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Excel_Function_Explanations

The document outlines an Excel training program divided into eight modules covering advanced formulas, data tools, PivotTables, charting, what-if analysis, macros, data security, and automation with Power Query. Each module includes key functions and tools with examples to illustrate their use. The training aims to enhance users' proficiency in Excel for data management and analysis.

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Mohammed
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3 views

Excel_Function_Explanations

The document outlines an Excel training program divided into eight modules covering advanced formulas, data tools, PivotTables, charting, what-if analysis, macros, data security, and automation with Power Query. Each module includes key functions and tools with examples to illustrate their use. The training aims to enhance users' proficiency in Excel for data management and analysis.

Uploaded by

Mohammed
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd
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Excel Training: Function Explanations

Module 1 - Advanced Formulas & Functions

IF:

Returns one value if a condition is TRUE and another if FALSE.

Example: =IF(A1>10, "Yes", "No")

VLOOKUP:

Searches for a value in the first column of a range and returns a value in the same row from another column.

Example: =VLOOKUP(101, A2:C10, 3, FALSE)

INDEX:

Returns the value at a specified row and column in a range.

Example: =INDEX(B2:B5, 2)

MATCH:

Returns the relative position of an item in a range.

Example: =MATCH(45, A2:A5, 0)

IFERROR:

Returns a custom value if the formula results in an error.

Example: =IFERROR(A1/B1, "Error")

Module 2 - Data Tools

Flash Fill:

Automatically fills in values based on patterns detected in your data.

Example: Extract first name from full name column.

Data Validation:

Restricts the type of data or values that users enter into a cell.

Example: Limit input between 1 and 100.

Text to Columns:

Splits a single column of text into multiple columns.

Example: Split full name into first and last names.

Remove Duplicates:

Removes duplicate values in a dataset to retain unique entries.

Module 3 - PivotTables & PivotCharts


PivotTable:

A tool to summarize large datasets quickly by rows and columns.

Example: Total sales by region and product.

PivotChart:

A graphical representation of PivotTable data.

Example: Create a column chart for monthly sales.

Slicer:

A visual filter added to a PivotTable for easy filtering.

Example: Filter sales data by product or region.

Module 4 - Advanced Charting

Combo Chart:

Combines two chart types to highlight different data series.

Example: Column for revenue, line for expenses.

Sparklines:

Tiny charts embedded in cells that show trends.

Example: Visualize performance trends in rows.

Data Validation (Drop-down):

Create drop-down lists to select items and update charts dynamically.

Module 5 - What-If Analysis & Scenario Tools

Goal Seek:

Finds the input value needed to achieve a specific goal.

Example: Calculate units to sell to hit $10,000 profit.

Data Table:

Shows how changes in one or two variables affect a formula.

Example: Compare outcomes of pricing models.

Scenario Manager:

Allows you to create and switch between different groups of input values.

Example: Best Case, Worst Case scenarios.

Module 6 - Macros and Introduction to VBA

Macro Recorder:

Records actions performed in Excel to automate tasks.


VBA Editor:

Environment to view/edit macro code.

Range.ClearContents:

Clears data from a specified range.

Example: Range("A1:A10").ClearContents

Highlighting with VBA:

Use code to format/highlight top values or apply color rules.

Module 7 - Data Security & Workbook Management

Protect Sheet:

Prevents users from changing data in the worksheet.

Example: Lock formula cells.

Hide/Unhide Sheets:

Control visibility of worksheets.

Lock Cells:

Restrict editing to specific cells only.

Inspect Document:

Review hidden properties or metadata before sharing a file.

Module 8 - Automation with Power Query

Get Data > From Folder:

Import multiple files from a folder for batch processing.

Split Columns:

Divide data in one column into multiple using delimiters.

Merge Queries:

Join multiple tables together based on a key column.

Load to Excel:

Output the cleaned and processed data to Excel.

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