College LOGO

Royal Education Society’s

College NAME, Latur.

Affiliated to
UNIVERSITY NAME

A Project Report
On

PROJECT NAME
Submitted for the award of degree of

Bachelor of Computer APPLICATION

By:

1. NAME 1: EXAM SEAT NO

2. NAME 2: EXAM SEAT NO
3. NAME 3: EXAM SEAT NO

In

Year 2024 – 2025

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 COLLEGE LOGO

College NAME, Latur.

CERTIFICATION
This is to certify that the project entitled “PROJECT NAME” has been carried out by
1. NAME 1 2. NAME 2 3.NAME 3 under my guidance I partial fulfillment of the
degree Bachelor of Computer APPLICATION of UNIVERSITY NAME, during the
academic year 2024-2025

Project Guide HOD

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 ACKNOWLEDGMENT

We would like to convey our gratitude to NAME, principle of College

NAME, Latur who gave us necessary information and guidance for project

We are grateful to University NAME for giving an opportunity to

deliver project.
We would like to think project Guade Mr.GUIDE NAME guided us
though doing these project development process, provided with invaluable
advice, helped us in difficult periods and provided practical assistant for our
project. Their willingness to motivate us contributed tremendously to the
success of this project.

We would like to express our special thanks of gratitude to our Head of

the Department of Computer APPLICATION HOD NAME (BCA) helped
us a lot in finalizing this project.

Beside we would like to thank all staff members who helped us by

giving advice and providing equipment we needed.

Last but not in least we would like to thank all who helped and motivated us.

With Sincere Thanks,

1. NAME 1
2. NAME 2
3. NAME

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 Index
Sr.
Topic Name Page No.
No.
1 Abstract 5
2 Introduction: 6
2.1 Project Overview
2.2 Project Plan (Gantt chart) 7
3 Project Requirement: 9
3.1 Hardware Requirement
3.2 Software Requirement
3.3 Field Work
3.4 Front End <IDE and Programming Lang.>
3.5 Back End <Database>
4 System Design:
4.1 Database Design (Tables Schema) 10
4.2 E-R Diagram 11
4.3 Data Flow Diagram (First Level) 12
5 Designing: 13-18
6 UML Diagrams: 19-39
7 Future scope of project:
8 Conclusion: 40
9 Bibliography: 41
9.1 Book(s)
9.2 Website(s)

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Abstract –
As the name specifies ―HOSTEL MANAGEMENT SYSTEM‖ is software developed for
managing various activities in the hostel. For the past few years the number of educational
institutions is increasing rapidly. Thereby the number of hostels is also increasing for the
accommodation of the students studying in this institution. And hence there is a lot of strain
on the person who are running the hostel and software‘s are not usually used in this context.
This particular project deals with the problems on managing a hostel and avoids the problems
which occur when carried manually. Identification of the drawbacks of the existing system
leads to the designing of computerized system that will be compatible to the existing system
with the system Which is more user friendly and more GUI oriented. We can improve the
efficiency of the system, thus overcome the drawbacks of the existing system. Less human
error, Strength and strain of manual labor can be reduced, High security, Data redundancy can
be avoided to some extent Data consistency, Easy to handle, Easy data updating, Easy record
keeping, Backup data can be easily generated.

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Introduction:

This system is designed in favour of the hostel management which helps them to save
the records of the students about their rooms and other things. It helps them from the
manual work from which it is very difficult to find the record of the students and the
mess bills of the students, and the information of about the those ones who had left the
hostel three years before. We design this system on the request of the hostel
management, through this they cannot require so efficient person to handle and
calculate the things. This system automatically calculates all the bills and issued the
notifications for those students who are against some rules.

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Project Module:

1. Hostel Module:
Some information about

2. Student Module:
Some information about admin module

3. Admission Module
Some information about receipt module

4. payment Module
Some information about website module
5. Attendence Module
Some information about attendance module
6.Maintainance Module
Some information about maintenance module
7.Admin Module
Some information about admin module

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Project Plan:
Gantt chart:
Sr.no Task Name 12-Sept 30-Oct 20-Nov 04-Dec 15- Feb

1 Requirement
Gathering
2 Planning

3 Designing

4 Coding

5 Testing and
Deployment

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Project Requirements:
 Hardware Requirements:
1) Processor: i3 and above
2) RAM: 4gb and above
3) Hard Disk: 160 GB or above
4) Input device: keyboard, Mouse
5) Output device : Monitor or LCD/LED, Printer
6) LAN Network or Internet Connection

 Software Requirement:
1) Window 10 or above
2) Frontend: Visual studio 2022or above
3) Language : PHP
4) Backend-Database: MYSQL Server 2010 or above

 Field work:

• Distribute surveys to hostel residents to gather feedback on their living

condition, issues, and suggestion for improvement.

• Observe how various operations, like food distribution,

maintenance, and security are managed

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DataBase:

10
11
DFD:

Student / Admin

Website

Login Registration

Student
Admission

Waiting List

Selected
Student
got

Batch Allotment
8
UML DIAGRAMS

13
CLASS DIAGRAM
ACTIVITY DIAGRAM

15
USE CASE DIAGRAM
SEQUENCE DIAGRAM

17
COMPONENT DIAGRAM
DEPLOYMENT DIAGRAM

19
User Login:

Description of the page

 Registration:

Description of the page

15
 Login Page:

Description of the page

Future Scope

17
Conclusion:
Hostel Management System is a Customize and user-friendly software for Hostel. It
has been designed to automate, manage and look after the over all processing of even
very large hostel. It is capable of managing Enquiry details, Student Details, Payment
Details etc. Hostel Management System is a Customize and user-friendly software for
Hostel which provide hostel information, hostel room information, hostel accounts
information. Hostel Management Software System is offering a maximum of stability,
cost- effectiveness and usability. It provides the most flexible and adaptable standards
management system software solutions for hostel.
Bibliography –
Books

1. PHP: A beginners Guide – by Vikram Vaswani

2. PHP & MySQL Novice to Ninja-by Kevin Yank
3. Beginning SQL Server 2008 for Developers: From Novice to Professional by Robin
Dewson (Author) 9

Website :
https://bit.ly/3tbttjc

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