Republic of the Philippines

Department of Education
REGION IV-A CALABARZON

10th DepEd CALABARZON Gawad Patnugot Guidelines

I. Scope of the Program

The CALABARZON Gawad Patnugot, a regional program on rewards and recognition

is aligned with the Civil Service Commission’s Program on Awards and Incentives for
Service Excellence (PRAISE) and the DepEd Order No. 9, s. 2002 re: Establishing
PRAISE in the DepEd.

The DepEd CALABARZON Gawad Patnugot Search will focus on the outstanding
and exemplary contributions or innovations of individuals who have gone beyond
their call of duty, created breakthroughs, and become trailblazers in their path
amidst a changing time. In the same manner to schools and schools division offices
in the delivery of their functions in providing relevant, accessible, liberating and
continuous education amidst the changing educational landscape through their
effective and innovative implementation of PPAs.
As an Equal Opportunity Principle (EOP) advocate, the Regional PRAISE Committee
welcomes all DepEd CALABARZON nominees irrespective of their age, race, sex,
gender, religion, ethnic origin, or any other individual or group. These nominees
include the teaching, related-teaching and non-teaching personnel holding
permanent positions that brought honor and recognition to the region.

However, nominees whose nature of employment fall either under job order or
contract of services, as defined in Sections 1 and 2, Rule XI of the Revised Omnibus
Rules on Appointments and Other Personnel Actions, and those employed under
extension of service are excluded from the coverage of the program.

II. Categories of Award

A. The awards for the individual category are the following:

1. Outstanding Elementary School Teacher

2. Outstanding Secondary School Teacher
3. Outstanding Elementary School Master Teacher
4. Outstanding Secondary School Master Teacher
5. Outstanding Special Needs Education (SNEd) Teacher
6. Outstanding Multigrade Teacher
7. Outstanding Alternative Learning System (ALS) Teacher
8. Outstanding Elementary School Head
9. Outstanding Secondary School Head
10. Outstanding Education Program Supervisor
11. Outstanding Public Schools District Supervisor
12. Outstanding Related-Teaching Personnel
13. Outstanding Non-Teaching Personnel - Level 1
14. Outstanding Non-Teaching Personnel - Level 2

Address: Gate 2, Karangalan Village, Cainta, Rizal

Telephone No.: 02-8682-2114
Email Address: region4a@deped.gov.ph
Website: depedcalabarzon.ph Certificate No. PHP QMS
22 93 0085
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15. Outstanding Researcher - Elementary Level

16. Outstanding Researcher – Secondary Level
17. Outstanding Researcher - Related-Teaching
18. Outstanding Researcher - Non-Teaching Personnel

B. The awards for the school category are the following:

1. Best Performing Public Elementary School

2. Best Performing Public Secondary School

C. Below is the sole award for the division category:

1. Best Performing Schools Division Office

III. Definition of Terms. The following are terms used in the guidelines and are
understood as follows.

Beneficiaries. These are learners, teachers, learning leaders, parents, schools,

community stakeholders that receive help or benefits from innovations or
contributions of nominee/s.

Innovation. This refers to something new or to a change made to an existing

product, idea, or field. (reference: https://www.merriam-webster.com/dictionary/innovation)

Contribution. This refers to the giving or supplying of something that plays a

significant part in making something happen. (reference:https://www.merriam-
webster.com/dictionary/contribution)

First Level Position. This refers to a position involved in structured work in

support of office operations or engaged in clerical, trades, crafts, or custodial
service which involve sub-professional work in a non-supervisory or supervisory
capacity.

Non-Teaching Position. This refers to a position whose primary duties and

responsibilities contribute to the delivery of basic education services and
achievement of agency outcomes, but do not involve nor directly support the actual
conduct of teaching or delivery of instruction.

Related -Teaching Position. This refers to a position whose primary duties and
responsibilities contribute to the delivery of basic education services and
achievement of agency outcomes, through the provision of direct support to teaching
and the delivery of instruction, such as standard setting, policy and program
formulation, research, and sector monitoring and evaluation. (Note: Except for
Outstanding PSDS and EPS, for there is a separate award for them.)

Second Level Positions. These include professional, technical, and scientific

positions which involve professional, technical, and scientific work in a non-
supervisory or supervisory capacity up to the Division Chief level or its equivalent.

Teaching Position. This refers to a position that is directly anagaged in teaching or

in the delivery of instruction in the elementary and secondary levels (junior high
school and senior high school), whether on full-time or part-time basis, in schools
and CLCs.
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Reference: DepEd order no. 007, s. 2023 titled: Guidelines on Recruitment, Selection, and Appoitment in
the Department of Education

IV. Eligibility Requirements of Nominees

Nominated teaching, related-teaching, non-teaching personnel, schools and schools

division offices shall be evaluated based on their outstanding contributions or
innovations in the delivery of their functions. They must meet the following
qualifications:

Individual Category

1. Filipino Citizen, active in the service and have rendered for not less than three
(3) years of continuous service in DepEd as of deadline of submission of the
nomination documents. Nominee’s accomplishments which he/she is being
recognized should also be made within SY 2023-2024 for school-based
personnel and CY 2024 for division office and division-based personnel.

2. Outstanding accomplishments of the nominees for Outstanding School Head

shall be based on the school where they are assigned within SY 2023-2024
prior to the nomination. If the nominees are transferred to another school
during the Search, they shall be validated in the school where they
implemented their PPAs.

3. Certification signed by the Administrative Officer V/IV (Personnel of SDO)

that the nominee has obtained at least Very Satisfactory (VS) performance
ratings for SY 2023-2024/CY 2024.

4. Has not been subjected to any form of disciplinary actions.

5. No Notice of Disallowance from COA (for all individual awards)

School Category

1. Certification signed by the SDS confirming that the school nominee has an
always manifested degree of manifestation in all 42 indicators of 6 SBM
Dimensions, indicating that SBM practices are consistently demonstrated

2. Certification signed by the Administrative Officer V/IV (Personnel of SDO)

that the School nominee has obtained at least Very Satisfactory (VS) OPCRF
for SY 2023-2024.

3. Certification of No Unliquidated Cash Advances and Disallowances for

previous accountabilities as of December 31 of the year prior to nomination
to be secured by the nominee from the Commission on Audit (COA) Resident
Auditor. Said Certification should be signed by the agency’s COA Resident
Auditor NOT the agency’s Financial Officer/Accountant. In the event that
COA certification is not feasible, the SDO Accountant may certify and be
noted by the SDS.

4. In case of existing unliquidated cash advance and disallowance, a certificate

of the status of such financial obligation shall be issued by the COA Resident
Auditor or SDO Accountant and noted by the SDS.
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Division Category

1. OPCRF Rating of at least Very Satisfactory for CY 2024.

2. Certification of No Unliquidated Cash Advances and Disallowances for

previous accountabilities as of December 31 of the year prior to nomination
to be secured by the nominee from the Commission on Audit (COA) Resident
Auditor. Said Certification should be signed by the agency’s COA Resident
Auditor NOT the agency’s Financial Officer/Accountant. If COA certification
is not feasible, the SDO Accountant may certify and be noted by the SDS.

3. In case of existing unliquidated cash advance and disallowance, a certificate

of the status of such financial obligation shall be issued by the COA Resident
Auditor and certified by COA Supervising Auditor.

V. Criteria for Stage 1 Evaluation

A. Individual Category:

Nominees under this category shall be subjected to the Stage 1 Criteria. The
criteria are:

1. Performance Rating (IPCRF/OPCRF) – 30 points

Duly signed IPCRF/OPCRF on the specified year

2. Exemplary Behavior/Conduct Displayed- 10 points

Using the STAR (Situation, Task, Action, Results) Approach, describe
the nominee’s adherence to at least 5 of the following norms:
Commitment to Public Interest, Professionalism, Justness and Sincerity,
Political Neutrality, Responsiveness to Public, Nationalism and
Patriotism, Commitment to Democracy and Simple Living. Cite
circumstances providing such norms, risks involved, and problems
encountered. Write up should follow the S-T-A-R Approach.

3. Significant Accomplishment/s within the year (SY 2023-2024/

CY 2024) - 50 points
STAR Approach: Discuss the innovation that has significantly impacted
the performance of the learner/school /school community/ district/
schools division or region with relevance to the current situation.
Indicate problems addressed, people/office benefited, and transactions
facilitated. Discuss the results or impact. Proofs will be checked during
the onsite validation. Indicate that the accomplishments are part of the
nominee’s regular functions/mandate or the product of his/her
initiative. Justify why the accomplishments are considered exemplary or
extraordinary.

● Scope of Outstanding Contribution or Innovation- 10 points

Using the STAR Approach, discuss the extent of the innovation that
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something deals with or to which it is relevant. Scope and magnitude

of how unique and original the contribution or innovation that has
brought significant impact to education. (Certification from the
immediate superior that the contribution or innovation is original and
within the function shall be checked during the Stage 2 validation

● Beneficiaries - 10 points
Discuss how the beneficiaries were identified. How many have
benefited from the contribution or innovation.

● Impact of Contribution/Innovation - 20 points

Discuss the results of the innovation and its impact on the
beneficiaries. Percentage of increase of performance of beneficiaries.
Supporting documents shall be checked during the Stage 2 validation

● Reliability of Contribution/Innovation - 10 points

Descriptions, and explanations on the reliability of contribution or
innovation. This criterion includes the following indicators:
a. replicability of the innovation or contribution;
b. support contributed by internal and external stakeholders to
the innovation or contribution;
c. knowledge and competence in the implementation of the
innovation or contribution within the KRA;
d. clear and concise purpose of innovation;
e. responsive to the needs of the stakeholders/beneficiaries

4. Awards and Membership -10 points

List or mention major awards/citations received relevant to the category
and active membership in a reputable professional organization. MOVs shall
be checked during the Stage 2 validation.

B. School and Division Categories:

Nominees under these categories shall be subjected to the Stage 1 Criteria.

The criteria are:

1. Performance Rating (OPCRF) – 30 points

(Duly signed OPCRF on the specified year)

2. Significant Accomplishment/s within the year (SY 2023-2024/ CY

2023) - 60 points
STAR Approach: Describe in coming up with the innovation that has
significantly impacted the performance of the learner/ school / school
community/district/schools division or region with relevance to the
current situation. Indicate problems addressed, people/office benefited,
and transactions facilitated. Indicate that the accomplishments are part
of the nominee’s regular functions/mandated or the product of the
initiative. Justify why the accomplishments are considered exemplary or
extraordinary.
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● Scope of Outstanding Contribution or Innovation- 15 points

Using the STAR Approach, discuss the extent of the innovation that
something deals with or to which it is relevant. Scope and magnitude
of how unique and original the contribution or innovation that has
brought significant impact to education. (Certification from the
immediate superior that the contribution or innovation is original
and within the function shall be checked during the Stage 2
validation)

● Beneficiaries - 10 points
Discuss how the beneficiaries were identified.

● Impact of Contribution or Innovation - 15 points

Discuss the results of the innovation, and its impact to the
beneficiaries. Percentage of increase of performance of beneficiaries.
Supporting documents shall be checked during the Stage 2
validation.

● Provision of safe, gender-sensitive and happy working environment-

10 points
Cite PPAs that exhibit that the school/school division is safe, gender-
sensitive and happy working environment.(MOVs will be checked

● Reliability of Contribution/Innovation - 10 points

Descriptions, explanations on the reliability of contribution or
innovation. This criterion includes the following indicators:
a. replicability of the innovation or contribution
b. support contributed by internal and external stakeholders to
the innovation or contribution;
c. knowledge and competence in the implementation of the
innovation or contribution within the KRA;
d. clear and concise purpose of innovation; and
e. responsive to the needs of the stakeholders/beneficiaries

3. Awards -10 points

Major awards/citations received in connection to the awards.

VI. Required Nomination Documents

Each nomination requires the submission of a certified true copy of the following:

A. Completely Filled-out Gawad Patnugot Nomination Form (Maximum of 13

pages including Executive Summary and Nomination Write-Up)
● Gawad Patnugot (GP)Nomination Form 1- Nomination for the individual
category
● Gawad Patnugot (GP) Nomination Form 2- Nomination Form for the
school category
● Gawad Patnugot (GP) Nomination Form 3- Nomination Form for the SDO
category
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B. Nominee’s updated Form 212 or Personal Data Sheet with passport size photo
with name tag taken during the last six months prior to the nomination (For
Individual Category only).

C. Certification from the Chairperson of the Division PRAISE Committee or its

equivalent, that the nomination has undergone deliberation by the Committee
(For individual and school nominees only)

D. Letter from the head of office endorsing the nomination to the Regional
PRAISE Committee

E. Certificate of No Pending Case (for Teaching and Related-Teaching c/o RO

Legal Unit and for Non-Teaching Personnel c/o SDO Legal Officer) (For
Individual Category only).

F. Self-certification of No Pending Administrative, Civil and Criminal Case (For

Individual Category only)

G. Certified True Copy of IPCRF/OPCRF (SY 2023-2024/CY 2024).

H. Updated Service Record (For Individual Category only)

I. Updated PRC License or Receipt of Renewal (For all award categories, incluidng
heads of offices of schools and SDOs for group categories)

J. Certification of No Unliquidated Cash Advances and Disallowances for

previous accountabilities as of December 31 of the year prior to nomination
to be secured by the HRMO from the Commission on Audit (COA) Resident
Auditor. Said Certification should be signed by the agency’s COA Resident
Auditor NOT the agency’s Financial Officer/Accountant. In the event that COA
certification is not feasible, the SDO Accountant may certify and be noted by
the SDS. (For all award categories)

K. In case of existing unliquidated cash advance and disallowance, a certificate

of the status of such financial obligation shall be issued by the COA
Resident Auditor or SDO Accountant and noted by the SDS. For the SDO, it
should be issued by the COA Resident Auditor and certified by COA
Supervising Auditor.

L. Notarized certification that all information and documents submitted are

true and correct (Please refer to the attached template)

Each completely filled-out nomination form should be accompanied by a write-up

using the Nomination Write-up form. In no case shall the write-up exceed the
maximum allowable thirteen (13) pages of A4 size bond paper, using Bookman Old
Style font #11.

Copies of annual reports, recommendations from institutions/personalities, news

clippings and certificates of training, seminars and recognition, and other Means of
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Verification mentioned in the filled-out Nomination Form should NOT be

included in the e-nomination folder, only the required nomination documents. The
nominees must ensure that information written in the Nomination Folder has
corresponding MOVs during the onsite validation.

VII. Write-up of Accomplishments

A. The write-up must highlight outstanding accomplishments or exemplary

contributions, or innovations manifested within specified School Year or Fiscal Year.
Presentation of accomplishments or contributions or innovations manifested should
be in order of significance, complete with descriptions, justifications and should
adhere to the following pointers:

● Use specific terms. Define/clarify terms such as “assisted”, “contributed” or

“innovated”;

● State outstanding accomplishments or contributions or innovations of

exemplary performance displayed and impact in brief, factual and in bullet
form;

● Present impact of the significant accomplishments by responding to the

indicators presented in criterion 2.

B. The following information must be adequately provided:

● For outstanding contributions or innovations, state that the

accomplishments presented are part of the regular duties of the nominee or
if these are his/her own initiative. Cite justifications on why the
contributions or innovations are considered exceptional or extraordinary.

Limitation on Nomination

● The nomination write-up should only be for a maximum of 13 pages (A4 size
bond paper, Bookman Old Style #11font) to include the summary of
accomplishments, impact, and other information.

● While there are 21 awards under the Search, a nominee should be nominated
to only one award category.

VIII. Procedure for Nomination

The DepEd CALABARZON Gawad Patnugot Search is open to all qualified nominees.
Previous Gawad Patnugot awardees from the group categories, such as schools and
SDO, may still participate and be nominated for the same awards. A Hall of Famer
recognition shall be conferred on those who maintain their standing for three
consecutive years. Meanwhile Gawad Patnugot individual awardees may be
nominated for other individual awards.

Nomination to the Search may be done by their respective officials, schools, or

schools division offices.

IX. Procedure for Acceptance, Screening and Evaluation of Documents and

Announcement of Qualified Nominee DepEd CALABARZON through the
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Regional PRAISE Committee shall spearhead in the acceptance, screening and

evaluation of the submitted electronic nomination documents of the schools
division offices. Only those who pass the Stage 1 evaluation shall be subjected
to onsite validation. A list of Stage 2 qualifiers shall be posted at the Regional
website depedcalabarzon.ph and the official regional Facebook page DepEd R4A
CALABARZON to gather feedback about the qualified nominees from the internal
and external stakeholders. Please refer to the process flow chart.

e.1

X. Determination of Awardees

There shall be three stages of the Search.

Search Stage Activity and Description In-charge

Stage 1 • Screening and Table Evaluation PRAISE Secretariat

The following will be screened and PRAISE Sub-committee

evaluated based on the Stage 1
criteria:

✓ Submitted e-copy of the filled- out

Nomination Form
✓ required documents
Stage 2 • Onsite Validation, Interview and PRAISE Committee
Demo-Teaching
PRAISE Sub-committee
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The PRAISE sub-committee will:

✓ validate the submitted MOVs and

the MOVS based on the Stage 2
criteria; and
✓ conduct interview with the
nominees and with the internal
and external stakeholders.

The Stage 2 Qualifiers for the

Teachers Awards shall proceed to the
demonstration teaching in the same
school where they are teaching and
will deliver the lesson to their own
learners. The sub-committee
assigned will provide the
topic/lesson to be delivered by the
qualifier.

Stage 3 Interview with the External PRAISE Committee

Stakeholders

Stage 3 qualifiers will undergo

interview with the external
stakeholders.

Determination of Nominees that have a final score of PRAISE Committee

Awardees 85 and above will be recognized
during the awarding ceremonies.

The deep-selection process will help the sub-committees determine the Gawad
Patnugot awardees per award-category. Once the qualifiers in each award-category
pass the cut off score, they shall be considered as GP awardee. The GP awardees
with the highest rating per category will receive special recognition.

XI. Grounds for Disqualification of Nominations

A. Non-compliance with the submission of complete documentary requirements

shall render the nominee ineligible for the Search (deadline, accuracy and
completeness of information required in the nomination form, maximum number of
pages for the accomplishment write-up, clearances, and other required documents).
Nominations with incomplete documents shall no longer be processed and the
nominee shall receive a letter of disqualification form the PRAISE Committee.
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B. Any misrepresentation made in any of the documents submitted shall be a ground

for disqualification and for disciplinary action against the certifying
nominee/authority pursuant to applicable CSC laws and rules.

XII. Grounds for Stripping of Award

The Regional PRAISE Committee has the right to revoke the award of a Gawad
Patnugot awardee of the current year if found to display an unbecoming behavior as
a public servant and proven based on evidence. He/She is disqualified to join the
search within 3 years upon revocation of the title.

XIII. Submission of Nomination

Nominations to the 10th DepEd CALABARZON GAWAD PATNUGOT must be

submitted in electronic copy following this format SDO_name_award (e.g.
laguna_jcruz_multigrade) through this link @ bit.ly/10thGPNomination not later
than June 20, 2025 at 12 noon.