ACKNOWLEDGEMENT

The college Kanpur Institute OF Higher Education,Kanpur is itself a

source of inspiration.i feel indebted to the institute which provided
me an opportunity to undergo the BCA course

It is my privilege to have the opportunity for expressing my deep

sense of gratitude and humble regards to all those people who guide
and helped in accomplishing this project work under the “BCA605”
submitted as partial fulfilment for the award of the degree of “
Bachelor in Computer Application(BCA)”.

I am grateful to Mr Prabhat Sir Coordinator of my class,who guided

me throughtout the work ,deserves my special thanks.

My revered father and mother who nursed me since infancy,is also a

perennial souce of inspiration to continue study.I pay my humble
respects to them .Last but not least , my friends who also motivated
and assisted me time to time in accomplishment of the project work.

I express my gratitude to those who help me directly or indirectly

leading to accomplishment of the job
 ABSTRACT
Hostel management system’provides a detailed view of how the
students records,room allocation and course.The hostel management
system also equipped with some special features for helping hostel
admin.

Each record in the system has unique identity and it can be searched
by an unique id.for developing front end of the Hostel management
system HTML,CSS,JavaScript have been used and SQL SERVER and
PHP have been used
1.Project Introduction
The Hostel Management System is developed in favor of the hostel
management team which helps them to save the records of the
students about their rooms and other things .it helps them from the
the manual work from which it is very difficault to find the record of
the students and the information about those ones who had left the
hostel years before.

This solution is developed on the plight of the hostel management

team.through this they cannot reqire so efficient person to handle
and manage the affairs of the students in the hostel,all you need to
do is to login as obtained and registered their hostel form,click verify
to ascertain their eligibility and allocate them to the available hostel.

Identification of the problems of the existing ,hostel management

leads to the development of computerized solution that will be
compatible to the existing hostel management with the solution that
which is more users friendly and more GUI oriented .We can improve
the efficiency of the hostel management ,thus overcome the
drawbacks of the existing management

The system helps the admin to:-

 Allot different students to their different hostels.
 Vacate the student from the hostel.
 Edit the details of the students and modify the student’s
records
1.1 Project Objective
Objectives of hostel management system
The main objective of the project is to design an application which
allows to easily handling the data regarding the hostel.
To void the complexity and to reduce time in data processing.
To maintain and manage the hostel information easily.
To provide data access through the users and students according to
their roles and levels.
 2.SYSTEM ENVIRONMENT
2.1 HARDWARE ARE CONFIGURATION

The section of hardware configuration is an important task related to the

software development,insufficient random access memory may affect
adversely on the speed and efficiency of the entire system.The hardware
should be powerful to handle the entire operation.The storage(hard disk)
should have sufficient capacity to contain the file and application.

 Processor : i5
 Processor speed :1.6HzOnwards
 System memory :8GB or more.
 Cache size : 6GB more
 RAM : 512 GB or more
 Printer : Injet/Laser Color printer provides at least 1000Dpi
 Hard disk : 512GB or above
 Monitor : IPS LED Display
 2.2 SOFTWARE
CONFIGURATION
A major element in building a system is the section of compatible software
since the software in the market is experiencing in geometric
progression .Selected software should be acceptable by the firm and one user
as well as it should be feasible for the system.
This document gives a detailed description of the software requirements
specification.The study of requirement specification is focused specially on the
functioning of the system.it allows the developer or analyst to understand the
system,function to be carried out the performance level to be obtained and
corresponding interfaces to be established.

 Front end tool : HTML,CSS,&JavaScript

 Backend :Microsoft SQL Server,PHP
 Operating System : Windows
 Client Side : HTML,Photoshop,Bootstrap,CSS
 3. SYSTEM
ANALYSIS

3.1 EXISTING SYSTEM

The existing system is manual based and need lot of efforts and consume
enough time. In the existing system the ORDER process are done manually.it
may lead to corruptions.in the appointment process as well as service
facilities .the existing system maintains the patient manually,so wrong
information may be inserted in the register .the existing system does not
maintain the organized records related to food like customer such as service
taken ,date and time etc.

DISADVANTAGES :
 More human power
 More strength and strain of manual labour needed.
 Repetition of same procedure.
 Low security
 Data redundancy
 Difficulty to handle.
 Difficulty to update.
 Record keeping is difficult.
 Backup data can be easily generated.

3.2 PROPOSED SYSTEM

The drawback of the existing system is that it is very difficult to retrieve data
from records. It is difficult to handle the whole system manually and it is less
accurate and to keep the data in records for future reference because it may
get destroyed .Moreover it is very difficult to retrieve data.Redundancy of data
may occur and this may lead to the inconsistency.The manual system is very
easy to operate .Speed and accuracy are the main advantages of proposed
system.there is no redundancy of data.the data are stored in the computer
secondary memories like hard disk ,etc.it can be easily retrieve and used at any
time .The proposed system will easily handle all the data and the work done by
the existing systems.The proposed system eliminate the drawbacks of the
existing system to a great extent and it provides tight security of data
 3.3 SOFTWARE TOOLS TO BE
USED
The whole project is divided in two parts the front end and the back end

3.3.1 FRONTEND

We used HTML,CSS,JavaScript,and Bootstrap to design front End.

 CSS: css Stands for Cascading Style Sheet CSS describe how HTML
element are to be displayed on screen ,paper,or in other media.CSS
saves a lot of work.it can control the layout of multiple wep pages all at
once.CSS handles the look and feel part of a web page.Using CSS ,you
can control the color of the text,the style of fonts,the spacing between
paragraphs ,how columns are sized and laid out,what background
images or colours are used,layout designs,and variation in display for
different devices and screen sizes as well as a variety of other effects.

 JavaScripts :JavaScript is a dynamic computer

programming language .it is lightweight and most commonly
used as a part of web pages .whose implementations allow
client-side scripts to interact with the user and make dynamic
pages .it is an interpreted programming languages with object-
oriented capabilities

Bootstrap:Bootstrap is a front-end framework for HTML,CSS and

JavaScript that is notable for developing mobile-first and responsive
websites.With some basic knowledge of HTML and CSS ,we can easily
create
Bootsforms,tables,buttons,typography,navigation,modals ,image
carousels and optional JavaScript plugins,by using the premade
templates Bootstrap provides us.

3.3.2 BACK END

We used SQL Server Management studio to design Back End

 SQL Server Management Studio: Microsoft SQL

Server Management Studio(SSMS) is an integrated
environment to manage a SQL Server infrastructure .it
provides a user interface and a group of tools with rich
script editor that intreract with SQL Server .tasks we can
perform with SSMS include: Create ,modify & delete
databases and database objects such as tables ,views ,stored
procedures,etc

 PHP:PHP is a server side scripting language that is

embedded in HTML.it is used to manage dynamic
content ,databases,session tracking .even build entire e-
commerce sites .it is integrated with a number of popular
databases ,including
MySQL,PostreSQL,Oracle,Sybase,Informix and Microsoft SQL
Server
 4. DATA FOLLOW DIAGRAMS

HOSTEL
MANAGEMENT

HOSTEL
ROOMS MANGEMENT BEDS
MANAGEMENT SYSTEM MANAGEMENT

STUDENT
MANAGEMENT
 5. LIMITATION OF THE PROJECT
Challenges in technology adaption.
Editing of data is tedious job.
Less security of data.
Maintenance is difficult.
Not obtain accurate and relevant
Problems of Report generation

6.FUTURE SCOPE OF THE PROJECT

“Hostel Management System” will be an application that will be used
for maintaining the records in an organized manner and replace old
paper work system .This project aims at automating the hostel
management for smooth working of the hostel accounts information

7.conclusion:-
Hostel Management System is a customize and user-friendly software
for hostel.it has been designed to automate ,manage and look after
the overall processing of even every large hostel.it is capable of
managing enquiry detail,student detail,etc.Hostel Management
System is a customize and user-friendly software for hostel which
provides hostel information,room information,etc.
Hostel Management Software System is offering a maximum of
stability,cost-effectiveness and usability .it provides the most flexible
and adaptable standards management system software solutions for
hostel