Performance Management System

Complexity of project – execution

In Gangtok Substation, complexities: 1. Non-standard type of 132kV gantry location proposed in the
layout due to space constraint. After giving proper design, calculation and recommendations, PGCIL has
approved the document after 3 months with structural calculation with feasibility of existing tower
capability. Due to non-availability of the existing structural design tower member have been measured
manually.
In GIS extension at Pune Substation, the complexities: After 80% design completion, Reengineering with
EKD has been updated matching with the BPS quantities due to change in transformer model. For this
purpose, connections have been done with some major tricks in engineering drawing.
In Rajgarh, GIB routing in bus section has been routed in very limited space though near coming future
extension AIS bays with a level difference of 2.5m. The layout space for GIS is very less. Building has
been accommodated in this area with lots of challenge.
In Karera Substation, due to the requirement of latest IEC for SCF calculation, faced some opinion
difference with Client, but the same has been successfully implemented the latest IEC requirement with
optimal design and calculated SCF are within PGCIL’s specified limits. In structural and civil drawing,
many criticalities faced from the Client due to implementation of other standards and considerations in
Civil and Structural drawings. Refer the complexity report from Civil design team. Also in Firefighting
design, faced issues with the Client’s implementations of other standard except TAC guideline; the same
has been resolved, for detail refer the complexity report from mechanical engineering team.
In 765/400kV Neemrana AIS Substation, complexities: We have faced a major difficulty due to change
in Substation plot location by Client as well as present scope location has been changed within the plot
area by the Client after manufacturing and PO placed of all gantry structures and equipment support
structures respectively. Keeping eye on that we have revised the layout in such a manner such that
manufactured structure of gantry and equipment can be used in the new revised layout.
In 400/220kV GIS Substation at Ratmate, complexities: There are many level differences within the
SUBSTATION plot. We have restricted to Two level considering minimum Cutting-filling quantities
point of view. Each voltage level has been placed in a single EL so that the bus duct can be minimised
with minimum bends and optimization of length. However, due to many critical issues on GIS and
Transformer ordering, the drawings from the OEM have not been received till date. In present scenario,
the type of 220kV GIS might change from the type considered in tender. For detail, may consult with
project and tender department. However, in that case overall substation layout have a major impact on
survey, geotechnical investigation, General arrangement and temporary facilities. As the MDL is linked
and a part of project schedule therefore delaying equipment procurement affecting the engineering
progress also.
In 400kV GIS Substation at New Damauli Substation, complexities: We have shifted the whole
Substation plot towards South side (opposite to river side) to avoid the pile type foundations. However,
due to many critical issues on Transformer ordering, the drawings from the OEM have not been received
till date. For this reason, we are unable to finalise the transformer yard portion. As the MDL is linked and
a part of project schedule therefore delaying equipment procurement affecting the engineering progress
also.
In 220/110kV GIS Kakkad Substation and 220/110kV GIS Pathanamthitta Substation, complexities: In
the BOQ of indoor and outdoor illumination shared by KSEB, 20watt fixtures were considered for indoor
illumination and 50watt lighting fixtures were considered for outdoor illumination. For these reason, we

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have proposed higher wattage lighting fixtures in consultation with KSEB’s design cell; but after
submission of the design, they reverted the calculation in not approved status as they do not want to
amend their specified wattage luminaries. After a lot of discussion with KSEB engineers, they are agreed
to amend the type and quantities as mentioned in the calculation.
Currently, we are dealing with two new Clients: 1. Apraava Energy Private Limited and 2. Millennium
Challenge Account (MCA)-Nepal (International client). Both Clients have their unique engineering views
which is different from the conventional engineering practice done in PGCIL or any state board. However,
the engineering is being done complying their RfP requirement, Technical specifications and CEA, IS,
IEC, IEEE standards considering optimised engineering being in a same platform with Client.

Timely submission of documents

All documents are being submitted within the specified submission dates as per L2 schedules if all inputs
are available e.g. GIS, Transformer etc. However, timely submission is fully linked with the above clause
“Complexity of project – execution”.

Quality of documents
All documents are prepared complying RfP, Technical specifications, and IS, CEA, IEC, IEEE standards.
Almost 80% of the documents are approved (Cat-A/Cat-I, Cat-B/Cat-II) in Revision 0 submission; 85%
of the documents are Cat-A/Cat-I in Revision-1; in average 98% of the documents are approved in Cat-
A/Cat-I; beyond revision-2 if any document is approved it can be stated that with this numerous
submission gives us more benefit with respect to Lot contract such as for Karera project, SCF calculation
has approved in revision 4 submission where we have complied the latest IEC requirement as per Client
observations; however, due to optimization of Static tension, Sag and fault clearing time the calculated
outcome of the SCF was below the specified SCF values in PGCIL’s technical specification which is our
standard consideration in structural design for other projects. But in this case we have lot of savings with
the new SCF value in structural tonnage quantities.
For MCA-Nepal project, WAPCOS are issuing only approval or return; no intermediate like Cat-B/Cat-
II/Cat-C/Cat-III are not there. approval is not given even if the comments are nominal or do not affect the
overall design which may be consider Cat-A approved with comments. Final approval on various
documents are awaiting due to the lack of vendor input. Due to the non-availability of vendor inputs to
finalize the drawings 100% is not achievable and final approval is also not coming.

Optimisation in engineering
Savings to company in lot contract:
1. Optimised Control Room Building size;
2. Optimised number of ACB breakers in LT System;
3. Optimised Cable trench by considering the PVC pipes from ISO-MB/CB-MB/CT-MB/CVT-MB
to Cable trench;
4. Considered Sub-ACDB and Sub-DCDB in all SPRs to optimise the power cables;
5. Optimised main earth grid size & spacing.
6. Located substation plot in such manner to avoid or to minimize pile foundations.
7. Instead of using multiple levels we are able to restrict within minimum levels;

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 8. Optimized Bus duct quantities .
9. For Karera and Neemrana SS we have removed the 765kV Towers from the behind of the
765/400kV Transformers & 765kV Reactors with respect to standard PGCIL’s design;
10. Instead of using of 765kV BPIs and 132kV BPIs, we have considered a combined 765-132kV
Special type tower for the auxiliary bus connection for 765kV Bus & Line Reactors.
11. Optimised the number of building and GIS Building Size keeping the auxiliary busbar outside of
building for MCA-Nepal project
Revenue to company in Rate contract jobs:
1. In engineering, we matched the BPS quantities with engineering as much as possible with
constraint of space and other limitations for PGCIL SS-107

Learning
1. Attended 40 hours basic training session; our team guided for preliminary 3D modelling of 765kV
layout for Dausa substation
2. Attended 3 days advanced training session of Primtech.
3. Attended 40 hours basic training and 20 hours detailed training on Revit.
4. Attended POSH training
5. Attended Team Building and Group Dynamics workshop
6. Attended Workshop on Effective Negotiation Skills
7. Attended Session on Cyber Security Awareness
8. Attended Workshop on Lifestyle Modification & Stress Management at ICCR
9. Attended Workshop on "Public Speaking & Presentation Skills"
10. Attended online Yoga session on International Yoga Day on 21st June 2024
11. Attended online Workshop on Personal Finance Mastery by Mr. Manoj Garg
12. Attended campus interview drive as an interviewer at IIEST Shibpur, Jadavpur university as well
as participated as an interviewer of TEECL’s though online or face-to-face interview.
13. Attended Webinar on CYMGRD by Trident Techlabs

Mentoring new joinees

Proactively mentors new joiners by providing clear guidance on company culture, which has improved
team integration. Creates an inclusive and supportive environment for new joiners, consistently offering
assistance and sharing expertise to help them to deliver document quickly.

Innovations / development
We will do all new projects using Primtech3D
a) to generate 100% accurate bill of materials;
b) to check any clarence problems in drawing preparation stage which ensures correct design and
engineering.
c) to check whether all clamp, connector and hardware are considered for BOM preparation;
d) to ensuring no clashes available in the layout.
e) to optimized the document delivering time;
f) guide new members to use Primtech correctly.
g) 3D model creations for AIS equipment
As well as please refer the “Optimisation in engineering”.

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Adherence to process
We follow the national and international design guidelines, quality check & approval workflows at every
design stage.
Archive all design revisions for internal audits.
We participate actively in regular project team meetings & design reviews to ensure that process
requirements are clearly understood and integrated into project planning.
We ensure that all design deliverables are aligned with project timelines and milestones as agreed upon
in the project schedule.
We maintain effective communication with team members (including other engineers, project managers
& Site team members) to swiftly address any deviations.
Schedule periodic progress updates with the client team to discuss design status, challenges, and process
adherence. Status report on Engineering has been shared with supervisors, HOD (Presidential level) and
Project management team.
Liaise with vendor engineering teams to align on technical specifications, equipment standards, and
quality benchmarks that required for the project.
Interdisciplinary checks are done.

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