RCF/ADMN/PETROL/SERVICING/Hemant/W.O.

2012-2013
Dt.30.07.2012
WORK ORDER 1st year –
2012-2013
To,

M/s Hemant Automobile Services,

Opp. Ashish Cinema,
Mahul Road, Chembur,
MUMBAI – 400 074

Sub ; Work Order for supply of Petroleum products and servicing of

company owned vehicles.
Ref : (i) Our Tender No. RCF/ADMN/PETROL/SERVICING/2012 dated 20 th
June’2012
(ii)Your Price-bid/Tender dated 27th June’2012
(iii)Your revised offer/rate letter dated 18.07.2012
(iv) Your revised offer/rate letter dated 21.07.2012

Dear Sir,

With reference to your Price bid/tender and subsequent letters as referred above,
we are pleased to award the work of servicing of company owned vehicles
along with supply of Petroleum products to M/s R.C.F. Ltd. Trombay, for initial
period of one year w.e.f. 1st August’2012 to 31st July’2013 at your revised
rates submitted vide your letter dated 18.07.2012 & 21.07.2012 and as per Terms
and Conditions as detailed below.

1.00 Value of work :- Approx. Rs. 10.80 Lakhs per annum.

(This value is indicative and may vary depending upon the requirements.)

2.0 Period of Contract : The contract is awarded for initial period of one
year i.e. from 1st August’2012 to 31st July’2013 However the said
contract may be extended for further period of two years on yearly basis on
same rates, terms and conditions, subject to your satisfactory performance
and at sole discretion of RCF Ltd.

3.00 Terms and Conditions.

3.01 The petrol, Diesel, CNG and other Lubricants shall be issued on the submission
of
Slips signed by the authorized RCF officers/CISF Officers, whose names and
specimen signatures shall be forwarded to you in advance.
 1/3

3.02 You shall not issue any petroleum Products/Servicing of vehicles, without
verifying the authenticity of the Signature of authorized RCF officers/CISF
Officers.

3.03 You shall obtain the signature of driver on the reverse side of the petrol slip.
you shall also ensure that K.M. reading is indicated by the driver on every
Petrol slip.

3.04 The Petrol, Diesel, CNG Slips shall be filled with the following information-
i) The quantity of Petrol. Diesel, CNG shall be given in litres/KGs in round
figure.
ii) The quantity shall be mentioned in slips.
iii) After filling Petrol/Diesel/CNG the slips shall be signed by drivers of
RCF/CISF vehicles.

3.05 The bill payment of Petrol / Diesel /CNG shall be made at prevailing approved
rates by Oil Companies and the bill payment of Servicing charges shall be
made at finalized rates which are indicated at Sr. No. 4.00 & 5.00 below.

3.06 You shall ensure that Petroleum Products supplied by you are of correct
quantity, quality and specifications.

3.07 You shall ensure that your petrol pump maintains sufficient stock of
petrol/Diesel products required by RCF Ltd.

3.08 The Servicing of vehicles includes washing, change of oils, lubricants etc. for
servicing of vehicles, authorization slips shall be issued by Administration
department/User Dept. as and when required.

3.09 In case, the rates of Petrol, Diesel, CNG, Lubricants are increased or
decreased, you have to submit the Oil Company’s letter indicating the
change in rates.

3.10 You shall be required to submit bills for the supplied products after every
fortnight. The payment shall be released within fifteen days (by RTGS/E-
payment facility) from the date of receipt of bills to RCF..

3.11 RCF shall not pay any amount as Advance payment or as Security deposit
towards such credit purchases.

3.12 RCF shall not pay any interest in lieu of credit purchases.

3.13 Taxes/duties if any applicable shall be on your own account.

4.00 Rates for servicing of RCF Vehicles.

Sr. No. Type of car/vehicle Rate in rupees per servicing per

car/vehicle
1 Toyota Corolla Altis 300.00
2 Honda City 300.00
3 Tata Indigo Car 300.00
4 Mahindra Bolero 350.00
Jeep
5 Motorcycle 75.00
6 Maruti Gypsy 300.00
7 Tata 407 Ambulance 400.00

2/3

5.00 The following rates for products like coolant, engine oil, and brake
oil are indicated as under; however the bill payment of these products at
sr. No. 1 to 4 shall be made as per prevailing MRP of I.O.C.L. And the rate
of Duster is Rs. 15.00 per piece shall be firm during the period of Contract.

Sr. No. Product Rate in Rupees per Litre

1 Coolant ½ litre Rs.130.00, 1 Litre Rs.234.00
2 Engine Oil Multi Grade - 1litre Rs.218.00
3 Engine Oil Premium Grade - 5 Lit.Rs.1050.00
4 Brake Oil ½ litre Rs.140.00
5 Duster Rs.15.00 per piece (fixed rate)

6.00 The rates of Petrol, Diesel & CNG are subject to revision by Oil
Companies/ Govt. Of India and necessary Circulars /letters of Oil
Companies shall have to be submitted by you along with the Bills (when
the rates are revised)

This WORK ORDER is issued in duplicate with a request to sign and return one copy
as token acceptance of The Contractor acceptance.

Thanking You,

Yours Faithfully,

(V.G. Kumbhar)
Chief Manager (Administration)
R.C.F LTD.
 3/3

RCF/ADMN/PETROL/SERVICING/Shalimar/W.O.2012-2013
Dt.30.07.2012
WORK ORDER 1st year –
2012-2013
To,

M/s Shalimar Auto Services,

Plot C, Dr. C. Gidwani Marg,
Chembur,
MUMBAI – 400 074

Sub ; Work Order for supply of Petroleum products and servicing of

company owned vehicles.
Ref : (i) Our Tender No. RCF/ADMN/PETROL/SERVICING/2012 dated 20 th
June’2012
(ii)Your Price-bid/Tender dated 04.07.2012
(iii)Your revised offer/rate letter dated 18.07.2012
(iv) Your revised offer/rate letter dated 21.07.2012

Dear Sir,

With reference to your Price bid/tender and subsequent letters as referred above,
we are pleased to award the work of servicing of company owned vehicles
along with supply of Petroleum products to M/s R.C.F. Ltd. Trombay, for initial
period of one year w.e.f. 1st August’2012 to 31st July’2013 at your revised
rates submitted vide your letter dated 18.07.2012 & 21.07.2012 and as per Terms
and Conditions as detailed below.

1.00 Value of work :- Approx. Rs. 7.20 Lakhs per annum.

(This value is indicative and may vary depending upon the requirements.)

3.0 Period of Contract : The contract is awarded for initial period of one
year i.e. from 1st August’2012 to 31st July’2013 However the said
contract may be extended for further period of two years on yearly basis on
same rates, terms and conditions, subject to your satisfactory performance
and at sole discretion of RCF Ltd.

3.00 Terms and Conditions.

3.01 The petrol, Diesel, CNG and other Lubricants shall be issued on the submission
of
Slips signed by the authorized RCF officers/CISF Officers, whose names and
Specimen signatures shall be forwarded to you in advance.

1/3

3.02 You shall not issue any petroleum Products/Servicing of vehicles, without
verifying the authenticity of the Signature of authorized RCF officers/CISF
Officers.

3.03 You shall obtain the signature of driver on the reverse side of the petrol slip.
you shall also ensure that K.M. reading is indicated by the driver on every
Petrol slip.

3.04 The Petrol, Diesel, CNG Slips shall be filled with the following information-
iv) The quantity of Petrol. Diesel, CNG shall be given in litres/KGs in round
figure.
v) The quantity shall be mentioned in slips.
vi) After filling Petrol/Diesel/CNG the slips shall be signed by drivers of
RCF/CISF vehicles.

3.05 The bill payment of Petrol / Diesel /CNG shall be made at prevailing approved
rates by Oil Companies and the bill payment of Servicing charges shall be
made at finalized rates which are indicated at Sr. No. 4.00 & 5.00 below.

3.06 You shall ensure that Petroleum Products supplied by you are of correct
quantity, quality and specifications.

3.07 You shall ensure that your petrol pump maintains sufficient stock of
petrol/Diesel products required by RCF Ltd.

3.08 The Servicing of vehicles includes washing, change of oils, lubricants etc. for
servicing of vehicles, authorization slips shall be issued by Administration
department/User Dept. as and when required.

3.09 In case, the rates of Petrol, Diesel, CNG, Lubricants are increased or
decreased, you have to submit the Oil Company’s letter indicating the
change in rates.

3.10 You shall be required to submit bills for the supplied products after every
fortnight. The payment shall be released within fifteen days (by RTGS/E-
payment facility) from the date of receipt of bills to RCF..

3.11 RCF shall not pay any amount as Advance payment or as Security deposit
towards such credit purchases.

3.12 RCF shall not pay any interest in lieu of credit purchases.

3.13 Taxes/duties if any applicable shall be on your own account.

4.00 Rates for servicing of RCF Vehicles.

Sr. No. Type of car/vehicle Rate in rupees per servicing per

car/vehicle
1 Toyota Corolla Altis 300.00
2 Honda City 300.00
3 Tata Indigo Car 300.00
4 Mahindra Bolero 350.00
jeep
5 Motorcycle 75.00
6 Maruti Gypsy 300.00
7 Tata 407 Ambulance 400.00

2/3

5.00 The following rates for products like coolant, engine oil, and brake
oil are indicated as under; however the bill payment of these products at
sr. No. 1 to 4 shall be made as per prevailing MRP of I.O.C.L. And the rate
of Duster is Rs. 15.00 per piece shall be firm during the period of Contract.

Sr. No. Product Rate in Rupees per Litre

1 Coolant ½ litre Rs.130.00, 1 Litre Rs.234.00
2 Engine Oil Multi Grade - 1litre Rs.218.00
3 Engine Oil Premium Grade - 5 Lit.Rs.1050.00
4 Brake Oil ½ litre Rs.140.00
5 Duster Rs.15.00 per piece (fixed rate)

6.00 The rates of Petrol, Diesel & CNG are subject to revision by Oil
Companies/ Govt. Of India and necessary Circulars /letters of Oil
Companies shall have to be submitted by you along with the Bills (when
the rates are revised)

This WORK ORDER is issued in duplicate with a request to sign and return one copy
as token acceptance of The Contractor acceptance.

Thanking You,

Yours Faithfully,

(V.G. Kumbhar)
Chief Manager (Administration)
R.C.F LTD.
 3/3

ADMINISDTRATION DEPT.

Admn/Petrol Pump/2012-13 Dt.

30.07.2012

Sub : Appointment of Petrol Pumps for year 2012-13

With the approval of competent authority, The contract for supply of

Petrol/Diesel/CNG/ Lubricants/Coolants/Duster etc. and for servicing of Company
owned vehicles is awarded to following two parties-

(1)M/s Hemant Automobile Services,-Opp. Ashish Cinema, Chembur-74

and

(2)M/s Shalimar Auto Service,- Plot C, Dr. Gidwani Marg, Chembur-74

The said contract is awarded for the period of three years on yearly basis from
01.08.2012.

The contract is awarded in the work distribution ratio as under –

60% work/value to M/s Hemant Automobile Services and

40% work/value to M/s Shalimar Auto Service.

You are requested to take efforts to maintain the distribution of work/value as

referred above and accordingly issue the Petrol / diesel / servicing slips to the
concerned drivers.

You are further requested to forward the name, signature with Seal of authorized
RCF official for purchase of Petrol/Diesel/servicing of vehicles.
(Ramesh Jadhav)
Jr. Admn. Officer

CC: For information and necessary actions.

i. Sr. E.S. to C.M.D.
ii. Sr. E.S. to D(F)
iii. Sr. E.S. to D(T)
iv. Asstt. Commdtt.-CISF

RASHTRIYA CHEMICALS & FERTLIZERS LTD.

RCF/ADMN/PETROL/SERVICING/2012-2013
Dt.30.07.2012

To,
M/s Hemant Automobile Services,Chembur-Mumbai-74

Sub : Information regarding the details of RCF owned vehicles and

Authorized RCF officials for purchase of Petrol/Diesel/servicing of following
vehicles are as under.

Sr. Car/Vehicle Model Authorized Officer

No. No.
Name Signature Seal

Mr. M.Y.
1 MH 01AV Toyota Borage
240 Corolla

Mr. B.B. Pawa

2 MH 01 AV HONDA Mr. M.Y. --- as above-- --- as above--

673 CITY Borage
Mr. B.B. Pawa --- as above-- --- as above--

Mrs. Vijay
Mohandas

3 MH 01 AV HONDA
672 CITY

Mr. R.S.
Yewalekar

Mr. V.S.
4 MH 01 AV HONDA Tambe
674 CITY
 Mr. C.K. Patil

Dr. B.
5 MH 01 AC HONDA Banerjee
1163 CITY
& &
&
6 MARUTI Ramesh
MH12AX GYPSY Jadhav
8621

RASHTRIYA CHEMICALS & FERTLIZERS LTD.

RCF/ADMN/PETROL/SERVICING/2012-2013
Dt.30.07.2012

To,
M/s Shalimar Auto Service, Chembur-Mumbai-74

Sub : Information regarding the details of RCF owned vehicles and

Authorized RCF officials for purchase of Petrol/Diesel/servicing of following
vehicles are as under.

Sr. Car/Vehicle Model Authorised Officer

No. No.
Name Signature Seal

Mr. M.Y.
Borage
MH 01AV Toyota
1 240 Corolla

Mr. B.B. Pawa

2 MH 01 AV HONDA Mr. M.Y. --- as above-- --- as above--

673 CITY Borage
Mr. B.B. Pawa --- as above-- --- as above--

Mrs. Vijay
Mohandas
3
MH 01 AV HONDA
672 CITY

Mr. R.S.
Yewalekar

Mr. V.S.
4 MH 01 AV HONDA Tambe
674 CITY
 Mr. C.K. Patil

Dr. B.
MH 01 AC HONDA Banerjee
5 1163 CITY
&
&
MARUTI Ramesh
MH12AX GYPSY Jadhav
8621

RASHTRIYA CHEMICALS & FERTLIZERS LTD.

RCF/ADMN/PETROL/SERVICING/2012-2013
Dt.30.07.2012

To,
M/s , Hemant Automobile Services,
Chembur-Mumbai-74

Sub : Information regarding the details of RCF owned vehicles and

Authorized RCF officials for purchase of Petrol/Diesel/servicing of following
vehicles are as under.

Authorized Officer
Sr.
No. Car/Vehicle Model Name Signature Seal
No.

1 MH03-L-5880 BULLET M.C.

(1) R.K. Thakur

MH 03 C (Inspector)

2 5877 BULLET M.C.

OR
MH 01 -FA-

3 2050 BULLET M.C. (2) Baldev

Singh
(HC/Driver/MTO)
MH 01 -FA-

4 2051 BULLET M.C.

OR
5 MH-01-AJ- PULSAR
 9267 M.C.
(3) M.M. Gupta
(HC/Driver)
MH-01-AJ- PULSAR

6 9268 M.C.

MH-01-AJ- PULSAR

7 9271 M.C.

MH-01-AJ- PULSAR

8 9275 M.C.

MH 03-BE-

9 1634 INDIGO E-CS

MH 03 1 M BOLERRO-

10 9653 JEEP

Asstt. Commandant (Admn.)

CISF- RCFL –Trombay.
To,

Manager (Admn.)

RCF/ADMN/PETROL/SERVICING/Hemant/W.O.2013-2014 Dt.
29.07.2013

WORK ORDER - II year 2013-

14

To,
M/s Hemant Automobile Services,
Opp. Ashish Cinema,
Mahul Road, Chembur,
MUMBAI – 400 074

Sub ; Extension of contract for supply of Petroleum products and

servicing of company owned vehicles.
Ref : (i) W.O. No. RCF/ADMN/PETROL/SERVICING/Hemant/W.O.2012-2013 dated
30.07.2012
(ii)Your consent letter dated 19.07.2013

Dear Sir,

With reference to above and your Consent letter dated 19.07.2013, We are pleased
to extend the said Contract for supply of Petroleum products and servicing of
company owned vehicles for further period of one year i.e. 01.08.2013 to
31.07.2014 on same rates, terms and conditions of above referred NIT &
Work order.

1.00 Value of work :- Approx. Rs. 10.80 Lakhs for the year, however this
value is indicative and may vary depending upon the requirement.

2.00 Period of Contract : One year i.e. 1st Aug’ ’2013 to 31st July’ 2014.

All other Terms and Conditions will remain un-altered unless otherwise
amended.

This Work Order is issued in duplicate with a request to sign and return
one Copy in token of your acceptance.

Thanking You,

Yours Faithfully,

(P.D. Shinde)
Chief Manager (Admn.)
R.C.F. Ltd.

RCF/ADMN/PETROL/SERVICING/Shalimar/W.O.2013-2014 Dt.
29.07.2013
 WORK ORDER - II year 2013-
14

To,
M/s Shalimar Auto Services,
Plot C, Dr. C. Gidwani Marg,
Chembur,
MUMBAI – 400 074

Sub ; Extension of contract for supply of Petroleum products and

servicing of company owned vehicles.
Ref : (i) W.O. No. RCF/ADMN/PETROL/SERVICING/Shalimar/W.O.2012-2013 dated
30.07.2012
(ii)Your consent letter dated 19.07.2013

Dear Sir,

With reference to above and your Consent letter dated 19.07.2013, We are pleased
to extend the said Contract for supply of Petroleum products and servicing of
company owned vehicles for further period of one year i.e. 01.08.2013 to
31.07.2014 on same rates, terms and conditions of above referred NIT &
Work order.

1.00 Value of work :- Approx. Rs. 7.20 Lakhs for the year, however this value
is indicative and may vary depending upon the requirement.

2.00 Period of Contract : One year i.e. 1st Aug’ ’2013 to 31st July’ 2014.

All other Terms and Conditions will remain un-altered unless otherwise
amended.

This Work Order is issued in duplicate with a request to sign and return
one Copy in token of your acceptance.

Thanking You,

Yours Faithfully,

(P.D. Shinde)
Chief Manager (Admn.)
R.C.F. Ltd.

RCF/ADMN/PETROL/SERVICING/Hemant/W.O.2013-2014 Dt.
29.07.2013

WORK ORDER - II year 2013-

14

To,
M/s Hemant Automobile Services,
Opp. Ashish Cinema,
Mahul Road, Chembur,
MUMBAI – 400 074

Sub ; Extension of contract for supply of Petroleum products and

servicing of company owned vehicles.
Ref : (i) W.O. No. RCF/ADMN/PETROL/SERVICING/Hemant/W.O.2012-2013 dated
30.07.2012
(ii)Your consent letter dated 19.07.2013

Dear Sir,

With reference to above and your Consent letter dated 19.07.2013, We are pleased
to extend the said Contract for supply of Petroleum products and servicing of
company owned vehicles for further period of one year i.e. 01.08.2013 to
31.07.2014 on same rates, terms and conditions of above referred NIT &
Work order.

1.00 Value of work :- Approx. Rs. 10.80 Lakhs for the year, however this
value is indicative and may vary depending upon the requirement.

2.00 Period of Contract : One year i.e. 1st Aug’ ’2013 to 31st July’ 2014.

All other Terms and Conditions will remain un-altered unless otherwise
amended.

This Work Order is issued in duplicate with a request to sign and return
one Copy in token of your acceptance.

Thanking You,

Yours Faithfully,

(P.D. Shinde)
Chief Manager (Admn.)
R.C.F. Ltd.

RCF/ADMN/PETROL/SERVICING/Shalimar/W.O.2013-2014 Dt.
29.07.2013

WORK ORDER - II year 2013-

14
To,
M/s Shalimar Auto Services,
Plot C, Dr. C. Gidwani Marg,
Chembur,
MUMBAI – 400 074

Sub ; Extension of contract for supply of Petroleum products and

servicing of company owned vehicles.
Ref : (i) W.O. No. RCF/ADMN/PETROL/SERVICING/Shalimar/W.O.2012-2013 dated
30.07.2012
(ii)Your consent letter dated 19.07.2013

Dear Sir,

With reference to above and your Consent letter dated 19.07.2013, We are pleased
to extend the said Contract for supply of Petroleum products and servicing of
company owned vehicles for further period of one year i.e. 01.08.2013 to
31.07.2014 on same rates, terms and conditions of above referred NIT &
Work order.

1.00 Value of work :- Approx. Rs. 7.20 Lakhs for the year, however this value
is indicative and may vary depending upon the requirement.

2.00 Period of Contract : One year i.e. 1st Aug’ ’2013 to 31st July’ 2014.

All other Terms and Conditions will remain un-altered unless otherwise
amended.

This Work Order is issued in duplicate with a request to sign and return
one Copy in token of your acceptance.

Thanking You,

Yours Faithfully,

(P.D. Shinde)
Chief Manager (Admn.)
R.C.F. Ltd.
RCF/ADMN/PETROL/SERVICING/Hemant/W.O.2014-2015 Dt.
14.08.2014

WORK ORDER - III year

2014-15

To,
M/s Hemant Automobile Services,
Opp. Ashish Cinema,
Mahul Road, Chembur,
MUMBAI – 400 074

Sub ; Extension of contract for supply of Petroleum products and

servicing of company owned vehicles.
Ref : (i) W.O. No. RCF/ADMN/PETROL/SERVICING/Hemant/W.O.2012-2013 dated
30.07.2012
(ii)Your consent letter dated 09.08.2014

Dear Sir,

With reference to above and your Consent letter dated 09.08.2014, We are pleased
to extend the said Contract for supply of Petroleum products and servicing of
company owned vehicles for further period of one year i.e. 01.08.2014 to
31.07.2015 on same rates, terms and conditions of above referred NIT &
Work order.

1.00 Value of work :- Approx. Rs. 10.80 Lakhs for the year, however this
value is indicative and may vary depending upon the requirement.

2.00 Period of Contract : One year i.e. 1st Aug’ ’2014 to 31st July’ 2015.

All other Terms and Conditions will remain un-altered unless otherwise
amended.

This Work Order is issued in duplicate with a request to sign and return
one Copy in token of your acceptance.

Thanking You,

Yours Faithfully,

(P.D. Shinde)
AGM (Admn.)
R.C.F. Ltd.
RCF/ADMN/PETROL/SERVICING/Shalimar/W.O.2014-2015 Dt.
14.08.2014

WORK ORDER - III year

2014-15

To,
M/s Shalimar Auto Services,
Plot C, Dr. C. Gidwani Marg,
Chembur,
MUMBAI – 400 074

Sub ; Extension of contract for supply of Petroleum products and

servicing of company owned vehicles.
Ref : (i) W.O. No. RCF/ADMN/PETROL/SERVICING/Shalimar/W.O.2012-2013 dated
30.07.2012
(ii)Your consent letter dated 11.08.2014

Dear Sir,

With reference to above and your Consent letter dated 11.08.2014, We are pleased
to extend the said Contract for supply of Petroleum products and servicing of
company owned vehicles for further period of one year i.e. 01.08.2014 to
31.07.2015 on same rates, terms and conditions of above referred NIT &
Work order.

1.00 Value of work :- Approx. Rs. 7.20 Lakhs for the year, however this value
is indicative and may vary depending upon the requirement.

2.00 Period of Contract : One year i.e. 1st Aug’ ’2014 to 31st July’ 2015.

All other Terms and Conditions will remain un-altered unless otherwise
amended.

This Work Order is issued in duplicate with a request to sign and return
one Copy in token of your acceptance.

Thanking You,

Yours Faithfully,

(P.D. Shinde)
AGM (Admn.)
R.C.F. Ltd.