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11 75 Admin Management

This vacancy announcement is for an Administrative Management Clerk position with USAID in Islamabad, Pakistan. The position is at salary grade FSN-5 and involves managing correspondence, mail, records, and reproduction services. Qualified candidates must have a minimum of two years of administrative experience including correspondence and mail management, proficiency in English and Urdu, computer skills, and a higher secondary school education. The closing date for applications is June 6, 2011.

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Muhammad Ehsan
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47 views2 pages

11 75 Admin Management

This vacancy announcement is for an Administrative Management Clerk position with USAID in Islamabad, Pakistan. The position is at salary grade FSN-5 and involves managing correspondence, mail, records, and reproduction services. Qualified candidates must have a minimum of two years of administrative experience including correspondence and mail management, proficiency in English and Urdu, computer skills, and a higher secondary school education. The closing date for applications is June 6, 2011.

Uploaded by

Muhammad Ehsan
Copyright
© Attribution Non-Commercial (BY-NC)
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd
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U.S.

MISSION PAKISTAN – EMBASSY ISLAMABAD


VACANCY ANNOUNCEMENT NO. 11-75

OPEN TO: All interested candidates OPENING DATE: May 24, 2011
TITLE: Administrative Management Clerk CLOSING DATE: June 6, 2011
GRADE: FSN-5 (Rs. 501,297 p.a. to Rs. 901,141 P.A.) AGENCY: USAID
LOCATION: ISLAMABAD

BRIEF DESCRIPTION OF DUTIES: Under general direction of the Communications and Records
(C&R) Supervisor, the incumbent is responsible for daily receipt, processing, registration, distribution and
dispatch of unclassified incoming and outgoing correspondence and mail, including local and international
periodicals. Assists the C&R Supervisor to implement the USAID/Pakistan Records Management Program,
ensuring technical assistance for the Mission’s file custodians and participating in the procedures associated
with inactive files’ retirement and disposal; maintains the C&R chronological files and mail-related
documentation. Manages reproduction services and performs processing and distribution of phone bills and
invoices. Assumes information services and other duties of the C&R Assistant in his/her absence.

QUALIFICATION REQUIRED:

EDUCATION: Completion of higher secondary school (twelve years of education) is required.

EXPERIENCE: A minimum of two years’ experience in administrative area is required, including


correspondence and mail management functions. At least one year must have been with a foreign or
international organization is desired.

LANGUAGE: Level III English (good working knowledge of speaking, reading and writing) is required.
Level IV (fluent written and oral) Urdu is also required.

KNOWLEDGE: The incumbent must have a thorough knowledge of regulations on correspondence and
records control, mail handling instructions, and requirements of the external and internal directives
regarding information services. Must have clear understanding of mail and record management related
policy and procedures, as well as the organization, functions, personnel, practices. Must be fully acquainted
with the services of local post offices and express mail centers, and vendors, providing the periodicals’
delivery.

ABILITIES & SKILLS: The incumbent must have obvious management skills to coordinate and control
the correspondence and mail operations by analyzing existing systems and procedures. Must be tactful yet
effective in explaining the requirements and procedures related to correspondence, mail and records
management. Sound skills in computer software and electronic information handling are required:
Windows, MS Word, MS Excel, Outlook, Internet and Intranet, etc. Knowledge of operating office
equipment (fax, copier, scanner, etc.) is necessary. Valid driver’s license is highly desirable for mail
delivery from the Mail Room to different offices. Besides, it is essential to have good communication skills,
ability to establish harmonious relationships with colleagues and to work under pressure, as well as to be
highly organized, strong customer service oriented and self-starter.

ADDITIONAL SELECTION CRITERIA:


1. Management will consider nepotism/conflict of interest, budget, and residency status in
determining successful candidacy.
2. Current employees serving a probationary period are not eligible to apply.
3. Current employees with an Overall Summary Rating of Needs Improvement or Unsatisfactory
on their most recent Employee Performance Report are not eligible to apply.
4. Applicants for the position must meet the required qualifications as advertised in the vacancy
announcement. Trainee level(s) may be established below the full performance grade level
listed if not fully qualified.
5. Current employees who have voluntarily reassigned/promoted from one position to another are
not eligible to apply within six months from the effective date of the reassignment/promotion.
6. Current employees who have received any job related training are not eligible to apply in
another section/agency within six months from the effective date of the training.
7. Candidates need to indicate on the Application for Employment if any family member is
working in the U.S. Mission, Pakistan and, if so, in which section they are employed.
8. U. S. Mission Pakistan will not bear any travel expenses for testing, interviews, pre-
employments clearances (if selected) or relocating for joining.

TO APPLY:
Interested applicants must submit their duly completed DS-174 (Application for Employment as LE Staff).
Applications should be forwarded on the following email/mailing address. Applicants should clearly mark
the position title or/and vacancy announcement number they are applying for on the envelop. Applications
can also be submitted by email at FSNIslamabad@usaid.gov. While submitting through email, the
Vacancy Announcement Number (e.g. 11-15) must be mentioned in the subject line.

Human Resources Unit, Executive Office, USAID/Pakistan


U.S. Embassy, Diplomatic Enclave, Islamabad

Applications received after the closing date and incomplete applications will not be considered.
Applications not submitted on the prescribed application form and on the given email/mailing address will
not be considered. Only short listed candidates will be contacted for their test/interview. To see all
advertised positions, please visit Embassy
website http://islamabad.usembassy.gov/employment_opportunities.html.

DEFINITIONS:
1. Ordinarily Resident (OR): A citizen of the host country or a citizen of another country who has the
required work and/or residency permit for employment in country.

2. Not-Ordinarily Resident (NOR): Typically NORs are U.S. citizen EFMs (Eligible Family Members) and
family members of United States Government personnel who are on the travel orders and under Chief of
Mission authority, or other personnel having diplomatic privileges and immunities.

CLOSING DATE FOR THIS POSITION: June 6, 2011


U. S. Mission, Pakistan is an equal opportunity employer. All applicants will receive consideration without regard
to race, color, religion, gender, national origin, disability, age, sexual orientation, social status, or political
ideologies/affiliation.

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