Har

dwar
eandNet
wor
king
Ser
vice
Lev
el-I
BasedonMar
ch2021,
Cur
ri
cul
um Ver
sion
1

Modul
eTi
tl
e:-Cr
eat
ingandUseSpr
eadsheet
s

Modul
ecode:EI
SHNS1M040322

Nomi
naldur
ati
on:50Hour

Pr
epar
edby
:Mi
nist
ryofLabourandSki
ll
 Aug,
2022

Addi
sAbaba,
Ethi
opi
a

Tabl
eofCont
ent
s
Acknowl
edgment 3
I
ntr
oduct
iont
omodul
e 5
Uni
tone:Sel
ectandpr
epar
eresour
ces 6
1.
1. Ener
gyandResour
ceConser
vat
ion 7
1.
2. I
dent
if
yingSpr
eadsheetRequi
rement
s 11
Sel
f-check-1 14
Oper
ati
onsheet1.
1 Ener
gyandr
esour
cesconser
vat
ion 15
Oper
ati
onsheet1.
2 Ener
gyandr
esour
cesconser
vat
ion 15
Uni
tTwo:Cr
eat
espr
eadsheet 16
2.
1. I
ntr
oduct
iont
ospr
eadsheet 17
2.
1.1.Nav
igat
ingar
oundaspr
eadsheet 21
2.
2. Usi
ngawor
ksheet 25
2.
3. For
mul
asandFunct
ions 26
2.
4. Accessi
ngHel
pinspr
eadsheet 29
Sel
f-check-1 31
Oper
ati
onsheet2.
1 Useawor
ksheet 33
Oper
ati
onsheet2.
2 Useawor
ksheet 34
Oper
ati
onsheet2.
3 For
mul
asandf
unct
ions 36
Oper
ati
onsheet2.
4 For
mul
asandf
unct
ions 38
Oper
ati
onsheet2.
5 usi
ngawor
ksheet 39
Oper
ati
onsheet2.
6 Accesshel
p 42
LapTest1 44
Uni
tThr
ee:Pr
oducesi
mpl
echar
ts 46
3.
1. Pr
oducesi
mpl
echar
ts 47
Oper
ati
onsheet3.
1 Pr
oducesi
mpl
echar
ts 49
LapTest2 52
Uni
tFour
:fi
nal
izespr
eadsheet 54
4.
1. Pr
epar
ingt
opr
int 55
4.
2. Fi
nal
izi
ngspr
eadsheet 61

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eat
eandusespr
eadsheet
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Ref
erence62

Acknowl
edgment

Mi
nist
ryofLaborandSki
ll
swi
sht
oext
endt
hanksandappr
eci
ati
ont
othe
manyr
epr
esent
ati
vesofTVETi
nst
ruct
orsandr
espect
ivei
ndust
ryexper
tswho
donat
edt
hei
rti
meandexper
ti
set
othedev
elopmentoft
hisTeachi
ng,Tr
aini
ng
andLear
ningMat
eri
als(
TTLM)
.

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eat
eandusespr
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Acr
ony
m

PC-Per
sonalcomput
er

RAM -Random-accessmemor
y

Gb–Gi
gaby
te
USB-uni
ver
salser
ialbus

I
ntr
oduct
iont
omodul
e

Thi
s modul
e descr
ibes t
he per
for
mance out
comes,ski
ll
s and knowl
edge
r
equi
redt
ooper
atespr
eadsheetappl
icat
ionsandper
for
m basi
coper
ati
ons,
i
ncl
udi
ngcr
eat
ingandf
ormat
ti
ngspr
eadsheetdat
a,i
ncor
por
ati
ngchar
tsand
obj
ect
s,andcust
omi
zingandpr
int
ingSpr
eadsheet
.

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eat
eandusespr
eadsheet
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Thi
smodul
eisdesi
gnedt
omeett
hei
ndust
ryr
equi
rementundercr
eat
eand
usespr
eadsheetoccupat
ionalst
andar
d,par
ti
cul
arl
yfort
heuni
tofcompet
ency
:
Cr
eat
eandusespr
eadsheet

Thi
smodul
ecov
erst
heuni
ts:
 Sel
ectandpr
epar
eresour
ces
 I
ntr
oduct
iont
ospr
eadsheet
s
 Pr
oducesi
mpl
echar
ts
 Fi
nal
izespr
eadsheet
s

Lear
ningObj
ect
iveoft
heModul
e

 Sel
ectandpr
epar
eresour
ces
 Cr
eat
esi
mpl
espr
eadsheet
s
 Pr
oducesi
mpl
echar
ts
 Fi
nal
izespr
eadsheet
s
Modul
eInst
ruct
ion

Foref
fect
iveuset
hismodul
e,t
rai
neesar
eexpect
edt
oreadt
hef
oll
owi
ng
modul
einst
ruct
ionshownbel
ow:
1.Readt
hei
nfor
mat
ionwr
it
teni
neachuni
t
2.Accompl
isht
heSel
f-checksatt
heendofeachuni
t
3.Per
for
m Oper
ati
onSheet
swhi
chwer
epr
ovi
dedatt
heendof
uni
ts
4.Dot
he“
LAPt
est
”gi
veratt
heendofeachuni
tand
5.Readt
hei
dent
if
iedr
efer
encebookf
orExampl
esandexer
cise

Uni
tone:Sel
ectandpr
epar
eresour
ces

Thisl
earni
nggui
deisdevel
opedtoprovi
deyouthenecessar
yinf
ormat
ion
regar
dingt
hefol
lowi
ngcontentcov
erageandt
opics:
 Ener
gyandResour
ceConser
vat
ion
 Spr
eadsheetRequi
rement
s

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eat
eandusespr
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 Thisguidewillal
soassi
styout
oattai
nthemodul
eabovei
nthecov
erpage.
Speci
fical
ly,
uponcompleti
onofthi
smodule,
youwil
lbeabl
eto:
 Appl
yEner
gyandResour
ceConser
vat
iont
echni
cs
 I
dent
if
ySpr
eadsheetRequi
rement
s

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eat
eandusespr
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1.
1.Ener
gyandResour
ceConser
vat
ion

Wi t
hani ncreasingf ocusont heenv ir
onment ,t
ermssuchasCl imat
eChange,
GreenhouseEmi ssions,Gl obalWar ming and Car bon Neut
r alhavebecome
commoni nwor kplacesandev erydayl i
fe.Wear eallencour agedtomov e
towards a "green of f i
ce‟wher e conservat
ion and recycl
ing pract
ices ar
e
standar
d,andf ol l
owi ngt he" ThreeRs"- Reduce,ReuseandRecy cl
e- is
normalev erydaypr actice.
ReduceReuseRecy
cle

Reduce:fi
ndingwayst
omi ni
mize
resour
cesandenergyconsumpti
oni
nour
dail
ytasks.

Reuse:usingaproductagai
nwi t
houtit
havingtogothroughaform ofprocessi
ng
tobeusedagain.Forexampleusing
plasti
cshoppi
ngbagsasgar bagebags.

Recycl
e:theprocessofconverti
ngwaste
int
onewpr oductswhichreduceslandf
il
l.
Paperi
soneoft
hecommonpr
oduct
stoberecycl
ed.
I
.ReduceResour
cesandEner
gy
Therear
emanywaysi
nwhichwecanreducewast
agei
ntheof
fi
ce.Let
’shav
e
alookatsomeway
swhichwecancont
ri
bute.

Paper
 Usedupl
expr
int
ing(
pri
nti
ngonbot
hsi
des)
 Pr
intdr
aftcopi
esi
nlowr
esol
uti
onmodet
ouseupl
essi
nk.
 Av
oidpr
int
ingunnecessar
il
y.Use"
pri
ntpr
evi
ew"t
opr
evi
ewy
ourwor
k
andcheckf
orer
ror
srat
hert
hanpr
int
ingmul
ti
plecopi
es.Rat
hert
han
sendi
ngl
ett
ersorpr
intmat
eri
aluseemai
landsendel
ect
roni
ccopi
es.
 Keepat
rayneart
hepr
int
erf
orpapert
hathasbeenpr
int
edonsi
de
onl
yandcanbeusedf
ornot
epaper
.
 Keepar
ecy
cli
ngbi
nneart
hepr
int
ert
orecy
clepaper
.

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eat
eandusespr
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  Conf
ident
ialpr
int
edmat
eri
alshoul
dbeshr
edded.Shr
eddedpaper
canbeusedf
orpacki
ngf
ragi
legoodsordonat
edt
opetst
oresf
or
beddi
ng.

Pr
int
ingSuppl
ies
 Conser
vet
oneri
nlaserpr
int
erandphot
ocopi
ersbypr
int
ingi
ndr
aft
mode.
 Avoi
dusingt
hickborder
sandgraphi
cs.
 Emptyi
nkandtonercart
ri
dgescanberecy
cledt
hrought
heCar
tri
dges
4Pl
anetAr
kpr
ogr
am.

I
I.Conser
veener
gy

Sav
ingEner
gy
 Tur
ntheof
fi
cel
ight
sandai
rcondi
ti
oni
ngof
fatt
heendoft
heday
orsett
imer
s.Sensorl
ight
scanbeusedi
ndar
kar
eassuchas
st
air
wel
ls.
 Phot
ocopi
ersandpr
int
ershav
eener
gysav
ingopt
ions.Makesur
e
t
heseopt
ionsar
eact
ivat
edsot
hatt
heequi
pmentwi
llgoi
ntoa
"
sleep"modedur
ingpr
olongedper
iodofi
nact
ivi
ty.
 Shutdowny
ourcomput
erandmoni
toratt
heendoft
heday
.Don'
t
j
ustl
ogof
f.
 Comput
ersal
sohav
eener
gysav
ingopt
ions.Thepoweropt
ionscan
bemanagedusi
ngt
hePowerOpt
ionPr
oper
ti
esf
rom t
heCont
rol
Panel
.

Standbyswit
chesyourcomputertoalow powerstate.I
tisusef
ulifyouare
leavi
ngyourcomput
erforashortper
iodofti
me.Itdoesnotsaveyourdeskt
op
stat
e.

Hi
bernat
eshouldbeusedify
ouwi
llbeawayfr
om yourcomputerformor
et han
1hour.I
tsaveswhatisinmemor
yont odi
sk,tur
nsoffyourscreenandturns
of
fyourcomputer
.

CaseSt
udy

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eat
eandusespr
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It
's any exci
ting time for EZt
ronics!I nrecent year
s,success of the
organi
zat
ion’s inter
net search engi ne has seen t he company gr ow
exponent
ial
ly.
Thecompanyi sveryenvir
onmental
lyconsciousandwant st
ointroduceways
andmeansofmi ni
mi zi
ngenergyandr esour
ceusage,i
naneffortt
or educet
he
company'
scar bonfootpri
nt.

EZt
roni
cs'Of
fi
ceManageraskedemployeeGeor
giaRyantoinv
estigat
eand
makerecommendat
ionsast
owhatcoul
dbedoneintheof
fi
ceenvi
ronment.
Mi
nimi
zingener
gyandr
esour
ceusage
Geor
giadi
videshert
asksi
ntoanumberofst
eps:
1. Deter
minewhi
chsour
cesofenergyandresour
ceshav
ethehi
ghest
usageand/
orwast
ageinherof
fi
ceenvir
onment
2. I
nvest
igat
ewhatcanbedonet
oreducet
heconsumpt
ionorwast
age.
3. Repor
tbackt
ohersuper
visor
.

Todet erminewhi chsourcesofener gyandresourceshadt he

highestusageand/ orwast ageintheof f
ice,
Georgiaspoket oa
numberofdi f
fer
entpeopl eineachoft hesecti
onstodet er
mi ne
whatr esourcestheyusedt odot hei
rjob.Shealsoobt ai
ned
copiesoft heorganizat
ion’swaterandel ect
ri
cit
ybill
s.Attheend
ofeachdaysheobser v
edt hedif
ferenttypesofrubbishwhich
wasbei ngt hr
ownaway .

Aft
eraweek, Georgiadet
erminedthatt
hehighestusageand/orwastagecame
fr
om paperwasteandener gyusage.
Thetaskofinvest
igati
ngwhatcouldbedonet oreducetheconsumptionor
wastagewasal i
ttl
ebitharder
.Georgi
asear
chedt heI
nter
netandutil
isedher
networkofcol
leaguestodeterminesomeexampl esofwhatotherbusinesses
hadimplemented.

Geor
giaf
oundt
hef
oll
owi
ngi
deasf
ormi
nimi
zingpaperwast
age:
1. Confi
gurethephotocopi
ersothatitpri
ntsonbothsi
desofthesheetof
paper.Putanot
icenearthephotocopiert
oremindever
yone.Forpaper
whichhasbeenusedonbot hsides,savethepaperf
orr
ecycli
ng.
2. Pl
aceacar
dboar
dboxbesi
dey
ourdeskt
ocol
lectpaper
.
3. Papert
hathasonlybeenpri
ntedononesi
decanber
eused.(
Besur
eto
removeanyt
hingconfi
dent
ialf
ir
st!
).
4. St
apl
ethesheet
stoget
hert
ofor
m anot
epad,
andt
henwr
it
eont
he
bl
anksi
de.

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 5. Gi
vet
hepapert
opr
eschool
sanddaycar
ecent
ers
6. Inst
eadofusi
ngpl
ast
icbubbl
ewr
ap,
shr
edt
heusedpaperf
or
packagi
ng
7. Useemailt
osendandreaddocumentselect
ronical
lyr
athert
han
pri
nti
ngdocument
sandputt
ingthem i
ntoin-tr
ay s.
8. Ify
ouHAVEt opr
intsomethi
ng,checkandpr
oof
readt
hedocumentf
or
err
orsonscr
eenbeforepr
int
ing.
9. Don'
tst
oref
ilesashardcopydocument
sift
heycanbesav
ed
el
ect
roni
cal
lyondisk.
10.Reusef
older
sandenv
elopesr
athert
hant
hrowi
ngt
hem away
.
11.Pur
chaser
ecy
cledpaperf
orpr
int
ingandst
ati
oner
y.

Geor
giaf
oundt
hef
oll
owi
ngi
deasf
orconser
vingener
gy:
1.Usepowersav
eopt
ionsf
orequi
pmentwhi
chi
snotbei
ngused.
2.Tur
noffyourmonit
or-i
tisoneoft
hebi
ggestener
gyconsumi
ng
dev
icesofyourPC
3.Tur
nof
fhar
ddi
sk
4.Enabl
esystem st
andbyforshor
tbr
eaks-shut
ti
ngdownmoni
torand
harddi
sk,noworkislost
5.Enabl
esyst
em hi
bernati
ons-al
ongerversi
onofst
andbywher
ethe
machineal
mostshutsdown,
noworkislost
.
6.Turntheheat
ingsy
stem downj
ustonedegr
ee,
andwearanext
ral
ayer
ofclot
hes!
7.Changet
omor
eef
fi
cientl
ightbul
bs
8.I
nst
allsensorl
ight
ingi
nlessf
requent
lyusedwor
kar
eas
9.Tur
nof
fli
ght
sthatar
enotbei
ngused.
10.
Onl
yhav
eONEf
ri
dgei
nthel
unchr
oom -doy
our
eal
lyneedt
wo?

Georgiawashappywit
htheideasshehadfoundandcar
eful
lydocument
ed
theseasareportf
orhersuper
visor
.Ofcour
sesheemail
edit
, r
athert
han
print
ingi
t!

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eat
eandusespr
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1.
2. I
dent
if
yingSpr
eadsheetRequi
rement
s

Beforeyoucancr eat
easpr eadsheety ouneedt odeterminethepurposeand
anyspecialrequirement si
nr el
ati
ont ohowi twi l
lbeused,stor
edandaccessed.
Some spr eadsheet s contai
n confidenti
ali nformat
ion thatshould only be
accessedbyaut hori
zedst aff
.Act i
vit
iesusual lyhaveaspeci fi
cgui del
ines
incl
udingtimelinesandor ganizat
ionalstandards.Youalsoneedtoensur edata
securi
tyasr equired.

Keyi
ssuest
oconsi
der
 Dat
aent
ry
Thereareanumberofmet hodsofdat aent
ry.Whencr eati
ngaspreadsheet
documentfrom scrat
chy oucanst artwit
habl ankdocumentandcr eateyour
ownspreadsheetfr
om thekey boar
d.Alter
nat
ively,youcanimportdat
afrom an
exi
sti
ngspreadsheetorfrom othersoft
wareapplicati
on.Accounti
ngprogr
ams
suchasMYOBcanexpor tdataandr epor
tsi
ntoaspr eadsheet
.Youcanev en
expor
tdatafrom websit
es.

Manyi nter
netbankingwebsit
esal l
owyout oexpor
tyourbankst atementint
oa
spreadsheet.
Manyor ganizati
onsusetemplateswhi
chi saprevi
ousl
ycreateddocumentt hat
hasbeenf ormat t
edaccordi
ngt oappr
ov edcompanycolors,logosanddesi gn
elements.Theysav eal otoftimeast heydonothav et ober ecreat
edand
ensureconsistencyacr
ossalldocuments.

Usual
lyanorganizat
ion’sPolicyandPr oceduresManualcont ainsrefer
encesto
templ
atesandst yl
egui des.Ast y
legui deisadocumentwhi chli
ststhebasic
pri
nci
plesforcreati
ngdocument sincl
udingspr eadsheet
.Itspecifiesfeat
ures
suchasfont,col
or,size,pl
acementofchar t
sandot herobjectsindocument .A
templ
atethathasbeencr eatedwilladheretot hesty
leguide.

 St
orage
Yourdocumentsorfi
lescanbesav edelectr
onical
lyinanumberofdi fferent
pl
aces.Youcouldsavethem onaUSBmemor ystick,t
hehar ddiskonyourPC
orinalocat
iononyouror ganizat
ion’
snetwork.Youshoul dimplementa
system f
ornamingyourfilessotheycanbeeasi l
ylocated.
Yourorgani
zati
onmayal sowi shtosav et
hef i
leasahar dcopy,orpri
ntout.
Thesecouldbekeptinfoldersandf i
ledappropri
atelyi
nf i
li
ngcabinet
s.

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Whet herondiskori ntheform ofapaperdocument ,thedat aneedstobe
stor
edi nasecur
elocati
on.Ifthedataisstor
edonaCD, itcoul
dbest oredina
rackorst or
agecabinet
.Ifitisstoredasadocumenti naf il
ingcabinet,t
he
cabinetshoul
dbelocked,par
ti
cularl
yifthedat
aisconf
identi
al.

Ift
hedataisst
oredelect
ronicall
y,i
tshouldbebackeduponaregularbasi
s.
Thisisgoodpr
acticeintheev entthatourPChashardwar
eproblemsori s
i
nfect
edbyav ir
us.Simil
arlywewoul dwantabackupintheeventthatwe
acci
dent
all
ydel
etedthefi
le!

 Out
put
Thereareanumberofdif
ferentopt
ionsfortobeconsi
der
edr
egar
dingt
he
outputofy
ourspr
eadsheet.Yourspreadsheetmaybe:
 I
ncl
udedwi
thi
nthet
extofar
epor
t
 Addedasanat
tachmentatt
heendofar
epor
t
 I
ncl
udedi
nanel
ect
roni
cpr
esent
ati
on,
suchasMSPower
Poi
nt
 Pr
int
edont
oanov
erheadt
ranspar
ency
,or
 Sentaspar
tofanemai
l.

Whi cheverform ofout

putisut
il
izedyouneedtoensur
ethatthespr
eadsheet
canbeeasi lyread(det
ail
snottoobigortoosmall
)andthatt
hespreadsheet
wil
lf i
tneatlyontoapageorscreen.
Alway stesttoensureyourspr
eadsheetwil
lout
putasexpect
ed,andthen
adjustaccordingly.

Repor
ti
ngandpr
esent
ati
onr
equi
rement
s

Eachcompanywi llhavestandardswhichallspreadsheetsshouldfol
low.This
coul
dinclude:companydet ail
sandlogos,sizeandst yl
eoffonts,headerand
foot
errequir
ement s,andformatsfornumber s,papersi
zes,st
andardmar gi
ns,
andsavingconv entions.Asment i
onedabov ethismaybedocument edina
Styl
eGuidewhi chf ormspar tofanorgani
zation’sPoli
ciesandProcedures.

Exampl
eofor
gani
zat
ion’
sspr
eadsheetr
equi
rement
s
I
tisimportantt
oliaisewit
hrel
evantper
sonnelt
oclar
if
ythespreadsheet
r
equirementsandt oensuret
hatdocumentsyoucr
eatemeetthepurposefor
whichtheyarei
ntended.

Fol
lowi
ng,
youwi
llf
indanexampl
eofspr
eadsheetdesi
gnst
andar
dsorast
yle
gui
de.

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 .

Jack'
sVideoland
89Mov i
ewatchSt r
eet
Company
MOVIEWORLDQLD
det
ail
s
Phone082678234
Email
:donaldduck@vi
deowor
ld.
net
.au

Company Sizeofcompanylogoshouldnotbeal
ter
ed
l
ogo Logotobeplacedintopri
ghthandcor
nerofspr
eadsheet
.

Standard
Font
ComicSansMS10pt .
Main
ComicSansMS16pt .
Headings
ComicSansMS14pt .
1stlevel
ComicSansMS12pt .
2ndlev el
Hel
veti
caorAr
ial8pt
Header /f
oot
er

Headerto
Ti
tl
eofwor
ksheet
,dat
e.
i
nclude

Footert
o
Pagenumber
,aut
hor
,fi
lename.
i
nclude

A4,
Portr
aitorLandscapetobeuseddependentonsi
zeof
PaperSi
ze wor
ksheet.Worksheettobecent
redhor
izont
all
yandver
ti
cal
ly
ont
hepage.

Mar
gins Topandbot
tom 1.
5cm.Lef
tandr
ight2cm

Alldoll
arfi
gur
estohav edol
larsi
gn.
Number Nodeci malpl
acestobeused.
For
mats Totalsandimport
antresul
tfi
gurest
obehi
ghl
ight
edusi
ng
shading20%andbold.

Allf
ilenamest odispl
ayabbrevi
ati
onofcompanyname( Jacks)
andidentifypurposeofworkbook,tr
ytousenomor ethan20
Savi
ng
characters.Fi
lestobesavedinanappropriat
elynamedfolder.
Convent
ions
Makesur eaback-upcopyi skeptofal
lfi
lesincaseof
corr
upt i
ont otheori
ginalf
il
e.

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Researchyourownor
gani
zat
iont
odet
ermi
net
heor
gani
zat
ionalr
equi
rement
s
forspr
eadsheets.

Ify
oudonothav easuitabl
ewor kenvi
ronment,
dev
elopy
ourowni
deal
spreadsheet
srequi
rementsforanorgani
zat
ion.

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Sel
f-check-1

Test
-IMat
chi
ng
I
nst
ruct
ion:sel
ectt
hecor
rectanswerf
ort
hegi
vechoi
ce.Youhav
egi
ven1
Mi
nut
eforeachquest
ion.Eachquest
ioncar
ri
es2Poi
nt.
A B
---------1.Reduce A.conv
ert
ingwast
eint
onewpr
oduct
s
---------2.Recy
cle B.mi
nimi
zer
esour
cesandener
gy
consumpt
ion
---------3.Reuse C.conv
ert
ingnewpr
oducti
ntowast
e
D.useapr
oductagai
n

TestI
I:shor
tAnswerwr
it
ing
I
nst
ruct
ion:wr
it
eshor
tanswerf
ort
hegi
venquest
ion.Youar
epr
ovi
ded3
mi
nut
eforeachquest
ionandeachpoi
nthas5Poi
nts.
1. Wr
it
eatl
istt
woway
sofconser
vingener
gy?
2. Wr
it
eatl
istt
hreemet
hodsr
educewast
ageof
paperi
ntheof
fi
ce?
3. Whati
sthedi
ff
erencebet
weenset
ti
ngy
ourcomput
ert
ohi
ber
nat
eand
Standby?
4. Wr i
teatl
istt
hreekeyi
ssuest
oconsi
dert
oident
if
yspr
eadsheet
requir
ements?

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Oper
ati
onsheet1.
1 Ener
gyandr
esour
cesconser
vat
ion

 Oper
ati
onTi
tl
e:changepoweropt
ion
 Pur
pose:Changi
ngt
hepoweropt
ionsofy
ourcomput
er
 I
nst
ruct
ion:
Fol
lowt
hei
nst
ruct
ionsbel
owt
ochangepoweropt
ion
 Tool
sandr
equi
rement
:
1. Thi
soper
ati
onsheet
2. Lear
ninggui
des,
3. Per
sonalcomput
er
 Pr
ecaut
ions:
 Pr
ocedur
esi
ndoi
ngt
het
ask.

St
ep1.Opent
heCont
rolPanel
.
St
ep2.Sel
ectPowerOpt
ions.
St
ep3.Havealookatthediff
erentopt
ionsandplansav
ail
abl
e.
Sel
ectaplan/
optionswhichwil
lconserv
eenergy.
St
ep4.Cl
oset
hePowerOpt
ionsWi
ndow.

Oper
ati
onsheet1.
2 Ener
gyandr
esour
cesconser
vat
ion

 Oper
ati
onTi
tl
e:Howt
oSetourcomput
ert
oHi
ber
nat
eorSt
andby
 Pur
pose:
Setourcomput
ert
oHi
ber
nat
eorSt
andby
 I
nst
ruct
ion:
 Tool
sandr
equi
rement
:
1. Thi
soper
ati
onsheet
2. Lear
ninggui
des,
3. Per
sonalcomput
er
 Pr
ecaut
ions:
 Pr
ocedur
esi
ndoi
ngt
het
ask.

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 St
ep1.Cl
ickont
heSt
artMenu.
St
ep2.Sel
ectShutDown.
St
ep3.ADi
alogboxwi
llappearwi
thadr
opdownli
st.Sel
ectf
rom
t
hedropdownl
istHiber
nat
eorStandby
.

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ight
Uni
tTwo:Cr
eat
espr
eadsheet

Thi
sunitt
oprovideyout
henecessar
yinf
ormat
ionr
egar
dingt
hef
oll
owi
ngcont
ent
cov
erageandtopics:

 I
ntr
oduct
iont
ospr
eadsheet

 Useawor
ksheet

 For
mul
aandBasi
cFunct
ions

 Accesshel
pfunct
iononspr
eadsheet

Thisgui
dewillal
soassisty
outoatt
ainthel
ear
ningout
comesst
atedi
nthecover
page.Speci
fi
call
y,uponcompl
eti
onofthisl
ear
ninggui
de,
youwil
lbeabl
eto:

 knowspr
eadsheetconcept

 KnowBasi
cfor
mat

 I
dent
if
ybasi
cfor
mul
aandf
unct
ion

 Accesshel
pfunct
iononspr
eadsheet

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2.
1. I
ntr
oduct
iont
ospr
eadsheet

Whati
saspr
eadsheet
?
Aspr eadsheetisacomputerprogram t
hati
susedi nbusi nessto
calculat
eprofitandloss(
aswellasmanyot herthi
ngs)usi ngcol
umns
andr ows.Itallowseasyentr
yandmani pul
ationoftextandf i
gures,
and
canbeappl iedt osi
mplebudget
ing,orcomplexaccountingandf i
nanci
al
planning.
Spr
eadsheetsof
twar
e
Whataresomespr eadsheetprograms?Mi crosoftExceli
sthesof
twar
e
mostwidelyusedinbusinessandeducation,butthereareanumberof
ot
herspreadsheetprogr
ams, i
ncludingLotus,Microsof
tWorksand
Corel
.
Ter
minol
ogy
Spreadsheeti
sawor dusedtodescr i
betheprogram,butisalsousedto
descri
be a sheetwi t
h columns and r ows. Exceluses t he word
worksheettodescr
ibeasinglesheetandthewor dworkbooktodescr
ibe
col
lecti
onononeormor ei ndi
vidualworksheetswhichform a‘book’
.
Youcanaddhundr edsofwor ksheetstoasi ngleworkbookbutExcel
openswi t
honlythr
ee.Awor kbookissavedasonef i
le.
Cel
listhewor dusedtodescri
bethei
nter
sect
ionbetweenacol
umnand
arow.Theyar erefer
encedbythecol
umnheadingandt her
ownumber
egthecellr
eferenceforCol
umnAandRow1woul dbeA1.

Col
umn

Row
Cel
l

Relat
ivecel
lref
erence:acel
lrefer
encei
nfor
mul
ast
hatchangewhen
excelcopi
esthem toanot
herlocati
on
Act
ivecel
ls:t
hecel
linwhi
chy
ouar
ecur
rent
lywor
king
Act
ivesheet
:asheett
hati
ssel
ect
ed
Funct
ion:abui
lt
-inorpr
e-r
ecor
dedf
ormul
athatpr
ovi
desashor
tcutf
or
complexcal
cul
ati
ons.
Rangeofcel
l:oneormor
ecel
lst
hatf
orm ar
ect
angul
argr
oup
Thenewi
nter
face

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TheRibbonandQui ckAccessToolbararewherey ouwillf
indt
hecommandst o
perfor
m commont asksinExcel.TheBackstageviewgivesyouvar
iousopt
ions
forsavi
ng,openi
ngaf i
le,pr
int
ing,andshari
ngy ourdocument.

TheRi
bbon

Excel2016usesat abbedRibbonsyst
em i
nsteadoft r
adit
ionalmenus.The
Ribboncontai
nsmult
ipl
etabs,
eachwit
hsever
algroupsofcommands.Youwi l
l
usethesetabstoper
for
mt hemostcommontasksinExcel
.

 Eacht
abwi
llhav
eoneormor
egr
oups.

 Somegr
oupswi
llhav
eanar
rowy
oucancl
ickf
ormor
eopt
ions.

 Cl
ickat
abt
oseemor
ecommands.

 Youcanadj
usthowt
heRi
bboni
sdi
spl
ayedwi
tht
heRi
bbon
Displ
ayOpt
ions.

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Cer
tai
nprograms,suchasAdobeAcrobatReader
,mayi
nst
alladdi
ti
onalt
abs
tot
heRibbon.Thesetabsar
ecal
ledadd-ins.

Ri
bbonDi
spl
ayOpt
ions:

TheRibbonisdesignedtor espondtoyourcur
rentt
ask,butyoucanchoose
tominimizei
tifyoufindthatittakesuptoomuchscreenspace.Cl
ick
theRibbonDi
splayOpt i
onsar r
owi ntheupper
-ri
ghtcorneroft
heRibbonto
displ
aythedrop-downmenu.

Ther
ear
ethr
eemodesi
ntheRi
bbonDi
spl
ayOpt
ionsmenu:

 Auto-hi
deRibbon:Aut
o-hidedispl
aysy
ourwor kbooki
nful
l-
screenmodeandcompl et
elyhi
destheRibbon.Toshowthe
Ribbon,
cli
cktheExpandRibboncommandatt hetopofscr
een.

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  ShowTabs:Thisopti
onhidesal
lcommandgr oupswhenthey'
re
notinuse,butt
abswillr
emainvi
sibl
e.Toshowt heRi
bbon,
simplycl
ickatab.

 ShowTabsandCommands:Thisopt
ionmaxi mizestheRi
bbon.
Allofthet
absandcommandswil
lbevi
sible.Thisopti
oni
s
select
edbydefaul
twheny
ouopenExcelforthefir
stti
me.

TheQui
ckAccessTool
bar
LocatedjustabovetheRibbon,t
heQuickAccessToolbarl
etsyouaccess
commoncommandsnomat terwhi
chtabisselect
ed.Bydefaul
t,i
tincl
udes
theSave,Undo, andRepeatcommands.Youcanaddot hercommands
dependingony ourpref
erence.

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Tel
lme:
TheTel
lmeboxwor
ksli
keasear
chbart
ohel
pyouqui
ckl
yfi
ndt
ool
sor
commandsy
ouwanttouse.

Wor
ksheetv
iews

Excel2016hasav arietyofviewingoptionsthatchangehowy ourwor kbooki

s
displ
ayed.Theseviewscanbeusef ulf
orvari
oust asks,especi
all
yifyou're
planni
ngtoprintt
hespr eadsheet .Tochangewor ksheetv i
ews,l
ocatet he
commandsi nthebot tom-rightcorneroftheExcelwi ndowandsel ectNormal
vi
ew, PageLayoutview, orPageBr eakview.

 Nor
malv
iewi
sthedef
aul
tvi
ewf
oral
lwor
ksheet
sinExcel
.
 PageLay
outv i
ewdispl
ayshowy ourworksheetswil
lappear
whenpri
nted.Youcanalsoaddheadersandf oot
ersinthi
sview.
 PageBreakviewall
owsy out
ochangethel
ocati
onofpage
breaks,
whichisespeci
all
yhel
pfulwhenpr
int
ingal
otofdata
fr
om Excel
.

Backst
agev
iew
Backst
agev i
ewgivesyouvar
iousopti
onsforsav
ing,openi
ngaf
il
e,pri
nti
ng,
andshari
ngy ourwor
kbooks.
toaccessbackst
ageviewcli
ckonf
il
ebackst
age
vi
ewwi l
lappear.

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 2.
1.1. Nav
igat
ingar
oundaspr
eadsheet
Youcanseet henavigati
ngbar stotherightofthescr
eenandatthe
bott
om ofthescreen.Whent herei
sdat ainthesheet
,youcanmov ethe
sheett
oshowdat awhi chisoutofsi ght
.Her earesomebasicmethods
fornav
igat
ingaroundawor ksheet.

Key
boar
d Mouse

Acol
umnata  ororTabkey Mov
emouseandcl
ick
t
ime

Arowata ororEnt
erkey Mov
emouseandcl
ick
t
ime

Cel
lA1 Ct
rlHome Poi
ntanddr
agv
ert
icalscr
oll
boxup

Bot
tom r
ight Ct
rlEnd Poi
ntanddr
agv
ert
icalscr
oll
cor
nercellof boxdown
dat
a

Pr
act
icet
osel
ect
ingcel
l
Whenacellissel
ectedthenameofthecel
l(al
soknownascel
lref
erence)
appear
sattheextr
emel eftoft
heFor
mulaBar.Canyouseei
t?Noti
cet hat
ther
eisablackborderaroundt
hecel
lyouhavesel
ect
ed.

Resi
zecol
umnsandr
ows
Wheny
oudof ur
therwor
kwit
hspreadsheet
sy ouwil
lsomet
imesneedt
o
r
esi
zethecol
umnsandrowsofyourworksheettof
itt
hedat
a.

Hel
pfulHi
nts
ify
ouseehashes###appearinacol
umn,itmeansthatt
he
col
umni snotwi
deenoughtohol
dthedat
a.Widenthecolumn
unti
lthedat
ashowscl
earl
y.
Tool
bar
sandt
oolbut
tons
Theconv
ent i
onalwayofsel
ect
inganact
ion(f
orexample,
toopenan
exi
sti
ngfi
le)ist
ousethemenubaratthetopoft
hescreen(i
nthi
scase,

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 t
ocl
ickFi
le/
Open)
.
Using the toolbut tons i
sf aster.These arethe l i
ttl
e butt
ons with
symbol s on them t hatarel ined up on a toolbar.They may l ook
confusingatf irst
,butar egr eatoncey oul ear
nwhatt heydo.Some
programscanhav easmanyas20t ool
barsthatdisplayav ar
iet
yoftools.
Usuallythedef aulttool
barsaret heStandardandFor matti
ngtool
bar s.
Thesehav ethet oolsyou’
llusemostatf i
rst
.
• Todispl
ayanot
hertoolbar,gotoView/Toolbar
s.Thi
swi
lldisplay
alistofthe t
ool
bar sav ai
labl
eint he progr
am.The toolbars
al
readydi
spl
ayedwillhaveat i
ckagai
nstthem.
• Todi
spl
ayanot
hert
ool
bar
,justcl
ickoni
tint
hatl
ist(
ie‘
sel
ect
’it
).
• Tomakeat
ool
bari
nvi
sibl
eagai
n,cl
ickoni
tagai
nint
hel
ist
.
Toolbars can usuall
ybe placed anywhere on t
he screen (‘
fl
oat
ing’
tool
bars)or‘ docked’atthet op,bott
om orsideoft hescr een.The
program will‘
remember’whicht ool
barsyouhaddi spl
ayedandwher e
theywerenextt i
mey oust
artit
.
Note:Don’thavetoomanytool
barsdi
splay
edatanyonet i
me.Itcanbe
ver
y conf using and wil
lr educe the si
ze of y our on-scr
een
workspace.Thiswil
lal
lowy
outocreat
eanewt ool
barandputyourmost
-usedtoolsoni t
.
Ri
ght-cli
ckonanyvi
sibl
et ool
bart
oseet
hel
istofav
ail
abl
etool
bar
s.
Thi
sallowsyout
oby
passt hemenus.
Key
boar
dshor
tcut
s
Wesawi nt heprev
ioussect
ionthatsomeact ionscanbecar r
iedout
usi
ngshor t
cutkeys.Theseareacombi nati
onoft woormor ekey
str
okesthatperfor
m anacti
on.Ov ert
hey ears,soft
waredeveloper
s
haveassignedthesameshor t
cutkeystomostpr ograms,sothati
fyou
knowwhatCt rl
+Adoesi noneprogram, y
oucanusei ttoperf
ormthe
sameactioninmanyot her
s.
List
edbelowaresomekey boardshor
tcutsf
orsomeoft
hemor
e
f
requent
lyusedspreadsheetpr
ogram commands.
Touseoneofthesecombi
nat
ions,
hol
ddownt
heCt
rlkeyandpr
esst
he
l
ett
erkeyshown.
Thoseacti
onsmar
ked‘t
oggle’
wil
lswi
tcht
hatf
ormat
ti
ngei
theronorof
f,
dependi
ngonit
scurr
entst
ate.
Shor
tcut Act
ion
Ct
rl
+A Sel
ect
sal
ldat
aont
heact
ivewor
ksheet
.
Ct
rl
+B Toggl
e.For
mat
ssel
ect
eddat
ainbol
d.

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 Ct
rl
+C Copi
est
hesel
ect
iont
othecl
ipboar
d.
Ct
rl
+F Al
lowsyoutofindspeci
fi
eddat
a(number
sort
ext
)
i
ntheacti
vedocument.
Ct
rl
+I Toggl
e.For
mat
ssel
ect
eddat
aini
tal
ics.
Ct
rl
+N Opensanewwor
kbook.
Ct
rl
+O Al
lowsy
out
oopenapr
evi
ousl
ysav
edwor
kbook.
Ct
rl
+P Pr
int
stheact
ivewor
ksheet
.
Ct
rl
+S Sav
est
heact
ivewor
kbook.
Ct
rl
+U Toggl
e.For
mat
ssel
ect
eddat
aasunder
li
ned.
Ct
rl
+V Past
est
hecont
ent
soft
hecl
ipboar
dint
otheact
ivecel
l.
Ct
rl
+W Cl
osest
heact
ivewi
ndow,
butdoesnotexi
tthepr
ogr
am.
Ct
rl
+X Cut
sthesel
ect
eddat
aandpl
acesi
tont
hecl
ipboar
d.
Ct
rl
+Y Redoest
hepr
evi
ousact
ion.
Ct
rl
+Z Undoest
hel
astact
ion.
Al
t+F4 Cl
osest
hepr
ogr
am.

Page26of26 Mi
nistr
yofLaborand Ver
sion-1
Cr
eat
eandusespr
eadsheet
Skil
ls Aug,2022
Author/
Copy r
ight
2.
2. Usi
ngawor
ksheet

Dat
aent
ryi
ntoawor
ksheet
Eachcelloft
hespr eadsheetcanholdfi
gur
es,textandfor
mulas.The
dataineachcelli
shel dinthatcel
lal
one.Alwaysputthedat
aonlyin
thecellt
hathastohol dit
.
Toent
erdata,
putyourcursori
ntot
hesel
ectedcellandcl
ick.Ty
pet
he
dat
aandpressEnt
er.Thismovesyoutoanothercel
l.
NOTE:Youcanalsouset
heTabkeyandy
ourar
rowskey
stomov
e
ar
oundthesheet
.
Thedat
aappear
sint
hecel
laswel
lasi
nthef
ormul
abar
.
Sav
ingawor
kbook
Afterkeyi
ngi ny ourdata,itisagoodi deatosav eyourfil
eony our
computer,beforey oucont i
nuetofor matit
. Youmustdot wot hings
whensav ingaf i
lef orf
utureuse–y oumustt el
lyourcomputerwher e
youwantt osavey ourfi
leandwhaty ouwanttonamei t.Muchthesame
asy ouwoul dfi
leaphonebi l
linafoldercall
edAccount si
nthedr awer
label
ledHousehol di nyourfil
ingcabinet,y
oumustent erwhichdr i
ve
and/orfolderyouwanty ourfi
letobesav edinandent eri
naf il
ename
foryourspreadsheet.

Page27of27 Mi
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eadsheet
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ight
2.
3. For
mul
asandFunct
ions

Ent
eri
ngsi
mpl
efor
mul
a
Formulasinvol
vemaki ngcalcul
ati
onssimilart
oanybusi
nessdocument
,
butusingcellr
efer
encesinsteadoftheactualamount
s.Lookatthe
spreadsheetonyourscreen.Iti
sclearthatyoumustmult
ipl
ythe
Quantit
ywi t
hthePriceinordertoproducetheCost
.Normall
ywewould
wri
tesuchacal cul
ationas36x25. 99.
I
nExcelyoumustusethe=sign,t
hemult
ipl
icati
onsign*,andcel
l
r
efer
encestocal
cul
atethisf
ormul
ainy
ourspr eadsheet
.Allf
ormul
as
mustbegi
nwitht
he=si gn.
Aut
oSum key
Youcanachievet
hesameresul
tasabov
ebyusingt
he
shor
tcut
AutoSumbut
tonontheHometabRi
bbon.
Per
cent
ages
Usi
ngper
cent
agesi
soneoft
hemosti
mpor
tantcal
cul
ati
onsi
nExcel
.
Av
erages
Nor mall
y,t
ocreat
eanaverage,y
ouaddupt heamountsthaty
ouwantto
calculat
etheaver
ageofanddivi
dethem bythenumberofent
riesy
ou
hav e,
eg2+4+6+3+5=20.Therearefi
veentr
iessotheaver
ageis20
div
idedby5=4
Excelmakesi
tver
yeasy–i
tgi
vesusaFUNCTI
ON=AVERAGE.
Aut
oFi
ll
Upti
llnowy ouhav
ebeent
ypi
ngf
ormul
asi
neachcel
l,
andt
hishasbeen
goodpract
ice.
Asy ounoti
cedi nthepr evi
ousActi
v i
ty,i
twasnecessar yforyoutoenter
i
nf ormul
asf oralloftheTotalsandAv erages.Thi
si sr
eallygood
practi
ce,
howev ert hemor eti
mesy ouhav etoenterdata,t
hemor el
ikely
youaretomakeami stake.Toovercomet histher
ei safuncti
oncal
led
Fil
lHandlethatremov estheneedf orrepeti
ti
vewor k.
Thefi
llhandlei
susedtocopydownthecontent
sfr
om onecel
ltoot
her
cel
ls,
whet hert
heyar
eformulasorot
herdat
a.
Thefi
llhandl
eisthesmal
lbl
acksquar
eint
hebot
tom r
ighthandcor
ner
ofaselect
edcell
.
Wheny ouputy ourcursoront hi
ssmal lblacksquare,t
he
point
erchangest oablackcr oss.Tocopycont entsto
cell
sbelowthecel lortofi
llinaseri
es, suchasdates,
dragthefi
llhandlewhileitisintheshapeoft hecross.

Page28of28 Mi
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eat
eandusespr
eadsheet
Skil
ls Aug,2022
Author/
Copy r
ight
 Todi
splayashor
tcutmenuthatcontai
nsfil
lopt
ions,
hol
ddownt
her
ight
mousebutt
onasy oudr
agthefil
lhandle.
Becaref
ulnottoconfusethefi
llhandlewiththewhiteselect
ioncrossor
wit
hthemov i
ngcross.Thewhitesel ect
ioncrossappearswheny ourest
yourmouseonacellwi t
houtcl
icking.Thisisusedto
sel
ectacel
loranumberofcel l
s.
Themov i
ngcrossappear
swheny oumovetotheedgeofa
cel
landfourarr
owsappear.Thisar
rowedcr
ossisusedtomov
ethe
cont
entsofacellt
oanothercel
l.
Togett
heblackcr
oss,
youmustcli
ckonacellbor
derandthenresty
our
mousepoint
eront
hesmallbl
acksquar
eint
hebottom r
ighthandcor
ner
oft
hecell
.
Thefil
lhandl
eisnotonl
yusedtocopyfor
mul
as,butal
sot
ocopya
seri
esacrosscel
ls,
suchasnumberst
hatgoupbyincr
ement
s,day
sof
theweek,monthsandsoon.
Aut
oFi
llOpt
ions
Wheny ouarefi
lli
ng,asmallopti
onsbutt
onwil
l
appearcall
edAutoFillOpt
ions,
cli
ckonthe
downar r
owont hisbutt
onifyouwanttouse
anyoftheopti
ons.
Cel
lAddr
esses/Ref
erenci
ng
A celladdressorref
erenceidenti
fi
esacel
lorar
angeofcel
lsi
na
worksheet.Thesei
ncl
udet hefol
lowi
ng:
Ty
pesofcel
laddr
esses
 Rel
ati
vecel
lref
erenci
ng
Thestr
uctureoft
hef or
mularemainst
hesamewheniti
scopi
edtoot
her
cel
lsbutthecel
lschanger
elat
ivetot
heposi
ti
onoft
hefor
mul
a.
E.
g.Considert
heformula=A1+B1ent
eredi
nC1.Whathappenswheni
tis
copi
edintoB2throughB10?

 Absol
utecel
lref
erenci
ng
Whenaf ormul
ai scopi
edtoot hercell
s,thecel
lref
erencesremai
n
unchanged.Adoll
arsi
gnispl
acedbeforethecol
umnandtherow
e.
g.$B$20
 Mi
xedcel
lref
erenci
ng
Ei
thert
hecol
umnort
her
owi
sabsol
utel
yref
erencedbutnotbot
h
e.
g.$B20,
B$20

Page29of29 Mi
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yofLaborand Ver
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Cr
eat
eandusespr
eadsheet
Skil
ls Aug,2022
Author/
Copy r
ight
Summar
yofFor
mul
asandFunct
ions
Si
mpl
eFor
mul
as
Addt wocel l
s =A2+B2 AddscellA2andB2
Multipl
ytwocel l
s =A2*C2 Multi
pli
escellA2bycel
lC2
Divi
deonecel lby =A2/D2 Di
videscellA2bycel
lD2
another
Subtractonecel l =A2–A3 Subt
ract
scel
lA3f
rom cel
l
fr
om anot her A2
Funct
ions
Addingmorethan =SUM(
B5:
B10) Addsal lcel
lsbetweenB5
twocell
s andB10
Findi
ngtheaverage =AVERAGE(
B5:
B10) Findst heaverageofCellsB5
ofagroupsofcells toB10
Maximum =MAX(
B5:
B10) Findst helargestamount
betweencel lsB5:B10
Mi
nimum =MI
N(B5:
B10) Findst hesmal l
estamount
betweencel lsB5:B10
Per
cent
age =15%*A4OR Findswhati s15%oft he
=A4*0.15 cont entsofcellA4
=115%* A4OR Producesanamountwi t
han
=A4+(15%*A4) increaseof15%oft he
originalamount .

=85%*
A4OR Producesanamountwi tha
=A4-(15%*
A4) decr easeof15%oft he
originalamount.
Count =COUNT(
B5:
B10) Findsouthowmany
Number sther
earebetween
cellsB5andB10
Today =TODAY(
) Showst oday’
sdate
Now =NOW() Showst oday’
sdateandtime

Page30of30 Mi
nistr
yofLaborand Ver
sion-1
Cr
eat
eandusespr
eadsheet
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ls Aug,2022
Author/
Copy r
ight
2.
4. Accessi
ngHel
pinspr
eadsheet
 Justt ypeyourqueryintheTel
lmewhaty ouwanttodobox.From t
hesear
ch
results,youcanquickl
ygettofeat
uresyouwanttouseoracti
onsyouwantto
perform.Forhel pcont
entonyoursearchphr
ase,
cli
cktheopti
onGetHelpon
"searchphr ase"
.

 Youcanal
soaccessHelpfrom t
heFil
emenu.InanyOf
fi
ceapp,
Cli
ckFi
leandi
n
thet
opri
ghtcor
ner,cl
ickt
hefamili
ar?But
ton.

 OrusetheF1f
uncti
onkeyanyt
imet
oopent
heHel
pVi
ewerwi
ndowf
ort
he
Off
iceappyouar
eworkingon.
Bydefaul
tExcelHel
pl oadsi
nabrowseformatwhi
chgi
vesy
ouar
angeoft
opi
cs
youcanchoosefrom bythecli
ckofabut
ton.
Thef
irstt
wobutt
onsacrossthetopofthehel
pscr
eenal
lowy
out
omov
eback
andf
orwardt
hroughyourresul
tpages.

Thenextt
woar
ether
etohel
pwheny
ouar
ewor
kingon-l
ine.
 TheHomebut
tonwi
llt
akey
oubackt
othebegi
nni
ngscr
eeny
ouseewheny
ou
l
oadHelp.
Thenextgroupofbut t
ons,acrossthetopofthehelpscr
een,al
lowyoutopri
nt,
changeyourfontsize,
showt hetableofcontent
sandkeeptheHelpscreenon
top.I
tisi
nteresti
ngtonotethatyoucanwor kinExcelwi
ththehelpscr
eenopen
whichishel
pf ulf
orfol
lowi
ngt heinstr
uct
ionsinHelp.
Tosear
chf
oraspeci
fi
ctopi
c,cl
icki
nthesear
chbox.

Atthebot
tom righthandcor neroftheHel
pscreenyouwi
llbenoti
fi
edifyouare
worki
ngOff-LineorOn-Li ne.Ifyouareworki
ngoff
-li
neyouhaveaccesstothe
bui
lti
nhelptopics.Ifyouarewor ki
ngon-li
nethenyouwi
llhaveaccesst
othe
ful
lhel
pofMi crosoftOff
ice.

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sion-1
andSki
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s spreadsheet
Aug,
2022
Aut
hor
/Copy
right
Sel
f-check-1

Test
-IMul
ti
plechoose
1.
Whati sthenameoft hefeat urethatsav escopi esofy ourfil
esatspeci fi
edinterval
s?
A. Pr otectSheet C.Aut oRecov er
B. Tr ackChanges D.DocumentRecov er
y
2.Whi choft hef ollowi ngi sasel ectedcel l
?
A. cur rentcommand C.activecell
B. def aul toption D.defaultcell
3. Whi chisasmal lgr eensquar einthel ower -ri
ghtcor nerofasel ectedcellorrange
t
haty oucanuset ocopyonecel ltoadj acentcel l
sort ocreateaser ies?
A. Fi llhandl e C.Cellpointer
B. Col umnmar ker D.Formul abar
4. Howma nywor ksheet sdoesanewExcel2016wor kbookopenwi t
h?
A. t hree C.two
B. one D.four
5. Whi chf unctioni nExcelt ell
showmanynumer icentri
esar ethere?
A.NUM C.SUM
B.COUNT D.CHKNUM
6. Whi choft hef ollowingi stheintersectionofar owandcol umn?
A.Range C.barchar t
B.t ab D.cell
7. Whi cht aboft her i
bbonshoul dy ougot oforremov i
nggridli
nesonawor ksheet
?
A.For mul a C.review
B.Vi ew D.dev el
oper
8. Whi choft hef ollowingi sanexampl eofami xedcel lref
erence?
A.A9$ C.A$9
B.A9: E9 D.A$9
9. Whi choft hef ollowingi swher ey oucansav e,selectatempl ate,change
documentpr oper t
ies,andcl oseorexi tExcel ?
A.Backst
age C.Edi
t
B.Pri
nt D.Window
10. Outoft
hef
oll
owi
ngal
ter
nat
ivesav
ali
dfor
mul
aonexcel
A.B2+C2 C.=C2+D2
B.A1*
B1 D.E1/
F1

Test
-IIMat
chi
ng

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sion-1
andSki
ll
s spreadsheet
Aug,
2022
Aut
hor
/Copy
right
I
nst
ruct
ion:sel
ectt
hecor
rectanswerf
ort
hegi
vechoi
ce.Youhav
egi
ven1Mi
nut
efor
eachquest
ion.Eachquest
ioncar
ri
es2Poi
nt.
A B
---------1.Nor
malv
iew A.asear
chbarhel
ptoqui
ckl
yfi
ndt
ool
sor
commands
---------2.Page Lay
out B.t
hecel
lref
erencesr
emai
nunchanged
v
iew
---------3.Tel
lme C.t
hedef
aul
tvi
ewofwor
ksheet
s
---------4. Page Br
eak D.I
dent
if
ies a cel
lora r
ange ofcel
lsi
na
v
iew wor
ksheet
.
---------5.
cel
laddr
ess E.Di
spl
ays how y
ourwor
ksheet
s wi
llappear
whenpr
int
ed.
F.Tochanget
hel
ocat
ionofpagebr
eaks

Test
-II
IFi
lli
nthebl
ank
I
nst
ruct
ion:Fi
llt
hecor
rectanswerf
ort
hegi
vebl
ankspace.Youhav
egi
ven1Mi
nut
e
f
oreachquest
ion.Eachquest
ioncar
ri
es2Poi
nt.
1._________i
susedt
ocopydownt
hecont
ent
sfr
om onecel
ltoot
hercel
ls
2.Col
umnsandr
owsar
edef
inedby_____and_______r
espect
ivel
y.
3.Cel
lsar
edef
inedbyt
he_______and________atwhi
cht
heyi
nter
sect
.
4.________ i
sawor
kingar
eat
haty
oucanst
ore,mani
pul
ate,cal
cul
ate,and
anal
yzedat
a.
5._________ar
edef
inedbyt
hecol
umnandr
owatwhi
cht
heyi
nter
sect

Page34of34 Mi
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sion-1
andSki
ll
s spreadsheet
Aug,
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Aut
hor
/Copy
right
Oper
ati
onsheet2.
1 Useawor
ksheet

 Oper
ati
onTi
tl
e:Cust
omi
zewor
ksheet
s
 Pur
pose:
Tocr
eat
e,r
ename,
del
ete,
copy
/mov
ewor
ksheet
 I
nst
ruct
ion:
Fol
lowt
hepr
ocedur
esbel
ow
 Tool
sandr
equi
rement
:
1. Thi
soper
ati
onsheet
2. Resour
cef
il
es
3. acomput
erwi
thspr
eadsheetsof
twar
e
 Pr
ecaut
ions:
 Pr
ocedur
esi
ndoi
ngt
het
ask.

St
ep1. Openy
ourspr
eadsheetpr
ogr
am.
St
ep2. Got
oFi
le/
New,
theni
nthedi
alogueboxsel
ect‘
Blankwor
kbook’
.
St
ep3. Thebottom ofthescreenshowsthr
eetabsfort
hethreeworksheet
s
thi
sblankwor kbookcontai
ns.(Bydef
ault
,anew workbookusuall
y
hasoneworksheets,butyoucanaddmoreordel
etesome.)
St
ep4. Ri
ght-cl
ickont heSheet
1tabandsel
ect‘
Rename’f
rom t
hepop-up
menu.Type‘Januar
y’andpr
essEnt
er.
St
ep5. Thef
ir
stsheetshoul
dnowbenamedJanuar
y.
St
ep6. Ri
ght-cl
ickont heSheet1tabandselect‘
Inser
t’f
rom thepop-up
menu.Select‘
Worksheet
’fr
om t
hedi
alogueboxandpressOK.
St
ep7. Anext
rawor
ksheetshoul
dhav
ebeenaddedt
othewor
kbook.
St
ep8. Renamet
hesecondsheet‘
Feb’
,thet
hir
d‘Mar
’andt
hef
our
th‘
Apr
’.
St
ep9. Ri
ght
-cl
ickont
he‘Mar
’tabandselect‘
Delet
ef r
om thepop-upmenu.
‘
Mar’
Tabshoul
dhavebeendel
etedfrom workbook.
St
ep10.Right
-cli
ckonthe‘Apr
’tabandselect‘
MoveorCopy’from t
hepop-
upmenu.Select‘
Feb’Tab.Thenwhereyouwanttoplacethecopied
worksheet
.Ti
ckChecktheboxf ort
heCreat
eacopyoptionatbot
tom
ofpop-upmenu,thencl
ickOK.
St
ep11.Youar
efoundcopy
Apronwor
kbook
St
ep12.Savet he wor
kbook by select
ing Fil
e/Save As and gi
ving i
tt he
fi
lename‘Wages’
.Makesur eyousav ethefil
etoyour‘
Proj
ects’f
older
onmydocumentory ourUSBt humbdr ive.

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andSki
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Aut
hor
/Copy
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 St
ep13.Cl
oset
hef
il
e(Fi
le/
Close)
.

Oper
ati
onsheet2.
2 Useawor
ksheet
 Oper
ati
onTi
tl
e:Textf
ormat
ti
ng
 Pur
pose:Tof
ormat
ti
ngdat
aonwor
ksheet
 I
nst
ruct
ion:
Fol
lowt
hepr
ocedur
esbel
ow
 Tool
sandr
equi
rement
:
1. Thi
soper
ati
onsheet
2. Resour
cef
il
es
3. acomput
erwi
thspr
eadsheetsof
twar
e
 Pr
ecaut
ions:
 Pr
ocedur
esi
ndoi
ngt
het
ask.

St
ep1.Opent
hef
il
efor
mat
ti
ng.
St
ep2.Sel
ectcel
lsA4t
oD4.Cl
ickt
heBol
dbut
tonont
heFor
mat
ti
ngt
ool
bar
.
St
ep3.Repeatf
orcel
lsA19t
oD19andcel
lsC27t
oD27.
St
ep4.Selectcel
lsC17t
oD17.Cl
ickt
heI
tal
icsbut
tonont
heFor
mat
ti
ng
toolbar
.
St
ep5.Repeatf
orcel
lsC25t
oD25andcel
lsC27t
oD27.
St
ep6.Sel
ectcel
lsA1toD1.Cl
ickt
heMer
geandCent
real
ignmentbut
ton
ontheFor
matt
ingt
ool
bar
.
St
ep7.Sel
ectcel
lsB4 to D4.Cl
ickt heCent
realignmentbut
ton on t
he
For
matt
ingtool
bar
.Repeat
forcell
sB19toD19.
St
ep8.Sel
ectcel
lC17.Cl
icktheAl
ignRi
ghtbut
tonont
heFor
mat
ti
ngt
ool
bar
.
Repeatf
orcel
lsC25andC27.
St
ep9.Sel
ectcel
lsA5t
oA15.Ont
hemenubar
,got
oFor
mat
/Cel
ls(
shor
tcut
Ctr
l+1)
.
St
ep10.
WhentheFormatCell
sdial
ogueboxappear
s,cl
ickont
heAl
ignment
tab(
ifi
t’
snotal
ready
select
ed)
.
St
ep11.
Uset
heupar
rowkeyt
oincr
easet
hei
ndentt
o2.
St
ep12.
Repeatf
orcel
lsA20t
oA23.
St
ep13.
Sel
ectcellA1.Cl i
ck t
he FontSize dr
op-down menu on t
he
For
matt
ingtool
bar
,andchoose14poi
nt.

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andSki
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Aut
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/Copy
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 St
ep14.
Sel
ectcel
lA1 again.Cl i
ck t
he FontColourdr
op-down on t
he
For
matt
ingtool
bar
,andchooseadarkcol
our
.
St
ep15.
Repeatforr
ow4andr ow19.(Cl
icki
ngonar ownumberont
hel
eft
-
handsideofthescr
eenwil
lsel
ectthewhol
erow).
St
ep16.
Selectcel
lsA4toD4.ClicktheFil
lcolourbutt
onontheFor
mat
ti
ng
toolbar
,andsel
ectapal
ecolour.Repeatforcel
lsA19t
oD19andfor
cellA1.
St
ep17.
Selectcel
lA1.Cli
cktheBordersdr
op-downmenuont
heFor
mat
ti
ng
toolbar
,andchooset
heOutsidebor
der
sbutt
on.
St
ep18.
Repeatf
orCel
lsC27t
oD27.
St
ep19.
Sel
ectcel
lD17.Ont
hemenubar
,got
oFor
mat
/Cel
ls.
St
ep20.
WhentheFor
matCel
lsdi
alogueboxappear
s,cl
ickont
heNumber
tab.
St
ep21.
SelectCurr
ency
.Checkt
hatt
heDeci
malpl
aceswi
ndow i
sshowi
ng
‘2’
,andcli
ckOK.
St
ep22.
Repeatf
orcel
lsD25andD27.
St
ep23.
Sav
eyourf
il
e
 Qual
it
yCr
it
eri
a:Yourwor
ksheetshoul
dnowl
ooksomet
hingl
iket
his

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  Pr
ecaut
ions:uset
hef
ormat
ti
ngf
il
efr
om r
esour
cef
older
.

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hor
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Oper
ati
onsheet2.
3 For
mul
asandf
unct
ions

 Oper
ati
onTi
tl
e:Basi
cfor
mul
as
 Pur
pose:
Appl
yingbasi
cfor
mul
asi
nwor
ksheet
 I
nst
ruct
ion:
Fol
lowt
hepr
ocedur
esbel
ow
 Tool
sandr
equi
rement
:
1. Thi
soper
ati
onsheet
2. Resour
cef
il
es
3. acomput
erwi
thspr
eadsheetsof
twar
e
 Pr
ecaut
ions:
 Pr
ocedur
esi
ndoi
ngt
het
ask.

St
ep1.Openanewwor
kbook(
got
oFi
le/
New/
Wor
kbook)
.
St
ep2.Savet
hewor
kbookbygoi
ngt
oFi
le/
Sav
easandgi
vingi
tthef
il
e
name‘
For
mulas1’
.
St
ep3.I
ncel
lB5,
type12.I
ncel
lC5,
type6.
St
ep4.Note:Bef
oreenteri
ngaf or
mula,youmustselectt
hecel
lwher
e
youwantther
esultoft
hecal
cul
ati
ontoappear
.
St
ep5.Al
lformulasi naspreadsheetmustst
artwithanequal
ssign(=)
.
Wheny outy peanequal’
ssignintoacell
,theprogr
am knowsto
t
reatwhateverfol
lowsasaf or
mula.
St
ep6.I
ncellD5,t
ype=b5+c5andpressEnter
.Cel
lD5shouldnowcont
ain
t
he sumofcel l
sB5 and C5.
With cel
lD5 select
ed,lookatthe
f
ormulabar.I
tshoul
dshowthefor
mul aint
hatcell
.
St
ep7.Not
e:Capi t
aland l
ower-caselet
ter
sdon’
tmat
terinfor
mulas.
Whetheryoutype‘
b5’or‘B5’i
naf or
mul
a,t
hepr
ogram wi
llt
reat
t
hem thesame.
St
ep8.Selectcel
lsB5andC5anddr
agdownwar
dst
ofi
llt
henextf
our
rows(downtorow9)
.
St
ep9.SelectcellD6.Type=( t
heequalssign)andthencl
ickoncel
lB6.
Type+( theplussign)
andthencl
ickoncellC6.Pr
essEnter
.
St
ep10. CellD6shoul
dnowcont ai
nthesum ofcellsB6andC6.Note
t
hatwhenyouwereenteri
ngthefor
mula,
clicki
ngonacellresul
ted
i
nthesamethi
ngastypingthecell
’
saddress–i twasenter
edinto

Page39of39 Mi
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hor
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 t
hef
ormul
a.That
’st
heeasy
wayt
odoi
t.
St
ep11. Sel
ectcel
lD7.Type=andt hencli
ckoncellB7.Ty
pe-(
the
minussi
gn)andthencl
ickoncel
lC7.PressEnt
er.
St
ep12. Dot hesamethi
ngincel
lsD8andD9,butmaket
hef
ormul
a
mul
ti
ply(*)anddi
vide(/)
thetwopr
ecedi
ngcell
s.
 Qual
it
yCr
it
eri
a:Youshoul
dendupl
iket
his.

 Pr
ecaut
ions:Ther
esul
tDshoul
dbe18,
18,
6,72,
2

Oper
ati
onsheet2.
4 For
mul
asandf
unct
ions

 Oper
ati
onTi
tl
e:f
unct
ions
 Pur
pose:Appl
yingbasi
cfunct
ionsi
nwor
ksheet
 I
nst
ruct
ion:
Fol
lowt
hepr
ocedur
esbel
ow
 Tool
sandr
equi
rement
:
1. Thi
soper
ati
onsheet
2. Resour
cef
il
es
3. acomput
erwi
thspr
eadsheetsof
twar
e
 Pr
ecaut
ions:
 Pr
ocedur
esi
ndoi
ngt
het
ask.

St
ep1. Opent
hef
il
eRowsandcol
umnsf
rom r
esour
cef
older
.
St
ep2. Sel
ectcel
lB15.
St
ep3. Cl
ickont
heFunct
ionsbut
ton.
St
ep4. From the‘Orselectacategory’l
ist
,sel
ectAl
l.I
nthe‘
Sel
ecta
funct
ion’box,selectAverage,
thencli
ckOK.
St
ep5. Thespr
eadsheetpr
ogr
am assumesy
ouwantt
ofi
ndt
he

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 aver
ageofcell
sB5toB14.Thi
sincl
udest
het
otali
nB13,
whi
ch
wouldskewtheav
erage.
St
ep6. Over
ri
dethi
sbychangi
ngt
heB14i
nthedi
alogueboxt
oB12,
t
hencli
ckOK.
St
ep7. Thespr eadsheetprogram hasfoundtheav erager ev
enuef
orall
branchesforJanuar y
.Findtheaveragesfortheot hermont
hs
bygrabbingt hehandleofcellB15andf i
ll
ingi t
scontent
sacross
totheright.
St
ep8. Sel
ectcel
lH18.
St
ep9. Cli
ckontheFunct
ionsbut
tonand,
from t
heSt
ati
sti
calcat
egor
y,
sel
ectMax.
St
ep10.Changethesuggestedfunct
ionargumentsint
hedial
oguebox
bycli
cki
nganddr aggi
ngsothatyouselectt
hecel
lsfr
om B5to
G12.Cli
ckOK.
St
ep11.Thespreadsheetprogr
am hasf
oundt
hecel
lint
hatr
anget
hat
hol
dsthelargestnumber.
St
ep12.Repeatthest
epst
ofi
ndt
hel
owestr
evenuebyusi
ngMi
n
funct
ion.
St
ep13.Sav
eandcl
oset
hef
il
e

Oper
ati
onsheet2.
5 usi
ngawor
ksheet

 Oper
ati
onTi
tl
e:Adj
ustRowsandcol
umns
 Pur
pose:
Rowhei
ght
sandcol
umnwi
dthcanbeadj
ust
ed
 I
nst
ruct
ion:
Fol
lowt
hepr
ocedur
esbel
ow
 Tool
sandr
equi
rement
:
1. Thi
soper
ati
onsheet
2. Resour
cef
il
es
3. acomput
erwi
thspr
eadsheetsof
twar
e
 Pr
ecaut
ions:
 Pr
ocedur
esi
ndoi
ngt
het
ask.

St
ep1. Opent
hef
il
eRowsandcol
umns.
We’regoi
ngt
oamendt
hiswor
ksheett
oincl
udet
hef
igur
esf
or
June.

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 St
ep2. Right-cli
ckanywher
eincol
umnG.Fr
om t
hepop-upmenu,
selectInser
t.
St
ep3. Fr
om t
hechoi
cesav
ail
abl
e,sel
ectEnt
ir
ecol
umn,
thencl
ickOK.
St
ep4. Thedatat
hatwasincol
umnGi
snowi
ncol
umnH,
andwehav
e
anew,emptycol
umnG.
St
ep5. Selectcel
lsE4andF4,andf
il
lthei
rcont
ent
sacr
osst
oG4(
the
headingshoul
dbe‘Jun’)
.
St
ep6. Cl
ickonH5toseet
hef
ormul
aint
hatcel
l–att
hemomenti
t’
s
=SUM (
B5:
F5).
St
ep7. Incel
lG5,t
ype1234567(Per
th’
srev
enuef
ort
hemont
hof
June)
.ThenpressEnt
er.
St
ep8. Thet
otalforr
ow5hasupdated.I
fyoucl
ickoncel
lH5,you’
ll
seet
hattheformul
ahasaut
omati
call
yupdat
edtoi
ncludeour
newcol
umn.
St
ep9. Putsomedatai
ntherestofcolumnG’
scel
ls.Makethem sev
en
-di
gitf
igur
essothatt
hedataremai
nsmeaningf
ul.
St
ep10.Selectcel
lF12andfi
llt
hef
ormul
aacr
osst
ocel
lG12(
i.
e.dr
ag
thecell
’shandl
e).
St
ep11.Ri
ght
-cli
ckany
wher
einr
ow8.Fr
om t
hepop-upmenu,
sel
ect
I
nser
t.
St
ep12.Fr
om t
hechoi
cesav
ail
abl
e,sel
ectEnt
ir
erow,
thencl
ickOK.
St
ep13.Thespreadsheetpr
ogr
am hasmovedallt
hedat
abel
owdown
onerow,sowenowhav eanempt
yr ow8.
St
ep14.Ty
pet
hewor
d‘Canber
ra’
incel
lA8.
St
ep15.Ty
pe1234567i
ntocel
lB8.
St
ep16.Tosavetime,rat
hert
hantypefi
guresint
ot herestof
Canber
ra’sFebtoJuncel
ls,j
ustuset
heFillfunct
iontof
il
l
Januar
y’sfi
guresacr
osst
oJune( veryst
eadysal esi
n
Canber
ra!).
St
ep17.Sel
ectcel
lH7,
andf
il
lit
sfor
mul
aint
ocel
lH8.
Not
icet
hatgr
andtot
ali
ncellH13isaut
omat
ical
lyupdat
ingeacht
ime
youadddat
atotheworksheet
.
Set
ti
ngcol
umnwi
dths
St
ep1.Ri
ght
-cl
ickont
hel
ett
er‘
F’att
het
opofcol
umnF.
St
ep2.Fr
om t
hepop-upmenu,chooseCol
umnwi
dthandchanget
he
wi
dthf
rom 11t
o8,t
hencli
ckOK.

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 Noti
cehowsomeofthedatai
ncolumnFhast ur
nedtohash
symbol
s(######)
.Thisi
sbecausethepr
ogram can’
tfi
tthedat
a
int
hosecel
lsi
ntot
henarr
owercolumnwidth.
St
ep3.Wecoul
dfi
xthewidt
hofthecol
umnbyenteri
ngadi
ff
erentwi
dth
(
aswedidabov
e),
butwe’
l
ldoitdif
fer
ent
ly.
St
ep4.Hoverthecursorov
ert heborderbetweenthe‘F’
andt
he‘G’att
he
topofcolumnF.Noticethatt
hecur sorchangest
oadoubl
e-
headedarrow.
St
ep5.Left
-cli
ckandhold.Aboxappearsshowi
ngthewidthofcol
umnF.
Dragthecur
sortotheri
ghtunt
ilt
heboxshows15.00,t
henletgo.
Thecolumnisnowwi dert
hanitwastost
art
with.
St
ep6.Doubl
e-cl
ickont
heborderbet
weenthe‘F’andt
he‘G’att
hetopof
col
umnF.Thecolumni
sautomati
cal
lyresi
zedtosui
tthewidest
dat
ainit
.
St
ep7.Totestt
his,cli
ckoncel
lD20andtypesomechar
act
erssot
hat
theyspi
llwellt
other
ightof
thecel
l.
St
ep8.GotothetopofcolumnDanddoubl e-cl
icki
tsr
ight
-handbor
der
.
Thecolumnwil
lresizei
tsel
ftof
itt
hedataincel
lD20.
St
ep9.Delet
et hedat
aincellD20andr
esi
zet
hecol
umnwi
dthusi
ngt
he
double-cli
ckmethod.
Set
ti
ngr
owhei
ght
s
Youpr
obabl
ywon’
tbesur
pri
sedt
olear
nthatr
owhei
ght
scanbeadj
ust
edt
oo.
St
ep1.Selectr
ow13byr i
ght
-cl
icki
ngonthe‘
13’atthel
eft
-handedgeof
theworksheet
.Fr
om t
hepop-upmenu,sel
ectRowheightand
changetheval
ueto20,t
hencli
ckOK.
St
ep2.Row13i
snowhi
ghert
hani
twas.
St
ep3.Hovert
hecursorbetweenthe‘13’
andthe‘14’
onthelef
t-hand
si
deoftheworksheet.Cl
ickanddr
agdownwards,
thenletgo.
You’
vemanuallychangedtherowhei
ght.
St
ep4.Sel
ectanempt
ycel
linr
ow20.Ty
peasmal
lnumberi
ntoi
t(such
as23).
St
ep5.Wi
tht
hecel
lst
il
lsel
ect
ed,
changet
hef
ontsi
zet
o24poi
nt.
Noti
cethatt
herowhei
ghthasaut
omat
ical
lyi
ncr
easedt
ofi
tthe
l
argerf
ontsi
ze.
St
ep6.Comparethi
stocol
umnwi dths,
whichmayneedtobemanual
ly
i
ncreasedaf
teral
argenumberhashadit
sfontsi
zei
ncr
eased.
St
ep7.Sav
ethef
il
e,t
hencl
osei
t.

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 Oper
ati
onsheet2.
6 Accesshel
p
 Oper
ati
onTi
tl
e:Addahel
pshor
tcutt
otheQui
ckAccessTool
bar
 Pur
pose:Addahel
pshor
tcutt
oQui
ckAccessTool
bart
ogeteasi
ly
 I
nst
ruct
ion:
Fol
lowt
hepr
ocedur
esbel
ow
 Tool
sandr
equi
rement
:
1. Thi
soper
ati
onsheet
2. Resour
cef
il
es
3. acomput
erwi
thspr
eadsheetsof
twar
e
 Pr
ecaut
ions:
 Pr
ocedur
esi
ndoi
ngt
het
ask.

St
ep1.Sel
ectFi
le>Opt
ions>Qui
ckAccessTool
bar
.
St
ep2.Undert
hedropdownwher
eitsay
sChoosecommandsf
rom,
sel
ectAl
lCommands.
St
ep3.Sel
ectHelpf
rom t
hel
istofcommandst
oaddt
otheQui
ckAccess
Tool
bar.
St
ep4.Cl
ickAdd.

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 St
ep5.Wheny ou'
redone,cl
ickOK.Theshort
cuttohelpwi
llbeaddedt
o
yourQuickAccessToolbari
ntheupper-l
eftcor
ner
.

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LapTest1–I
nst
ruct
ions
Task1 Adjustyourworkst
ati
ontosuitOHSrequi
rement
sandener
gyand
resourceconser
vati
ontechni
ques.
Task2 Openanewworkbook,
andcreat
easpr
eadsheett
hatwi
llcal
cul
atet
he
weekl
ywagesf
orA1Constr
ucti
ons.
Bel
owist
hei
nfor
mat
ionf
ort
hei
rsi
xempl
oyeesf
ort
heweekendi
ng19
Apr
il
.

Theovert
ime(OT)rat
eis1.
5ti
mestheordinar
yrate.Taxiscal
cul
atedat
32centsi
nthedol
lar,
aft
ert
he$104tax-f
reededuction.
Lay
out
Task3 Yourspr
eadsheetcol
umnsshoul
dbel
aidoutsomet
hingl
iket
hisexampl
e.

Yourspr
eadsheetshouldhavetheni
necolumnsshownabove,and
for
mulasshoul
dcalculateamountsf
orthePayhours,
Grosspay,Taxand
Netpaycol
umns.

For
mat
ti
ng

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 Task4 Fi
nall
y,giveyourspreadsheetaheading,andappl
ysomeformatt
ingto
enhancetheappearanceofy ourworksheet,
suchasbol
d,t
extcolour
,text
si
ze,borders,
etc.
Bef
orepr
int
ingy
ourspr
eadsheet
,puty
ournamei
ncel
lJ3.
Pr
int
ing
Task5 Whenyourworksheetiscomplete,
prev
iew,
adj
ust
,sav
eandpr
inti
tand
gi
vethepr
int
outtoy ourtr
ainer

Uni
tThr
ee:Pr
oducesi
mpl
echar
ts

Thi
slear
ninggui
dei
sdev
elopedt
opr
ovi
dey
out
henecessar
yinf
ormat
ionr
egar
ding
t
hef
oll
owi
ngcont
entcov
erageandt
opi
cs:
I
ntr
oduct
iont
ochar
t
 Cr
eat
echar
t
 Cust
omi
zeandor
gani
zechar
t

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Thi
sgui
dewi
llal
soassi
sty
out
oat
tai
nthel
ear
ningout
comesst
atedi
nthecov
erpage.
Speci
fi
cal
ly,
uponcompl
eti
onoft
hisl
ear
ninggui
de,
youwi
llbeabl
eto:
I
dent
if
yty
pesofchar
t
 Cr
eat
echar
t
 Cust
omi
zeandor
gani
zechar
t

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 3.
1. Pr
oducesi
mpl
echar
ts

Char
ts
Chartspr ovi
deav i
sualr epresent
ati
onofst at
isticaldata.Thenumer icaldat a
containedincolumnsandt otalsandpercentagescanber atherdauntingf oran
audiencet ounderstand.Thepowerofanappr opriat
echar ti sthattheuseof
chartdeviceswil
lgivetheaudi enceorreaderav isualrepr
esent at
ionoft hedat a.
Thei nfor
mat i
onr epresentedv iatheuseofachar tiseasi ertoexpl ai
nand
quickertounderst
and.Ast heysay"apictur
esay sat housandwor ds"
.
Ty
pesofchar
ts.
I
. Col
umnchar
t
Usef
ulf
orcompar
ison.I
nthe3-di
mensi
onalchar
tbel
owwear
ecompar
ingt
he
scor
esf
oreachmatchbyplay
er.

I
I. Barchar
t
Thisi
ssimil
art
oaColumnChart
.Bel
owi
sa2-di
mensi
onalbarchar
tshowi
ng
thesameinf
ormat
ionasabov
e.
.

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 I
II
. Pi
echar
t
Showstheproport
ionsofi
ndiv
idualcomponentscomparedwit
hawhole.I
nt he
3-dimensi
onalexamplebel
ow,thescoreshavebeenconver
tedtoaper
centage
ofthewhol
e.

I
V. Li
neChar
t
Usedf
orcompar
ingseparat
esetsofdat
a.I
nthechar
tbel
owy
oucanseet
hat
I
anisi
mprovi
ngoveral
l,
whereasDavi
disnot.
.

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 Thosear
esomeoft
ypesofchatl
ist
edabov
e.

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Sel
f-check-3

Test
-IIMat
chi
ng
I
nst
ruct
ion:sel
ectt
hecor
rectanswerf
ort
hegi
vechoi
ce.Youhav
egi
ven1Mi
nut
efor
eachquest
ion.Eachquest
ioncar
ri
es3Poi
nt.
A B
---------1.Pi
echar
t A.2-di
mensi
onalchar
t
---------2.Col
umnchar
t B.Showst
hepr
opor
ti
onsofi
ndi
vidual
component
scompar
edwi
thawhol
e
---------3.Barchar
t C.Usef
ulf
orcompar
ison3-di
mensi
onal
---------4.Li
neChar
t D.Usedf
orcompar
ingsepar
ateset
sofdat
a
E.Todi
spl
aydat
avi
sual

TestI
I:shor
tAnswerwr
it
ing
I
nst
ruct
ion:wr
it
eshor
tanswerf
ort
hegi
venquest
ion.Youar
epr
ovi
ded3mi
nut
efor
eachquest
ionandeachpoi
nthas5Poi
nts.
1. Def
inechar
t?

Oper
ati
onsheet3.
1Pr
oducesi
mpl
echar
ts

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  Oper
ati
onTi
tl
e:Char
ts
 Pur
pose:Cr
eat
eandmodi
fychar
ts
 I
nst
ruct
ion:
Fol
lowt
hepr
ocedur
esbel
ow
 Tool
sandr
equi
rement
:
1. Thi
soper
ati
onsheet
2. Resour
cef
il
es
3. acomput
erwi
thspr
eadsheetsof
twar
e
4. pr
int
erwi
thA4paper
 Pr
ecaut
ions:
 Pr
ocedur
esi
ndoi
ngt
het
ask.

St
ep1.Opent
hef
il
eRowsandcol
umns.
St
ep2.Selectcel
lsA4toG11.Thi srangeincl
udest hebranchnames,the
mont hs,t
he sal
es figur
es and the branch tot
als(a del
iber
ate
mistakewhichwe’
llf
ixlat
er)
.
St
ep3.Cl
icktheChartWizar
dbut
ton( ontheStandardtoolbar
).(
TheChar t
Wizar
dbuttonmi ghtbei
nadi ff
erentplacei nyourspreadsheet
pr
ogram.I
fy oucan’
tfi
ndi
t,askyourtr
ainerforhel
p.)
Adialogueboxwillappear
,showi
ngar angeofchartt
ypes.Cli
cki
ng
ononeoft heserev eal
ssever
alsub-t
y pes.Thef
ir
stsub-typewill
al
readybehighl
ighted.
St
ep4.Pr
essthe‘Pr
essandholdtov i
ewsample’butt
on,andaprev
iewof
whatt
hechartwoul
dlookl
ikeusingt
hatsub-t
ypeappear
s.
St
ep5.Experimentwi thv ari
ouschar ttypesandsub-t y
pes.Somechart
typeswi l
lbei nappropri
ateforthet y
peofdatatobeused.Forour
currentspreadsheet,the‘Cluster
edCol umn’
sub-typewi
llbebest
.
Selectthi
s,thenpresst heNextbutton.
St
ep6.Pr
esst
heNextbut
tonagai
n,t
hennextagai
n,t
hent
heFi
nishbut
ton.
Thechar
tshoul
dappear
,super
imposedont
hespr
eadsheet
.
St
ep7.Savethefi
lewi
ththe‘
Sav eas’command,andgiv
eitt
hename‘
Rows
andcolumnswit
hchart
’,butdon’tcl
oset
hefil
e.
Not
ethef
oll
owi
ng.
 The cel
lr ange you sel
ect
ed is highl
ight
ed wi
tht
hree
col
ouredboxes(i
fy oul
ookcaref
ull
y).
 TheValueaxisatt
hel
eft
-handsi
deoft
hechar
tshows
dol
laramount
s.

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  TheCat
egor
yaxi
satt
hebot
tom showst
hebr
anches.
 Thel
egendshowst
hecol
our
-codedmont
hs.
 Youcanmov et
hechar
tar
oundorr
esi
zei
t,j
ustl
ikeany
othergr
aphi
c.
Youcanedi
tthechar
t,whi
chwe’
l
ldonow.
Becauseweselect
eddataincol
umnG ( t
hebranchtot
als)
,thechartis
skewed(t
heTot
alsdat
aisfor
cingthemonthl
ydatatoappeartoo
small
).
Not
e:Youmayneedt
oshi
ftt
hechar
tifi
t’
sint
hewayoft
hespr
eadsheet
dat
a.
St
ep8.Onthespr
eadsheet
,‘gr
ab’thebott
om ri
ght-handhandl
eontheblue
boxandmoveittot
heleftsothatonl
ycolumnsAt oFaresel
ect
ed.
Thechar
taut
omat
ical
lyupdat
es,
andnowshowst
hedat
amor
emeani
ngf
ull
y.
Youcannow seehow usef ulchart
scanbe.Wecanseeatagl ancewhich
branchhadthemostsal es,
andi nwhichmonth,
etc.Wecanal sosee
thatsomebr anches’Januar yfigur
ewast heirhighest,whil
ef or
somei twastheirlowest.Veryint
eresti
ngt
othegener almanager!
St
ep9.Tryri
ght-cl
icki
ngonv ari
ouspar
tsoft
hechar
t–pop-upmenusf
or
thosepart
swi l
lappear
.
St
ep10.
Right-cl
ickont heLegendattheri
ght -handside.ChooseFormat
Legendand,f r
om thechoi
cesavai
lable,changethebordercolour
andlinewei ghtandthef
ontsi
zeandf ont.
Cli
ckOK.Thel egendnow
looksdif
ferent.
St
ep11.
Dosomethi
ngsi
mil
art
otheCat
egor
yaxi
s(acr
osst
hebot
tom oft
he
char
t).
St
ep12.Right
-cli
ckandsel
ectFor
matAxi
sfort
heVal
ueaxi
satt
her
ight
-
handsideoft
hechar
t.
St
ep13.SelecttheNumbert ab,thenCurrencyfr
om thecategor
y.Choose
the$sy mbolandreducet hedecimalpl
acestozero.Changethe
font,f
ontcolourandal
ignmentifyouwant.Thencl
ickOK.
St
ep14.Right
-cl
icki
nablankar
eaj
usti
nsi
det
hechar
tbor
der
,andsel
ect
FormatChar
tAr
ea.
St
ep15.Changet heborderoft
hechar
t,andsel
ectapal
ecolouri
ntheArea
optionssect
ion.Cli
ckOK.Nowourchar
t’sl
ooki
ngquit
egood,buti
t
sti
lllacksat
itl
e!
St
ep16.Cl
icki
nacl
earar
ea,
andchooseChar
tOpt
ions.
St
ep17.Gi
vet
hechar
tat
it
le(
per
haps‘
Sal
esf
igur
es’
)andt
ryot
heropt
ions,

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 i
ncl
udi
ngsel
ect
ingt
het
woopt
ionsont
hedat
atabl
etag.
St
ep18.Movethechartacr
osssothati
t’
sundert
hedat
aint
hespr
eadsheet
,
t
henresi
zeitsoitfi
tsont
hepage.
St
ep19.Cl
ickanywher
einrow 1andcli
ckPrintPr
evi
ew.Yourchar
twoul
d
bepri
ntedont
opofyourspr
eadsheet
.
St
ep20.Presst
heEscapekey,thenselectthechar
t.PressPr
intPr
evi
ew
andyouwi
llseet
hatj
ustyourchartwoul
dbeprint
ed.
St
ep21.Sav
eandcl
oset
hef
il
e.

LapTest2–Cr
eat
eandpr
intaspr
eadsheetwi
thachar
t

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 Task1Shownherei
ssomedat aforthe10housecontractsyourcompanyhas
car
ri
ed outt
hisy ear
.Creat
e a spr
eadsheetcontaini
ng t
he headi
ngs,
namesandFi
guresshown.

Task2 I
nt he appropr
iat
e cell
s,enterf or
mul
as t
o cal
cul
atet
he f
oll
owi
ng
missingi
nfor
mationforeachcont
ract:
• pr
ofi
tof11%ont
heest
imat
edcost
• cont
ractpr
ice(
est
imat
edcost+pr
ofi
t)
• act
ualpr
ofi
t(cont
ractpr
ice–act
ualcost
)
• pr
ofi
t%made(
act
ualpr
ofi
t÷act
ualcost
)
• t
otal
s(f
ourcel
lsonl
y)
• Av
erages(
fi
vecel
lsonl
y).
Task3 Sav
eyourspr
eadsheetwi
tht
hename‘
LapTest2’
.

Task4 Appl
ythef
oll
owi
ngf
ormat
ti
ng:
fi
guresaretoshowaspaceasa‘
thousandssepar
ator
’,butnocent
sand
nodoll
arsign
 pr
ofi
t%t
oshowt
wodeci
malpl
aces
 col
umnheadi
ngst
obei
nbol
d

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  negat
ivenumber
stobei
nred(
got
oFor
mat
/Cel
ls/
Number
/Number
)
 enoughbor
der
sshoul
dbeshownt
omaket
hespr
eadsheetl
ookcl
ear
‘
Tot
al’
rowt
ohav
ebol
dgr
eent
ext
‘
Aver
age’
rowt
ohav
ebol
dpl
um t
ext
 headert
ohavey
ourcompanynamei
n18ptbol
dit
ali
csand‘
2009Pr
ofi
ts’
i
n14ptbold
 Foot
ert
ohav
eyournameandt
oday
’sdat
e.
Task5 Pr
evi
ew,
adj
ust
,pr
intandsav
eyourspr
eadsheet
.
Char
t
Task6Sel
ectthe‘
Contr
act’data(i
ncl
udingt
heheading)
,the‘Cont
ractpri
ce’dat
a
andthe‘
Act
ualprof
it
’ dat
a(usetheCt
rlkeyt
oselecttheaddit
ionaldat
a).
• Usi
ngt
heChar
tWi
zar
d,cr
eat
ea‘
Linewi
thmar
ker
s’char
t.
• Addt
hechar
tti
tl
e‘Byact
ualpr
ofi
t’
,andy
ourname.
• Appl
ysomef
ormat
ti
ngt
othechar
ttomakei
tlookmor
epr
ofessi
onal
.
Task7Print
,rev
iew,adj
ust
,pr
intandsav
ethechar
tonl
y.(
Tip:Sel
ectt
hechar
t
fi
rst.
)
Gi
vebot
hpr
int
out
stoy
ourt
rai
ner
Task8Repeatact
ionsof1.
6–1.
7andmodi
fyy
ourexi
sti
ngchar
ttobeabar
graph.

Uni
tFour
:fi
nal
izespr
eadsheet

Thi
slear
ninggui
dei
sdev
elopedt
opr
ovi
dey
out
henecessar
yinf
ormat
ionr
egar
ding
t
hef
oll
owi
ngcont
entcov
erageandt
opi
cs:
 Pr
epar
etopr
int
 Fi
nal
izespr
eadsheet
Thi
sgui
dewi
llal
soassi
sty
out
oat
tai
nthel
ear
ningout
comesst
atedi
nthecov
er
page.Speci
fi
cal
ly,
uponcompl
eti
onoft
hismodul
e,y
ouwi
llbeabl
eto:
 Pr
epar
etopr
int
 Fi
nal
izespr
eadsheet

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Page58of58 Mi
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4.
1. Pr
epar
ingt
opr
int

Adj
ust
ingcont
ent
Onoccasion,y
oumayneedt omakesmalladj
ust
mentsfr
om thePri
ntpanetof
ity
our
workbookcontentneat
lyont
oaprint
edpage.ThePri
ntpanei
ncludessever
alt
ool
sto
hel
pf i
tandscaleyourcont
ent,
suchasscali
ngandpagemargins.
Ty
pesofpageor
ient
ati
on:
Excelof
fer
stwopageor ientat
ionopti
ons:l
andscapeandport
r ai
t.Landscapeor
ients
thepagehori
zontal
ly,
whi l
epor t
rai
tor
ient
sthepagevert
ical
ly.Inourexample,we'l
lset
thepageori
entat
iontolandscape.
Nav
igat
etot
hePr
intpane.
Sel
ectthedesir
edor
ient
ati
onfrom t
hePageOr
ient
ati
ondr
op-downmenu.Iwe'
l
l
sel
ectLandscapeOr
ient
ati
on.

I
. Thepagecanbechangedi
ntoLandscapeor
ient
ati
on

Tof
itcont
entbef
orepr
int
ing:
I
fsomeofyourcont
enti
sbei
ngcutof fbyt
hepr
int
er,
youcanusescal
ingt
ofi
tyour
wor
kbookt
othepageautomat
ical
ly.

Navi
gatet
ot hePr
intpane.I
nourexampl
e,wecanseei
nthePr
evi
ewpanet
hatour
cont
entwi
llbecutoffwhenpri
nted.

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Sel
ectthedesi
redopti
onf
rom t
heScal
ingdr
op-downmenu.I
nourexampl
e,we'
l
l
sel
ectFitAl
lColumnsonOnePage.

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Thewor
ksheetwi
llbecondensedt
ofi
tont
oasi
ngl
epage.

Keepinmindthatwor
ksheet
swil
lbecomemor edi
ffi
cul
ttoreadastheyarescal
ed
down,soyoumaynotwanttousethisopt
ionwhenpri
nti
ngawor ksheetwi
thalotof
i
nfor
mat i
on.I
nourexample,
we'
llchanget
hescali
ngsett
ingbacktoNoScaling.

Toi
ncl
udePr
intTi
tl
es:
Ifyourwor ksheetusesti
tl
eheadings,it
'si
mpor t
antt
oincludet
heseheadingsoneach
pageofy ourpr i
ntedworksheet
.Itwouldbediffi
cul
ttoreadapri
ntedworkbooki
fthe
tit
leheadingsappear edonl
yont hefi
rstpage.ThePri
ntTitl
escommandal l
owsyouto
selectspecifi
crowsandcol umnstoappearoneachpage.

I
. Cl
ickt
hePageLay
outt
abont
heRi
bbon,
thensel
ectt
hePr
intTi
tl
escommand.

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 I
I. ThePageSetupdialogboxwil
lappear
.From her
e,youcan
chooserowsorcolumnstorepeatoneachpage.I
nourexampl
e,we'
l
lrepeata
rowfir
st.

I
II
. Cl
ickt
heCol
lapseDi
alogbut
tonnextt
otheRowst
orepeatatt
op:f
iel
d.

I
V. Thecursorwi
llbecomeasmal lsel
ecti
onarr
ow,andthePageSet
updialogbox
wil
lbecoll
apsed.Selectt
her ow( s)youwanttor
epeatatt
hetopofeachpri
nted
page.I
nourexampl e,we'
llselectrow1.

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 V. Row1wi l
lbeaddedtot
heRowst
orepeatatt
op:f
iel
d.Cl
ickt
heCol
lapse
Dial
ogbutt
onagain.

ThePageSet updi
alogboxwil
lexpand.Torepeatacol
umnaswell
,uset
hesame
processshowninsteps4and5.Inourexample,we'
vesel
ect
edt
orepeatr
ow1and
columnA.
Wheny
ou'
resat
isf
iedwi
thy
oursel
ect
ions,
cli
ckOK.

I
nourexample,r
ow1appear
satt
het
opofev
erypage,
andcol
umnAappear
satt
he
l
eftofev
erypage.

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Toadj
ustpagebr
eaks:
Cl
ickt
hePageBr
eakPr
evi
ewcommandt
ochanget
oPageBr
eakv
iew.

Verti
calandhor
izontalbluedot
tedlinesdenot
ethepagebr
eaks.Cl
ickanddr
agoneof
theseli
nestoadjustthatpagebreak.
Amargi
nisthespacebetweenyourcontentandtheedgeofthepage.Sometimesy
ou
mayneedtoadj
ustthemarginst
omakey ourdat
afitmorecomfort
ably.Youcan
modi
fypagemarginsfr
om thePr
intpane.
Nav
igat
etot
hePr
intpane.
Selectt
hedesir
edmar gi
nsizef
rom thePageMar
ginsdr
op-downmenu.I
nour
example,we'
l
lselectNar
rowMargins.

Thenewpagemar
ginswi
llbeappl
ied

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Youcanadjustthemargi
nsmanual
lybycl
ickingt
heShowMargi
nsbutt
oni
nthel
ower
-ri
ghtcor
ner,thendr
aggi
ngthemargi
nmar kersi
nthePr
evi
ewpane.

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4.
2. Fi
nal
izi
ngspr
eadsheet

Pr
int
ing
Aswe’v ealr
eadyseen, cl
ickingthePrintPrev
iewbutt
onlet
sy out
oseewhat
yourpr
intedspreadsheetwilllookli
ke.Thisall
owsyoutocheckandadj
ustt
hef
ormat
,
etc,
wit
houtwast i
ngpaper .
Onceyou’
rereadyt
oselectthePr
intf
unct
ion(
short
cutCt
rl
+P),you’l
lbepr
esent
ed
wit
hadial
ogueboxthatal
lowsyoutochoosev
ari
ousopti
ons,
includi
ng:
 whi
chpr
int
ert
ouse(
ift
her
eismor
ethanoneav
ail
abl
epr
int
er)
 howmuchoft
hedocumentt
opr
int(
allofi
torj
ustcer
tai
npages)
 Howmanycopi
est
opr
int
.
TheProper
ti
esbut
tonopensanot
herdi
alogueboxwi
thopt
ionsf
ort
hepr
int
er
yousel
ect
ed.

Act
ivi
ty14.
5Pr
intpr
evi
ew
1.Opent
hef
il
ePr
intpr
evi
ew.
2.Pr
essCtr
l+Homet omov et
ocel
lA1,
andt
henzoom out
.Thi
swi
llgi
vey
ouani
deaof
howbi
gthespreadsheeti
s.

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3.Cli
ckPrintPrevi
ew.You’
llseethatthisspr
eadsheetwouldact
ual
lyr
unacr
oss
sever
alpagesifitwaspr
int
ed( butdon’tworr
yaboutthatf
ornow).
4.Pr
essEscapet
ogetbackt
otheedi
tscr
een.
5.Got
otheVi
ewmenu.Thi
swi
llgi
vey
ousomechoi
cesi
nadr
op-downbox.
6.Sel
ectPageBr
eakPr
evi
ew.Thi
swi
llshowy
ouwher
ethepagebr
eaksar
e(t
heway
you
sawi
nPr
intPr
evi
ew)
.
7.Cli
ckanddr
agt
hebl
uel
inesar
oundabi
t(don’
twor
ry–y
oucan’
tbr
eakany
thi
ng!
),
then
cl
ickonPr
intPr
evi
ewagai
n.You’
l
lseet
hatt
hedat
aont
hespr
eadsheetwi
llbespr
ead
ar
oundt
hev
ari
ouspagesdi
ff
erent
ly.I
not
herwor
ds,
youcant
ellt
hepr
ogr
am how
much
dat
atoputoneachpage.
8.Cl
oset
hef
il
ewi
thoutsav
ingi
t.

Ref
erence

ht
tps:
//www.
tut
ori
alspoi
nt.
com/
ht
tps:
//www.
myamcat
.com/
sampl
ePaper
s/SP_MS-EXCEL.
pdf
ht
tps:
//edu.
gcf
global
.or
g/en/
topi
cs/
excel
/
ht
tps:
//www.
dtwd.
wa.
gov
.au/
sit
es
ht
tps:
//aspi
re-sol
idus-pr
oduct
ion.
s3-ap-sout
heast
-2.
amazonaws.
com

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 Par
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soft
hisModul
e(t
rai
ningmat
eri
al)pr
epar
ati
on
No Name Quali
fi
cati
on Fieldof Or
gani
zation/ Mobil
e E-mai
l
(Level
) Study I
nsti
tut
ion number
1 A(
MSC)

2
3
4
5
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7
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