SRI KRISHNA PUBLIC SCHOOL

INFORMATION TECHNOLOGY (402)

PRACTICAL FILE

ACADEMIC YEAR: 2024-2025

NAME : PUSKAR YADAV

CLASS : Xth D

ROLL NO : 24
 CERTIFICATE

This is to certify that PUSKAR YADAV of class XD

has successfully completed his I.T. Practical file.

T. Sign
 INDEX

S no. Title T. Sign

1. How can we apply any style to a text

2. What is Fill Format Style, how it can be

applied.

3. Nikhil wants to Insert images in his

document help him for Inserting image
usingInsert Image option.

4. Priyanshu has created a report on

Environmental Pollution in LibreOffice
Writer. Help him to add table of contents
to his document with the heading as
Rohan’sTable of Contents.

5. Mayank want to create a document with

predefined formatting and want to save
that document as Template for future use
help him to accomplish his task.

6. What is the use of Data Consolidation?

Write steps to perform this action.

7. What is Goal Seek? Write steps to

perform this action.

8. What is Macro? How can we record macro

for any operation?
9. What is use of Hyperlink in Libre Office Calc?
Explain with an example.
10. What is the use of sharing of Worksheet?
How can we share any worksheet in Libre
Office Calc? Write steps
11. Annu has created database name Sports
Day, now she wants to create a table in
Design view help her to fulfill her task.

12. What do understand by Referential

Integrity? Explain with a suitable
example.
13. Explain Form with a suitable example.
Write steps using wizard.
14. Write steps for Adding a calendar for the
date field.
15. Define Report. Write steps to create a
report
 Unit – 1
DIGITAL
DOCUMENTATION
(Advanced) using
LibreOffice Writer
 PRACTICAL 1

How can we apply any style to a text.

Solution:
For applying any styles, such as Paragraph, Character, Frame, Page, List, Table
follow the given steps.

Step 1. Select the text to be formatted. The selected text may be a collection of
characters, words, lines, paragraph, page, frame or table.
Step 2. To format the selected text, choose appropriate style by clicking the
button from the top of the Styles bar.
Step 3. A list of styles for that category appears. Double click on the desired
style to apply to the selected text.
 PRACTICAL 2

What is Fill Format Style, how it can be applied.

Solution:
This method is useful when a same style is to be applied at many placesscattered
in the document. Fill Format can be used to style scattered – pages, frames, tables,
lists, paragraphs or characters. Follow the steps given below to use it.

Step 1. Open the document to be styled.

Step 2. Open the Styles window and select the desired style category and then
desired style from drop down list.
Step 3. Select Fill Format button.
Step 4. To apply the selected style, take the mouse pointer to desired locationand
click. Do take care to apply style on appropriate type of content.
Step 5. Repeat step 4 until all the changes have been made for that style in the
entire document.
Step 6. To quit Fill Format option, click the Fill Format button again or press
the Esc key.
 PRACTICAL 3

Nikhil wants to Insert images in his document help him for Inserting image using
Insert Image option.

Solution:
LibreOffice Writer allows to work on images by providing various tools such as using Insert
Image dialog, using Drag and Drop option, using Cut, Copy and Paste option and lastly by
Linking.
A general procedure to insert an image using Insert Image dialog box, is as follows.

Step 1. Open the document to insert an image in LibreOffice Writer.

Step 2. Place the cursor where you want to insert an image.
Step 3. Select and click on Insert > Image from menu bar.
Step 4. An Insert Image dialog box will open which will allow to choose thepicture file
to be inserted.
Step 5. Select the file and click on Open button to insert an image in document.
 PRACTICAL 4

Priyamshu has created a report on Environmental Pollution in LibreOffice

Writer. Help him to add table of contents to his document with the heading as Rohan’s
Table of Contents.

Solution:
To add Table of Contents, follow the steps given below.

Step 1. Open the document in LibreOffice Writer.

Step 2. Select Insert > Table of Contents and Index > Table of Contents, Index or
Bibliography. The Table of Contents, Index and Bibliography dialog box will be displayed.
Step 3. In the Type the Titles text box, type Rohan’s Table of Contents.
Step 4. Click OK. The Table of Contents will be inserted in Rohan’s document.
 PRACTICAL 5

Mayank want to create a document with predefined formatting and want to save that
document as Template for future use help him to accomplish his task.

Solution:
Step 1. Open the document in LibreOffice Writer whose template is to becreated.
Step 2. From main menu bar, select File > Templates > Save. The Save as Template
dialog box will appear.
Step 3.Type the name of the new template (T1) in Template Name text box.
Step 4. Select the category of the template being created. Some of the categories that can be
seen in the dialog box are My Templates, Business Correspondence, Online Business
Documents and Presentations.
Step 5. Click and select Set as default template checkbox to make the currenttemplate as
the default template.
Step 6. Click Save button to save the template. A template in Writer is savedwith an
extension .ott.
 Unit – 2
Electronic Spreadsheet
(Advanced) using
LibreOffice Calc
 PRACTICAL 6

What is the use of Data Consolidation? Write steps to perform this action.

Solution
Consolidate is a function used to combine information from multiple sheets of the spreadsheet
into one place to summarize the information. It is used to view and compare variety of data
in a single spreadsheet for identifying trends and relationships.
Let us create the following sheets in a spreadsheet sales.

Step 1. Add a new sheet and rename it as Consolidate

Step 2. Click on Data > Consolidate or use the keyboard shortcut key ALT+D, the
Consolidate dialog window will open
Step 3. In the Function box, choose Sum function from the drop down as we want to add the
data from all the sheets.
Step 4. Click in the Source data ranges box and then click on the worksheet ABC_Branch
and select the area to be consolidated and then click on the Add button will add the copy
reference in the consolidation ranges.
Step 5. Click on the sheet XYZ_Branch and select the area to be consolidated and then click
on ADD will add the next consolidation range.
Step 6. Click on the ‘+’ sign next to Options in the Consolidate dialog windowto change
the settings.
‘Consolidate by’ has two options Row labels and Column labels. Check row label or column
label or both if you want to consolidate it by matching the label. If Link to source data is
checked, then it will keep on updating the data of the Consolidate sheet automatically if there
is any change made in the selected ranges.
Step 7. Click on ‘Copy results to’ and then click on any of the cell in the Consolidate sheet
where you want to copy the final result after consolidation.
Step 8. Click on OK button. It will display the Consolidate sheet with data after consolidation.

Consolidated Sheet
Item January February
Chocolate 7000 7000
Cookies 12000 10500
Pastries 9000 4000
Cake 14000 12500
uice 11000 6500
 PRACTICAL 7

What is Goal Seek? Write steps to perform this action.

Solutions
Goal Seek helps in finding out the input for the specific output. For example, if you want to
know the number of units produced to get the desired output then use Goal seek analysis tool.
Follow the following steps after creating this data to use Goal seek tool to change marks of
S.St. from 30 to desired marks.

Step 1. Enter the values in the worksheet.

Step 2. Write the formula in the cell (B7)where the calculation has to be used.
Step 3. Place the cursor in the formula cell(B7), choose Tools > Goal Seek.
Step 4. The Goal seek dialog window will appear, the Formula cell box will have the
correct formula.
Step 5. Place the cursor on the Variable cell box and click on the cell (B6) thatcontains the
value to be changed.
Step 6. Enter the desired result in the Target value box.
Step 7. Click on OK button.
 PRACTICAL 8

What is Macro? How can we record macro for any operation?

Solution
A macro is a single instruction that executes a set of instructions. These set of instructions
can be a sequence of commands or keystrokes that can be used for any number of times
later. A sequence of actions such as keystrokes and clicks can be recorded and then run as
per the requirement.

Record a macro to apply the following style to the Heading “Data Analysis” inthe cell A1.
The font style should be “Times New Roman”The font size should be “14”
The font colour should be “Blue”
Cells from A1 to G1 should be merged and centred.

Step 1. Create the spreadsheet. Write the heading “Data Analysis” in cell A1.
Step 2. Choose Tools > Macros > Record Macro. Perform the actions mentionedin
PRACTICAL 7 in the spreadsheet.
Step 3. Click Stop Recording to stop the Macro Recorder.
Step 4. The Basic Macro dialog appears, in which you can save and run the macro.
Step 5. A Standard library is present by default when a spreadsheet is created and saved.
Step 6. To save the macro, first select the object where you want to save the macro in the
Save macro in list box. You can change the name of the macro. Here, we have named the
macro as FormatHeading.

.
 PRACTICAL 9

What is use of Hyperlink in LibreOffice Calc? Explain with an example.

Solution:
Sometimes it is required to jump to a document stored at a different location from within
a document. It can be done by creating a hyperlink. It is possible to jump from a sheet in
the same spreadsheet, different spreadsheet or a website bycreating a hyperlink.

Suppose, you have to hyperlink a Result sheet of “Result-X-A” spreadsheet document in

the “Result-X-B” spreadsheet document, then follow the following steps:

Step 1. Open the ResultX-B spreadsheet document.

Step 2. From the main menu, select and click on Insert > Hyperlink. An Hyperlink dialog
box will open.
Step 3. To insert the spreadsheet document, click on the Document on the left pan of
dialog box, then to select the spreadsheet document, click on the button located after the
Path. Select the required document. In our case we select the spreadsheet document
“Result-X-A”.
Step 4. Then click on the Target button to choose the sheet which is to be hyperlinked.
Target in Document helps to specifically choose a target in the document such as sheet,
tables, frames, images, headings and so on. Here in our case we will select the sheet
Result.
Step 5. Click on Apply and Close button to exit the Target Document window. Step 6.
Enter the text in the Text box to assign the hyperlink to that text. In ourcase we have
entered the text as “Result-X-A”. So the hyperlink will beassigned to the text “Result-
X-A”.
Step 7. Click on Apply and Close button to confirm the changes and exit the
Hyperlink dialog box.
Step 8. Observe that the hyperlink is assigned to the word “Result-X-A”.
Step 9. To open the hyperlinked sheet, press the Ctrl key and click on the
hyperlinked word “ResultX-A”, the sheet will be opened in the new window.
 PRACTICAL 10

What is the use of sharing of Worksheet? How can we share any worksheet in
LibreOffice Calc? Write steps.

Solution:
In LibreOffice Calc, one spreadsheet can be used by more than one user at atime by
sharing it. A shared spreadsheet is a same sheet that can be accessed by more than one user
and can allow them to make changes simultaneously on it. It saves the trouble of keeping
track of multiple copies of the same spreadsheet. Sharing allows working in collaboration so
that everyone can contribute, make changes and view it.

Sharing a spreadsheet is just like teamwork to work in collaboration with other users. The
following are the steps to share the spreadsheet.

Step 1. Open a new spreadsheet and save it with some name.

Step 2. Select and click on Tools > Share Spreadsheet from main menu bar. This will open
the Share Document dialog window which can be used to enable or disable sharing option.
Step 3. Click on the checkbox “Share this spreadsheet with other users” to share the
spreadsheet and click on OK button. This will open the confirmation dialog window to save
the spreadsheet to activate the shared mode.
Step 4. Click on Yes to continue.
Step 5. Once the spreadsheet is saved, the name of the spreadsheet in the titlebar will
display (shared) along with the name of the spreadsheet.
 Unit – 3

Database
Management
System using
LibreOffice
Base
 PRACTICAL 11

Annu has created database name Sports Day, now she wants to create a table in Design
view help her to fulfill her task.

Solution:

Let us help Annu to create a table named Events using in the option Create Tablein Design
view in the Sports Day database.
After clicking on Design view follow the following steps to do so.

Step 1. Type the first field name (EventId) in the Field Name column. Press Tab key. The
cursor moves to the second column i.e. Field Type.
Step 2. The Field Type column contains a list box. As you click on the down arrow, it appears
and we can select the desired data type from the list box. Selectthe datatype (Varchar).
Step 3. Observe that certain properties appear in the Field Properties Pane as the data type is
selected. Some of the properties are Entry required, Length, Default value, Format example.
Set the desired properties for the entered field.
Step 4. Press Tab key to move to the next column. Add any description if you want in the
third column.
Step 5. Once the properties for the field are set, press Tab key to move to next row. Selecting
data type for field Fields entered using Creating Table in Design View
Step 6. Enter the next field by repeating steps 1,2 and 3. Repeat the process for adding all
fields in the table.
Steps 7. After creating the table you need to save it on the disk. To save the table click on
the save button or follow menu option File > Save As. Enter the name of table and click on
OK button.
 PRACTICAL 12

What do understand by Referential Integrity? Explain with a suitable example.

Solution:
A relationship can help prevent data redundancy. It helps prevent missing databy keeping
deleted data from getting out of synch. This is called referential integrity. We will study in
detail about referential integrity later in the chapter. Creating relationships between tables
restricts the user from entering invaliddata in the referenced fields. Any updation in the
master table is automatically reflected in the transaction tables.
There are two tables in the database – Events and EventCategory with a common field as
CategoryID.
In Event table, EventID is the primary key and CategoryID is the foreign key. In
EventCategory table, CategoryID is the primary key. To set up relationship between these
tables follow the following steps.

Step 1. From main menu of LibreOffice Base, click on Tools > Relationships…
Step 2. The Relationship Design screen will appear. In the middle of the screenthere is Add
Tables dialog box. Both the tables are listed in the dialog box.
Step 3. In the Add Tables dialog box, click Events table and then click Add button. Similarly
add EventCategory tableto the Relationship Area.

Step 4. Click Close button to close the Add Tables dialog box. Observe that the tables
Events and EventCategory table added to the Relationship Area along with all its field list.
Step 5. As discussed before, CategoryID is the common field in the two tables. Hence it
will be used to set a relationship between the two tables. To create a relation Add Tables
dialog box in Relationship Design Screen Events and EventCategory Tables added in
Relationship Design window Relationship between two tables between the two tables, we
just have to drag the common field CategoryID from the Events table and drop it in
EventCategory table. A line connecting both the tables with the common field (CategoryID)
appears
 PRACTICAL 13

Explain Form with a suitable example. Write steps using wizard.

Solution:
A form is an object of the database that has a user friendly interface where data can be entered
and seen in an attractive and easy-to-read format. For any database, it is the front end for data
entry and data modification.
Creating a Form Using a Wizard is the simplest way to create a form. To explainhow to create
a form using a wizard, we will get back to the Sports Day database created in the previous
chapters. To create a form using wizard, follow the following steps.
Step 1. Open the Sports Day database created in LibreOffice, and click the Formicon on the
Database Pane. Click the option Use Wizard to Create Form… onthe Tasks Pane.
Step 2. The step 1 of the wizard is to select the tables or queries for which the form has to be
created. As we are creating a form for Events table, select Events table from “Tables and
queries” list box.
Step 3. After selecting the Events table, all the fields of the Events table will be listed in the
Available Fields list box.
Step 4. As we require all the fields to appear in the Form, shift all the fields of Event table
from Available Fields list box to Fields in the Form list box using
>> button. Observe that, all the fields are shifted to Fields in the Form list box. Click on Next
button to move forward.
Step 5. The second step consists of setting up a subform, i.e. a form within a form. You need
to check the checkbox “Add Subform” to add the subform. Since we do not want to set up
any subform, click Next button to proceed further.
Step 6. The wizard skips the next two steps that relate to the subform and moveson to step 5.
This step arrange controls i.e. to set up the design of the form. Observe that, by default, all
controls will be left aligned. Four layouts are given in this step of the wizard to choose from:
• Columnar display with Labels on the left of the field value
• Columnar display with Labels on top of the field value
• Display as datasheet
• Block display with labels on top
Let us select Columnar Display with labels on the left arrangement. Also note that as we
choose the Layout type, the fields are arranged in the Form Design view also.
Step 7. Click Next button.
Step 8. The step 6 of the wizard asks whether the form will be used fordisplaying data,
entering data or both. As we go with the default settings, so we click Next button.
Step 9. The next step is to apply styles to the form being created. Step 10. Click Next
button.
Step 11. The next step is to set the name of the form. Say EventsForm. Click Modify the
form option.
Step 12. Click Finish button.
 PRACTICAL 14

Write steps for Adding a calendar for the date field.

Solution:
Adding a calendar for the date field While filling up a form on a computer, mostly a
calendar is displayed. This is because it is easy to choose a date rather than typing it. To
add the calendar to the date field in the form, follow the steps given below:

Step 1. Place the mouse pointer over the Date text box and press Ctrl+Click toselect it.
Step 2. Right click and select Control Properties…. option.
Step 3. In the Properties: Date Field dialog box, scroll down for Date Format
property. By default, Standard (short) format will be displayed.
Step 4. Click to open the list box and select Standard (long) format.
Step 5. Scroll down further till you find the DropDown property. By default itsvalue will
be No. Select Yes.
Step 6. Close the dialog box. The selected date control text box on the formchanges to a list
box with an arrow being displayed in the extreme right
 PRACTICAL 15

Define Report. Write steps to create a report.

Solution:
A report is another useful feature of a database management system. We have seen that the
records that have been extracted using a query are displayed in a simple row and column
format. Instead, using a report we can present theretrieved data in an attractive and customized
manner. We can create a report based on a table or a query or both.

Let us create a report using the table Events from the Sports Day database. Follow the
following steps to create a report.
Step 1. In the LibreOffice Base User Interface, click on the Reports icon in the Database
Pane.
Step 2. From the Tasks Pane, click Use Wizard to Create Report… option.
Step 3. The Report wizard along with two other windows will be displayed. One of the
window is Report Builder window and the other is Add Field dialog box. We will confine our
study to the wizard.
Step 4. The first step of wizard is to select the table and the corresponding fields that we want
to display in our report. From the Tables or Queries list box, select the table Events.
Step 5. All the fields of the Events table will be listed in the Available Fields list box. Click
>> button to shift all the fields to Fields in report list box.
Step 6. Click on the Next button. The next step is to label the fields.
Step 7. Click on the Next button.
Step 8. The fourth step is to set the Sort options. If the data to be displayed inthe report
has to be sorted in either ascending or descending order of a particularfield, specify the field
and sorting order in this step.
Step 9. Click on the Next button to move on to the next step in which the layout of the report
will be selected.
Step 10. Out of various Layout options given, choose the desired layout, say Tabular and also
the layout of headers and footers (Default). You may also choose the orientation option
Landscape or Portrait in this step.
Step 11. Click on the Next button to move to last step. Type the name of thereport as
EventsReport.
Step 12. Click on Finish button to display the report.