GARDiS Access

Management
Software
User Manual
UM0105 – Issue 9
Foreword
Copyright © 2003 TDSi. All rights reserved.
Time and Data Systems International Ltd operate a policy of continuous improvement
and reserves the right to change specifications, colours or prices of any of its products
without prior notice.

Guarantee
For terms of guarantee, please contact your supplier.

Trademarks
Copyright © 2003 Time and Data Systems International Ltd (TDSi). This document or any
software supplied with it may not be used for any purpose other than that for which it is
supplied nor shall any part of it be reproduced without the prior written consent of TDSi.
Microsoft and Windows are registered trademarks of Microsoft Corporation.
All other brands and product names are trademarks or registered trademarks of their
respective owners.

Cautions and Notes

The following symbols are used in this guide:

CAUTION! This indicates an important operating instruction that should be followed to

avoid any potential damage to hardware or property, loss of data, or personal injury.

NOTE. This indicates important information to help you make the best use of this product.

Document Control

Issue Date Issued Change Summary Issued by

1 13th September 2017 Initial release RT

2 29th September 2017 Additional section after review RT

3 10th November 2017 Revision of sections, changes made RT

4 5th April 2018 Updated with new features and screens RT

5 26th July 2018 Updated with latest screens and features RT

Updated from latest feedback and added

6 9th October 2018 RT
user and ACU progress sections

7 31st October 2018 Added in feedback suggestions from FM RT

8 1st April 2019 New Sections and updates for Version 1.1 TBA

9 3rd May 2019 Frankie Brand Update FM

Contents
1 Relationship Diagram...................................................................................... 4

2 Quick Start Steps ............................................................................................. 5

3 Log In................................................................................................................ 6

4 Screen Layout .................................................................................................. 7

4.1 General Display Area ............................................................................................ 7
4.2 System Toolbar ......................................................................................................... 7
4.3 Navigation Menu .................................................................................................... 8

5 Dashboard ....................................................................................................... 9
5.1 Archived Events....................................................................................................... 9
5.2 Live Events ............................................................................................................... 10
5.3 ACU Progress Table .............................................................................................. 11

6 Organisation .................................................................................................. 12
6.1 Departments .......................................................................................................... 12

7 Sites ................................................................................................................ 13
7.1 Areas ......................................................................................................................... 13

8 Equipment...................................................................................................... 14
8.1 ACU Configuration ............................................................................................... 14
8.2 Door Configuration .............................................................................................. 15
8.3 Communication Details ...................................................................................... 16
8.4 Submit....................................................................................................................... 16
8.5 Additional Configuration .................................................................................... 17
8.5.1 Editing Computers and IP Channels ...................................................... 17
8.5.2 Editing an ACU .............................................................................................. 18
8.5.3 Editing a Door ................................................................................................ 19

9 Schedules ...................................................................................................... 22

10 Access Levels ................................................................................................ 24

10.1 Add Access Level ................................................................................................. 24
10.2 Edit an Access Level ............................................................................................ 26
10.3 Delete an Access Level ...................................................................................... 27
10.4 Assign a Door to Multiple Access Levels ........................................................ 27

11 Credentials .................................................................................................... 28

12 People ............................................................................................................ 30
12.1 Add Person ............................................................................................................. 30
12.2 Edit/Delete Person ................................................................................................ 33
12.3 Import People ........................................................................................................ 33
 12.3.1 File Configuration ......................................................................................... 33
12.3.2 Import Wizard ................................................................................................ 35
12.3.3 Import Results ................................................................................................. 38
12.4 Assign Multiple People to an Access Level................................................... 40

13 System Test .................................................................................................... 41

14 Settings ........................................................................................................... 42
14.1 Users .......................................................................................................................... 42
14.2 User Permissions ..................................................................................................... 45
14.2.1 Organisations ................................................................................................. 45
14.2.2 Equipment ...................................................................................................... 46
14.2.3 Access Level .................................................................................................. 48
14.2.4 Reports ............................................................................................................. 48
14.2.5 Schedules ....................................................................................................... 49
14.2.6 Roles ................................................................................................................. 50

15 Event Management ...................................................................................... 51

16 Alarms ............................................................................................................ 52

17 Reports ........................................................................................................... 53

18 ACU ................................................................................................................ 57

19 Cards .............................................................................................................. 58

20 Icons............................................................................................................... 59
Glossary of Terms

Access Point – A point within the building that controls access using ID points
ACU – The Access Control Unit is used to control access within controlled areas
Area – A place within your building with an entry and exit
Channel – The communication link between the computer and the ACU
Credential – A Credential is the piece of technology assigned to a person so they can gain access to
different areas of the building
Department – The area of the business a person works in, or is associated with
Door – A door is travelled through by a person from one area to another
Event – Something that happens in the building that triggers a response from the system
Filter – Apply filters to show only the information you require in an area of the system
ID – An ID is given to a person to make them unique in the system
ID Point – A reader or RTE used to gain access through a door
IP Address – The identifier for a computer or device on a TCP/IP network
IP Port – Identifies a specific process of an internet or network message from the server
Organisation – The main hub of your company, the starting point in your GARDiS system
Period – A period of time which identifies functionality of a schedule
Reader – A piece of equipment which is presented with a credential and passes the information to
the ACU The ACU then decides whether to grant or deny access to the area
Reader No – Identifies which reader is associated with which door
RTE (Request to Exit) – Also known as an Egress button, it’s a button which is pressed to release a door,
commonly found in an inside area to allow exit
Site – Organisations can have multiple buildings they operate from, therefore they can be named site
1, 2, 3 etc.
Third Party – Someone not directly involved in your company but has the same objective
User – A person with rights to the system who can log in, view and in some cases make changes to the
system.
1 Relationship Diagram

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2 Quick Start Steps
• Rename the pre-installed Organisation named Global to suit your business – See section 5

• Add the departments to the Organisation – See section 5.1

• Rename the existing site in GARDiS called Site 1 to suit your company – See section 6

• Click the Site and begin adding Areas to it – See section 6.1

• Configure your Equipment using the Wizard Tool – See section 7

• Set up the Access Level by choosing its schedule and assigning the Doors to it – See section 9

• Add the required Credentials to match your reader technology – See section 10

• Add the required People and assign their credentials and access level – See section 11

• Card presentation and configuration checking in the Dashboard tab – See section 12

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3 Log In
GARDiS requires a user login (which will apply their user rights based on their assigned role) to operate
GARDiS.

You will need to know the Username & Password.

The default login (which will open up a blank database from a new installation) is as follows:

Username: GARDiS
Password: TDSi$1234

NOTE: You will be required to change this when you first log in.

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 4 Screen Layout

4.1 General Display Area

The Dashboard is your general display area and the default landing page when you log into
GARDiS. From here you can see events and general system information.

4.2 System Toolbar

Found in the top right corner of GARDiS you’ll find the system toolbar, find an explanation
of each icon below.

Opens new tab just for live

Alarm Hide navigation System

Launch help

Logout
Language option:
- English Enable full screen
- French
(Default language will depend on install
language) Change colour

When clicked, opens equipment status bar

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4.3 Navigation Menu

This is your main tool for navigating your GARDiS system. An easy to use simple menu
which separates each area of the system.

You can also collapse this menu so it only shows the icons without the names next to
them.

To collapse the menu click the icon.

To expand the Navigation Menu click the I icon.

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5 Dashboard
GARDiS’ Dashboard is designed to take Access Control back to basics. With the Dashboard being
used, site management has never been easier.

Here you will see everything happening in real time in your system, note that when you navigate away
from this screen all the on screen events will still be sent to the Archive.

5.1 Archived Events

To access previous events that have been sent to the Archive, click the Archived Events tab.
From here you can use the displayed options to configure which type of events you want to
find, then click Get Events.

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 The required archived events will now be displayed.

5.2 Live Events

Click the Live Events icon in the System Toolbar to open a new tab in your browser
which will display real time events of everything happening in your system.

ACU Events can be viewed in more detail by clicking on them as shown in the below
example. Go to the next page in the manual to find out more information on this.

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 5.3 ACU Progress Table

The following is a list of user events in GARDiS that would report progress from the ACU. This
will change the colour of the icon to indicate the status. These events will appear in the Live
Events window.

For example when a user makes changes to a credential and a user event “User edit
Credential” is generated. A User icon is displayed blue to indicate the possible changes are
ready. The ACU communications manager receives the command and reports the
command is pending (Light blue). Finally the command is processed and the result is
returned, indicating success (Green) or Failure (Red).

Ready Completed Unsuccessfully No progress to report

Pending Completed Successfully

Object Progress will be reported on

User Assign Person to Access Level
User Remove Person from Access Level
Access Levels User Delete Access Level
User Edit Access Level
User Add Access Level
User Add ACU
ACU User Edit ACU
User Initiate ACU Refresh
User Assign Credential
User Changed Status of Credential
Credential User Edit Credential
User Delete Credential
User Unassigned Credential
User Add Door
User Release Door
Door User Edit Door Details
User Remove Door
ID User Edit ID Point
Reader User Assign Reader Mode
Schedule User Update Schedule

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6 Organisation
Your Organisation is the main base of your system and your company. By default, GARDiS comes with a
pre-installed Organisation named Global. This is editable to suit your company name.

6.1 Departments
Once an Organisation has been selected you will be given the option to begin adding
Departments.

Departments can be useful when it comes to searching or filtering people once your system is
populated.

Organisation and department properties can be edited from this screen.

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7 Sites
Every system will have one or more Sites (Licensed option). By default, GARDiS has a Site already set up,
called Site 1 which is editable to suit your environment. Sites are where you add the Areas of your
building(s). Either click on the Site to edit it to your needs or click New Site to begin creating a new one.

7.1 Areas
Areas are used to specify access points when you’re setting up your Equipment. You can add
multiple areas to a site. To begin adding areas to the Site, just click on it and the menu below will
appear. Once you’re done adding your areas click Close to save the changes.

You can edit areas by clicking on the required one, then click Edit.

An area can be set as “On site” or “Off-site”. This will affect reporting of people locations.

An area can be shared between sites. This will affect reporting of people in locations, allowing
multi-organisation reporting.

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8 Equipment
The ACU Wizard tool will guide you through setting up all your equipment step by step. To begin, click
Add New ACU.

8.1 ACU Configuration

To configure the ACU:

• The Serial Number (UID) printed on the board of the ACU

• The Name you want to give the ACU (maximum 50 characters)
• The Location of where the ACU installed (maximum 50 characters)
• The Site where the ACU is located (a drop down to select existing or enter to
create a new one). This is used for permissions and event reporting.
• Once complete, click Next.

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8.2 Door Configuration
To configure the Door:

• Click the Disabled/Enabled switch so it shows Enabled

• Enter the Door name (maximum 50 characters). This automatically populates the
Access area entering field
• Select the ID point options from the drop down. E.g. Read in, Read out option
• Select the Reader Type
• Select the From area from the drop down. This also is a free text entry box, if you
enter a ‘From Area’ manually, the system will add it as an area in GARDiS on the
site set in step 1.
• Select the Access area entering from the list, or leave it already populated
• Select whether the Door sensor is normally open or if it’s normally closed
• Once complete, click Next
To set up multiple doors, click Door 2, 3 and 4 as required then repeat the above

process.

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8.3 Communication Details
To set up communications:

• Enter the computer Name or select an existing name from the drop down
• Enter the IP Address for a new channel or select an existing channel from the
drop down list. GARDiS will automatically assign IP Port 10001 to a new
channel. This can be changed in the channel settings if required (Section
8.5.1). In the drop down list of channels the IP address and port are shown as
IPADDRESS:PORT e.g. 192.168.0.11:10001
• Enter the Unit Number of the ACU. If it’s the first unit on the IP Address, set to 1
and increment for others on the same address. Unit numbers have an upper
limit of 32. So the first device will be unit 1, the 2nd Unit 2, 3rd unit 3 etc. If you
don’t number the units sequentially from 1 it could impair performance
• Once complete, click Next

NOTE: If using a MICROgarde unit with the dial set from 1 to 8 then it must be added to
GARDiS using this unit number as this may cause issues with communications.

8.4 Submit
Your equipment is now ready to be submitted. Review the information in the New ACU Summary
window. If you’re happy to complete the setup, click Finish.

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 8.5 Additional Configuration

8.5.1 Editing Computers and IP Channels

Now the equipment is set up, by clicking on any of the three options available you can
open the settings for that option.

If you click the IP address or channel name you’ve set up you will see this box appear.

From here you can edit:

• The IP Channel Name (max 50 characters)

• The IP Address
• The IP Port

Once you’re happy with the changes you’ve made, click Submit.

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8.5.2 Editing an ACU
To edit the details of the ACU, click the required ACU.

From here you can edit:

• The ACU’s Name

• The ACU Serial Number/UID
• Which Site the ACU is assigned to
• The IP Channel
• The Unit number

Once you’re happy with the changes you’ve made to the ACU, click Submit.

Click here to edit the Door Click here to add a second Door
Properties

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8.5.3 Editing a Door

To edit door details, click the required Door.

This will expand and open the ACU Properties Menu shown on the next page.

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 Click here to add a new
door

Door settings:
• Name – Edit the door’s name
• Door Left Open – Select the amount of time the door can be left open until a
‘Door Left Open’ event is generated by the ACU
• Free Access Schedule – Select the schedule that enables ‘free access’, which
means the door will be unlocked during this schedule
• Holiday Free Access Schedule - Select the schedule that enables ‘free access’
on a holiday day, which means the door will be unlocked during this schedule.
• Door Release Time – How long the door will be unlocked once a card has been
presented to the reader and access has been granted
• Extended Door Left Open – Select the amount of time the door can be left until
an ‘Extended Door Left Open’ event is generated by the ACU
• Lockstrike Off Mode – Control the behaviour of the lock re-locking either when
the door is opened, closed (both require door monitoring contact fitted), or when
the Door Release Timer expires
• Extended door release time – This feature will extend the Door Release timer
duration to this value for any Credential holder that is set as requiring DDA
support
• Door Sensor – Selects whether the door input will show secure when the device
connected is Normally Open circuit or Normally Closed circuit

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ID Point Settings:
• Name – Edit the name of the reader/ID point
• To Area – Edit the name of the area that is being entered
• Type – Change the type of technology
• Reader No. – Change the number of the reader
• Card Only – Select the schedule when Card Only mode is to be used
• PIN Only – Select the schedule when PIN Only mode is to be used
• Card + PIN – Select the schedule when Card + PIN mode is to be used
• Holiday Card Only – Select the schedule when Card Only mode is to be used on
holiday days
• Holiday PIN Only – Select the schedule when PIN Only mode is to be used on
holiday days
• Holiday Card + PIN – Select the schedule when Card + PIN mode is to be used on
holiday days
• Enable Reader/RTE (egress) – Use these buttons to change between reader and
RTE
For example: This door operates in Card Only mode 24 hours a day

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9 Schedules
Schedules are universal and are used wherever a schedule is needed, for example
Schedules are used to determine the door free access.
GARDiS already has three pre-configured Schedules that you can edit as required by
clicking on them and making the required changes.

To add a new schedule to GARDiS, click the Add schedule button.

Give the new Schedule a name, then click the Add period button. You will see the Start
Day and End Day options appear.

Configure the day and time you want the Schedule to begin, then the day and time you
want the Schedule to end using the drop down boxes and entry fields.

Once complete, click Submit to save the new Schedule.

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The new Schedule is now set up and ready to use.

For example, now when you enter the Doors with schedule screen, within Access Levels,
you will notice the new ‘Weekend Schedule’ is available.

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10 Access Levels
Access Levels are assigned to people in GARDiS and they allow you to configure where
people are allowed to go in the building(s) and when.

10.1 Add Access Level

Click "Access Levels" in the Navigation menu under "Security features", then click "Add New Access Level"
button.

A window is displayed containing a list of the doors in the system. Select the doors to be added to the
access level and click the top arrow to move the doors to the "Assigned doors" list.

The schedules that a people assigned to this access level can be configured per door. Each door has a
"Standard Schedule" and a "Holiday Schedule". The schedules can be applied to multiple doors by selecting
the doors, then clicking the schedule link. Select the available schedules from the list and it will then apply
to those doors.

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Click "Submit" when complete. In the screenshot below, the new access level "Visitors" will allow people
through the "Front Door" and "Demo Room" doors using the "Basic working week" schedule. On days that are
set as "Holidays", they will have no access.

Once submitted, the new Access Level will display in the list of Access Levels along the total number of
doors configured in the Access Level.

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 10.2 Edit an Access Level

Click "Access Levels" in the Navigation menu under "Security features". The list of access levels will display in
the main window. Select the Access Level required for editing. This will open the properties of the Access
Level in an edit mode.

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 10.3 Delete an Access Level

10.4 Assign a Door to Multiple Access Levels

When adding new doors to the GARDiS system you will may want to assign those doors to multiple Access
Levels. From this view it is also possible to see the Access Levels a Door is already assigned to.
Navigate to the Access Levels page and click "Assign Door" button.

A new window will appear. Click within the "Select door" text box. A list of doors will be displayed. Select the
required door from the list.

27
Select the Access Levels you wish the Door to be added to and click the arrow button to move the Access
Level across to the "Access Levels assigned" list box. For each Access Level it is added to, it is possible to
define the Schedule you wish to set for both Normal days and Holidays. Click "Submit" when finished. The
Door would then appear in those access levels. Any people assigned to those access levels will also be able
to gain access through that door.

11 Credentials
Credentials must be assigned to a person before they can access an area through the door and reader.
Navigate to the Credentials tab in the Navigation menu.

Enter the ID number of the Credential, then select the technology from the Type drop down menu, once
complete, click Add.

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Note that PIN Only cards have a default length of 8.

As you will see under the Status field, the status says Available. This means the Credential has been
added and is ready to assign to a Person.

• Assigned – Assigned to a person and in use

• Expired – Previously assigned to a person who no longer requires it or the set timescale for it to be
used in has passed
• Damaged – No longer usable due to damage
• Suspended – Temporarily out of use for any reason
• Lost – Was assigned to someone but the credential has been misplaced so is not active at the
moment
NOTE: Changing the status of any credential will invalidate it in all ACUs.

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 12 People

12.1 Add Person

Navigate to the People tab in the Navigation menu to start, then click the Add Person button.
t

• ID – Set the unique identification number for the person or allow GARDiS to automatically set one.
E.g. payroll or employee number, and it must be unique to that person in the GARDiS system
• Department - Every Department you’ve added in the Organisation tab will appear in this drop
down list, select the relevant department from
• Organisation – Select organisation or it will default if only one is available
• Job Title – Enter the given name of the job the person does (optional)
• Start date – Enter the date the person began working at the company. This can be set in the
future for new employees. If the start date is not known for existing employees then use today’s
date
• End date – If the person only requires access to the building during a certain timeframe e.g. a
contractor for 1 month only, enter the end date. If no date is entered the person will remain valid
on the system until they have their status changed by a User
• Car Registration – Enter the person’s car registration
• Person icon – Click this icon to upload a picture of the person you’re adding

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To assign a Credential, click "Next" to go to step 2. Click the ID box

The assign credential pop up box will appear. From here you can either assign an existing credential or
enter a number to add a new Credential. Click Submit to add the new Credential and assign it to the new
person.

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Now you’ve assigned a Credential you need to assign an Access Level, click "Next".
The list of Access Levels will be displayed. Click on the sliders to assign person to Access Level.
On this same screen, it is also possible to set the person to require Extended Access or they have Office
Mode abilities.

Click "Next" to review the person configuration in the summary. Then click "Finish" to submit the New Person.

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 12.2 Edit/Delete Person

To edit a person, click on the person card in the list of people. This will open the properties in editing
mode. The delete button is also available in this view.

12.3 Import People

This section details how to import people and credentials into the GARDiS system.

12.3.1 File Configuration

A user can import people and their credentials from a file into the GARDiS system.
When importing a file, the user can select the file's character encoding as Windows ANSI or Unicode UTF-8.

33
Windows ANSI uses the encoding loaded from the web.config. The default is ISO-8859-1 (Western
European). Below is a table containing the fields that can be mapped within GARDiS along with the data
type it supports.

GARDiS Field Format Type Example

String (Can be left empty with
Person Id* ID000123
auto id)
First Name String Taylor
Last Name String Smith
String (Must match an
Organisation Global
organisation defined in system)
String (Must match department
Department Development
defined in system)
Job Title String Manager
Email String Taylor.Smith@tdsi.co.uk
Car Registration String HJ60 7TB
String (Must match access level
Access Level General Access
defined in system)
String mapped to boolean.
Accepted values for no
extended access: "0", "false",
Extended Access true
"no". Accepted values for
extended access: "1", "true",
"yes".
String (file format settings, date
Person Start Date format to match. Default is 21/03/2019
dd/MM/yyyy)
String (file format settings, date
Person End Date format to match. Default is 21/06/2020
dd/MM/yyyy)
Credential Id Integer 45346421
String mapped to type, see
Type Magnetic
table below.
PIN Integer - (Limited to 4 digits) 2312
String (File format settings, date
Credential Start Date format to match. Default is 21/03/2019
dd/MM/yyyy)
String (File format settings, date
Credential End Date format to match. Default is 21/06/2020
dd/MM/yyyy)
* Mandatory Field
Credential Type
Microcard
TDSiWiegand
ASRProx
Magnetic
WiegandUnknown
Wiegand26Bit
Wiegand37Bit
Wiegand34Bit
Octopus44BitWiegand

34
MeLucky34BitWiegand
Octopus86BitWiegand
PinOnly
Note: String matching is not case-sensitive

12.3.2 Import Wizard

Click on the Import button within the People page. The Import Wizard will be displayed.

Step 1: Select the file to import. Below is an example of a text file using comma delimiter between columns.

Step 2: Define the settings within the import file. These include whether the file contains column headers,
date formatting, the delimiter between columns and the string qualifiers if used. This step will also display a
preview of the import data from the text file selected in Step 1.

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Step 3: Map the columns in the file to fields within the GARDiS System. If no Organisation is defined in the
import file, the default will be applied. If the import has a credential number defined but no technology, it
will use the default set. The drop down list contains the column headings from within the import file.

36
Step 4: Review the summary of the import.

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12.3.3 Import Results
The import results can be reviewed in a number of places.
Initially, this can be viewed within the people section. The Import Button will indicate a result either by
displaying a green tick or a red cross. Click the icon to view a summary and options to view the full report or
Finish to reload the page with the items that successfully imported.

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Click "View import report" will open the report within a new tab in the internet browser. The status against
each row will indicate reasons of failure. Below is an example of a report.

The report can also be retrieved from the event list. The event list will have an event "User Start People
Import". The colour of the icon will indicate success or any failures. Clicking on the icon will display more
information and the button "View Report". This will open the report in a new browser tab.

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 12.4 Assign Multiple People to an Access Level

Select "People" from the navigation pane and click the "Assign an Access Level" button.

A window will appear. Select the Access Level you wish to assign the people to by clicking in the text box.

If the Access Level already contains people, this will be displayed on the right hand side. The left hand side
will contain people that are currently not within the Access Level. Select the people you wish to move into
the access level. It is also possible to define a start and end date for temporary assignment to that Access
Level. Click "Submit" to finish.

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13 System Test
Once the steps previous to this section have been completed, you are ready to now test the system
to check it’s been configured correctly.

To conduct this test, first navigate to the Dashboard tab in the Navigation menu.

Once you’re on the Dashboard, present the card to the reader and you will see the live event of
Access Granted come through as a new event. This means the system has been configured
correctly.

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14 Settings
The Settings tab is where you’ll be able to add users. Users will be given their own log in credentials to
log into GARDiS. Depending on their Role and associated permissions that are given, they will be
able to add and edit sections in GARDiS. Click Add user to begin.

14.1 Users
Now the User setup menu options are displayed, click the Person box.

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 A box will appear containing all the people currently added to GARDiS. Click the required
Person.

Once you’ve selected the required person, you can now set their User name and Password.
When setting a password it must comply with the following criteria:

• Must be a minimum of 8 characters in length

• At least 1 uppercase letter
• At least 1 lowercase letter
• At least 1 special character e.g.! ? #

Once the Username and Password have been set, you must select the Role of the person. This will
set what level of access they have in the system, such as what they can see and what they can
change.
Note: These can be customised by clicking Roles and permissions in the Settings tab

There are four roles configured in GARDiS by default and are editable:

• Administrator – Access to all areas of the system and can make changes, add or
remove anything or anyone from all areas of GARDiS
• Hardware systems manager – Access to adding and removing equipment, sites,
access levels and schedules
• Operations manager – Access to adding and removing people, assigning credentials.
Access to editing Organisations and accessing reports
• User operator – Access to adding, removing people and assign credentials

Once complete, click Add new user.

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 Choose the default language
that will be displayed when
By ticking this box the user will be the user logs in.
required to change their
password when they log in for the
first time.

The user has been added successfully.

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 14.2 User Permissions
Once you’ve clicked the Settings tab in the Navigation bar, click Roles and permissions.

• Role – Use the Role drop down menu to select the Role you want to set
permissions for
• Add – Use the Add button to add a new Role
• Edit – Use the Edit button to edit the name of a Role
• Delete – Use the Delete button to delete a Role

14.2.1 Organisations
• Organisation Management – Use this tick box to enable or disable all organisation
options at once
• Can create organisations – the user can create new organisations in GARDiS
• Can edit this organisation – the user can edit the name of this organisation and
add departments
• Can delete this organisation – the user can remove the organisation from GARDiS
• Can view this organisation – the user can open the organisation and see further
details
• Can use this organisation – the user can assign the organisation to other items
• People and credential Management - use this tick box to enable or disable all
people and credential options at once
• Can add people and credentials – the user can add people and credentials to
GARDiS
• Can edit people and credentials – the user can edit the details of a person or
credentials
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 • Can delete people and credentials - the user can remove people and
credentials from GARDiS
• Can view people and credentials – can open and view people and credentials
in further detail

14.2.2 Equipment

• Site Management – use this tick box to enable or disable all site options at once
• Can create sites – the user can add new sites to GARDiS
• Can edit this site – the user can edit the name of sites and add areas to the site
• Can delete this site – the user can delete this Site from GARDiS
• Can view this site – the user can view the site and open further details
• Can use this site – the user can assign site to other items
• Equipment Management – use this tick box to enable or disable all Equipment
options at once
• Can add equipment to this site – the user can use the ACU wizard to set up new
equipment or can add doors to existing ACU’s
• Can edit equipment – the user can edit current equipment set up in GARDiS
• Can delete equipment – the user can remove equipment in GARDiS
• Can control equipment in this site – the user can control the ACU’s and doors
such as releasing the door
• Equipment Event Management – use this tick box to enable or disable all
equipment event options at once
• Can edit equipment event details for this site – the user can edit the event details
generated by equipment in this site

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• Can view equipment event details for this site – the user will be able to see events
generated by the equipment in further detail in the live events window
• Can view events for this site – the user can see events for this site
• Can acknowledge alarms for this site – the user will be able to acknowledge
alarms raised by events

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14.2.3 Access Level

• Access Level Management – use this tick box to enable or disable all access
level options at once
• Can add access levels – the user will be able to add new Access Levels to
GARDiS
• Can delete the access level – the user can delete Access Levels
• Can view the access level – the user can open the Access Level and view it in
further details
• Can assign people to this access level – the user can change or assign access
levels to people

14.2.4 Reports

• Report Management – use this tick box to enable or disable all report
management options at once
• Can create a report template – the user can configure and run a report which
will be saved for future use
• Can edit a report template – the user can edit the configuration of a
previously ran report
• Can delete a report template – the user can delete a report that’s stored in
GARDiS
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 • Can view report templates – the user will be able to view the results of a stored
report template
• Can run a report – the user will be able to run a report that’s stored in GARDiS

14.2.5 Schedules

• Schedule Management – use this tick box to enable or disable all Schedule
Management options at once
• Can create new schedules – the user can create new schedules
• Can edit schedules – the user can edit pre-existing schedules
• Can delete schedules – the user can remove schedules completely from
GARDiS
• Can view schedules – the user can open schedules and view them in further
detail
• Can assign schedules to other resources – the user can assign schedules, for
instance assign a schedule to a door to determine its behaviour

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14.2.6 Roles

• Role Management – use this tick box to enable or disable all Role Management
options at once
• Can create roles – the user will be able to add new roles to assign to users
• Can edit this role – the user can edit the permissions and name of a role
• Can delete this role – the user can delete roles
• Can view this role – the user will be able to view what permissions are set for a
role
• User Management – use this tick box to enable or disable all user management
options at once
• Can add users to this role – the user will be able to add users to a role
• Can edit users assigned to this role – the user can edit the users that are assigned
to a role
• Can delete users assign to this role – the user can delete users that are assigned
to a role
• Can view users assigned to this role – the user can view which users are assigned
to a role
• User Event Management – use this tick box to enable or disable all user event
management options at once
• Can edit user event managements details – the user will be able to manage user
events in the event management tab
• Can view user event management details – the user can view the configuration
of the user events
• Can view user events for users in this role – the user can view user events in event
list and reports
• Can acknowledge alarms for users in this role – the user will be able to
acknowledge alarms raised by user assigned to this role

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15 Event Management
Event Management is used to enable or disable events generated by different aspects
of the system and also used to configure these events as alarms if required.

Once you have selected the required object type(s) by clicking on the Select object
type box click Go. By clicking on the X by an object type you can remove it.

NOTE: User events cannot be disabled in GARDiS.

In the example below we have selected Door from the drop down list and clicked Go.

You can now go through the list and enable or disable the events to be displayed in the
system by clicking the on/off switches.
You can also select which events you want to trigger alarms in GARDiS. Once the alarm
enabled event occurs in the system, it will trigger a pop up notification to appear in the
top right of the screen.

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16 Alarms
Alarms allow you to enable pop up notifications when certain events happen within the
system. You can configure these notifications in the Events Management tab in the
Navigation Menu. When one of your chosen Alarm events happen, you’ll see a box
appear in the top right hand corner of the screen.

This displays the number of unacknowledged alarms in the system

When an alarm is triggered, you will see red pop up boxes such as the ones in the image
below.
Click Acknowledge if the alarm does not require investigation.

Once the alarm has been acknowledged it will appear like so.

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17 Reports
GARDiS has the functionality to run many different kinds of reports. Once you’ve created
a report template, it can be re-run any time. So if it’s a weekly report you have to run,
there’s no need to reconfigure it every week, it’ll be waiting for you when you need it.

To begin, navigate to the Reports tab in the Navigation menu.

Under Create New Report, click the drop down menu to select the type of report you
want to create.

Click New Report once you’ve selected the report type

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For example, select User Activity Report:
• All Users - to run an activity report on all users active in GARDiS
• Selected Users - to select specific users to see their activity

Next select:
• All Events - to see all events from users
• Selected Events - to select to see specific events only

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Next select:

• No filter – to run the report and search the entire event list from the oldest event
held to the newest
• Last number of hours - to define the number of hours prior to now that you want
the report to go back by
• Last number of days - to define the number of days you want to run the report
over
• Specific period - to define a certain time period to filter by

Give the report a title, then click Finish.

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As you can see, the report has generated, no user alarms were raised in the last 7 days.

Now you can save the file in the required format.

The report will be saved in GARDiS for you to run again as required.

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18 ACU
An ACU (Access Control Unit) is what allows access to each person access through the doors
connected to it.

The ACU (Access Control Unit) will be loaded with Credentials (card or fob numbers) and will only
grant access to any of the Credential it knows. Any Credential which is not allowed access through
its doors (controlled by GARDiS), will not be loaded into the ACU.

If access is granted, an on board relay will change state and complete or break (dependent on if
the door is Fail-Safe or Fail-Secure) the circuit for the lock. This will release the lock and the door can
be opened.

As part of creating a new ACU in GARDiS, you will be configuring how many & how to use the doors
the ACU will be controlling. This will also lead to the reader configuration (how many readers per
door).

Each ACU will have a UID (Unique Identifier) which is not duplicated on any other controller. Each
ACU model will start with certain values which can help determine what ACU model it is:

ACU Model UID Starting Ref

Expert 1-xxx-xxx-xxx

Expert Slave / 2-xxx-xxx-xxx

Expander2
Excel2 3-xxx-xxx-xxx

Excle4 4-xxx-xxx-xxx

MICROgarde II 5-xxx-xxx-xxx

MICROgarde I 6-xxx-xxx-xxx

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19 Cards
Once the TDSi Access Control System has been installed, commissioned and handed
over to the end user, it’s their responsibility to look after their cards.

Once a credential has been reported as lost/stolen the credential status should be
changed from “Assigned” to “Lost”.

If a credential is damaged in a way that means it cannot be used anymore its status
should be changed to “Damaged”.

If a credential needs to be stopped from working for some other reason change the
status of it to “Suspended”

Any credential with a status of Lost/Damaged/Suspended will be removed from the

ACUs and therefore will no longer allow access to be granted.

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20 Icons

Expand Nav Menu

System Warning

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