme:
a) Conversion from MBA to PhD
b) EXIT from PhD with MBA degree.
c) Award of MBA Degree with PhD.
ANNEXURE VI: Doctoral Monitoring Committee Report

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1. INTRODUCTION

The goals of the postgraduate programmes at the Indian Institute of Technology Kanpur are: The
development of scientific and engineering manpower of the highest quality, to cater to the needs of
industry, R & D organizations and educational institutions, a broad grasp of the fundamental principles
of the sciences and scientific methods, a deep understanding of the area of specialization, an innovative
ability to solve new problems, and a capacity to learn continually and interact with multidisciplinary
groups. Above all, the students should have a capacity for free and objective enquiry, courage and
integrity, awareness and sensitivity to the needs and aspirations of society. With these goals in view, the
postgraduate programmes are designed to include courses of study, seminars and project/thesis through
which a student may develop his/her concepts and intellectual skills.

The procedures and requirements stated in this manual embody the philosophy of the postgraduate
education and ensure a high standard of performance at the Institute. Within this general framework,
subject to the approval of the Senate Postgraduate Committee (SPGC), the various departments and
programmes may impose such additional requirements as will serve their particular academic goals. The
department and programme-wise templates for the various postgraduate (PG) programs with the
necessary additional requirements like compulsory courses/seminars etc. as approved by the SPGC is
available with the department (Please refer to department website for information).

1.1. Postgraduate Programmes

The Indian Institute of Technology, Kanpur offers following programmes:

1.1.1. Programme leading to the Diploma of the Institute (D.IIT.) in certain specified areas of
engineering (currently only in Geodesy, Navigation and Mapping, Remote Sensing and GIS; all under
the Geoinformatics specialization jointly managed by Civil Engineering and Center for Geodesy).

1.1.2. Programmes leading to the Master of Technology (M.Tech.) degree in Aerospace Engineering,
Biological Sciences and Bio-Engineering, Biomedical Engineering, Chemical Engineering, Civil
Engineering, Computer Science and Engineering, Cybersecurity, Earth Sciences, Electrical Engineering,
Materials Science and Engineering, Materials Science, Mechanical Engineering, Nuclear Engineering
and Technology, Photonics Science and Engineering, Sustainable Energy Engineering, and Space,
Planetary & Astronomical Sciences & Engineering (formerly known as “Space Science and
Astronomy”), Management Sciences (formerly known as “Industrial and Management Engineering”).

1.1.3. Programme leading to the Master of Design (M.Des.) degree.

1.1.4. Programme leading to the Master of Business Administration (MBA) degree.

1.1.5. Programmes leading to the Master of Science (M.S.) by Research degree in Aerospace
Engineering, Chemical Engineering, Civil Engineering, Computer Science & Engineering, Cognitive
Science, Cybersecurity, Electrical Engineering, Environmental Engineering and Management,
Mechanical Engineering, Photonics Science and Engineering, Sustainable Energy Engineering.

1.1.6. Programmes leading to the Doctor of Philosophy (Ph.D.) degree in Aerospace Engineering (AE),
Biological Sciences and Bio-Engineering (BSBE), Chemistry (CHM), Chemical Engineering (CHE),
Civil Engineering (CE), Cognitive Science (CGS), Computer Science and Engineering (CSE), Design
(DES), Earth Sciences (ES), Economic Sciences (ECO), Electrical Engineering (EE), Humanities and
Social Sciences (HSS) (English, Fine Arts, Philosophy, Psychology and Sociology), Management

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Sciences (formerly known as “Industrial and Management Engineering”), Materials Science and
Engineering (MSE), Materials Science (MSP), Mathematics (MTH) (including Statistics), Mechanical
Engineering (ME), Nuclear Engineering and Technology (NET), Photonics Science and Engineering
(PSE), Physics (PHY), Sustainable Energy Engineering (SEE), and Space, Planetary & Astronomical
Sciences & Engineering (SPASE) (formerly known as “Space Science and Astronomy”).

The Senate Postgraduate Committee (SPGC), established according to the bylaws of the Senate,
operates through the Departmental Postgraduate Committees (DPGCs) to administer all aspects of the
above programmes. The constitution, jurisdiction and functions of the SPGC and the DPGC are given in
Annexure I.

1.2. Waiver of Requirements in Special Cases

The procedures and requirements stated in this manual, other than those in Section 2.3 (Eligibility for
Admissions) and Section 7.7 (Academic Performance Requirement) may be waived in special
circumstances by the SPGC on the recommendation of the DPGC. All such exceptions shall be reported
to the Senate.

2. ADMISSION

2.1. Academic Session

The academic session of the Institute is divided into three parts: two regular semesters and a summer
term. The first semester will normally commence in the last week of July every year, and the second in
the first week of January. The summer term will run from the middle of May to the middle of July.

2.2. Admission Calendar

2.2.1. The admissions to the M.Tech./M.Des./M.S. by Research and Ph.D. programmes may be made in
either or both of the two regular semesters. Admission to the D.IIT. programme may be made once in a
year but in either semester. The Head of the Department concerned may take the decision in this regard.
Admissions to MBA programme are made once a year in the first semester.

2.2.2. Admissions to the M.Tech./M.Des. /M.S. by Research and Ph.D. programmes are normally made
in April-May for the first semester and in November-December for the second semester. Admissions to
the MBA program are normally made in March-April. The Dean of Academic Affairs will notify the
admission calendar each semester.

2.2.3. In addition, the department may process applications for admission to M.S. by Research and Ph.D.
Programmes on a continuous basis and admit students as per the existing procedure. The candidates
admitted during the course of a semester, would be required to register for thesis with proportionate
reduction in credits.

2.3. Eligibility for Admission and Reservation of Seats

2.3.a. The eligibility conditions given below are the absolute minimum. Departments may prescribe any
requirements over and above these, subject to the approval of the SPGC. These extra requirements
should clearly be reflected in the advertisement brochure for admission which is prepared before the
commencement of the admission calendar each year.

2.3.b. The “specified minimum” marks/CPI (Cumulative Performance Index), referred to in subsequent
sections, implies a minimum of 55 percent marks /5.5 (on a 10 point scale) as long as it is not less than

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the minimum pass marks/CPI; otherwise, the “specified minimum” marks/CPI implies the minimum
pass marks/CPI.

2.3.c. Applicants having qualifications equivalent to the ones stated in Sections 2.3.1 to 2.3.10 may also
apply for admission to the appropriate programme. For this purpose, the membership certificates of
professional societies (like AMIE/AESI) shall not be considered equivalent to bachelor's degree in
engineering. In addition, online/ distance education program/ degree with no lab component shall not be
considered equivalent to BTech/ BSc / MSc degree.

2.3.d. The number of admissions that can be made to any programme shall be as decided by the Senate
from time to time.

2.3.e. Reservation of seats for various reserved categories shall be as prescribed by the Board of
Governors. Annexure II provides the details of the reservations approved by the Board.

2.3.f. Candidates belonging to the Scheduled Castes/Scheduled Tribes who have passed the basic
qualifying degree as stated in Sections 2.3.1 to 2.3.10, are eligible to apply irrespective of the marks/CPI
and will be considered for admission.

2.3.1. D.IIT.

The applicant must have a bachelor's degree in engineering or a 4-year bachelor's degree in science or a
master's degree in science with marks/CPI not below the specified minimum. Only candidates sponsored
by recognized industries are eligible for admission to this programme.

2.3.2. M.Tech.

The applicant must have a bachelor's degree in engineering or a 4-year bachelor's degree in science or a
master's degree in science with marks/CPI not below the specified minimum. For admission into
M.Tech. in Biological Sciences and Bio-engineering, applicants having bachelor’s degree in
pharmacy/medicine/veterinary science with marks/CPI not below the specified minimum may also be
considered.

2.3.3 M.S. by Research

The applicant must have a bachelor's degree in engineering or a 4-year bachelor's degree in science or a
master's degree in science with marks/CPI not below the specified minimum (please refer to 2.3.b) for
admission into M.S. by Research. For admission into M.S. by Research in Cognitive Science, applicants
having bachelor’s degree in medicine (MBBS) or master’s degree in Psychology/Linguistics/
Philosophy/ Anthropology/ Physics/ Chemistry/Mathematics/ Statistics/ Biosciences/ Computer Science/
related disciplines with marks/CPI not below the specified minimum (please refer to 2.3.b) may also be
considered.

Applicants with B.Sc. (3-year) or equivalent with a minimum of 75% marks/7.5 CPI may also be
considered for admission into M.S. by Research in Computer Science & Engineering, Photonics Science
and Engineering, and Cognitive Sciences. For admission into M.S. by Research in Cognitive Science,
bachelor’s degree in Psychology/Linguistics/ Philosophy/ Anthropology/ Physics/
Chemistry/Mathematics/ Statistics/ Biosciences/ Computer Science/ related disciplines with a minimum
of 75% marks/7.5 CPI may also be considered. Students with this qualification have a higher credit
requirement for graduation (please refer to 7.1 for more details).

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2.3.4. M.Des.

The applicant must have a bachelor's degree in engineering or a 4-year bachelor's degree in science,
Design or Architecture with marks/CPI not below the specified minimum. Candidates holding degrees
in Fine Arts or Interior Design are not eligible to apply.

2.3.5. M.B.A.

The applicant must have a Bachelor's degree in any discipline with minimum 60 percent
marks/6.0 CPl. Candidates with Mathematics as a subject at 10+2 or equivalent level.

2.3.6. Ph.D. in Engineering and IDPs with M.Tech. program

(i) A Master's degree in Engineering with marks/CPI not below the specified minimum. (please refer to
2.3.b)
or
Bachelor's degree in Engineering or Science (4-year programme) with a minimum of 75 percent
marks/7.5 CPI and a valid GATE score (the requirement of GATE score is waived for candidates with
Bachelor's degree in Engineering or Science (4-year programme) from the centrally funded technical
institutes (CFTIs)).
or
a Master's degree in Science or an allied area while satisfying each of the following three criteria:
(a) a minimum of 65 percent marks/6.5 CPI in the Master's degree,
(b) first division in bachelor's degree, and
(c) Valid JRF/GATE score.

For admission into PhD in Biological Sciences and Bio Engineering, applicants having Master's degree
in Pharmacy/Medicine/Veterinary Science with marks/CPI not below the specified minimum, or
Bachelor's degree in Pharmacy/Medicine/Veterinary Science with a minimum of 75 percent marks/7.5
CPI and a valid GATE score may also be considered.

For admission into PhD in Computer Science and Engineering, applicants with Master in computer
applications while satisfying each of the above criteria in (a), (b) and (c) may also be considered.

(ii) A valid GATE score is required for the candidates with a Bachelor’s degree in
Engineering/Design/Architecture, except in the case of candidates with Bachelor’s degree in
Engineering or Science (4-year programme) /Design/Architecture from the Centrally Funded Technical
Institutes (CFTIs). The candidates with Master’s degree in Science must either have a valid GATE score
or must have qualified for/in JRF/NET.

For admission into PhD in Biological Sciences and Bio Engineering and Space, Planetary &
Astronomical Sciences & Engineering, the requirement of GATE/JRF/NET is waived for candidates
having a Master's degree in Sciences/arts from IITs/ IISERs /NITs with a minimum CPI of 8.0.

2.3.7. Ph.D. in Sciences (Includes Departments of BSBE, SEE, SPASE)

(i) A Master's degree in the relevant subject or a Bachelor's degree in Engineering or Science (4-year
programme) with marks/CPI not below the specified minimum. (please refer to 2.3.b)

(ii) The candidate either must have a valid GATE score or must have qualified JRF. In addition to
GATE/JRF, a valid JEST score is also an eligibility criterion for applying to the PhD programme in
Physics. Candidates with the NBHM fellowship will be considered for PhD in Mathematics/Statistics.

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The requirement of GATE/JRF/JEST is waived for candidates having a Master's degree in Science from
IITs/IISERs with a minimum CPI of 8.0.

(iii) For Economic Sciences:

(a) The candidate must have a Master's degree in economics or a Bachelor's degree in Engineering or
Sciences (4 year programme) or a Master's degree in Sciences or in an allied field of economics with
marks/CPI not below the specified minimum.

(iv) For Economic Sciences and Earth Sciences:

(a) The candidate must either have a valid GATE score or must have qualified JRF/NET. The
requirement of GATE/JRF/NET/JEST is waived for candidates having a Master's degree in
Sciences/arts from IITs/ IISERs / NITs with a minimum CPI of 8.0. (For Economics and Earth Sciences)

2.3.8. Ph.D. in Humanities and Social Sciences

Applicant must have a Master’s degree in relevant subject or Master degree in Engineering/technology
with marks/CPI not below the specified minimum (please refer to 2.3.b).
or
a Bachelor's degree in Engineering or Science (4 year programme) with a minimum of 75 percent
marks/7.5 CPI and a valid GATE score or must have qualified JRF ( NET in the case of Ph.D.
programmes in Humanities)
or
a Master's degree in Sciences/(fine-arts)/arts/commerce or chartered accountant from or in an allied field
of HSS or an allied area while satisfying each of the following criteria:
(a) a minimum of 55 percent marks/5.5 CPI in the Master's degree or CPI not below the specified
minimum.
(b) first division in bachelor's degree, and
(c) JRF/NET in a relevant discipline, GATE in Humanities and Social Sciences (XH) or any other
national level exam

For admission to the Ph.D. programmes in sciences and Humanities , the candidates from any
background either must have a valid GATE score or must have qualified JRF ( NET in the case of Ph.D.
programmes in Humanities ) , unless the candidates have a master' s degree in science /arts from IITs/
IISERs / NITs with a minimum CPI of 8.0.

2.3.9. Ph.D. in Management

i) A Master’s degree in management or relevant disciplines in Engineering / technology with marks /

CPI not below the specified minimum. (please refer to 2.3.b)
or
a Bachelor's degree in Engineering or Science (4-year programme) with a minimum of 75 percent
marks/7.5 CPI and a Valid GATE/CAT/GMAT score ( the requirement of GATE/CAT/GMAT score is
waived for candidates with Bachelor's degree in Engineering or Science (4-year programme) from the
centrally funded technical institutes (CFTIs)).
or
a Master's degree in Science/arts/commerce/chartered accountancy while satisfying each of the
following three criteria:
(a) a minimum of 65 percent marks/6.5 CPI in the Master's degree,
(b) first division in bachelor's degree, and
(c) Valid JRF/GATE/CAT/GMAT/NET score or any other national level examination.

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(ii) A valid GATE score is required for the candidates with a bachelor’s degree in Engineering or
Science (4-year programme), except in the case of candidates with Bachelor’s degree in Engineering or
Science (4-year programme) from the centrally funded Technical Institutes (CFTIs). The candidates
with Master’s degree in Science/arts/commerce must either have a valid GATE/CAT/GMAT score or
must have qualified for/in JRF/NET.

2.3.10 Ph.D. in Design

A Master's degree in Engineering/Design with marks/CPI not below the specified minimum. (please
refer to 2.3.b)
or
a Bachelor's degree in Engineering/Design (4-year)/architecture or Science (4-year programme with a
minimum of 75 percent marks/7.5 CPI and a valid GATE/CEED score (the requirement of
GATE/CEED score is waived for candidates with Bachelor's degree in Engineering / Design /
Architecture or Science (4-year programme) from the centrally funded technical institutes (CFTIs)).
or
a Master's degree in Science or an allied area while satisfying each of the following three criteria:
(a) a minimum of 65 percent marks/6.5 CPI in the Master's degree,
(b) first division in bachelor's degree, and
(c) Valid JRF/GATE/CEED score.

(ii) A valid GATE/CEED score is required for the candidates with a Bachelor’s degree in
Engineering/Design/Architecture or Science (4-year programme) / Master of Science (MSc), except in
the case of candidates with Bachelor’s degree in Engineering /Design/Architecture or Science (4-year
programme) / Master of Science (MSc) from the centrally funded Technical Institutes (CFTIs).

For admission into PhD in Design, a 4-year bachelor's degree in design/architecture will be considered
equivalent to a bachelor’s degree in engineering., and CEED score can be used as a replacement for
GATE score for fulfilling criterion (c) above.

2.3.11 Ph.D. in Cognitive Science

Applicants must have a MA/M.Sc/M.Phil/MS/equivalent degree (Cognitive Science/ Psychology/

Linguistics/Philosophy/ Anthropology/ Physics/ Chemistry/ Mathematics/ Statistics/ Bio Sciences/
related disciplines) with a minimum of 60%/6.0 marks/CPI in the qualifying degree. Applicants should
have a valid score/qualification in GATE/ CSIR/ JRF/ NET/ COGJET/ other equivalent exam.
Applicants from IITs with a minimum CPI of 8.0 are exempted from the GATE/ CSIR/ JRF/ NET
requirement. Applicants with M.Sc. in Cognitive Science are also exempted from the
GATE/CSIR/JRF/NET requirement.
or
M.Tech/ME/MD (any branch) with a minimum of 60%/6.0 marks/CPI in the qualifying degree.
or
B.Tech/BE (any branch), BS 4-year programme (Physics/ Chemistry/ Mathematics/
Statistics/Biosciences/ related sciences), MBBS. Applicant must have a minimum of 75%/7.5 marks/CPI
in the qualifying degree. Should have a valid score/qualification in GATE/ CSIR/ JRF/ NET/ COGJET/
other equivalent exam. Applicants from CFTIs (centrally funded technical institutions) with a minimum
CPI of 7.5 and those with an MBBS degree are exempted from the GATE/ CSIR/ JRF/NET
requirement.

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2.4 Admission Procedure

The applicants must apply for admission on prescribed forms, which must be sent directly to the
Convener, DPGC of the department concerned. There are only three cases wherein requirement of
advance application to be made is not required (see 2.4.13-2.4.15).

2.4.1. All admissions will be made on approval by the Chairman, Senate on the recommendations of the
duly constituted selection committees and the Chairperson, SPGC. A selection committee will consist of
faculty members, one of whom will be from another department. The constitution of the selection
committee will be proposed by the DPGC and approved by the Chairperson, SPGC. The admission
committee for the foreign national candidates should be approved by the head of the department and
there is no requirement of an external member from another department.

2.4.2. Separate selection committees may be appointed to select candidates belonging to different
categories, viz., sponsored, regular, QIP etc.

2.4.3. A valid GATE/CEED score is required for admission to the M.Tech./M.Des./M.S. by Research
programme in the case of regular candidates. These admissions may be made directly based on the
GATE/CEED scores of the candidates and performance in the qualifying examination, and in addition,
some of the candidates may also be called for written tests and/or interviews.

The requirement of GATE score is waived for the candidates with M.B.B.S. degree as well as for the
B.Tech. graduates from IITs with a minimum overall CPI of 6.5 and a minimum CPI of 8.0 in the last
two years in B.Tech.

2.4.4. Candidates for D.IIT programme will be called for interview and may in addition be asked to take
a written test.

2.4.5. A valid CAT score is required for admission to the MBA programme. These admissions will be
made based on the CAT score and performance in the interview and/or group discussion.

2.4.6. Admission to the Ph.D. programmes will be based on written tests and/or interviews of the
candidates shortlisted by the DPGC of the department concerned.

A valid GATE/CEED score is required for the candidates with bachelor’s degree in
engineering/design/architecture, except in the case of candidates with bachelor’s degree in engineering
from the centrally funded technical institutes (CFTIs). However, all of them are required to have a CPI
above 7.5 to satisfy the eligibility criterion laid down in section 2.3 above.

The candidates with master’s degree in science/arts/commerce must either have a valid GATE/CEED/
CAT/GMAT score or must have qualified for/in JRF/NET.

For admission to the Ph.D. programmes in sciences and Humanities, the candidates from any
background either must have a valid GATE score or must have qualified JRF (NET in the case of Ph.D.
programmes in Humanities), unless the candidates have a master’s degree in science/arts from IITs with
a minimum CPI of 8.0.

2.4.7. The admission of Scheduled Castes/Scheduled Tribes candidates will be decided without
comparing them with the general category candidates.

2.4.8. Candidates undergoing the final year of the qualifying degree may be considered for provisional
admission provided they give an undertaking that the final examinations (including

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theory/practical/project/thesis examination) of the qualifying degree will be over before the date of
registration as specified in the Academic Calendar of the Institute. The provisional admission of such
candidates may automatically stand withdrawn if they fail to produce the proof of having appeared in
final examinations of the qualifying degree by the day of registration.

2.4.9. (a) The provisions in para 2.4.8 shall not be applicable in the case of M.Tech./M. Des. students of
the Institute, who have been provisionally selected for admission to a Ph.D. programme. These students
may be provisionally admitted to the Ph.D. programme provided they give an undertaking that the final
examinations (including theory/practical/project/thesis examination) of the qualifying degree will be
over before the date of late registration as specified in the Academic Calendar. The provisional
admissions of such candidates may automatically stand withdrawn if they fail to produce the proof of
having appeared in final examinations of the qualifying degree by the late registration date as specified
in the Academic Calendar.

(b) The provisions of para 2.4.8. shall also not be applicable to candidates admitted to a Ph.D.
programme with qualifying degree of MS by Research (from institute or elsewhere). These candidates
may be provisionally admitted to the Ph.D. programme provided they give an undertaking that they will
submit their MS by Research thesis for examination to their institute before the date of registration as
specified in the Academic Calendar. The provisional admission of such candidates may automatically
stand withdrawn if they fail to produce the proof of having submitted their thesis by the day of
registration.

2.4.10. On approval by the Chairman, Senate, the departments will issue the admission letters to the
candidates who will be required to accept the offer of admission by depositing the prescribed fee before
the specified date.

2.4.11. In case a candidate does not accept the offer by paying the prescribed fee by the specified date,
the offer of admission may stand withdrawn, and the admission may be offered to the candidates in the
waiting list, if any, in the order of merit.

2.4.12. The offer of admission may also stand withdrawn if the candidate who has accepted the offer
fails to register by the date for late registration.

2.4.13. Immediately post declaration of results of reputed competitive examinations for admission into
post- graduate programs (e.g. GATE, NET etc), interested departments/IDPs are permitted to admit
examination toppers to their post-graduate programs, strictly in the order of ascending ranks in the
examination. The number of such offers shall be limited by the number of available seats in each
category with applicable attrition (if any). Total number of offers made must follow applicable
reservation rules. The competitive examination should preferably be an eligibility requirement for
admission into at least one of PG programs of the department/IDP.

2.4.14. Direct Offer to 4th year B Tech/BS Students into PhD Programs at IIT Kanpur to
augment the PhD program: Provisional admission can be offered to students from centrally funded
technical institutes (CFTIs) based on the results of either 6th or 7th semester and subject to fulfilment of
the eligibility criteria listed in section 2.3 with the necessary waivers on GATE score as specified in
section 2.4.6. All formalities related to these admissions including acceptance should be completed
before the commencement of our regular admission process in April. For this purpose, an on‐spot
admission committee (duly approved by SPGC) either visits some CFTIs or the top 5‐10% students from
the various CFTIs be invited to IIT Kanpur for interaction / interview for the admissions.

Spot admission to 2nd year MTech/MSR/M.Des. students from CFTIs into PhD programs at IIT
Kanpur: Provisional spot admission may be offered to MTech/MSR/M.Des. students (in their 3rd and
4th semesters) from the CFTIs having a CPI of 8.0 or above. The concerned department will be required
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to complete all the formalities related to these admissions including acceptance before the
commencement of the regular admission process in April. An on-spot committee, duly approved by
SPGC, will be formed. The committee will either visit some of these institutes or invite the top 10%
students satisfying the eligibility criteria for interview/interaction.

Spot admission to 4th-year BTech/BS students from non-CFTIs into PhD programs at lIT
Kanpur. Provisional spot admission may be offered to BTech students (in their 7th and 8th semesters)
from top 100 institutes in Engineering (based on NIRF ranking) having a CPI of 7.5 or above. The
student will also be required to qualify JRF or GATE, which can be done post-offer and needs to be
produced at the time of registration. The concerned department will ·be required to complete all
formalities related to these admissions including acceptance before the commencement of the regular
admission process in April. An on-spot committee, duly approved by SPGC, will be formed. The
committee will either visit some of these institutes or invite the top 10% students satisfying the
eligibility criteria for test/interview. The same mechanism will be followed as done in the regular
admissions.

2.4.15. Provisional admission to PhD in Sciences can be offered to 2-year MSc students of IITs with
CPI 8.5 or above after 3rd semester subject to their fulfilling the eligibility criteria under Clause 2.4.6 at
the time of graduation. All formalities related to these admissions including acceptance should be
completed before the commencement of our regular admission process in April. A special selection
committee (duly approved by SPGC) should be entrusted with the responsibility of operationalizing this
provision.

2.5. Admission of Quality Improvement Programme (QIP) Candidates and Defence Personnel

The procedures and requirements for admission of QIP and defence personnel candidates will be as per
the prescribed existing procedure. These candidates will have to satisfy the prescribed minimum marks
and qualifications as laid down in Section 2.3.

2.6. Admission of Indian Nationals Residing Abroad (INRA) and Foreign Nationals

2.6.1. INRA candidates must have been residing abroad continuously for at least one year at the time of
applying for admission. Their applications may be processed by the departments as and when they are
received or according to any schedule convenient to the department. The applications should be
scrutinized to make sure that, both in terms of qualifications and attainment they are comparable with
the candidates admitted in the general category.

2.6.2. The applications of foreign nationals, who are sponsored by the Indian Council of Cultural
Relations (ICCR) will be scrutinized by the department concerned to assess their suitability for
admission to the programme. The department's recommendation will be sent to the Chairman, Senate
through the Chairperson, SPGC.

2.6.3. The applications of non-sponsored foreign national candidates will also be considered for
admission to the postgraduate programmes. Such candidates who are in India and are seeking admission
to the M.Tech./M.S. by Research (or M.Des./M.B.A.) programme must satisfy the same GATE (or
CEED/CAT) requirements (if eligible to take it) as the candidates in the general category. However,
application of a candidate who is in India and has not been able to take GATE/CEED/CAT for valid
reasons, will be considered by the department concerned on its merit. Admission of such candidates will
be subject to no-objection from the Department of Education, Ministry of Human Resource
Development.

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2.7. Admission to External Registration Programme for M.Tech./M.Des./M.S. by Research and
Ph.D. (Engg. and Earth Sciences)

2.7.1. A candidate working in an R & D establishment which is equipped with the necessary research
and library facilities may be considered for admission only to the M.Tech./M.Des./M.S. by Research
and Ph.D. (Engineering & Earth Sciences) programmes. Such a candidate must be sponsored by his/her
employer and must have been in employment with the sponsoring organization for at least 2 year at the
time of admission. The employer must expressly undertake to pay full salary to the candidate and relieve
him/her to stay on the campus to enable the candidate to complete the requirements specified in Section
7.1, footnote 4.

2.7.2. For fellows and employees of research labs, centers of excellence, and other organizations such as
DRDO, CSIR, DAE, DoS, DIT, DST, DBT, ICMR, ICAR, NGRI, GSI, Wadia Institute etc., fully
funded by the government (central/state), the minimum employment requirement will be only one year.
The reduced employment requirement will also be applicable to employees of public sector unit (PSU)
and central and state universities fully funded by the government.

2.7.3. A candidate applying for admission to the external registration programme must provide detailed
information about the research facilities available at his/her organization and a certificate that these
would be available to him/her for carrying out research. He/she should also provide the biodata of the
prospective supervisor who would supervise the candidate's work at his/her organization.

2.7.4. On the recommendation of the DPGC, the SPGC will approve an organization for carrying out
M.Tech./M.Des./M.S. by Research/Ph.D. research in a specified area. An application for admission from
a candidate working in the approved organization will be considered only if he/she wishes to work in the
specified area.

2.8. Admission of Sponsored Candidates

2.8.1. A candidate who is sponsored by his/her employer and who meets the additional conditions
specified below may be admitted through a separate selection committee appointed specifically for the
purpose.

2.8.2. A sponsored candidate must have been in service of the sponsoring organization for at least two
years at the time of admission. The sponsoring organization must specifically undertake to provide full
salary to the candidate and to relieve him/her to pursue the programme for its full duration. For project
employees of IIT Kanpur seeking admission to the M.S. by Research programme, the candidate should
have been working on a project at IIT Kanpur for at least one year at the time of admission instead of the
two years requirement mentioned above.

Note: For candidates seeking admission to the M.S. by Research programme and sponsored by his/her
employer or through an IIT Kanpur project, the requirement of being in service for one year mentioned
above is not applicable.

2.8.3. Fulfillment of GATE requirement as in Sections 2.4.3 and 2.4.6 (but not as in Sections 2.3.6, 2.3.9
and 2.3.10) may be waived for such candidates. However, the sponsored candidates seeking admission
to the M.Tech./M.Des./M.S. by Research programme who have not qualified GATE will be called for
interview and may in addition be asked to take a written test.

2.9. Admission to Part-Time Programmes

2.9.1. The Institute also offers part-time postgraduate programmes leading to the M.Tech./M.S. by
Research/M.Des./Ph.D. degrees for professionally employed personnel such as working engineers,
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scientists and teachers who can, while employed, attend regular classes as per schedule of the Institute.
The employer must provide undertaking to relieve the candidate to finish required course credits (and
pass comprehensive and state-of-the-art for PhD) of respective program as per the institute's schedule, as
applicable. The course instructors will have to maintain the attendance record of all part-time students in
their courses.s.

2.9.2. The applicant must be an employee of a recognized organization with at least two years of service
at the time of admission and be engaged in professional work in the area to which admission is sought.
An application for the part-time studies forwarded by the employer should be sent to the Convener,
DPGC of the department concerned. For employees of IIT Kanpur (project or regular) seeking
admission to the M.S. by Research programme as a part-time candidate, the two-year service
requirement may be relaxed by one year.

2.9.3. Fulfillment of GATE requirement as in Sections 2.4.3 and 2.4.6 (but not as in Sections 2.3.6, 2.3.9
and 2.3.10) may be waived for such candidates. This is also applicable to the part-time candidates
seeking admission to the M.S. by Research programme, who are employees of IIT Kanpur (project or
regular) with an appointment and support for at least one year from the date of admission. However, the
part-time candidates seeking admission to the M.Tech./M.S. by Research programme, who have not
qualified GATE, will be called for interview and may in addition be asked to take a written test.

2.9.4. For an employee of IIT Kanpur (project or regular) with a valid GATE/CEED/CAT/GMAT/JRF
(NET in the case of Ph.D. programmes in HSS) score at the time of seeking admission for part-time
M.Tech./M.Des/M.S. by Research/Ph.D program, the requirement of two years of service may be
waived.

2.10. Admission of Non-Degree Students

2.10.1. A non-degree student is a student who is registered for a degree in a recognized institute or
university in India or abroad, and who is officially sponsored by that institute or university to complete
part of his/her academic requirements at I.I.T. Kanpur. For that purpose the non-degree student may
carry out research or take courses for credit or otherwise or may use other academic facilities. However,
any credits earned by a non-degree student cannot be applied for any degree programme at I.I.T. Kanpur
at any time.

2.10.2. A candidate will be admitted as a non-degree student on a duly sponsored application to the
Dean of Academic Affairs who will recommend admission on the advice of DPGC and SPGC to the
Chairman Senate for approval. The strength of non-degree students in any programme should not be
more than 5% of the programme strength.

2.10.3. Students so admitted will be governed by all rules, regulations and discipline of the Institute.

2.10. Admission as Full-time Students for candidates with Employment.

2.10.1. People in regular employment can seek admission to IIT Kanpur as a full-time student without
resigning from their job subject to production of extra-ordinary leave from service for the full duration
of the program. For PhD students, the candidate must take at least 3 years of extra ordinary leave which
should preferably be for 5 Years. For MTech/MSR/MDes students, the extra-ordinary leave should be
for a period of 2 years. If the student is unable to finish the academic programme within the sanctioned
leave period, then he/she can convert the academic programme into Part-Time category subject to
production of NoC from his/her parent organization and satisfying the criterion laid down in section 4.8
below.

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3. FINANCIAL ASSISTANCE

3.1. The Institute may provide to postgraduate students, financial assistance in the form of teaching or
research assistantships (referred to as Institute Assistantship). Assistantships are awarded on a semester
to semester basis for a period of up to 22 months for M.Tech./M.Des./M.S. by Research students and
up to five years for Ph.D. students. The stipend for the assistantship is paid at the approved rates. A
student is expected to devote up to eight hours per week towards job(s) assigned to him/her. The
renewal of assistantship is contingent on the student's satisfactory performance in the academic
programme and in the discharge of assistantship duties.

3.2. Some financial assistantships in the form of research assistantships may also be available from
sponsored research projects. Additional assistantships in the form of scholarships, fellowships, etc. may
be available through other organizations, such as, the Council of Scientific and Industrial Research
(CSIR), Department of Atomic Energy (DAE), etc.

3.3. In addition to the students admitted with financial assistance, students may also be admitted to the
M.Tech./M.Des./M.S. by Research/Ph.D. programmes on a self-financing basis.

3.4. A valid GATE/CEED/CAT/GMAT score or qualifying for JRF is required for awarding Institute
Assistantship to M.Tech./M.Des./M.S. by Research students and to Ph.D. students in
engineering/design/management departments/IDPs without a M.Tech./M.Des./M.S. by Research/
M.B.A. degree. This requirement is waived in the case of M.Tech. students, for those with M.B.B.S.
degree and for those who are B.Tech. graduates from IITs with a minimum CPI of 8.00. In the case of
Ph.D. students, this requirement is waived for those with bachelor’s degree in engineering from CFTIs.
For the Ph.D. students in Science/Humanities departments, a valid GATE score or qualifying for JRF
(NET in the case of Humanities department) is required for awarding Institute Assistantship, except
when the candidates have a master’s degree in science/arts from IITs /IISERs/NITs with a minimum CPI
of 8.0. For PhD students in Physics, a valid JEST (Joint Entrance Screening Test) score also qualifies
them for award of Institute Assistantship.

3.5. For M.S. by Research students who are project employees of IIT Kanpur, there is a minimum
commitment of support from the project for one year. On the completion of one year, it is expected
that such candidates will continue to be supported by PI (possibly through other projects, if the
current project is over), or by the department (through DPA or other such projects). In case, there is
no support available from PI/Department, no financial support will/can be provided to the student,
from the Institute funds at the level of M.Tech. assistantship even if s/he has a valid GATE score, as
the students are admitted under sponsored category.

4. REGISTRATION

4.a. A student is required to register for I semester, II semester and Summer term for the courses/thesis
credits that he/she intends to pursue in that semester/term. The registration process involves:

i) submitting a duly approved course programme to be followed in the semester/term,

ii) payment of fees for that semester/term and clearance of any outstanding dues, and
iii) signing the registration roll with the office of the Dean of Students Affairs.

4.b. A new entrant (to the postgraduate programme) (except those to a Ph.D. programme with qualifying
degree of MS by Research) who is awaiting the results of the qualifying examination, will be allowed to
register "provisionally" on submission of a certificate from his/her institution certifying that he/she has
appeared in the final qualifying examination (including all papers in theory, practical, project, oral, etc.).
The candidate will submit attested copies of the certificates of having passed the qualifying examination

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by the last date for document submission as specified in the academic calendar (usually about 8 weeks
from the date of registration), failing which the provisional admission as well as registration may be
cancelled by the Chairman Senate, on the recommendation of the SPGC.

A new entrant to a Ph.D. programme with qualifying degree of MS by Research, who is awaiting oral
examination of his/her MS by Research thesis, will be allowed to register "provisionally" on submission
of a certificate from his/her institution certifying that he/she has submitted the thesis of MS by Research.
The candidate will submit attested copies of the certificates of having passed the qualifying examination
with the minimum specified qualifying marks, by the last day of classes in the relevant semester as
specified in the academic calendar, failing which the provisional admission as well as registration may
be cancelled by the Chairman Senate, on the recommendation of the SPGC.

4.c. All students who are not on authorized leave must continue to register in the following
semester/term till they submit their thesis. If, however, a student is likely to submit his/her thesis within
two weeks from the commencement of classes, he/she need not register in that semester/term. This
period will not be extended in any case.

4.d. Ph.D. students who have submitted their thesis and are waiting for the defence of the thesis will
register for zero thesis credits. They may, however, apply for leave from the Institute with permission to
defend thesis while on leave. Those postgraduate students may also register for zero thesis credits in a
summer term who have not been assigned a thesis supervisor yet or who have already completed their
minimum credit requirements.

4.e. In very special cases, students who have completed all the experimental work and analysis related to
the thesis and are on sanctioned leave, the SPGC on the specific recommendations of the DPGC may
allow submission of thesis without registration.

4.f. On the recommendation of the DPGC and the approval of the SPGC, the employees of IITK and
QIP students registered for the Ph.D. programmes who have completed the course and thesis credit
requirements, may not register in the following semester/term, provided they have completed
experimental work related to their thesis. However, they will be required to submit their thesis within
the prescribed maximum period (specified in Section 7.1).

4.g. If maternity leave (granted before the date of registration) extends beyond the date of late
registration, the student will be allowed to register only for thesis credits in that semester/term. The
number of credits that a student will be allowed to register will be worked out on a prorata basis.

4.h. A student in the external registration programme must complete the requirements as laid down in
Section 7.1 under footnote 4 before the beginning of the semester in which he/she wants to register for
thesis credits for the first time.

4.i. The student in the external registration programme who has completed the requirements as laid
down in Section 7.1 under footnote 4 can register for the next semester anytime starting from one week
prior to the end of the current semester (i.e., the semester in which he/she fulfills the requirements as
laid down in Section 7.1 under footnote 4) or the date of being awarded grades for the current semester,
whichever is later, till the late registration date of the next semester.

4.1. Late Registration

4.1.1. If for any compelling reason like illness, a student is unable to register on the day of registration,
he/she will be allowed to register on the day of late registration specified in the academic calendar
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(which is about one week from the date of registration). Any student registering late will be required to
pay the specified late registration fee.

4.1.2. In exceptional cases, the SPGC on the recommendation of the DPGC may consider registration
beyond the date of late registration. In such a case, the student will be allowed to register for thesis
credits only.

4.2. Academic Advising

4.2.1. A student will be advised in the selection of courses by the registration adviser appointed by the
DPGC of the concerned department. A student registering for thesis credits must have a thesis
supervisor assigned to him/her.

4.2.2. A student may be permitted to repeat or substitute courses in which he/she has obtained D+ , D, E
or F grades. Permission to repeat/substitute a course will be governed by the guidelines laid down in
Section 7.6. The request for repeat or substitution of a course must be given in writing duly endorsed by
the DPGC to the Academic Section at the time of registration.

4.3. Semester Load Requirements

4.3.1. The normal semester load is defined as equivalent of 36 credits. For a well-merited case, the
SPGC may permit a student to register for a maximum of 45 credits or a minimum of 27 credits.

4.3.2. The normal semester load for a part-time student is equivalent of 18 credits. For a well-merited
case, the SPGC may permit a student to register for a maximum of 36 credits and a minimum of 17
credits during a regular semester. A part-time M.S. by Research student employed on a sponsored
research project in the Institute may register for 36 credits, if he/she is only registered for thesis credits
and his/her thesis work is aligned with the project work. If a part-time M.S. by Research student gets
financial assistance from the department/IDP or the Institute, he/she must register as a full-time student.

4.3.3. A student in the external registration programme when registering for thesis research, to be carried
out at his/her organization, can register for a maximum of 27 credits or a minimum of 9 credits during
the regular semester.

4.3.4. Notwithstanding the provisions of 4.3.1, a normal semester load is defined as equivalent of 54
credits for an MBA student. For a well-merited case, the SPGC may permit a student to register for a
maximum of 65 credits and a minimum of 36 credits.

4.4. Summer-Term Registration

A student is required to register in the summer term for up to a maximum of half the normal semester
load. The students in the external registration program and the students who are waiting for the defense
of their thesis are not required to register for the summer term. Part time students may apply for waiver
for summer term registration. The request should be duly recommended by the supervisor and DPGC,
Convenor. A waiver be granted upon an explicit request by the individual.

4.5. Adding/Dropping of Courses and Withdrawing from Courses

4.5.1. Adding and dropping of courses after registration is permitted only if the student's request is
endorsed by the instructor of the course that he/she is adding or dropping and is also endorsed by the
Convener DPGC. The last dates of applying for adding and dropping of courses are specified in the
academic calendar.

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4.5.2. A student may be required to drop a course at any stage if it is determined that he/she does not
fulfil the prerequisites for the course, or if a timetable clash exists which does not permit him/her to
attend all the meetings of the course, or any rule in this manual which forbids him/her to take the
course(s) that he/she has registered for.

4.5.3. A PG student can be permitted to drop a course upto four weeks prior to the end semester
examination with the consent of the instructor in charge of the course and recommendation of the
Convener, DPGC subject to the requirement that the reduced load shall not be less than the minimum
semester load specified in section 4.3.

4.6. Change of Registration from M.Tech./M.Des./M.S. by Research Programme to Ph.D.

Programme.

A student registered for the M.Tech./M. Des./M.S. by Research programme may be allowed in the
beginning of the second / third / fourth / fifth semester to change his/her registration to that of the Ph.D.
programme in Engineering, Management, Earth Sciences or Design on the recommendation of DPGC
and with the approval of SPGC. The application has to be submitted at least two weeks before the start
of the semester. Since this is a change of programme, Section 2.3 rules are not automatically applicable
for change to Ph.D. programme in Engineering, Management or Design. Instead, one of the following
two conditions must be satisfied:

4.6.(a) The student satisfies the eligibility criteria of Section 2.3.6, 2.3.9 or 2.3.10 and has completed
one/two/three semesters of the M.Tech./M.Des/M.S. by Research programme with a minimum of 27
credits through course work, and has a CPI of at least 7.0.

4.6.(b) The student does not satisfy the eligibility criteria of Section 2.3.6, 2.3.9 or 2.3.10; however,
he/she has completed two/three semesters of the M.Tech./M.Des./M.S. by Research programme as well
as has completed course requirements of the M.Tech./ M.Des./M.S. by Research programme with a CPI
of at least 7.0.

4.6 (c) For MBA programme kindly refer to Annexure-V.

Such a change of registration shall be reported to the Senate. Students in part-time M.Tech./M.S. by
Research programme are not permitted to change over to part-time Ph.D. programme.

4.7. Change of Registration from Part-Time to Full-Time Programme

A student admitted to a part-time programme may be allowed to change his/her registration to full-time
(regular) studies at the beginning of a semester upon the recommendation of the DPGC and with the
approval of the SPGC. For the purpose of determining the maximum period of stay (specified in Section
7.1), one-half of the period spent as a part-time student will be counted.

4.8. Change of Registration from Full-Time to Part-Time in M.Tech. /MS (By Research) / M.Des /
Ph.D. Programmes

4.8.1. A student admitted to a full-time M.Tech. / M.Des / MS (By Research) / Ph.D.

programme may be permitted to change to a part-time M.Tech. / M.Des / MS (By
Research) / Ph.D. programme. A student requesting such a conversion must have
(i) completed the coursework, passed the comprehensive examination (not applicable to
M.Tech. / M.Des / MS (By Research), given the "State of Art" seminar which is
adjudged as satisfactory (not applicable to M.Tech. / M.Des / MS (By Research).
(ii) got the request endorsed by the supervisor(s) and the DPGC,

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4.8.2 A student who wishes to convert his/her M.Tech. / M.Des / MS (By Research) / Ph.D.
programme from Full-time to Part-time on account of a job offer
(i) may be granted leave up to one semester, to be extended by one more semester, if
required, to join the job if he/she satisfies conditions (i) and (ii) under 4.8.1.
(ii) is required to produce a No Objection Certificate from the Head of the institution,
which he/she has joined. In case the ‘No Objection Certificate’ is not submitted by the
end of the period of leave, the student is required to rejoin the Institute, or else
withdraw from his/her M.Tech. / M.Des / MS (By Research) / Ph.D. programme.
4.8.3. Such conversion from full-time to part-time, if approved by the SPGC, will be subject
to the following conditions:
(i) The student must complete his/her thesis within 7 years (for PhD) / 4 years (for
M.Tech. / M.Des / MS (By Research)) counted from the date of his/her first
registration in the programme,
(ii) provision of conversion from full-time to part-time status can be availed of only once
by the student during his/her programme, and
(iii) the status of the student will be reviewed by the supervisor and the DPGC at least once
every two semesters after the conversion, and his/her continuation on part-time status
will be subject to his/her making satisfactory progress towards completing the M.Tech.
/ M.Des / MS (By Research) / Ph.D. thesis.

5. LEAVE RULES

Students may be granted leave under Sections 5.1 and 5.2 on application to DPGC of the concerned
Department. Leave under Sections 5.3 and 5.4 will be sanctioned by SPGC on the recommendation of
DPGC. Applications must be submitted well in advance of the date of commencement of the leave
requested. Leave for a period longer than that specified in Sections 5.1, 5.2 and 5.3 may be sanctioned
by SPGC on the recommendation of DPGC and it will entail loss of financial assistantship for the
extended period.

5.1. Personal Leave and Casual Leave

5.1.1. A postgraduate student may take a maximum of 30 days of personal leave in an academic year
(including winter break and mid-semester breaks) such that no more than 10 days of leave are taken
during a semester. However, this 10-day cap will not be enforced when semesters are not in progress
and during the summer term. Leave not availed in one academic year may be carried over to the next
academic year up to a maximum of 15 days.

5.1.2. In addition, a student may be allowed casual leave for up to 6 days during a semester and 4 days
during the summer term. The casual leave cannot be carried over.

5.1.3. There will be no loss of financial assistantship for students going on personal or casual leave.

5.1.4. Weekends or gazetted holidays falling within the period of the leave will be counted as personal
leave but will not be counted as casual leave. Suppose, if a student applies for personal leave from
Friday to Monday, then Saturday and Sunday will be counted in the leave period, i.e, a total of four days
will be counted as leave. However, if a student applies for casual leave from Friday to Monday, then
Saturday and Sunday will not be counted in the leave period, i.e, a total of two days will be counted as
leave.

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5.2. Medical Leave

Leave on medical ground, duly supported by a medical certificate, may be granted to a student for up to
8 days per semester and 4 days during the summer term. Leave not availed may be carried over to the
next semester/term up to a maximum of 8 days in the case of carry over to semester and 4 days in the
case of carry over to term. However, at a stretch, the medical leave shall not exceed 15 days during a
semester and 8 days during the summer term. Such leave shall not entail any loss of financial
assistantship.

5.3a. Maternity Leave

A female student may be granted maternity leave for a maximum of 180 days each for up to two
children. Leave up to 6 weeks can also be granted for miscarriage including medical termination of
pregnancy, if supported by a proper medical certificate. Such leave can be combined with any other
leave due and will not entail any loss of financial assistantship. Such leave applications are subjected to
the approval of Chairperson, SPGC. If the candidate has availed maternity leave during registration
period, registration may be allowed retrospectively.

5.3b. Paternity Leave

A male student may be granted paternity leave for a maximum of 15 working days each for up to two
children. Such leave can be combined with any other leave due and will not entail any loss of financial
assistantship. Such leave applications are subjected to the approval of Chairperson, SPGC.

5.4. Semester/Term Leave

Semester leave for up to a maximum of two semesters and a summer term for M.Tech./M.Des./M.S. by
Research/Ph.D. students may be sanctioned for bonafide reasons. Except for medical reasons, such leave
would not normally be sanctioned before a student has completed his/her minimum total credit
requirements and in no case before the student has spent two semesters and a summer term in the
programme. However, on medical considerations such leave may be sanctioned after his/her stay of one
semester. Leave for more than one semester/term at a time will not be granted. No semester leave will
be granted to D.IIT. students.

5.5. Medical Certificate

If a student falls ill while on the IITK campus, the medical certificate must be obtained from the
Institute's medical officer. If he/she falls ill outside the campus while on sanctioned leave, the medical
certificate must be obtained from a registered medical practitioner.

5.6. Absence on Sanctioned Leave for a Minimum of 4 Weeks during the Semester or 1 Week
during the Summer Term

If a registered student is absent on sanctioned leave for a period of 4 weeks or more during a semester or
1 week or more during the summer term at a stretch, SPGC may decide to convert the leave to a
semester/term leave, or reduce the thesis credits (in blocks of 9 credits) appropriately, in case the student
is registered only for thesis credits.

5.7 Absence without Sanctioned Leave

Absence without sanctioned leave will entail loss of financial assistantship for the period of absence and
may result in the termination of the student's programme on the recommendation of the DPGC and
approval of SPGC.

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6. PERMISSION TO PROCEED FOR ACADEMIC WORK OUTSIDE IITK

6.1 Permission to Proceed to Other Academic Institutions as Non-Degree Students

In order to help-students broaden their horizons and enrich their cultural and academic experience,
provision to proceed to other academic and research institutions in India or abroad as nondegree students
is available. Rules and procedures to be followed for availing this provision are as follows:

i) An M.Tech./M.Des./M.S. by Research/Ph.D. student who satisfies the minimum conditions laid down
in para (ii) below may proceed to another academic institution in India or abroad with prior permission
of the SPGC on the recommendation of the DPGC.

ii) Only those postgraduate students who have spent at least two semesters and have a CPI of at least 8.0
are eligible to proceed as non-degree students elsewhere.

iii) For permission to spend time as a non-degree student elsewhere, an eligible student will make an
application to the SPGC through the DPGC, duly supported by a statement of purpose to undertake the
proposed work and sufficient information about the department/institution for the purposes of para (iv)
below.

iv) The DPGC will consider the student's application and will determine if the proposed programme of
work is of such a nature that waiver for at least 18 credits per regular semester or 9 credits per summer
term is possible. The SPGC may approve the application on the recommendation of the DPGC. In all
such cases, the student will be informed about the requirements he/she must fulfill to apply for academic
credit on his/her return.

v) Permission to proceed to an institution as a nondegree student does not imply that the student will
automatically get any waiver from the academic requirements of IIT Kanpur.

vi) The student after completion of the work, will apply for waiver from requirements of his/her
programme at IIT Kanpur supported by an official transcript of the grades obtained and whatever
material the DPGC may require for the purpose given in para (vii) below.

vii) The concerned DPGC will evaluate the work done by the student and will make recommendations
to the SPGC after determining by whatever means it deems fit, the equivalent IIT Kanpur
courses/requirements for which the student may be given a waiver.

viii) On the recommendation of the DPGC, the SPGC may allow the waiver for a maximum of 36
credits. Against each requirement for which a waiver is granted, a W would appear on the transcript with
an explanatory note that W stands for waiver for work done at the Institution concerned. All such
requirements will be deemed to carry zero weight for SPI/CPI calculations.

ix) The minimum residence requirement for the students who avail this provision will remain unchanged
for Ph.D. students but may be reduced by one semester for M. Tech./M.Des./M.S. by Research students,
provided they spend at least one semester of 16 weeks duration or two quarters of at least 11 weeks
duration each as non-degree students elsewhere with prior permission.

x) Those students who are selected by the Institute using a Senate-prescribed procedure to proceed on
any institutional exchange programme, except for the students going under the DAAD fellowship
programme, will also have to go through the procedure and rules for the transfer of credits as outlined in
paras (vi), (vii), (viii) and (ix) above.

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 6.2 Permission to Proceed for Academic Activities

The PG students can be permitted to proceed for academic activities outside IITK to carry out field
work, library work, computational work, experimental work, and Lab works, and also to attend
conference, courses and to undertake other research work etc. as recommended by the department.
Permission for a duration upto 30 days be sanctioned by the department with an intimation to SPGC and
more than 30 days by the Chairperson- SPGC on the recommendation of the Department. Refer to
Addendum for existing clause for Y23 and later batch students.

7. ACADEMIC REQUIREMENTS

7.1. Minimum Duration, Maximum Duration and Academic Requirements (Refer to Addendum
for revised Table 7.1(Annexure A) for Y23 and later batch students)

The following table lists the minimum duration and maximum duration allowed in the programme, and
credits requirements for graduation in the various programmes:

"Course Work" includes only postgraduate course credits unless otherwise stated. To satisfy the
"Minimum Duration" requirements, registration must be over consecutive semesters; exception will be
made only if the student is on authorized leave. "Maximum Duration" is counted from the student's first
registration date. SPI/CPI will be calculated on the basis of all permitted courses taken by the student.

Credits
Credits
Minimum Through
S. Through Minimum Maximum
Programme Total Course
No. Research Duration3&4 Duration5
Credits Work
(Minimum)
(Minimum)
1 D.IIT. 72 36 18 2 Sem 3 Sem
2 M.Tech./M.Des. 144 541 63 4 Sem 4 Years
3 M.S. by Research students with
B.Tech., B.S. (4-year program) or 144 36 72 4 Sem 4 Years
M.Sc.
4 M.S. by Research students with
216 72 72 6 Sem 5 Years
B.Sc.
5 M.B.A. 216 216 - 4 Sem 3 Years
6 Ph.D. (Design/Management/
Engineering except
AE/BSBE/CSE/EE/ME/MSE/MS
P) students with B.Des., B.Tech, 216 722 72 6 Sem 7 Years
B. Arch., B.S. (4-year program),
M.Sc., M.A., M.Com. or
Chartered Accountancy
7 Ph.D. (AE/EE/ME/MSE/MSP)
students with B.S. (4-year 216 902 72 6 Sem 7 Years
program), B.Tech. or M.Sc.
8 Ph.D. (CSE/BSBE) students with
B.S. (4-year program), B.Tech.,
216 362 72 6 Sem 7 Years
M.Sc., M.C.A., B.Pharm., B.V.Sc.
or M.B.B.S.
9 Ph.D. (Management/Design/
Engineering except ME) students
144 362 72 4 Sem 6 Years
with M.Tech., M.Pharm., M.D.,
M.V.Sc., M.Des. or M.B.A. (with
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 M.Sc., M.A., B.Tech., B.S. (4-
year program))

10 Ph.D. (ME) students with M.Tech. 144 542 72 4 Sem 6 Years

11 Ph.D. (Management) students
180 542 72 5 Sem 6 Years
with M.B.A. (with B.A., B.Sc.)
12 Ph.D. (HSS/Sciences except
Physics and Chemistry) students
180 542 72 5 Sem 6 Years
with M.Sc., M.A., M.Phil., Fine-
Arts or Chartered Accountancy
13 Ph.D. (Chemistry/Physics)
students with M.Sc. 180 362 72 5 Sem 6 Years

14 Ph.D. (Sciences/HSS) students

with B.Tech., B.S. (4-year 216 722 72 6 Sem 7 Years
program)

1. May include one undergraduate course (permitted by the DPGC).

2. This is the minimum requirement specified by the departments. However, DPGC of each department
can ask any student to do additional course(s) based on his/her background. For the course(s) suggested
by DPGC, student will be awarded letter grades. For any other additional course(s) taken by the student,
he/she may make a request for grades to be awarded in the S/X mode. These additional courses may also
include UG courses with S/X grade. Refer to Addendum for Modified footnote under revised Table
7.1(Annexure A) for Y23 and later batch students.

3. Excludes summer term.

4. Students in the External Registration Programme will be required to stay on the campus at least as
long it takes to (i) complete the required course work and pass the comprehensive examination (in case
of a PhD student) and (ii) get a written proposal (prepared in consultation with his/her supervisor and
co-supervisor) outlining the work proposed to be done for his/her thesis.

5. Add an additional year in case of part-time/external students.

A department may prescribe, with prior approval of the SPGC, additional credits of courses/thesis over
and above the minimum specified in the above table.
Refer to Addendum for existing clause 7.1 for Y23 and later Batch students.

7.2. Extension of Programme

1. No student who has completed the prescribed maximum duration in the programme shall be allowed
to register in the subsequent semester unless he/she has been granted extension of the programme by the
Senate on the recommendations of the DPGC and the SPGC.
2. However, those Ph.D. students who have submitted their theses and are waiting for the defence will
be treated automatically as registered unless they apply for leave.

7.3. Audit Courses

The students are permitted to audit courses, but such courses shall not be shown either on the
registration form or on the grade transcript.

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7.4. Advance Standing at IITK

On the recommendation of the DPGC and approval of the SPGC, a student admitted to a postgraduate
programme after partial completion of such or similar programme elsewhere may be granted an
exemption up to 50 percent of the minimum course credits requirements. A Ph.D. student who has
completed the two year M.Sc. programme at this institute can transfer a maximum of 18 postgraduate
course credits earned during the M.Sc. programme towards fulfillment of his/her course requirement for
the Ph.D. programme on the recommendation of the DPGC and approval of the SPGC, provided these
credits were in excess of the minimum requirement for earning the M.Sc. degree.

7.5. Residence Outside IITK

Students registered in the postgraduate programmes may count for residence and credit requirements,
research or field work undertaken outside the institute under the supervision of the Institute
supervisor(s), if facilities for such work are not available at this institute. Such cases must be
recommended by the DPGC and approved by the SPGC before the student proceeds to the place of
assignment. The D.IIT. students will not be allowed to count research undertaken outside the institute
for residence and credit requirements. Refer to Addendum for existing clause for Y23 and later
batch students.

7.6. Credits, Grades, Semester and Cumulative Performance Index

7.6.1. In each course a student is registered, he/she earns certain approved credits and is awarded a letter
grade indicating his/her overall performance in that course. There are ten letter grades: A*, A, B+,
B, C+, C, D+. D, E, F, S, X and I. The correspondence between grades and points (on a 10-point
scale)/rating is given below:

A*: 10 A: 10 B+: 9 B: 8 C+: 7 C: 6 D+: 5 D: 4 E: 0 F: 0

S: Satisfactory X: Unsatisfactory I: Incomplete

7.6.2. If a student does not complete all the requirements for a course for a genuine reason, the instructor
may award grade I (Incomplete). An I grade must be converted by the instructor to a regular letter
grade by the last date for such conversion specified in the Academic Calendar, failing which it is
automatically converted to an F grade.

7.6.3. A student getting an E or a F grade in a course must either repeat it or substitute it by another
course as suggested by DPGC.

7.6.4. A student getting a D/D+ grade in a course may be allowed to repeat it or substitute it by another
course, provided that:

his/her CPI is less than the prescribed minimum and the student is allowed to continue in the
programme (as per provisions of Section 7.7), or the repetition/substitution is for a maximum of
one course in the programme such that it does not lead to any increase in the semester load.

In case a course is repeated or substituted, the old grade will also appear on the transcript although
it will not be taken into account while computing the CPI/SPI.

7.6.5. Seminars will be graded as satisfactory (S) or unsatisfactory (X) and will carry zero credits.

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7.6.6. A student earns 9 credits for each D.IIT, M.Tech., M.Des., M.S. by Research, Ph.D project/thesis
unit he/she is registered for in a semester. The grade S or X will be awarded for project/thesis
credits as follows:

At the end of the semester, the project/thesis supervisors(s) will assess the student’s progress
towards the project/thesis work during the semester and will award the grade S for each unit if the
work is satisfactory and a X for every unsatisfactory unit. Thus a student registered for 36 credits
can get one of the following five combinations SSSS, SSSX, SSXX, SXXX, XXXX.
Format for the M.Tech./M.Des./M.S. by Research/Ph.D. thesis grades in student’s transcripts

Thesis Units Thesis Credits Grading Options

4 36 4S, 3S1X, 2S2X, 1S3X, 4X
3 27 3S, 2S1X, 1S2X, 3X
2 18 2S, 1S1X, 2X
1 09 1S, 1X
0 0 0S, 0X

7.6.7. If a student is on leave for a part of the semester or submits his/her thesis in the middle of a
semester, the SPGC may reduce his/her thesis/ project credits appropriately. However, under
exceptional circumstances and for outstanding students, such reduction in thesis credits may be
waived, on the case-to-case basis, due to the submission of thesis within two weeks before the
start of the end-semester examinations.

7.6.8. Computation of the Semester Performance Index (SPI) and Cumulative Performance Index (CPI)

The SPI is an indicator of the overall academic performance of a student in all the courses he/she has
registered during a given semester. It is computed as follows: If the grades awarded to a student are G1,
G2 etc in courses with corresponding credits C1, C2 etc, the SPI is given by

SPI = (C1G1 + C2 G2 + …) / (C1 + C2 + …)

In the above computation, courses with S and X grades are ignored. Similarly, the CPI indicates the
cumulative academic performance in all the courses taken including those taken in the current semester.

7.7. Academic Performance Requirement

The academic performance of each PG student will be reviewed by the Academic Performance
Evaluation Committee (APEC) at the end of each regular semester.

7.7.1. The minimum CPI requirement for continuing in the programme or for graduation is given below.

D.IIT./M.Tech./M.Des./M.S. by Research/MBA programme : 6.0.

Ph.D. programme : 6.5.

7.7.2. A student will normally not be allowed to continue in the D.IIT./M.Tech./ M.Des./M.S. by
Research /MBA programme if

i) his/her CPI is below 6.0

ii) he/she obtains two Fs or two Es or one F and one E in the same or different courses.
iii) he/she accumulates three or more Xs towards thesis grades.

7.7.3. A student will normally not be allowed to continue in the Ph.D. programme if

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i) his/her CPI is below 6.5
ii) he/she obtains two Fs or two Es or one F and one E in the same or different courses.
iii) he/she accumulates eight or more Xs towards thesis grades.
iv) he/she accumulates six or more Xs towards thesis grades in two consecutive semesters.
v) he/she secures Xs in all the thesis credits registered for in two consecutive semesters.

7.7.4. For students whose programme should be terminated due to academic deficiency, based on PG-
APEC report, a show-cause notice for potential termination shall be issued by the respective Convener,
DPGC, after authorization from the SPGC. The SPGC, shall take the final decisions of continuation in
the program in such cases, on a case-by-case basis, considering the written and clearly argued response
to the show-cause notice by the student, along with recommendations of the concerned DPGC and
Counselling Service.

In a case in which the SPGC is not satisfied or is unable to take a view on the response of the student to
the show-cause notice, the SPGC will forward the case along with the response of the student to the
Senate for possible termination. If the Senate decides to terminate the concerned student's programme,
the Head of the concerned Department will issue the letter of termination.

7.7.5. There is a provision for a student who is terminated from her/his program to appeal as well as re-
appeal for reinstatement of the program. Appeals, if any, should be addressed to Chairman, Senate, IIT
Kanpur. Appeal should be neatly written or typed on A4-size paper.

If a student's appeal is turned down by the Senate, the student may re-appeal after a gap of a few
(typically 3 or 4) months until two years from the date of termination. If reinstated, such candidates are
required to fulfil all the programme-specific requirements without exceeding the maximum duration,
from the first date of registration, as per Table 7.l. The reappeal needs to be justified with valid
reasons/documents. The Admittance Committee can consider the re-appeal, and upon acceptance, the
due procedure for further processing of re-appeal begins. Students will only get one chance for a re-
appeal.

7.8. Exit from Ph.D. Programme (Click here for updated guidelines)

7.8.1 If a Ph.D. student in an engineering department does not hold a master’s degree in engineering,
he/she may exit from the programme with an M.Tech. degree provided
(i) a request to this effect is made not before the student has completed two-and-half years (excluding
the period of sanctioned leave, if any) in the programme;
(ii) the request is approved by the Senate on the recommendations of DPGC and SPGC; and
(iii) the student has completed all the requirements of the M.Tech. degree (including a thesis)

7.8.2 If a Ph.D. student is in an engineering department and holds a master’s degree in engineering or if
the Ph.D. student is in a non-engineering department, he/she may request with proper justification to exit
from the programme with a degree/diploma or MS by Research. The request has to be recommended by
the thesis supervisor, DPGC and SPGC and approved by the Senate. The student opting for exit option
may be considered for the award of M.Tech./MS by research degree or any other form of
degree/diploma, depending on the completed course/research work.

7.8.3 Students who joined Masters’ program (M.Tech./M.Des./M.S. by Research) and converted into
PhD program can exercise the exit option any time after the accumulation of the requisite number of
overall credits for the award of the masters’ degree.

7.8.4 For MBA programme kindly refer to Annexure-V.

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7.8.5 The Masters' thesis, wherever applicable, should be submitted within six months of the approval of
the exit option by the Senate. Under exceptional circumstances, this period can be extended for three
more months by the SPGC Chairperson on the recommendation of DPGC for bonafide reasons. If the
thesis is not submitted within the desired period including the extension, the exit option from PhD
programme will stand cancelled and the student’s program will be terminated.

Refer to Addendum for existing clause 7.8 for Y23 and later batch students.

7.9. A postgraduate student may withdraw anytime from his/her academic programme, provided he/she
makes a written request to this effect, and his/her request is endorsed by DPGC and approved by SPGC.
A letter of withdrawal will be issued by the Head of the Department/IDP of the student.

8. Comprehensive Examination of PhD Student

8.1. Students registered in the Ph.D. programme must pass a comprehensive examination designed to
test the overall comprehension of the student in the various subjects. A student can appear in the
comprehensive examination only after he/she has completed the course requirements and satisfied the
minimum specified CPI requirement.

8.2. Students admitted with B.Tech., M.Sc., M.A. or M.Phil. degrees or part-time students with M.Tech.
or equivalent degrees may appear in the comprehensive examination earliest at the end of the second
semester, but must pass it before the end of the fifth semester after their first registration. Students
admitted with M.Tech. or equivalent degrees may appear in the comprehensive examination earliest at
the end of the first semester, but must pass it before the end of the fourth semester after their first
registration. The above time limits are exclusive of the period of sanctioned leave, if any.

8.3. The examination will be in oral form but may be supplemented with a written part.

8.4. The comprehensive examination board will consist of at least three but not more than five faculty
members of the student's department/IDP plus one faculty member from outside the department/IDP
(discipline, in the case of Humanities & Social Sciences). There may be two faculty members from
outside the department/IDP (discipline, in the case of Humanities & Social Sciences) in case thesis
supervisor is from outside the department/IDP (discipline, in the case of Humanities & Social Sciences).
Constitution of the board will be proposed by the DPGC in consultation with the Head of the
department/IDP and the thesis supervisor, if already assigned, and will be forwarded to the Chairperson,
SPGC who will send it to the Chairman, Senate for approval. The thesis supervisor of the student, if
already assigned, will be the convener of the board. In case no thesis supervisor is assigned, the
Convener, DPGC will be the convener of the board.

8.5. A student will be considered to have passed the comprehensive examination if all except at the most
one member of the board are satisfied with student's performance in the examination. The report of the
comprehensive examination must be sent to the Chairperson, SPGC within 8 weeks of the date of
approval of the board.

8.6. When a student has not passed the comprehensive examination in his/her first attempt, a second
comprehensive examination will be conducted by the same board that was constituted earlier unless
otherwise approved by the Chairman, Senate on the recommendation of the DPGC and the SPGC. A
student will not be allowed to appear in the comprehensive examination more than twice. A letter of
warning will be issued by the department to the student that failing to clear the above exams, after the
natural deadline and with no extension request, within the stipulated time (typically six months after the
deadline) will result in termination of the PhD program.

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9. Candidacy For The Ph.D. Degree

A student enrolled in the Ph.D. programme is formally admitted to the candidacy for the Ph.D. degree
after he/she has completed the course requirements for the degree with at least the minimum required
CPI, and has passed the comprehensive examination. Only such students who are admitted to the
candidacy will be allowed to submit Ph.D. theses in accordance with the guidelines laid down in Section
11.4.2.

10. State of Art Seminar

Every Ph.D. student admitted to the candidacy for the Ph.D. degree is required to give a general seminar
in the Department covering the State of Art of the area of research. This seminar must be given within
six months of passing the comprehensive examination. A report of satisfactory completion of this
requirement is to be communicated to Chairperson, SPGC by the thesis supervisor through the
Convener, DPGC.

If a student fails to successfully deliver the SOTA seminar within the stipulated 6 months, then on the
request of the student and recommendation from the thesis supervisor and Convener, DPGC, the
Chairman, SPGC may grant an extension up to three months, while a further extension up to three
months may be granted by SPGC. The student has to apply for these extensions in advance. A letter of
warning will be issued by the department to the student that failing to clear the above exams, after the
natural deadline and with no extension request, within the stipulated time (typically six months after the
deadline) will result in termination of the PhD program.

11. Thesis and Thesis Examination

11.1. Appointment of Thesis Supervisors of D.IIT., M Tech., MS by Research, M. Des. and Ph.D.
Students

11.1.1. A student shall not normally have more than two supervisors at any given time.

11.1.2. Thesis supervisor(s) of a student will normally be appointed from amongst the faculty members
at IIT Kanpur using modalities decided by the departments. However, for a M.S. by Research student
who is a project employee at IIT Kanpur, the faculty member who is the principal investigator of the
project will be appointed as his/her thesis supervisor.

11.1.3. Under exceptional circumstances, other employees of IITK with the rank of senior scientific
officer and above can be appointed as co-supervisors of Ph.D. students. The recommendation of a peer
group (appointed by the Head of the Department to which the student belongs) regarding the merit and
qualifications of being considered as co-supervisor should be sent to the SPGC through the DPGC for
approval. One such co-supervisor can be appointed to only one student at a time.

11.1.4. In exceptional cases a student can have a co-supervisor from outside the institute on the
recommendation of the DPGC and the SPGC and approval of the Chairman, Senate. Application along
with biodata/CV of external co-supervisor needs to be attached.

11.1.5. The appointment or change of supervisor(s) will be communicated to the SPGC by the DPGC.
No change/addition of supervisor(s) is allowed after the thesis has been submitted.

11.1.6. In case there has been a change/addition in the supervisor(s), the M.Tech./M.Des./M.S. by
Research thesis will not be submitted earlier than three months and the Ph.D. thesis will not be
submitted earlier then six months from the date of such change.

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11.1.7. If a student’s supervisor proceeds on long leave for more than one year in case of Ph.D. students,
and on leave for more than three months in case of M.Tech./M.Des. /M.S. by Research students, the
DPGC shall appoint a supervisor or a co-supervisor in consultation with the supervisor and the student.
In such a case the number of supervisors may be more than two if an external supervisor already exists.
If a student’s supervisor proceeds on leave for not more than one year in case of Ph.D. students, and not
more than three months in case of M.Tech./M.Des./M.S. by Research students, the DPGC may appoint a
programme coordinator to take care of various formalities.

11.1.8. If all research work and related analysis is complete except writing of the thesis, and the
supervisor proposes to go on leave, the DPGC may appoint a programme coordinator, to take care of the
formalities, such as providing the list of examiners, conducting the oral examination, etc.

11.1.9. In case a supervisor resigns/retires or otherwise ceases to be a faculty member of the institute the
DPGC will appoint a new supervisor or co-supervisor.

11.2 Doctoral Monitoring Committee (DMC)

A Doctoral Monitoring Committee shall be formed for all PhD students at the time of the formal
admittance to the candidacy for the Ph.D. degree. The form for forming the DMC is given in Annexure
VI. The DMC for each PhD student should comprise of his/her supervisor(s) and two more faculty
members of the Institute. As far as possible, the subsequent committees for the PhD students should
include all DMC members.

The members of the DMC shall meet the student once a year to monitor the progress of the student’s
thesis, and the supervisor shall submit a report of the student’s progress to the PG Office on behalf of
the DMC, by the deadline specified in the academic calendar. This will be required for the student to
pre-register for the next semester. After the 5th year of the PhD programme of the student, DMC report
is to be submitted every semester.

11.3. Open Seminar of Ph.D. Students

Before proceeding to finalize the thesis, each Ph.D. student must deliver a seminar open to faculty and
students in which the research work will be presented to obtain comments and criticism which may be
incorporated in his/her thesis. Notice of the seminar must be displayed at least four days in advance. A
thesis can be submitted only after the satisfactory fulfillment of this requirement. The intimation that the
open seminar has been given should be communicated by the thesis supervisor through the Convener,
DPGC to the Academic Section.

The maximum time duration for the submission of the thesis after the delivery of the open seminar will
be six months. In exceptional circumstances, the students may seek an extension up to three months with
proper justification. However, if the thesis is not submitted within the desired period including the
extension, the open seminar already delivered will stand cancelled and the student will be required to
give a fresh open seminar before he/she submits his/her thesis.

11.4. Constitution of Committee/Board for Thesis and Oral Examination

11.4.1. M Tech/M Des and D.IIT. Project Oral Examination Committee

11.4.1.1. The thesis/project will be examined by an oral examination committee formed by the thesis
supervisor(s)/programme coordinator in consultation with the Head of the Department/IDP. It must be
recommended by the DPGC and approved by the Chairperson, SPGC.

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11.4.1.2. The committee shall consist of the thesis supervisor(s)/ programme coordinator and at least
two but not more than four other members, one of whom should belong to a department/IDP other than
the student's department/IDP. The thesis supervisor/programme coordinator will act as the Convener of
the Committee.

11.4.2. M.S. by Research: Oral Examination Committee and External Examiner

11.4.2.1 The thesis will be examined by an oral examination committee and an expert from outside IIT
Kanpur.

11.4.2.2. The oral examination committee will be formed by the thesis supervisor(s)/programme
coordinator in consultation with the Head of the Department/IDP. It must be recommended by the
DPGC and approved by the Chairperson, SPGC. The committee shall consist of the thesis supervisor(s)/
programme coordinator and at least two but not more than four other members, one of whom should
belong to a department/IDP other than the student's department/IDP. The thesis supervisor/programme
coordinator will act as the Convener of the Committee.

11.4.2.3. The procedure for selecting the expert from outside IIT Kanpur is given below:

i) The thesis supervisor(s)/programme coordinator, in consultation with the Head of the Department,
shall propose a list of at least four names at the most 4 weeks before the submission of the thesis. This
list along with adequate number of copies of synopsis (prepared according to the format prescribed in
Specification and Information Regarding the Preparation of Thesis) shall be forwarded by the DPGC to
Chairperson, SPGC.

ii) The Chairman, Senate in consultation with Chairperson, SPGC will select the expert from outside IIT
Kanpur from this list. If considered necessary, the Chairman, Senate may require additional names of
experts to be submitted. In case Chairman, Senate is the supervisor/co-supervisor of the student
concerned, Chairperson, SPGC will select the expert from outside IIT Kanpur. In case Chairperson,
SPGC is the supervisor of the student concerned, Chairman, Senate may consult Chairperson, SUGC for
the selection of the expert from outside IIT Kanpur.

iii) The name of the expert from outside IIT Kanpur shall be kept confidential till the successful
completion of the oral examination.

11.4.3. Ph.D. Thesis Board

11.4.3.1. The thesis board shall consist of three members in addition to the thesis supervisor(s) and
should be approved by the Chairman, Senate. Unless some special circumstances make it impractical, at
least two members of the thesis board (other than the supervisor(s)) must be from outside the Institute
and at least one of these two must be from within the country.

11.4.3.2. The procedure for constituting the thesis board is given below.

i) The thesis board may be proposed at the most 4 weeks before the submission of the thesis.

ii) The thesis supervisor(s)/programme coordinator, in consultation with the Head of the Department
shall propose a list of examiners (in addition to the thesis supervisor(s)/programme coordinator)
consisting of at least three extra names over and above the required number of members for the thesis
board. This list along with adequate number of copies of synopsis (prepared according to the format
prescribed in Specification and Information Regarding the Preparation of Thesis) shall be forwarded by
the DPGC to Chairperson, SPGC.

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iii) The Chairman, Senate in consultation with Chairperson, SPGC will select the members of the thesis
board from this list. If considered necessary, the Chairman, Senate may require additional names of
experts to be submitted. In case Chairman, Senate is the supervisor/co-supervisor of the student
concerned, Chairperson, SPGC will select the members of the thesis board. In case Chairperson, SPGC
is the supervisor of the student concerned, Chairman, Senate may consult Chairperson, SUGC for the
selection of the thesis board.

iv) The names of the members of the thesis board shall be kept confidential till successful completion of
the oral examination. However, on completion of Ph.D. thesis evaluation (as detailed in Section 11.5.2),
the Academic Section will send to the thesis supervisor(s) the names of the institute faculty who are the
members of the thesis board, as well as that member who is from outside the institute but is from within
the country so that these names can be included in the proposed list of the members of oral board.

11.4.4. Ph.D. Oral Board

11.4.4.1. The oral board shall consist of four members in addition to the thesis supervisor(s)/programme
coordinator. Of the four, three shall be from among the faculty members of the institute (including those,
if any, on the thesis board) and one shall be from among the members of the thesis board within the
country but outside the institute. Of the three members from IIT Kanpur at least one shall be from a
department or IDP (or discipline in case of Humanities and Social Sciences) which is different from the
student's own.

11.4.4.2. The thesis supervisor(s)/programme coordinator in consultation with the Head of the
Department shall propose the constitution of the oral board (forwarded through the Convener, DPGC) to
the Chairperson, SPGC who will forward it to the Chairman, Senate for approval.

11.5. Submission of Thesis/Project

Keeping in view the ideal of maintaining the highest standards and integrity of research output from
IITK, all the thesis/project report submitted to the institute should follow the guidelines provided in
https://www.iitk.ac.in/doaa/data/thesisguide.pdf . In particular, the following measures are necessarily
required to be followed:

(a) The thesis should contain a signed “Declaration” by the student about the work to be plagiarism
free. The “Declaration” is available in the link https://www.iitk.ac.in/doaa/data/thesisguide.pdf

(b) The student must submit a signed “Certificate” to be kept in the student file. The “Certificate” is
also available in the link https://www.iitk.ac.in/doaa/data/thesisguide.pdf

(c) Soft copy of the thesis is subjected to a plagiarism check by Plagiarism Prevention Desk (PPD).
Only if the similarity index using one of the similarity checkers is below a minimum threshold of
10% or the supervisor certifies that the index cannot be meaningfully reduced below 10%, a
clearance form will be issued by the DOAA office. No thesis will be allowed to be submitted
without this clearance form. Detailed procedure is again available in the link
https://www.iitk.ac.in/doaa/data/thesisguide.pdf

(d) The thesis must follow the Institute recommended formatting guidelines, with particular adherence
to consistency across the entire thesis. Detailed guidelines for the same are available in the link
https://www.iitk.ac.in/doaa/data/thesisguide.pdf

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11.5.1. M.Tech./M.Des. Thesis /M.S. by Research/ D.IIT. Project

After the M.Tech./M.Des./D.IIT. oral examination committee has been constituted, one soft copy of the
thesis/project report prepared according to the format prescribed in the link
https://www.iitk.ac.in/doaa/data/thesisguide.pdf, will be submitted on thesis submission portal only after
the approval of oral examination committee at least a week before the probable date of oral examination.
The Academic Section will arrange to send the copies of the thesis to the examiners over email.

11.5.2. M.S. by Research Thesis

After the expert from outside IIT Kanpur has been selected, one soft copy of the thesis/project report
prepared according to the format prescribed in the link https://www.iitk.ac.in/doaa/data/thesisguide.pdf
should be submitted. The Academic Section will arrange to send the copies of the thesis to the
examiners and a copy of the thesis along with a thesis evaluation form to the expert from outside IIT
Kanpur.

11.5.3. Ph.D. Thesis

Ph.D. thesis can be submitted only after the thesis board has been duly approved and the intimation of
the satisfactory completion of the open seminar has been received. One soft copy of the Ph.D. thesis
prepared according to the format prescribed in the link https://www.iitk.ac.in/doaa/data/thesisguide.pdf
should be submitted.

11.6. Processing of Project/Thesis

11.6.1. M Tech/M.Des./D.IIT. Oral Examination

11.6.1.1. The M.Tech / M.Des. / D.IIT. oral examination will be conducted within four months from
the date of submission of the thesis/project. If a student does not appear in the oral examination within
this time period, his/her programme would be deemed to have been terminated. Request for
reinstatement in the programme by such a student should be addressed to the Chairman, Senate. The
request may be considered by the Senate and in case the Senate grants the request it shall specify the
requirements that the student must fulfill for the award of the degree.

11.6.1.2. The thesis supervisor/programme coordinator will intimate the date of the oral examination to
the Academic Section.

11.6.1.3. The oral examination committee will evaluate the thesis/project, conduct the oral examination
and send a report of the examination to the Chairperson, SPGC through the Convener, DPGC.

11.6.1.4. A thesis will be considered to have been accepted if all members of the oral examination
committee recommend its acceptance. A thesis, which is not accepted, will be considered to have been
rejected.

11.6.1.5. If a thesis is rejected along with a recommendation for resubmission after incorporating any
modification/correction suggested by the oral examination committee, oral examination of the re-
submitted thesis/project will be conducted by the original committee unless a different committee is
approved by the Chairperson, SPGC. If the re-submitted thesis is rejected, the matter will be reported to
the Senate for appropriate action.

11.6.1.6. Acceptance of thesis/project will be reported to the Senate for approval.

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Refer to Addendum for existing clause 11.6.1 for Y23 and later batch students.

11.6.2. M.S. by Research Thesis

11.6.2.1 After the M.S. by Research oral examination committee has been constituted and the expert
from outside IIT Kanpur has been selected, the Dean/Associate Dean of Academic Affairs will send a
letter by e-mail/fax to the expert enclosing a copy of the synopsis and requesting him/her to serve as an
examiner for the thesis. If the expert refuses or no response is received for four weeks (with a reminder
being sent after two weeks), then steps will be taken to appoint another external examiner.

11.6.2.2 In case Dean/Associate Dean of Academic Affairs is the supervisor of the student concerned,
the above communication with the expert from outside IIT Kanpur will be done by the Associate
Dean/Dean of Academic Affairs. In the exception case of both Dean/Associate Dean of Academic
Affairs being the supervisor(s) of the concerned student, the above communication will be handled by
the Dean of Faculty Affairs.

11.6.2.3. When the report of the expert from outside IIT Kanpur is received, the Chairperson, SPGC will
place it in one of the following three categories:

i) Category I: If an examiner suggests corrections regarding punctuation, grammar, spelling or language,

the supervisor(s) can use their discretion regarding incorporation of such suggestions.

ii) Category II: If an examiner points out typographical errors other than those in (i) above, or minor
technical mistakes, raises some queries or suggests modifications but does not imply that the acceptance
of the thesis is subject to removal of these defects to the examiner's satisfaction, the supervisor will
communicate to the Chairperson, SPGC the student's response to the above and the same will be
incorporated in the thesis to the satisfaction of the oral board, and examiner(s) concerned should be
informed of the changes made on the basis of his/her suggestions.

iii) Category III: If an examiner outright rejects the thesis or raises technical points or suggests
modifications which must be answered/carried out to the examiner's satisfaction before the thesis is
accepted, the supervisor will communicate to the Chairperson, SPGC the changes made in the thesis, if
any, in response to the examiner's comments along with an explanatory note which will be sent to the
examiner with a request to respond within two weeks; if the examiner's response is not received within
this period, a reminder will be sent and if no reply is received within two weeks time, further action will
be initiated by the Chairperson, SPGC.

In all such cases, the student through the supervisor submits a “response to referee comments” along
with a soft copy of the revised thesis clearly highlighting the revisions incorporated (e.g. in different
font color such as blue).

11.6.2.4 A copy of the report of the expert from outside IIT Kanpur (without the identity of the
examiner) along with the soft copy of the highlighted revised thesis and “response to referee comments”
shall be made available to the oral board examiners for their reference.

11.6.3. Ph.D. Thesis Evaluation by the Thesis Board

11.6.3.1. After the synopsis has been submitted and the thesis board constituted, the
Dean/Associate Dean of Academic Affairs will send a letter by e-mail/fax to each member of
the thesis board enclosing a copy of the synopsis and requesting him/her to serve as an
examiner for the thesis. If the examiner refuses or no response is received for four weeks (with
a reminder being sent after two weeks), then steps will be taken to appoint another examiner.

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11.6.3.2. On receipt of the acceptance of examinership, a soft copy of the thesis along with a thesis
evaluation form for the examiner's report will be sent to each examiner.

11.6.3.3. In case Dean/Associate Dean of Academic Affairs is the supervisor of the student concerned,
above processing (detailed in paras 1 and 2) will be done by the Associate Dean/Dean of Academic
Affairs. In the exception case of both Dean/Associate Dean of Academic Affairs being the supervisor(s)
of the concerned student, the above processing will be handled by the Dean of Faculty Affairs.

11.6.3.4. When an examiner's report is received, the Chairperson, SPGC will place it in one of the
following three categories:

i) Category I: If an examiner suggests corrections regarding punctuation, grammar, spelling or language,

the supervisor(s) can use their discretion regarding incorporation of such suggestions.

ii) Category II: If an examiner points out typographical errors other than those in (i) above, or minor
technical mistakes, raises some queries or suggests modifications but does not imply that the acceptance
of the thesis is subject to removal of these defects to the examiner's satisfaction, the supervisor will
communicate to the Chairperson, SPGC the student's response to the above and the same will be
incorporated in the thesis to the satisfaction of the oral board, and examiner(s) concerned should be
informed of the changes made on the basis of his/her suggestions.

iii) Category III: If an examiner outright rejects the thesis or raises technical points or suggests
modifications which must be answered/carried out to the examiner's satisfaction before the thesis is
accepted, the supervisor will communicate to the Chairperson, SPGC the changes made in the thesis, if
any, in response to the examiner's comments along with an explanatory note which will be sent to the
examiner with a request to respond within two weeks; if the examiner's response is not received within
this period, a reminder will be sent and if no reply is received within two weeks time, further action will
be initiated by the Chairperson, SPGC.

11.6.3.5. Copies of the categorized report (without the identity of the examiner) will be sent to the thesis
supervisor(s), Student, DPGC-Convenor and the Head of the Department.

11.6.3.6. On receipt of two positive reports (Category I or II), the third reviewer is given a final deadline
to submit his/her report. This deadline will be two weeks from the receipt of the second positive report
or the original deadline whichever is later. If the third report is not received within this deadline,
permission is sought from Chairperson, SPGC to proceed forward with two reports. On the grant of this
permission, the subsequent steps are initiated. However, Chairperson, SPGC may ask to wait for the
third report based on his assessment of the comments raised in the existing reports.

11.6.3.7. Irrespective of the category marked in clause 11.6.3.4, the student through the supervisor
submits a “response to referee comments” along with a soft copy of the revised thesis clearly
highlighting the revisions incorporated (e.g. in different font colors for each of the examiner).

11.6.3.8. On completion of the process detailed above, the Chairperson, SPGC will intimate the
supervisor the concurrence of the Chairman, Senate, if given, to initiate the constitution of the oral
board. This concurrence of Chairman, Senate will be given if all the examiners recommend acceptance
of the thesis. If one of the examiners rejects the thesis, the matter will be referred to Chairman, Senate
for deciding further course of action. If two or more examiners reject the thesis, the thesis will be
rejected.

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11.6.3.9. In case Chairperson, SPGC is the supervisor of the student concerned, the above processing
(detailed in paras 11.6.3.4, 11.6.3.5. 11.6.3.6 and 11.6.3.8) will be done by Chairperson, SUGC.

11.6.4. Ph.D. Oral Examination

11.6.4.1. The Ph.D. oral examination will be an open examination. The supervisor(s)/programme
coordinator will be the convener of the oral board and will fix the date of the oral examination and
intimate the date to the Academic Section.
11.6.4.2. If a member of the oral board communicates his/her inability to be present in advance or fails
to be present on the specified date and time, the Chairman, Senate may appoint a substitute in
consultation with the thesis supervisor(s)/programme coordinator, Head of the department and
Chairperson, SPGC.

11.6.4.3. Each member of the oral board will be given a soft copy of the thesis along with the entire
technical correspondence with the thesis examiners at least one week before the date of the oral
examination. This includes a copy of the report of the thesis examiners (without the identity of the
examiner), a soft copy of the highlighted revised thesis and “response to referee comments”.

11.6.4.4. The oral board shall

i) examine the thesis reports,

ii) examine if necessary modifications suggested by the thesis examiners have been incorporated,
iii)elicit the candidate's replies to the questions raised by the thesis examiners,
iv) authenticate the work as the student's own,
v) judge if the presentation of the work by the student and the answers to the questions asked have
been satisfactory, and
vi) give a report of the examination, which will be communicated by the supervisor(s)/programme
coordinator to the Chairperson, SPGC through the Convener, DPGC.

11.6.4.5. If all, except at most one member, declare the student as passed, the student shall be deemed to
have passed.

11.6.4.6. If a candidate has not passed, the oral board will specify whether

i) the candidate may be given another chance to appear in the oral examination and will specify the
approximate date for re-examination. The original oral board will conduct the re-examination
unless a different oral board is approved by the Chairman, Senate. In the re-examination, the board
will declare whether the student has passed or failed as per the criteria laid down above but will not
recommend holding a third oral examination.
ii) the candidate is declared to have failed.

11.6.4.7. On receipt of the report that the student has passed the oral examination, the Chairperson,
SPGC will recommend to the Senate for award of the Ph.D. degree.

11.6.4.8. If the candidate has failed, the matter will be brought to the attention of the Senate for further
action.

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11.7 Award of M.Tech. / M. Des degree with PhD degree to those students who are admitted to
PhD program in Engineering directly after a B.Tech./BS(4Yr)/M.Sc. degree or have converted
from M.Tech./M. Des degree to PhD degree: -

All students who are pursuing the PhD degree directly after B.Tech./BS(4Yr)/M.Sc. degree can opt
to get the additional M.Tech. / M. Des degree awarded along with the PhD degree at the time of
graduation. This is subject to the following conditions:

1. The minimum total credit requirement will be 216 (the same as for PhD after B.Tech/BS/M.Sc).
2. The minimum number of thesis credits will be the sum of minimum number of thesis credits of
M.Tech.(63) and PhD (72), equaling 135.
3. The minimum number of course credits should be the maximum of C1 and C2, where C1 is the
course credits required for M. Tech./ M.Des and C2 is the course credits required for PhD after
B.Tech/BS/M.Sc. This number varies between 36 and 90 depending on the department. Refer
Annexure IV for more details.
4. The student will have the option to either submit M.Tech./ M.Des thesis or credit an additional
number of courses, in consultation with thesis supervisor and on the recommendation of the DPGC
of the Department/IDP. The additional number of courses to be done in lieu of M Tech / M.Des
thesis would be for a minimum of 63 credits. The minimum number of thesis credits in such cases
will be 72 (instead of 135).
5. If the M.Tech / M. Des thesis option is exercised, the problem which forms the major content of the
M Tech./ M.Des thesis should be different from the one reported in the PhD thesis. To ensure this,
there should be plagiarism check performed between the MTech / M.Des and the PhD thesis. Also,
it is recommended that at least one member of the thesis oral boards should be common across the
two boards.
6. Student can deliver open seminar after M. Tech / M.Des defense without waiting for six months.
7. For MBA programme kindly refer to Annexure-V.

11.7.1 Award of MSR degree with PhD degree to those students who are admitted to PhD program in
Engineering directly after a B.Tech./BS(4Yr)/M.Sc. degree or have converted from MSR degree to PhD
degree:
All students who are pursuing the PhD degree directly after B.Tech./BS(4Yr)/M.Sc. degree can opt to
get the additional MSR degree awarded along with the PhD degree at the time of graduation. This is
subject to the following conditions:
1. The minimum total credit requirement will be 216 (the same as for PhD after B. Tech/BS/M. Sc).
2. The minimum number of thesis credits will be the sum of minimum number of thesis credits of MSR
(72) and PhD (72), equalling 144.
3. The minimum number of course credits should be the maximum of C1 and C2, where C1 is the course
credits required for MSR and C2 is the course credits required for PhD after B.Tech/BS/M.Sc. This
number varies between 36 and 90 depending on the department. Refer Annexure IV for more details.
4. Only MSR thesis option will be available to the student and the problem which forms the major
content of the MSR thesis should be different from the one reported in the PhD thesis. To ensure this,
there should be plagiarism check performed between the MSR and the PhD thesis. Also, it is
recommended that at least one member of the thesis oral boards should be common across the two
boards.
5. Student can deliver open seminar after MSR defense without waiting for six months.

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12. GRADUATION REQUIREMENTS

A student shall be deemed to have completed the graduation requirements., if the student has

i) passed all the prescribed courses,

ii) attained the minimum required CPI,
iii) satisfied the minimum academic and duration requirements,.
iv) satisfied all the requirements specified by the concerned department, if any,
v) satisfied all the requirements specified by the Senate and the Ordinances..

In addition, the student should have paid all the dues to the Institute and, should have no pending case of
indiscipline.

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 ANNEXURE I

POSTGRADUATE COMMITTEES

The Senate Postgraduate Committee (SPGC) shall consist of one representative from each of the
academic departments/interdisciplinary programmes who must be the Convener of DPGC and six
additional members of whom one shall be the outgoing Chairperson (if not otherwise a member) and
four shall be students, two each from Ph.D. and M.Tech./M.S. by Research programmes and nominated
for the purpose by the Students Senate.

The Postgraduate Committee shall have jurisdiction in the following matters concerning the
postgraduate programme of the Institute: the formal approval of new courses of instruction, modification
of courses already approved, the credit value of courses, the formal approval of admission of
postgraduate students, the admission of qualified students to candidacy for degrees, the rules governing
the form of presentation and disposal of theses, the conduct of oral and written examinations and in
such other related matters as may be referred to it by the Senate. Refer Annexure III for details on
course number, credits, approval and discontinuation of courses.

The functions of the Committee shall consist primarily of general policy determination, coordination
and review, but the Senate shall retain the power of final review. In the discharge of its responsibilities
the committee shall make full use of the appraisals and recommendations of the various academic
departments concerned. This committee shall be assisted by the Departmental Postgraduate Committees.

Each department/interdisciplinary programme (approved by the Senate) shall have a Departmental

Postgraduate Committee consisting of a Convener to be nominated by the Head of Department in
consultation with the faculty of the department, the Head of the Department and a minimum of four and
a maximum of eight faculty members to be chosen by the Department, and two students, one from the
Ph D and the other from the M.Tech./M.S. by Research programme. If an M.Tech./M.S. by Research
programme does not exist, both shall be from the Ph.D. programme. The student members shall be
chosen by the postgraduate students of the department for a period of one year.

The DPGC student members must participate in all DPGC meetings, and their opinion shall be sought,
except for admission related matters or conduct of oral and written exams. In case of conflict of interest,
the DPGC member should recuse from the meeting and be replaced with another faculty/student
member, as applicable.

The SPGC shall be assisted by a standing sub-committee called as Post-Graduate Academic

Performance Evaluation Committee (PG-APEC). The Chairperson of SPGC shall nominate the
Chairperson of PG-APEC, who shall, in consultation with the SPGC Chairperson, constitute the PG-
APEC consisting of five faculty members drawn from amongst the SPGC members. The APEC shall
review the academic performances of all post-graduate students at the end of each semester and will
make its recommendations to the SPGC regarding the academically deficient students.

Refer to Addendum for Annexure-I for Y23 and later batch students.

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 ANNEXURE II

RESERVATION OF SEATS

SC/ST Category

In each programme 15 percent seats are reserved for the Scheduled Castes (SC) candidates and 7.5
percent seats are reserved for the Scheduled Tribes (ST) candidates. Such candidates are required to
produce at the time of admission an original certificate in the prescribed format of Government of India,
which is amended from time to time. The currently prevailing format is given in Annexure II.1.

OBC Category

Board of Governors has approved 27 percent reservation for Other Backward Classes (OBCs)
candidates (other than those covered under the category of “creamy layer”) in a phased manner
commencing from the academic year 2008-09 (ref: BOG 2008.3.16). The reservation is applicable to
those OBC candidates who satisfy the following eligibility requirements.
1. They belong to one of the castes listed against the state of their residence on the web-site of National
Commission of Backward Classes (NCBC), i.e., they belong to the central list of OBC (visit the
URL: http://ncbc.nic.in/backward-classes/index.html).
2. They are excluded from the Creamy Layer as provided in the OM No. 36012/22/93-(SCT) dated 8th
September, 1993 of the Ministry of Personnel, Public Grievance and Pension, Department of Personnel
and Training as amended by that department vide OM No. 36033/3/2004-Estt.(Res) dated 9th March,
2004 and any other notification that may take place before the admission. More details on the definition
of Creamy Layer are available at the following links:
http://ncbc.nic.in/html/creamylayer.html
http://persmin.gov.in/WriteData/WMS/ScanDocument/36033 5 2004 01April2005.htm
To ensure that the benefit of reservation is given only to the OBCs excluded from the Creamy Layer
(as per the above-mentioned Office Memorandum), candidates belonging to the OBC category are
required to produce at the time of admission an original certificate in the prescribed format of
Government of India, which is amended from time to time. The currently prevailing format is given in
Annexure II.2.

PD Category

In each category of seats (unreserved and reserved), 3 percent seats are reserved for the Physically
Disabled (PD) candidates and are to be filled up as per the admission procedure laid down for that
category. In case one or more of the seats reserved for the PD candidates in a category remain vacant,
those are permitted to be filled up by the other candidates belonging to the same category.

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 ANNEXURE II.1
FORM OF CASTE CERTIFICATE FOR SC/ST
This is to certify that Shri*/Shrimati/Kumari ______________________________ Son/Daughter of
_______________________ Village/Town ____________________________.
/District/Division*
_____________________ of the __________________________ State/Union Territory belongs to the
________________________Caste*/Tribe which is recognized as a Scheduled Caste/Tribe under :
*The Constitution Scheduled Castes Order, 1950.
*The Constitution Scheduled Tribes Order, 1950.
*The Constitution (Scheduled Castes) (Union Territories) (Part C States) Order, 1951;
*The Constitution (Scheduled Tribes) (Union Territories) (Part C States) Order, 1951;
[As amended by the Scheduled Castes and Scheduled Tribes List (Modification Order, 1956, the
Bombay Reorganisation Act, 1960, the Punjab Reorganisation Act, 1966, the State of Himachal Pradesh
Act, 1970, the North Eastern Areas (Reorganisation) Act, 1971 and the Scheduled Castes and Scheduled
Tribes Orders (Amendment) Act, 1976.]
*The Constitution (Jammu and Kashmir)* Scheduled Castes Orders, 1956.
*The Constitution (Andaman and Nicobar Islands)* Scheduled Tribes Order, 1959, as amended by the
Scheduled Castes and Scheduled Tribes Orders (Amendment) Act, 1976
*The Constitution (Dadra and Nagar Haveli)* Scheduled Castes Order, 1962.
*The Constitution (Dadra and Nagar Haveli)* Scheduled Tribes Order, 1962.
*The Constitution (Pondicherry) Scheduled Castes Order, 1964.
*The Constitution (Uttar Pradesh) Scheduled Tribes Order, 1967.
*The Constitution (Goa, Daman and Diu) Scheduled Castes Order, 1968.
*The Constitution (Goa, Daman and Diu) Scheduled Tribes Order, 1968. *The Constitution (Nagaland)
Scheduled Tribes Order, 1970.
*The Constitution (Sikkim) Scheduled Castes Order, 1978
*The Constitution (Sikkim) Scheduled Tribes Order, 1978
*The Constitution (Jammu & Kashmir) Scheduled Tribes Order, 1989.
*The Constitution (SC) Orders (Amendment) Act, 1990.
*The Constitution (ST) Orders (Amendment) Ordinance Act, 1991.
*The Constitution (ST) Orders (Amendment) Ordinance Act, 1996.
*The Constitution (Scheduled Castes) Orders (Amendment) Act, 2002.
*The Constitution (Scheduled Castes) Orders (Second Amendment) Act, 2002.
*The Scheduled Castes and Scheduled Tribes Orders (Amendment) Act, 2002.
2. Applicable in the case of Scheduled Castes/Scheduled Tribes persons who have migrated from one
State/Union Territory Administration.
This certificate is issued on the basis of the Scheduled Castes/Scheduled Tribes Certificate issued to
Shri/Shrimati* _____________________ father/mother* _______________ of Shri/Shrimati/Kumari
_______________________ of Village/Town* _____________________ in /District/Division*
____________________ of the State/Union Territory* _______________________ who belongs to the
____________________Caste*/Tribe which is recognised as a Scheduled Caste/Scheduled Tribe in the
Station/Union Territory* issued by the ________________________ dated _________________.
3. Shri/Shrimati/Kumari* and/or* his/her* family ordinarily reside(s) in Village/Town*
_______________________ District/Division* of the State/Union Territory* of
______________________.
Place ________________________ Signature __________________________
Date _________________________ Designation__________________________
(with seal of Office)
State/Union Territory _____________________
* Please delete the words, which are not
applicable.
@ Please quote specific Presidential Order
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% Delete the Paragraph, which is not applicable
Note : (a) The term ‘ordinarily reside’(s) used here will have the same meaning as in Section 20 of the
Representation of the People Act, 1950.
The following Officers are authorised to issue caste certificates :
1. District Magistrate/Additional District Magistrate/Collector/Deputy Commissioner/Additional
Deputy Commissioner/Deputy Collector/1st Class Stipendary Magistrate/Sub Divisional
Magistrate/Taluka Magistrate/Executive Magistrate/Extra Assistant Commissioner.
2. Chief Presidency Magistrate/Additional Chief Presidency Magistrate/Presidency Magistrate.
3. Revenue Officer not below the rank of Tehsildar.
4. Sub-Divisional Officer of the area where the candidate and/or his family normally resides.
5. Certificates issued by Gazetted Officers of the Central or of a State Government countersigned
by the District Magistrate concerned.
6. Administrator/Secretary to Administrator (Laccadive, Minicoy and Amindivi Islands).

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 ANNEXURE II.2
(Format of OBC Certificate)

FORM OF CERTIFICATE TO BE PRODUCED BY OTHER BACKWARD CLASSES (NCL)

This is to certify that Shri/Smt./Kumari _____________________________________son/daughter

of_____________________________of village/town ____________________________________ in
District/Division _________________________________________________in the State/Union
Territory________________________________belongs to the ____________________community
which is recognised as a backward class under the Government of India, Ministry of Social Justice and
Empowerment’s Resolution No. _____________________________________________ dated
_________________*. Shri/Smt./Kumari __________________________________ and /or his/her
family ordinarily reside(s) in the _____________________________________________________
District/Division of the __________________________________________ State/Union Territory. This
is also to certify that he/she does not belong to the persons/sections (Creamy Layer) mentioned in
Column 3 of the Schedule to the Government of India, Department of Personnel & Training O.M. No.
36012/22/93 – Estt.(SCT) dated 8.9.1993 **.

District Magistrate,
Deputy Commissioner etc.
Dated:

Seal

________________________________________________________________________________
* The authority issuing the certificate may have to mention the details of Resolution of Government of
India, in which the caste of the candidate is mentioned as OBC.
** As amended from time to time.

Note:- The term “Ordinarily” used here will have the same meaning as in Section 20 of the
Representation of the People Act, 1950.

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 ANNEXURE III

POSTGRADUATE COURSES

Course Number

Each postgraduate course will have a unique number consisting of two parts. The first part will consist
of a code to identify the department/programme which will be of 1 to 3 characters of English alphabet
and identical for all courses of a particular Department/Programme. In the case of Humanities and
Social Sciences separate identification codes will be used for each of the approved disciplines. The
second part will be a three-digit number beginning with 6, 7, 8 or 9. To ensure active participation of the
identified department to run a IDP, the nomenclature of the individual courses offered under the
programme shall reflect the identity of the department offering the course.

Course Credits

The credits of postgraduate courses will be arrived at as per the table given below:

Credits per contact hour in a week

Lecture: 3 credits

Tutorial: 3 credits

Laboratory: 1 credit

Discussion hour: 1 credit

Approval of a New Course

All postgraduate courses require the approval of the SPGC before being offered. A course should be
proposed by an interested faculty member in a prescribed format at least six weeks before the pre-
registration dates of the semester in which it is proposed to be offered for the first time. The Convenor,
DPGC should e-mail the proposal to all faculty members to elicit their comments and suggestions, and
should send a hard copy/ soft copy of the proposal to the Chairperson, SPGC. A minimum period of
three weeks should be allowed for such comments to be received. After this period, the Convenor in
consultation with the proposer of the course will write to the Chairperson, SPGC for approval with the
proposal in its final form after taking into account all comments/suggestions and making suitable
modifications. The comments/suggestions received should be enclosed with the letter to the
Chairperson, SPGC. If over 20 percent of the contents have been modified, the proposal should be re-
circulated to all faculty members. At least one week should be allowed for the receipt of comments on
the revised course proposal.

Discontinuation of Course

Any postgraduate course, which is not offered for three consecutive years, may be discontinued. The
Academic Section will inform the department concerned about such course(s) and if a recommendation
to keep the course in the list of approved courses is not received within one month, the course will be
taken off from the list of approved courses. No course will be permitted to remain in the list of approved
courses for over five years without being offered. The Head of the Department or Convener, DPGC can
request in writing to the Chairperson, SPGC to remove a course from the list of approved courses for the
department.

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 ANNEXURE IV
Credit Requirements for award of M.Tech. / M. Des degree with PhD degree

S. Dept. Departmental guidelines for the award of M.Tech./M.Des./MS degree to

No. those students who take a direct admission into the Ph.D programme
after B.Tech./BS /M.Sc.
01 AE 1. Both additional thesis and additional course work option should be
available to the student.
2. The student will opt for one of those in consultation and recommendation
of his/her supervisor.
02 BSBE Additional M. Tech. by course credits or research credits
03 CHE Students admitted to the Ph.D. programme directly after B.Tech. shall be
eligible for an M.Tech. / MS. To obtain the Master’s degree together with
their Ph.D., the student must submit and pass the formal evaluation of a
Master’s thesis (equivalent to 63 research credits). Student supervisor and
Ph.D. evaluation committee shall exercise due care to ensure there is no
duplication of the submitted Master’s thesis in the Ph.D. thesis that gets
submitted later on. The department is not in favour of Master’s through
course work and this option shall remain closed for all ChE direct Ph.D.
candidate.
04 CSE May be allowed to exercise either option to receive the additional M.Tech.
degree along with PhD degree.
Thesis option Course option
Min Course work: 36credits Min Course work: 108 credits
Min Thesis work: 135 credits (to submit Min Thesis work: 72 credits
an additional M.Tech. level thesis which Total Work: 216
is independent of the PhD work) Total
Work: 216
05 CE Civil Engineering Department will offer both the options
Thesis Option Course Option
Min Course work: 72credits Min Course work: 135 credits
Min Thesis work: 144 credits Min Thesis work: 135 credits
Total work : 216 credits Total work : 270 credits
06 DES Thesis route or course route may be exercised by the student in consultation
with supervisor/DPGC
Thesis Option Course Option
If thesis option is exercised then the If course option is exercised by
student submits and defends the M.Des. the student then the minimum
thesis atleast 6 months before the open thesis credits in this case will be
seminar. M.Des. thesis should not overlap 72, the student will then credit
with the PhD thesis. The minimum thesis additional courses for 63 credits
credits in this case will be 135.
07 EE i. Both the course based option and thesis based options should be adopted by
our department. The minimum requirement will be as per the existing norms
of Electrical Engg department. A B.Tech student admitted directly to our PhD
program need to take 10 courses (min) and any additional requirement will be
over and above this minimum requirement.

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 ii. If thesis based option is adopted by the student, the M Tech thesis be made
available to the PhD board to check for overlap in research work.

08 IME Minimum course credit requirements: 90 credits which should include all the
compulsory courses of both M.Tech. and Ph.D. programme.

Thesis route or course route may be exercised by the student in consultation

with supervisor/DPGC

Thesis Option Course Option

If thesis option is exercised then the If course option is exercised by
student submits and defends the M.Tech. the student then the minimum
thesis atleast 6 months before the open thesis credits in this case will be
seminar. MTech thesis should not overlap 72, the student will then credit
with the PhD thesis. The minimum thesis additional courses for 63 credits
credits in this case will be 135.
09 MSE Students with B.Tech. background admitted directly to Ph.D. programme
shall get a M.Tech. certificate as well provided they complete 90 credits of
course work and 135 credits of thesis work. They may submit two separate or
one thesis as decided by the thesis supervisor.
10 ME Only M.Tech. thesis option will be available to the student.

11 MSP M Tech degree by thesis work should fulfill the following requirements:
(i) 90 credits by coursework
(ii) 135 credits by thesis
12 PSE Only M.Tech. thesis option will be available to the student.

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 ANNEXURE V

Guidelines for MBA programme in various PG Manual clause.

1: Conversion from MBA to PhD

The migration policy in line with existing policy.

Case a: Students with PhD eligibility criteria.

The student satisfies the eligibility criteria (of PhD) and has completed one/two/three semesters of the
MBA with a minimum of 27 credits through course work and has a CPI of at least 7.0 (this is in line with
PG manual for other masters’ program).

Case b: Students without PhD eligibility criteria

The student does not satisfy the eligibility criteria; however, he/she has completed course requirements
of the MBA programme with a CPI of at least 7.0.

Additional points:
1. Two mandatory PhD courses to be completed for both the cases a. and b.
2. The candidate in case b must complete 216 credits of MBA program.
3. Regarding entry level criteria--- The migration routes (cases a and b) will satisfy the eligibility for PhD
for the respective routes (cases a and b).

2. Conversion from PhD to MBA (as an exit option):

As the entry level admission criteria is different for different streams of candidates with different
background (Commerce, Engineering, CA, Finance, Management), providing MBA as an exit option in
addition to M. Tech. will be more meaningful.

Suggested guidelines for conversion from PhD to MBA:

1. 216 credits (including the core MBA courses) are needed to be taken.
2. Full MBA fee payment irrespective of the time of conversion.

Exit options for a candidate:

1. Exit degree possibility will be based on meeting the eligibility criteria for that specific exit degree (M.
Tech. or MBA).
2. Every case will be evaluated by DPGC for the merit before forwarding it to SPGC.

3. Provision for direct PhD students earning MBA with the extra course work:

We have provision for (i) an MTech student converting to PhD, (ii) a PhD student exiting with MTech,
and (iii) a PhD student without masters degree getting PhD as well as MTech degree with some extra
work.
In a similar vein, if the direct PhD student completes the course requirement of MBA, the student can be
considered eligible for MBA degree as well.

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 ANNEXURE VI
Doctoral Monitoring Committee Report
Name of the Student
Roll No:
Department:
Thesis Supervisor(s):
Members of the Committee:
1. (faculty 1)
2. (faculty 2)
3. (supervisor(s))
Date of the Meeting:
Present status of the thesis:
(max 500 words)

Report the progress made as per the Thesis Work Plan (TWP):
(max 500 words)

Modification suggested for the TWP:

(max 500 words)

DMC’s opinion on the work done since the last DMC meeting:
(max 500 words)

Bottlenecks and difficulties which need attention:

(max 500 words)

OS9S* recommendations:
(max 500 words)

Notes:
1. ‘Thesis Work Plan’ (TWP) has to be submitted to the DMC by the student within four
months of finishing SOTA.
2. It is desirable that the members of DMC are provided with a summary along with a pre-
recorded video/voice-over presentation prior to the meeting.
3. *OS9S=Open Seminar by 9th Semester; While evaluating the progress, comment on
whether the student could give an Open Seminar by the 9th Semester. If the student is
beyond nine semesters but could not give the Open Seminar, mention the hurdles faced by
the student and suggest corrective measures
4. A DMC report submission is required for the students who are on academic leave.
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