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Bis Report

This report outlines the process of converting an Entity-Relationship (ER) diagram into a functional database using Microsoft Access. It details steps such as launching Access, creating tables, defining fields, establishing relationships, enforcing referential integrity, and designing forms. The report emphasizes the importance of following these instructions to effectively manage databases.

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20 views8 pages

Bis Report

This report outlines the process of converting an Entity-Relationship (ER) diagram into a functional database using Microsoft Access. It details steps such as launching Access, creating tables, defining fields, establishing relationships, enforcing referential integrity, and designing forms. The report emphasizes the importance of following these instructions to effectively manage databases.

Uploaded by

waleedmalick999
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as DOCX, PDF, TXT or read online on Scribd
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Project

Re p o r t
Course: Business Information System
Section: 01
Faculty: Dr. Saboor Ahmed

GROUP MEMBERS
Waleed Hassan (BBA221101)
Arif Khan (BBA221104)
Syed Wasi Haider (BBA221024)
Introduction:
Microsoft Access is a powerful relational database management system that allows users to
create and manage databases efficiently. In this report, we will discuss the step-by-step
process of converting an Entity-Relationship (ER) diagram into a functional database using
Microsoft Access. We will provide clear instructions along with relevant screenshots to
ensure a comprehensive understanding.
Analyzing the ER Diagram:
Before creating the database, it is essential to carefully analyze the ER diagram to understand
the entities, attributes, and relationships involved. The ER diagram provides a visual
representation of the database schema, which serves as a blueprint for database creation.
Launching Microsoft Access:
To begin, open Microsoft Access on your computer. You will be presented with the main
screen, where you can choose to create a new blank database or use a pre-existing template.

Creating a New Database:


Select the "Blank Database" option and specify the name and location for the new database
file. Click on the "Create" button to proceed.
Designing Tables:
In Microsoft Access, tables are used to store data. Each table represents an entity from the ER
diagram. To create a table, navigate to the "Table" tab and click on the "Table Design"
option.
Defining Table Fields:
For each entity in the ER diagram, add corresponding fields to the table. Fields represent the
attributes of an entity. Specify the field name, data type, and any additional properties such as
primary key, foreign key, or validation rules. Repeat this process for all entities in the ER
diagram.

Establishing Relationships:
To establish relationships between tables, switch to the "Database Tools" tab and click on the
"Relationships" button. A new window will open, showing the relationships between the
tables.
Adding Relationships:
To create a relationship, drag and drop the primary key field from one table onto the related
foreign key field in another table. A dialog box will appear to confirm the relationship.
Ensure that the relationship type is correctly specified (one-to-one, one-to-many, or many-to-
many).

Enforcing Referential Integrity:


Referential integrity ensures that data integrity is maintained across related tables. To enforce
referential integrity, select the relationship line in the Relationships window and check the
"Enforce Referential Integrity" option. This ensures that data cannot be inserted or updated in
a way that violates the defined relationships.

Saving the Database:


After completing the table design and relationships, save the database to ensure that the
changes are preserved. Go to the "File" tab and click on the "Save" option. Choose an
appropriate location and provide a meaningful name for the database file.

Designing the Form:


To begin creating a form, follow these steps:
 Click on the "Create" tab and select "Form Design" from the available options.
 The Form Design view will open, presenting you with a blank canvas to design your
form.
 On the "Design" tab, you can choose various tools and controls to customize your
form's layout and appearance.
 Arrange the fields, labels, and other controls to create an organized and visually
appealing form.
 Use the properties window to define the properties.
 Add buttons to facilitate data entry within the form.
Querying Data:
Microsoft Access provides powerful querying capabilities to retrieve data. Use the "Query"
tab to create queries. Queries allow you to extract, filter, and combine data from multiple
tables based on specific criteria.
Conclusion:
In this report, we discussed the step-by-step process of creating a database in Microsoft
Access from an ER diagram. We covered the key aspects, including designing tables,
establishing relationships, enforcing referential integrity, saving the database with data. By
following these instructions and utilizing the features of Microsoft Access, you can
effectively convert an ER diagram into a fully functional database system.

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