"Islamabad-2025-19" Vacancy Details

About
Announcement Number: Islamabad-2025-19
Hiring Agency: Embassy Islamabad
Position Title: Purchasing Agent (Facilities) (All Interested Applicants / All Sources)

Open Period: 01/22/2025 - 02/04/2025

Vacancy Time Zone: GMT+5

Series/Grade: LE - 0810 6
Salary: USD $5,656 /Per Year

Work Schedule: Full-time - The work schedule for this position is Full Time (40 hours per week).
Promotion Potential: LE-NA
Duty Location(s): 1 Vacancy in

Islamabad, PK
Telework Eligible: No

For More Info:  HR Recruitment Section

Overview
Hiring Path: • Open to the public
Who May All Interested Applicants / All Sources. For USEFM - FS is FP-8. Actual FS salary will be determined by
Apply/Clarification From Washington D.C.
the Agency: Public Trust - Background Investigation
Security Clearance Permanent
Required:
Indefinite subject to successful completion of probationary period.
Appointment Type
We encourage you to review the Eight (8) Qualities of Overseas Employees before you apply.
Appointment Type
Details:
Marketing Statement: EQUAL EMPLOYMENT OPPORTUNITY (EEO): The U.S. Mission provides equal opportunity and fair and
equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age,
disability, political affiliation, marital status, or sexual orientation.

Summary: The U.S. Mission in Pakistan is seeking eligible and qualified applicants for the Procurement and Purchasing
Clerk in the Facilities office.

Supervisory Position: No
Relocation Expenses No
Reimbursed:
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Duties
Basic Function of Position: The incumbent supports Facility Management (FAC) procurement and acquisition actions. Initiates a variety of
procurement actions and serves as FAC's primary purchasing agent for all types of commodities including expendable and nonexpendable
supplies material, equipment and other goods. Receives goods, process invoices and maintains procurement and purchasing records. The
incumbent maintains official procurement records and internal Facilities inquires. Conducts market research in advance to understand
availability and quality of commodities and vendor options. Provide back-up support to the Administrative Support Specialist. The incumbent
works under the guidance of the Supervisory Manager for Administrative Operations & Customer Services.

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Qualifications and Evaluations
Requirements: All selected candidates will be subject to a background investigation and may be subject to a pre-employment
medical exam. Selected candidate must be able to begin working within a reasonable period of time upon receipt
of agency authorization and/or clearances/certifications or their candidacy may end.

Education Requirements: Completion of secondary school certificate (10 years of education) is required.

All applicants must upload/attach relevant supporting documents (educational, experience & any license if
required) only along with their application. Application without required documents will not be considered.

Evaluations:
You will be evaluated against the qualifications and requirements in this vacancy announcement.

You may be asked to complete a pre-employment language or skills test.

You must complete the application form and provide the required documents. Your application must address
all the position qualifications and requirements including education, experience, language, and any
knowledge/skills/abilities listed. If you fail to submit a complete application, then your application may be
disqualified for this position.

Qualifications: EXPERIENCE: Minimum two (2) years of experience in providing procurement and purchasing services is
required.

Please upload all professional and job-related experience certificates/letters of all previous work experiences and
any proof of current employment (last drawn salary slip along with appointment letter/offer letter etc. that clearly
indicates employment dates) as a single attachment using tab "Other Document 2".

LANGUAGE: Good working knowledge (Reading/Writing/Speaking) in English and Punjabi, and Fluent
(Reading/writing/Speaking) in Urdu is required. English language skills may be tested.

Please enter all the required languages with the appropriate level of Reading/Writing/Speaking you have.

Job Knowledge: The incumbent must have the knowledge of procurement and purchasing principles and
practices. Must have the knowledge of purchasing material, supplies, equipment, tools and other goods.
Knowledge of local market for facility related material, supplies, equipment, tools and other goods. Must have the
knowledge of customer services, facility operations and maintenance and active office environment. The
incumbent should have basic knowledge of math and capable of handling currency and working a balance sheet.
Must have the knowledge of how to set up and maintain a filing system and must be customer service oriented
and must be able to handle difficult customers. The incumbent must have strong knowledge of utilizing databases
and computer applications.

SKILLS AND ABILITIES: Must be able to manage large databases and customer service applications. Must have
excellent interpersonal skills and be able to handle a large workload and multiple tasks simultaneously. Must be
organized, methodical, decisive and have professional telephone skills. Must have strong computer skills, able to
use the Microsoft Office Software Suite (Word, Excel, Power Point, etc.). Must have excellent filing skills to keep
track of current and historical information including documents that must be kept in the maintenance library. Must
have a keen aptitude to work independently, have impeccable integrity, strong initiative, good judgment and must
maintain confidentiality. Must be able to to lift a maximum of 51 lbs.(23kg). The incumbent must be able to
operate heavy and light transit vehicles and heavy transport vehicles including passenger vans, pickup trucks,
 and water/fuel tanker trucks. Valid Pakistani driver's license HTV (Heavy Transport Vehicle) is required.
Applicants must show proof that they have a minimum of five years of licensed driving experience. Skills and
abilities may be tested.

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Benefits and Other Info
Benefits:
Agency Benefits: The U.S. Mission offers a competitive compensation and below benefits package for local employees:

1. Health insurance for yourself, spouse and children up to 26 years of age (child must be unmarried and
financially dependent upon the LE Staff) with maximum annual coverage up to PKR 2 million and additional
catastrophic coverage up to PKR 2 million

2. Self-Enrollment in Group Life Insurance;

3. Enrollment in Variable Contribution Plan (VCP) immediate after joining

4. Annual, Sick, and Casual leave;

5. Severance pay, payable after 3 years of creditable service and;

6. Within-Grade-Increase (WGI), upon successful completion of each year of service.

For EFMs, benefits should be discussed with the Human Resources Office. The pay plan is assigned at the time
of the conditional offer letter by the HR Office.

Other Information: HIRING PREFERENCE SELECTION PROCESS:

A hiring preference is extended to eligible and qualified applicants in the order listed below. It is essential you
accurately describe your status in your application, failure to do so may result in a determination that you are not
eligible for a hiring preference.

HIRING PREFERENCE ORDER

1. Appointment Eligible Family Member (AEFM) / U.S. citizen Eligible Family Member (USEFM) who is a
preference-eligible U.S. Veteran*

2. AEFM / USEFM

3. Foreign Service (FS) on Leave without Pay (LWOP) and Civil Service (CS) with reemployment rights **

* IMPORTANT: US citizen Eligible Family Member (USEFM) applicants who claim status as a preference-eligible
U.S. Veteran must submit a copy of their most recent DD-214 (“Certificate of Release or Discharge from Active
Duty”) preferably Member Copy 4, Letter from Veterans’ Affairs which indicates the present existence of a service-
connected disability, equivalent documentation, or certification. A “certification” is any written document from the
armed forces that certifies the service member is expected to be discharged or released from active duty service
in the armed forces under honorable conditions within 120 days after the certification is submitted by the
 applicant. The certification letter should be on letterhead of the appropriate military branch of the service and
contain (1) the military service dates including the expected discharge or release date; and (2) the character of
service. Acceptable documentation must be submitted in order for the preference to be given.

** This level of preference applies to all FS employees on LWOP and CS with re-employment rights back to their
agency or bureau.

For complete definitions of AEFM, USEFM, EFM, Member of Household, etc., please visit the 3 FAM 7210
Definitions.

ADDITIONAL EMPLOYMENT CONSIDERATIONS:

The following apply to EFMs, USEFMs, and AEFMs only:

1. Current employees who used a hiring preference to gain employment who are within their first 90 calendar
days of employment are not eligible. This does not apply when the hiring mechanism is TEMP or the work
schedule is intermittent or irregular.

2. Candidates with a hiring preference who have already accepted a conditional offer of employment may NOT be
extended a second conditional offer of employment unless and until they withdraw their candidacy for the first
position in writing.

The following apply to Locally Employed (LE) staff only:

1. Management may consider any of the following when determining successful candidacy: nepotism, conflicts of
interest, budget, and residency status.

2. Current employees serving a probationary period are not eligible.

3. Current employees with an Overall Summary Rating of Needs Improvement, Unsatisfactory, or an MBC score
of less than 100 points on their most recent Employee Performance Report are not eligible.

4. Current employees who have voluntarily been reassigned/promoted from one position to another are not
eligible to apply for six months from the effective date of the reassignment/promotion.

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How to Apply
How to Apply: Click the “Apply to This Vacancy” button at the top of the page to begin your application. For an instructional video
on how to apply click here.

Please address all relevant experience, education, language skills (including English), and job-related skills or
requirements in your application.

You may edit your application any time before the vacancy closing date. If you fail to submit a complete
application by the vacancy closing date of this vacancy, then your application may be disqualified for this position.

You must upload/attach relevant supporting documents (educational, experience & any license if required) only
along with their application. Application without required documents will not be considered.
 To request a reasonable accommodation, please contact the HR Office.

We foster a diverse, equitable, inclusive, and accessible workplace where employees can be themselves.
We invite qualified applicants from all backgrounds to apply.

Required Documents: Please upload all applicable documents to your application. If you fail to submit a complete application,
then your application may be disqualified for this position.

Educational Documents: Include academic degree/transcript/diploma/detailed mark sheet/school leaving

(Interested applicants with foreign education are required to provide an equivalency certificate from Higher
Education Commission of Pakistan at the time of application).

Experience Documents: Include professional and job-related experience certificates/letters of all previous work
experiences and any proof (last drawn salary slip/appointment letter etc.) of current employment as a single
attachment using tab "Other Document 2".

Proof of Citizenship: Include a computerized National Identity Card (CNIC/NICOP), Passport, Domicile, Birth
Certificate, or other identity documents issued by the Government of Pakistan.

Driver's License: Driving licenses (new & old (if any) using tab "Driver's License" as attachment.

DD-214 - This document is only required from applicants who claim status as a preference-eligible U.S. Veteran.
These applicants must submit a copy of the most recent Member Copy Four (4) of the DD-214, Certificate of
Release or Discharge from Active Duty, and, if applicable, a letter from the U.S. Department of Veterans Affairs.

Work/Residency Permit: Required, in-case you are not the citizen of host country.

In addition, Eligible Family Member (EFM) Applicants must submit:

Copy of Sponsor's Travel Orders/Assignment Notification (or equivalent)

Passport copy

DD-214 - Member Copy 4, Letter from Veterans’ Affairs, or other supporting documentation (if applicable)

SF-50 (if applicable)

Next Steps: Applicants who are invited to take a language or skills test, or who are selected for an interview will be contacted
via email or phone.

Thank you for your application and your interest in working with us.

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