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Sub Topic 5. Cell Referencing

The document explains cell referencing in Microsoft Excel, detailing the A1 and R1C1 styles, as well as three types of cell referencing: relative, absolute, and mixed. Relative referencing allows formulas to adapt based on their position, while absolute referencing maintains a fixed reference, and mixed referencing combines both methods. Additionally, it describes the Auto Fill feature, which enables users to quickly fill a series of data in a selected range of cells.

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11 views2 pages

Sub Topic 5. Cell Referencing

The document explains cell referencing in Microsoft Excel, detailing the A1 and R1C1 styles, as well as three types of cell referencing: relative, absolute, and mixed. Relative referencing allows formulas to adapt based on their position, while absolute referencing maintains a fixed reference, and mixed referencing combines both methods. Additionally, it describes the Auto Fill feature, which enables users to quickly fill a series of data in a selected range of cells.

Uploaded by

edithgesare6
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
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Download as DOCX, PDF, TXT or read online on Scribd
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CELL REFERENCING

- Cell reference is the location identity of a cell or a range of cells on the worksheet.

- By default, Microsoft Excel uses the A1 cell referencing style. This means that a cell is
identified by its column label followed by the row number. However, the RICI referencing
style can be used. In this case the cell is referenced by its row number followed by its
column number

Example

A1 style R1C1 style

B2 R2C2

C10 R10C3

E20 R20C5

- There are three types of cell referencing used when creating formulae and manipulating
cells contents.
1. Relative referencing
2. Absolute referencing
3. Mixed cell referencing
Relative referencing

Relative cell referencing refers to the ability of the formulae to be copied automatically from one
cell to another.

When you copy a formula that uses a relative cell reference, the pasted formula will refer to a
different cell but with the same relative position as with the original formula. For example, if C1
containing a formula =A1+B1 is copied to C2, the reference changes to =A2+B2. In relative
terms, A2 is still one column to the left and one row above cell C3.

Absolute referencing

1
- Absolute referencing does not have the ability to copy the cell formulae from one cell to
another. The reference is made to a specific cell and does not change even if the formula
is copied to another cell.
- For example, if the result in C1 is 170, if absolute reference is used, 170 will be copied to
C2.
- To make a cell reference Absolute, type the dollar sign ($ ) before the column letter and
before the row number . For example, formula in C1 now refers to $C$1. When copied
to C2, the pasted formula still refers to $C$2.
N/B To change the absolute reference to relative reference, press the F4 key from the
keyboard.

Mixed cell reference

- Some formulas may contain cell addresses where the column is relative reference and the
row is absolute reference, or verse visa.
- For example, you can have a formula such as $ C2/4. This formula tells excel that you
will always use the values contained in column C, but the row reference (2) can change
when the formula is copied.
- When a formula that uses a mixed reference is copied to another cell, only the relative
part of the reference is adjusted.

Auto Fill Feature In Excel

- It’s a feature that allows you to quickly fill a series of data in a given range of cells
depending on a given sequence. For example, if you want to write numbers from 1 to
1000, simply type 1, 2, 3 and the rest can be auto filled.
Steps

- Select the range of cells


- Move your cursor to the bottom right of the last cell in that range
- Your cursor will change shape from a white cross to a black cross
Hold down your left mouse butt

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