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svn-mz10_2024_043-hr-assistant-pemba-mpmw10anovela

The International Organization for Migration (IOM) is seeking a Human Resources Assistant for a 6-month contract in Pemba, Mozambique, with a closing date of October 9, 2024. The role involves supporting recruitment processes, managing HR data, and assisting with employee onboarding and separation. Candidates must have relevant educational qualifications and experience, with fluency in English and Portuguese required.

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THOVELA, Rafael
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4 views

svn-mz10_2024_043-hr-assistant-pemba-mpmw10anovela

The International Organization for Migration (IOM) is seeking a Human Resources Assistant for a 6-month contract in Pemba, Mozambique, with a closing date of October 9, 2024. The role involves supporting recruitment processes, managing HR data, and assisting with employee onboarding and separation. Candidates must have relevant educational qualifications and experience, with fluency in English and Portuguese required.

Uploaded by

THOVELA, Rafael
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
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Download as PDF, TXT or read online on Scribd
You are on page 1/ 4

OPEN TO INTERNAL AND EXTERNAL CANDIDATE

Reference No. : SVN/MZ10/2024/043

Position Title : Human Resources Assistant


Duty Station : Pemba, Mozambique
Organizational Unit : HR Unit

Classification : General Service, Grade: G-4


Type of Appointment : Special Short Term Graded Contract, 6 (six) months with
possibility of extension

Report to :
Human Resources Officer (Pemba)
Estimated Start Date : As soon as possible

Closing Date : 09 October 2024

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN
agency in the field of migration and works closely with governmental, intergovernmental, and
non-governmental partners. IOM is dedicated to promoting humane and orderly migration for
the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to a diverse and inclusive environment. For the purpose of this vacancy, the following
internal candidates who meet the eligibility criteria are considered as first-tier candidates:

- Internal candidates in Professional and Higher Categories and National Officer (NO) Category with
regular or fixed-term contracts should meet the minimum time in post requirement of 12
months, for Special Short-Term contract holders, the minimum time in post is 6 months at the time,
of the closing of the VN.
- There is no time in post requirement for staff members in the General Service (GS) category.

In addition, all applicants should meet eligibility requirements for languages, education and work
experience requirements stipulated in the SVN.

Context:

The International Organization for Migration (IOM), the UN Migration Agency is a dynamic and
growing inter-governmental organization, with 174 member states. IOM is committed to the
principle that “humane and orderly migration benefits migrants and society”. Established in 1951
and now active in over 590 field locations worldwide, IOM works with partners, government, and
civil society to promote international cooperation to address operational challenges of migration
and mobility, assist in the search for practical solutions to migration problems, and to provide
humanitarian assistance to migrants in need, including refugees and internally displaced people.
IOM addresses the migratory phenomenon from an integral and holistic perspective, including
Page 1 / 4
links to development, to maximize its benefits and minimize its negative effects.
The International Organization for Migration (IOM), the UN Migration Agency is a dynamic and
growing inter-governmental organization, with 174 member states. IOM is committed to the
principle that “humane and orderly migration benefits migrants and society”. Established in 1951
and now active in over 590 field locations worldwide, IOM works with partners, government, and
civil society to promote international cooperation to address operational challenges of migration
and mobility, assist in the search for practical solutions to migration problems, and to provide
humanitarian assistance to migrants in need, including refugees and internally displaced people.
IOM addresses the migratory phenomenon from an integral and holistic perspective, including
links to development, in order to maximize its benefits and minimize its negative effects.

Under the overall supervision of the Head of Human Resources in the country office and direct
supervision of the Human Resources Officer (P2), the successful candidate will be responsible
and accountable for the following duties:

Responsibilities and Accountabilities

1) Support recruitment processes in the office by coordinating the publication of Vacancy


Notice/Special Vacancy Notice, receiving and sorting applications, arranging interviews
and tests, preparing all the required documentation and materials, sending
communications to candidates, contacting previous employers for reference checks and
any other related activity as assigned.
2) Carry out pre-employment activities such as preparation of Entry on Duty (EOD)
documentation and collection of supporting documentation, coordination of EOD medical
exams, follow-up with Occupation Health Unit (OHU) Panama on medical clearances,
coordination of orientation sessions, arrangement for security briefing and medical
examinations, inclusion in insurance plans as appropriate, creation of personal file, etc.
3) Perform assigned role(s) in PRISM HR paying special attention to data consistency and
accuracy; input and maintain data based on approvals and supporting documentation;
monitor and follow up on contractual situations and entitlements and generate reports,
contract extensions, personnel actions and other related documentation.
4) Perform the role of Timekeeper in PRISM; maintain, update and reconcile leave quotas
based on supporting documentation; generate and edit leave-related reports; respond to
general questions concerning leave administration; guide staff on request and approval
procedures in PRISM.
5) Support separation, classification, reclassification and promotion processes by collecting
necessary documentation, drafting forms, making basic calculations, obtaining approvals
and coordinating with relevant units in the Regional Office and Administrative Centers.
6) Update and maintain electronic and physical archiving systems in the unit including
personnel files with all supporting documentation, recruitment files, Human Resources
policies, regulations, guidelines and manuals, internal controls, etc.
7) Draft certificates of employment, notices, letters, reports, presentations, graphs, update
the organizational chart and support timely submission of documents.
8) Support the organization of meetings, training activities and other Human Resources
events by carrying out logistical activities such as arrangement of meeting facilities,
equipment, materials, preparation of correspondence and drafting and assembling of
documents.
9) Respond to general inquiries regarding Human Resources policies, instructions and
procedures.
10) Perform other related duties as assigned.

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Required Qualifications and Experience
Education

• University Degree in Business Administration or Human Resources with a minimum of 2


(two) years of relevant experience in this field; or
• Minimum Completed Senior High School degree with at least four years of relevant work
experience.

Experience

• Previous experience in SAP/Oracle is a distinct advantage.


• Prior work experience with international humanitarian organizations, non-government or
government institutions/organization in a multi-cultural setting is an advantage.
• Experience in a range of HR Functions in an organization.

Skills

• Proficient in Microsoft Office applications e.g. Word, Excel, PowerPoint, E-mail, Outlook.

• Discreet, detail-client-oriented, patient and willing to learn new things.


• Attention to detail, ability to organize paperwork in a methodical way.

Languages

Fluency in English and Portuguese both written and spoken is required.

Required Competencies
The incumbent is expected to demonstrate the following values and competencies:

Values
• Inclusion and respect for diversity: Respects and promotes individual and cultural
differences. Encourages diversity and inclusion.
• Integrity and transparency: Maintains high ethical standards and acts in a manner
consistent with organizational principles/rules and standards of conduct.
• Professionalism: Demonstrates ability to work in a composed, competent, and
committed manner and exercises careful judgment in meeting day-to-day challenges.
• Courage: Demonstrates willingness to take a stand on issues of importance.
• Empathy: Shows compassion for others, makes people feel safe, respected, and fairly
treated.

CORE COMPETENCIES - Behavioural indicators – Level 1


• Teamwork: Develops and promotes effective collaboration within and across units to
achieve shared goals and optimize results.
• Delivering results: Produces and delivers quality results in a service-oriented and timely
manner. Is action oriented and committed to achieving agreed outcomes.

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• Managing and sharing knowledge: Continuously seeks to learn, share knowledge, and
innovate.
• Accountability: Takes ownership for achieving the Organization’s priorities and assumes
responsibility for own actions and delegated work.
• Communication: Encourages and contributes to clear and open communication.
Explains complex matters in an informative, inspiring, and motivational way.

Other
Any offer made to the candidate in relation to this vacancy notice is subject to funding
confirmation.
Appointment will be subject to certification that the candidate is medically fit for appointment,
verification of Education certificate and security clearances.
How to apply:

Interested candidates are invited to submit their applications in ENGLISH, with:


a) Cover letter, clearly specify suitability and availability date.
b) Detailed curriculum vitae, including historical salary, skype user ID, phone number and
minimum three referees (preferably former direct supervisors).

IOM only accepts duly completed applications submitted through the IOM online recruitment
system, through the link below:
View the internal job posting

View the external job posting

Only applicant who meets the above qualifications will be considered.

No Fees:
IOM does not charge a fee at any stage of its recruitment process (application, interview,
processing, training, or other fee). IOM does not request any information related to bank
accounts.

Posting period:
From 24.09.2024 to 09.10.2024

Page 4 / 4

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