Sr.

Content Tcodes
No
1 Enterprise Structure
Definition
1.1 Define Company OX15
1.2 Define Company Code OX02
1.3 Define credit control area OB45
1.4 Define Business Areas OX03
1.5 Maintain Consolidated Business Area OCC1
1.6 Maintain financial management area OF01
1.7 Define segment
Assignment
1.8 Assignment of Company code to Company OX16
1.9 Assign credit control area to company code OB38
1.10 Assign Business Area To Consolidated Business Area OBB6
1.11 Assign company code to financial management area OF18

2 Financial Accounting Global Setting

2.1 Fiscal Year Variant OB29
2.2 Assign Company Code to Fiscal Year Variant OB37
2.3 Define Posting period variant OBBO
2.4 Assign Variants to Company Code OBBP
2.5 Open and Close Posting Periods OB52
2.6 Document Types OBA7
2.7 Posting Keys OB41
2.8 Define Field Status Variant OBC4
2.9 Assign company code to Field Status Variants OBC5

3 General ledgers accounting

3.1 Define Chart of Accounts OB13
3.2 Assign Chart of Accounts to Company Code OB62
3.2 Define Account Group OBD4
3.3 Define Retained Earnings Account OB53
3.4 Tolerance groups for GL Accounts OBA0
3.5 Define Tolerance Groups for Employees OBA4
3.6 Maintain Global Parameters OBY6
3.7 Maintain controlling area OKKP
3.8 Maintain Number ranges for Controlling Documents KANK
3.9 Maintain Version OKEQ
3.10 Define ledger for CO version
3.11 Define Accounting Principal
3.12 Define settings for Ledger & Currency Types: Currency Types FINSC_LE
DGER
3.13 Assign accounting Principle to ledger group
3.14 Check and delete Ledgers SE16N
4 Profit Center
4.1 Set controlling area OKKS
4.2 Maintain Controlling area setting 0KE5
4.3 Create dummy profit center KE59
4.4 Set control parameters for actual data 1KEF
4.5 Maintain Plan versions OKEQ
4.6 Maintain Standard hierarchy KCH4
4.7 Define profit center KE51

5 G/L End User Transaction

5.1 Define cost center KS01
5.2 Create GL A/c and cost element FS00
5.3 General ledger posting FB50/F-02
5.4 Document Change FB02
5.5 Display Document FB03
5.6 Balance display FAGLL03
5.7 Parking Document F-65
5.8 Holding Document FB50
5.9 Sample Document F-01
5.10 Document Reversal
a. Individual Reversal FB08
b. Mass Reversal F.80

6 Business partner
6.1 Activation switch for Function
6.2 Define Account Groups with Screen Layout (Customers) OBD2
6.3 Create Number Ranges for Customer Accounts XDN1
6.4 Assign Number Ranges to Customer Account Groups OBAR
6.5 Define Account Groups with Screen Layout (Vendors) OBD3
6.6 Create Number Ranges for Vendor Accounts XKN1
6.7 Assign Number Ranges to Vendor Account Groups OBAS
6.8 Define Tolerance (Vendors/Customer) OBA3
6.9 Define Number Ranges (in Business Partner) BUCF
6.10 Define Groupings and Assign Number Ranges
6.11 Define BP Roles
6.12 Define BP Role for Direction Customer to BP
6.13 Define Number Assignment for Direction BP to Customer
6.14 Define BP Role for Direction Vendor to BP
6.15 Define Number Assignment for Direction BP to Vendor
7 Accounts Payable
7.1 Create GL Accounts FS00
7.2 Create Business Partner BP
7.3 Purchase invoice posting F-43/FB60
7.4 View vendor account transactions FBL1N
7.5 Outgoing payment with clearing F-53
8 Vendor down payments
8.1 Create GL Account for advance to vendor under Asset FS00
8.2 Define alternative Reconciliation Account for down payment OBYR
8.3 Advance payment posting F-48
8.4 Check vendor down payment FBL1N
8.5 Purchase invoice posting FB60
8.6 Check vendor down payment FBL1N
8.7 Down payment clearing F-54
8.8 Clearing of normal items F-44

9 Terms of payments for vendor & customers

9.1 Create G/L Accounts FS00
9.2 Define Accounts for discount taken from vendor OBXU
9.3 Define accounts for discount lost to customer OBXI
9.4 Maintain payment terms OBB8
9.5 Maintain vendor data BP
9.6 Purchase invoice posting F-43
9.7 Check vendor balance FBL1N
9.8 Outgoing payment F-53
9.9 Check GL A/c balance FAGLL03

10 Accounts Receivable with Terms of payment

10.1 Create G/L Account for Sales FS00
10.2 Create G/L Account for Customer FS00
10.3 Create customer master BP
10.4 Post customer invoice FB70/F-22
10.5 Check customer balance FBL5N
10.6 Incoming payment posting F-28
10.7 Check G/L Balance FAGLL03

11 Advance payment from customer

11.1 Create G/L for advance from customer FS00
11.2 Define reconciliation a/c for customer down payments OBXR
11.3 Down payment F-29
11.4 Check customer balance FBL5N
11.5 Post Customer invoice F-22
11.6 Down payment clearing F-39
11.7 Clear open item F-32

12.1 Dunning Procedure

12.1 Define dunning area OB61
12.2 Define dunning procedure FBMP
12.3 Assign dunning procedure to customer master FD02
12.4 Sale invoice posting F-22/FB70
12.5 Run dunning F150
13 Party Statement
13.1 Define Correspondence types
13.2 Assign program for correspondence
13.3 Request statement FB12
13.4 Maintain F.64

14 House Bank
14.1 Create G.L Account FS00
14.2 Define house bank FI12
14.3 Creation of check lots FCHI
14.4 Purchase invoice posting FB60
14.5 Outgoing payment with clearing F-53
14.6 Creation of manual check FCH5
14.7 Display check register FCHN
14.8 Check encashment date updating FCH6
14.9 See check register FCHN
14.10 Unissued checks cancellation FCH3

15 APP- Automatic Payment Program FBZP

15.1 All Company codes
15.2 Paying Company code
15.3 Payment Method in C/R
15.4 Payment method in company code
15.5 Bank Determination
15.6 Assign payment Method in vendor master data BP
15.7 Purchase invoice posting FB60
15.8 Run APP F110

16 Cash journal
16.1 GL creation for cash journal FS00
16.2 Define document type OBA7
16.3 Define number range for cash journal document FBCJC1
16.4 Setup cash journal FBCJC0
16.5 Create, change, delete business transaction FBCJC
16.6 Setup print parameters for cash journal FBCJC3
16.7 Posting to Cash journal FBCJ

17 GST Goods And Service

17.1 Define access sequence OBQ2
17.2 Define condition types OBQ1
17.3 Check and change setting for tax procedure OBCN
17.4 Define tax procedure OBQ3
17.5 Assign country to calculation procedure OBBG
17.6 Define tax codes for sales & purchase FTXP
17.7 Define G/L account for input GST under asset in FS00 FS00
17.8 Define G/L account for output GST under liability in FS00 FS00
17.9 Assign tax code to purchase and sales a/c (FS00)-new FS00
17.10 Define tax accounts OB40
17.11 Assign tax code for non-taxable transactions OBCL
17.12 Post purchase invoice with GST FB60
17.13 Check G/L Balance FAGLL03
17.14 Post sales invoice with GST FB70
17.15 Check G/L Balance FAGLL03

18 Withholding Tax
18.1 Check withholding tax countries
18.2 Define official withholding tax keys
18.3 Define reasons for exemption
18.4 Define withholding tax type for invoice posting
18.5 Define withholding tax for payment
18.6 Check recipient types
18.7 Define withholding tax code
18.8 Assign withholding tax types to company
18.9 Activate extended withholding tax
18.10 Create G/L account
18.11 Define automatic posting
18.12 Maintain Company code settings
18.13 Assign withholding tax types to vendor
18.14 Post purchase invoice
 Enterprise Structure

The Enterprise Structure in SAP FICO refers to the organizational hierarchy that represents a
company's financial and business operations within the SAP system. It consists of different
organizational units that help in structuring and managing financial transactions, reporting, and
business processes efficiently.

So let’s see how can we configure enterprise structure.

Select favourites
then right
1. Define Company

Company: Company is an organization unit in accounting that represents a business

organization according to the requirements of commercial law in a particular country. This is
the highest level of organization for accounting.

Tcode: OX15

Path: Double Click on SPRO- SAP Ref IMG-

Click here to execute this function

Execute.
Click on new entries and enter below detail.
Save it.

You will get one pop up window.

Click on create

Request (F8)

Fill Short Description and save it.

Click here to
save.
 Click here to
save in your
request

Note: Customizing request or Transport request are used to transfer configuration from one
client to another. For example, development client to quality assurance client or quality
assurance client to production client.
2. Define company code
Company code: Smallest organizational unit of external accounting for which a complete, self-
contained set of accounts can be created. This includes the entry of all transactions that must be
posted and the creation of all items for legal individual financial statements, such as the balance
sheet and the profit and loss statement.
The company code is an organizational unit used in accounting. It is used to structure the
business organization from a financial accounting perspective. The company code is an
organizational unit used in accounting.

Tcode: OX02

Path:

Click here to execute this function

Execute edit company code data, then click on new entries.

Fill all details and save it

You will get one more window for address.

Fill all detail address then save in your customizing request.

3. Define business area.
A business area is an organizational unit within accounting that represents a separate area of
operations or responsibilities in a business organization. When defining a business area, you
enter a four-character alphanumeric key and the name of the business area. In a client, you can
set up several business areas to which the system can assign the postings made in all company
codes.

Tcode: OX03

Path:

Execute Define business Area Click

on new entries

Save it.
4. Maintain consolidation business area

A consolidation business area is an accounting organizational unit that represents a central

business segment within a business organization and that has a balance sheet which can be
included in business area consolidation. In the SAP system, you execute the functions for
consolidating business areas based on consolidation business areas.

Tcode: OCC1
Path:

Execute Maintain Consolidation Business Area

New entries.

Save it.
5. Define credit control area.

Define your credit control areas. The credit control areais an organizational unit that specifies
and checks a credit limit for customers.
A credit control area can include one or more company codes. It is not possible to assign a
company code to more than one control area. Within a credit control area, the credit limits
must be specified in the same currency.

Tcode: OB45
Path:

Execute.

Click on new entries

Save it.
One time back

Enter description and save it.

6. Maintain financial management area
Tcode: OF01
Patha:

Execute.

New

entires.

Enter and save it.

7. Define segment.

A Segment in SAP FICO is an organizational unit introduced to meet the International Financial
Reporting Standards (IFRS) and Generally Accepted Accounting Principles (GAAP) requirements
for Segment Reporting. It allows businesses to provide financial reports based on different
segments of operations, such as geographical areas, product lines, or business divisions.

Segment reporting helps stakeholders analyze the financial performance of different parts of
the organization separately, improving transparency and decision-making.

Tcode:
Path: Same as above.

New Entries

Select save button.

 ASSIGNMENT

1. Assign company code to company

Assign the company codes which you want to include in the group accounting to a company.

Tcode: OX16

Path:

Select position button give the company code TM24, enter.

Save it.
2. Assign Company code to credit control area.
Tcode:
Path:

3. Assign Business Area To Consolidated Business Area

Tcode: OBB6
Path:

Assign consolidation business area and save it.

4. Assign company code to financial management area(OF18)

Tcode: OB38

Path:

Save it.
 Financial accounting global settings
1. Maintain fiscal year variant
A Fiscal Year Variant (FYV) in SAP FICO defines the financial year structure, including periods and
special periods, used for financial reporting and posting transactions. It determines how SAP divides
the fiscal year into posting periods.

Key Features of Fiscal Year Variant

1. Number of Posting Periods

• A fiscal year can have 12 normal periods (monthly) or fewer (e.g., quarterly).
• SAP also allows 4 special periods for year-end adjustments.

2. Types of Fiscal Year Variants

• Calendar Year Variant: The fiscal year follows the calendar year (January–December). Example: K4
(Standard SAP Variant).
• Non-Calendar Year Variant: The fiscal year differs from the calendar year, e.g., April–March (used in
India), July–June, etc. Example: V3 (April–March).
• Shortened Fiscal Year: Used when a company changes its fiscal year, leading to a temporary fiscal year
with fewer periods.

Tcode: OB29
Path:

Execute.
Click on new entries.
Select and double click on Periods.
Select new entries.

Enter and save.

Two time back then select fiscal year variant and double click on Period texts.
Select new entries.
Save it.
Or you can copy V3 Fiscal year variant and change name.
2. Assign company code to fiscal year variant.
When we assign fiscal year variant to company code then our company’s financial year will be 1st
April to 31st March.
Tcode:OB37
Path:

Click on new entries.

Save it.
3. Define posting period variant
A Posting Period Variant (PPV) in SAP controls which posting periods are open for financial
transactions. It ensures that postings happen only in the allowed periods, preventing accidental
postings in closed periods.

Key Features of Posting Period Variant

• Controls Period Open/Close
• Defines which periods are open for postings.

Prevents postings in incorrect periods.

• Can Be Assigned to Multiple Company Codes
• A single PPV can be assigned to multiple Company Codes for consistent period control.
• Defines Open and Closed Periods for Account Types

SAP allows controlling posting periods separately for different account types:
• A – Assets
• D – Customers (Debtors)
• K – Vendors (Creditors)
• M – Materials
• S – General Ledger (G/L)

Special Periods for Year-End Closing

• Up to 4 special periods for adjustment postings (e.g., audit adjustments).

Tcode: OBBO
Path:

New entries

Enter and save.

4. Assign variants to company code
Tcode: OBBP
Path:

Search company code and take posting period variant.

Then save it.

5. Open and close posting periods
Tcode: OB52
Path:

Execute
Give company code

Press enter
Click on new entries

Maintain above details.

6. Define Document types for entry view.
A number range must be assigned to each document type in the SAP System. Via the document types,
you distinguish the postings according to the different business transactions, for example customer
payment, vendor credit memo, and so on. To store documents separately according to document
types, you must assign a separate number range to each document type, for example to invoices or
to credit memos.

Doc Type No. Range From To

SA – GL ACCOUNT DOCUMENT 01 2024 1 1000
AA – ASSET ACCOUNTING 01 2024 1 1000
AF – DEPRECIATION 04 2024 1001 2000
KR – VENDOR INVOICE 19 2024 2001 3000
KG – VENDOR CREDIT MEMO 17 2024 3001 4000
KZ – VENDOR OUTGOING PAYMENT 15 2024 4001 5000
DR – CUSTOMER INVOICE 18 2024 5001 6000
DG – CUSTOMER CREDIT MEMO 16 2024 6001 7000
DZ – CUSTOMER INCOMING PAYMENT 14 2024 7001 8000

Create number ranges for documents. For each number range you specify (among other things):

•A number interval from which document numbers are selected.

•The type of number assignment (internal or external) you assign one or more.

The number range becomes effective via the document type specified in document entry and posting.
You can use one number range for several document types. This means you can differentiate
documents by document type.

Tcode: OBA7
Path:
 2. Maintain
Search Document type SA and double click. number range
here for same
no.

1. Check
number

3. Enter
company code

4. Click here to maintain

number range
 5. Click here

6. Maintain current
year and number
range interval

Then Save it.

Follow same steps and maintain number ranges for given document types
7. Define posting keys
Posting key is a two-digit numeric key. It is defined to control the entry of document line items in a
financial accounting transaction. Posting key specifies the line item is either debit or credit entry,
account type and the screen layout of line items. Special posting keys are used for posting special
general ledger transactions.

The system uses the posting key, special G/L indicator to determine the alternative settlement
account. The posting key determines
1. Account type
2. Debit/Credit posting
3. Layout of entry

Different account type in SAP FICO are

1. A = Asset
2. D = Customers
3. K = Vendors
4. M = Materials
5. S = General ledger account

Tcode: OB41
Path:
Double click on posting keys

Check debit/credit indicator, account type and reversal posting key.

Note: don’t create new posting key, sap suggest us to use existing posting keys.
All above standard posting keys are available in SAP.
8. Define Field Status variants

In this section I will cover both Field Status Groups (FSG) and Field Status Variants (FSV), FSG control
the additional account assignments and other fields that can be posted at the line-item level for a
G/L account, it is important to remember that field status of your account must mesh with the field
status group of the posting key and/or Material Management (MM) movement types. A common
posting error occurs when a field in the G/L field status group and the same field in the MM
movement type field is suppressed. It is a good idea to keep as many fields as possible optional and
to make only the most important fields as required or suppressed.

A field can be in one of three states

suppressed - the field is hidden from view.

required entry - the field is a required (mandatory) field and you are required to put a entry in.
optional entry - it is up to you if you want to fill in this field, it can be left blank.

Tcode: OBC4
Path:

Execute.

2.Click on
copy as

1.Select 0001
 3. Change FStV and
Name

Press enter select copy all and save it.

4. Select FStV and Double click on

Field status Variants

Let’s suppose you want to make some field mandatory, display, hide, optional in general data. Then
follow following steps.
Double click on field status group

1.Click on General data

Again double click on general data.

Select Suppress, Req. Entry or Opt. entry and save it.

9. Assign company code to field status variant
Tcode: OBC5
Path:

Execute.
Search Company Code and assign Field Status Variant.

Enter and save it.

 General Ledger Configuration

1. Edit chart of accounts list

Chart of Accounts (CoA) is a structured list of all the general ledger (G/L) accounts used by
an organization. It serves as a framework for recording financial transactions and organizing
financial reporting. The CoA defines the structure and numbering scheme for accounts and
helps in maintaining consistent and accurate financial records.

Purpose:
• Standardizes accounting processes across the organization.
• Helps in financial reporting and compliance.
• Ensures consistency in transaction postings.

Types of Chart of Accounts in SAP

• Operating Chart of Accounts (OCoA) – Used for day-to-day transactions.
• Group Chart of Accounts (GCoA) – Used for consolidated financial reporting across multiple
company codes.
• Country-Specific Chart of Accounts (CCoA) – Used to meet local legal reporting requirements.
 Tcode: OB13
Path:

Execute
Click on new entry and maintain following details.

Under status deselect blocked check box (do not select blocked check box)
Select save button or Ctrl+s
Select your request and press enter to save in your request.
2. Assign company code to chart of accounts
Tcode: OB62
Path: Same as above.

Execute Assign company code to chart of accounts.

Search company code (TS22)

Select save button or Ctrl+s

Press enter to save in your request.
3. Define account group
Account Group: This is a classification for different types of G/L accounts. Common
account groups might include assets, liabilities, equity, income, and expenses.
Account Number: Each account is assigned a unique number within the account group.

For example:
Liabilities: 100000 - 199999
Assets: 200000 - 299999
Income: 300000 - 399999
Expenses: 400000 – 499999
Tcode: OBD4

Select new entries button

Select save button on Ctrl+s
Select your request and press enter and save in your request.
4. Define retained earnings account.
Retained Earnings Account is related to tracking the cumulative profits earned by a company
over time. It's also commonly referred to as the "Retained Earnings Reserve" or simply
"Retained Earnings." This account is used to capture the net profits or losses accumulated by a
company since its inception, after accounting for dividends and other distributions to
shareholders.
In the context of SAP's Financial Accounting (FI) module, you would typically find the Retained
Earnings Account under the Equity section of the balance sheet. This account is important for
maintaining the continuity of the company's financial history and is carried forward from one
accounting period to the next.

Tcode: OB53
Path:

Execute

Give you chart of accounts TM24 enter.

Save it.