LIBRARY MANAGEMENT SYSTEM

ABSTRACT

The L ibra ry M a na g e m ent Syste m (LM S) is a so ftw a re a pp lic a tio n

de sign ed to strea m line the op e ra tio ns o f a lib ra ry b y a uto m a ting ke y

pro c esse s such a s b oo k issua nce , returns, c a ta log m a na g em e nt, a nd u ser

reg istra tio n. Th is system a im s to re du ce the m a nua l w o rklo a d o f lib ra ria ns

a nd e nha nc e the effic ie nc y a nd a cc ura c y o f d a y-to -d a y lib ra ry ta sks. It

sup po rts bo th a d m inistra to rs (libra ria ns) a nd use rs (stud ents o r m em b ers),

a llo w in g the m to pe rform fu nctio ns like b o ok se a rche s, bo rro w /re turn

tra nsa c tio ns, a nd fine c a lcula tion s w ith ea se . The p ro jec t uses [inse rt

tec hno log y sta ck, e.g., P ython a n d M ySQ L / Ja va a nd O ra cle / P H P a nd

M ySQ L ] to d ev elo p a use r-frie ndly inte rfa ce b a c ked by a ro bust d a ta b a se to

store a nd re trie ve in fo rm a tion in rea l tim e. Se cu rity a nd d a ta integ rity a re

m a inta ined throu gh a uthe ntica tio n a nd ro le-b a se d a c ce ss co ntro ls.B y

im ple m enting th is system , libra rie s c a n im pro v e inve ntory m a na g e m ent,

red uc e the c ha nc es o f hum a n e rror, a nd pro v id e use rs w ith q uic ker a c ce ss to

info rm a tion a nd reso urc es, the reb y e nha nc ing the ov era ll lib ra ry e xp e rie nce .

INTRODUCTION

A Lib ra ry M a na g em ent S yste m is a n esse ntia l too l for e fficie ntly

m a na g ing the o p era tio ns o f a lib ra ry. Tra ditiona lly, libra rie s rely o n m a nua l

pro c esse s to ha nd le ta sks suc h a s tra c king bo o k a va ila b ility, m a inta inin g

m em be r re co rd s, a nd issuing o r re turning b oo ks. This p ro jec t intro du ce s a

w eb -b a sed L ibra ry M a na g em e nt S yste m d e ve lo p ed u sing P H P for the

serv er-sid e sc ripting a nd M yS Q L for the da ta ba se . The system is de signe d to

a uto m a te a nd sim p lify libra ry o p era tio ns b y pro v id ing a ce ntra lize d p la tfo rm

fo r m a na g ing bo o ks, use rs, a nd tra nsa ctio ns. It is a im e d a t red uc ing the

bu rde n o n libra ria ns w hile pro v id ing a n intuitive a nd a c ce ssib le in terfa ce for

users. Th e a pp lic a tion is d ivide d into tw o m a in m o d ule s: A d m in a nd U se r.

The a dm in p a ne l a llow s lib ra ria ns to m a na ge bo o k inv ento ries, issue a n d

return b oo ks, ha nd le fines, a nd m onito r syste m a c tivity. T he use r p a nel

ena ble s m em be rs to sea rch fo r b oo ks, c hec k a v a ila bility, re q uest issue s, a n d

vie w their b o rrow ing histo ry. B y integ ra ting w eb te chn olo gie s suc h a s P H P ,

M ySQ L , H TM L, C SS, a nd op tiona lly Ja v a Sc rip t, this syste m p rov ide s a

resp o nsive a nd sc a la ble so lu tio n fo r m o de rn libra ry m a na g em e nt n ee ds. It

enh a nce s the a c c ura cy, sp ee d , a nd c on ve nie nc e o f libra ry o pe ra tion s w hile

ensu ring tha t users ha v e b ette r a cc ess to the lib ra ry’ s re so urce s.

EXISTING SYSTEM

In m a ny libra rie s, esp e cia lly in e du ca tio na l institutio ns a nd sm a ll

co m m unities, lib ra ry m a na g em e nt is still ha nd le d usin g m a n ua l m etho d s or

ba sic d ig ita l too ls such a s sp rea d she ets o r sta nd a lone so ftw a re . The c urrent

or e xisting system o fte n includ es:

 1. M a nua l R e co rd -K e ep ing : L ibra ria ns m a inta in p hysic a l reg isters to

rec o rd b o ok issu es, re turns, a n d m em b er de ta ils. This m e tho d is

tim e-c o nsum ing a nd p ro ne to hum a n e rror.

2. Lim ited Se a rch C a p a b ilities: Use rs m ust physic a lly visit the lib ra ry or

a sk the libra ria n to che c k b oo k a v a ila bility, w h ic h c a n b e ineffic ient,

esp e cia lly w hen d e a ling w ith la rge co lle ctio ns.

3. P o o r Inve nto ry M a na g em e nt: Tra c king b o ok sto c k, issue d bo o ks, d ue

da tes, a nd lost o r d a m a g ed item s is d iffic ult w itho ut a n a uto m a te d

system , lea d ing to fre qu ent m ism a na g em e nt.

4. La c k o f A cc e ssib ility: U sers ha ve lim ited o r no re m o te a cc ess to the

system , m ea n ing the y m ust visit the lib ra ry to c hec k a v a ila bility or

m a na g e the ir a c co unts.

O ve ra ll, the ex isting syste m s a re ine ffic ient, d iffic ult to sca le , a nd la c k the

fun ction a lity a nd a c c essib ility ne e de d in m od e rn lib ra ry e nviro nm e nts.

PROPOSED SYSTEM
 The p ro po se d system is a w e b-ba sed Libra ry M a na ge m en t Syste m

de ve lop e d using P H P fo r b a c kend scrip tin g a nd M ySQ L for d a ta b a se

m a na g em ent. It is de signe d to ov erc o m e the lim ita tio ns of the e xistin g

m a nua l or se m i-dig ita l syste m s b y pro vid in g a co m p rehe nsive , a uto m a ted

solutio n fo r m a na g ing lib ra ry op era tio ns. This system o ffers a user-frien dly

interfa ce fo r b o th lib ra ria ns (a d m ins) a nd stude nts or m e m be rs (use rs). It

sim plifie s ta sks suc h a s b o ok m a na ge m en t, m e m b er reg istra tion, b o ok

issuing a nd re turning , a nd fine ca lc ula tio n. R e a l-tim e da ta up d a tes, e ffic ient

sea rc h fun ctio na lity, a nd o nline a c ce ss m a ke the lib ra ry m o re a c ce ssible a nd

ea sie r to m a na g e.

K e y Fe a ture s o f the P ro po se d Syste m :

1. A dm in P a nel:

o A dd , ed it, a nd d ele te b oo k rec ord s.

o M a na g e use r a cc ou nts.

o Issue a nd re turn bo o ks w ith a utom a tic due da te a nd fine

ca lc ula tio n.
 o View rep o rts o n issued /re turned b oo ks a nd o ve rd ue rec o rds.

2. U ser P a n el:

o Se a rch for b oo ks by title , a utho r, o r ca te g ory.

o View b oo k a va ila b ility.

o R eq ue st b o oks a nd view bo rro w ing histo ry.

o R ec eive no tific a tion s fo r d ue d a te s a n d o ve rdue fine s.

3. D a ta b a se Inte g ra tio n:

o A ll d a ta is sto red in a structu red M yS Q L d a ta b a se.

o En sures se cure , fa st, a nd o rg a nize d a c ce ss to b oo k a nd u ser

rec o rds.

4. W e b -B a se d A c ce ss:

o C a n be a cc esse d fro m a n y d ev ice w ith in te rne t c o nnec tivity.

o Sup p orts m ultip le use rs sim ulta ne o usly.

5. Im p rov ed E ffic ienc y a nd A c cura c y:

 o Elim ina tes hum a n e rro r in rec o rd-kee ping .

o Sa v es tim e fo r bo th lib ra ria ns a nd u sers.

The p ro po sed system a im s to c rea te a sc a la b le , sec ure, a nd effic ie nt

lib ra ry m a na g em e nt env iro nm e nt tha t be ne fits b o th lib ra ry sta ff a nd

m em be rs. It ensure s be tter o rga niz a tion, fa ster o pe ra tion s, a n d im pro ve d

user e xp erie nce .

HARDWARE REQUIREMENTS

● P ro ce sso r -P en tium -IV

● Spe e d - 2 .4 G H Z

● H a rd d isk - 4 0G B

● M o nito r - 15 VG A c olo ur

● R A M - 5 1 2M B
SOFTWARE REQUIREMENTS

● O p era ting S yste m - W ind o w s 1 0

● C od ing la ng ua g e - P H P

● Da ta ba se – M YS Q L

MODULE DESCRIPTION
1. U se r M od ule

● P urp o se: A llo w s use rs (stud ents o r m em b e rs) to re giste r, lo g in, view

a va ila b le bo o ks, a nd re que st bo o k issue s.

● Fea tures:
 o U ser reg istra tion a nd lo g in

o View a va ila b le bo o ks

o R eq ue st for b oo k issue

o View issued bo o k h isto ry

o C ha ng e p a ssw ord

2. A d m in M od ule

● P urp o se: Ena ble s the lib ra ria n or a d m in to m a na g e u sers, b oo ks, issue

req ue sts, a nd system se ttin gs.

● Fea tures:

o A dm in log in

o A dd /e d it/d e le te b o oks

o M a na g e b o ok c a teg o rie s a nd a utho rs

o View a nd a pp ro ve /rejec t issue re q uests

o M a na g e use rs (v ie w , e d it, d elete )

o View issue/re turn rec o rds

3. B o ok M a na g e m ent M o du le

● P urp o se: H a nd les a ll b o ok-rela te d d a ta a nd o p era tio ns.

● Fea tures:

o A dd new b oo ks w ith ca teg ory, a utho r, a nd q ua ntity

o Ed it a nd up d a te b oo k info rm a tion

o D ele te bo o ks

o Se a rch a nd filter b oo ks

4. Issue/ Re turn M o dule

● P urp o se: M a na g es the p ro ce ss of issuing a nd re turning b oo ks.

● Fea tures:

o Issue b o o k to users

o R ec ord return d a tes a nd o ve rd ue fines (if a ny)

o View cu rre nt a nd p a st issued bo o ks

5. S ea rc h M o dule

● P urp o se: P ro vide s a fa st a nd ea sy w a y to sea rc h fo r bo o ks in the libra ry.

● Fea tures:
 o K e yw o rd -b a sed sea rc h (title, a utho r, ca te g ory)

o Filte r by a va ila b ility

6. R e p orts M o dule

● P urp o se: G ene ra tes re po rts fo r a dm in a na lysis a nd re co rd-kee p ing .

● Fea tures:

o Issue d b o oks rep o rt

o R eturne d b o oks re po rt

o O ve rdu e b oo k rep o rt

o B o o k inv ento ry re p ort

ARCHITECTURE DESIGN
TECHNOLOGIES USED

● Frontend: H TM L , C S S, Ja va S crip t (B o o tstra p o ptio na l)

● Backend: P H P

● Database: M ySQ L

● Deployment: X A M P P /W A M P (for lo ca l), o r live ho sting (for o nlin e use)

FUTURE ENHANCEMENT

1. Online Access and Remote Login

● D ep loy the syste m online so users ca n a cc ess the libra ry from

a nyw here .

● En a ble re m o te b oo k rese rva tio ns a nd re new a ls.

2. Fine Calculation and Online Payment Integration

● A uto-ca lc ula te fine s fo r o v erd ue b o oks.

 ● Inte gra te on line p a ym e nt g a te w a ys (like P a yP a l or R a zo rp a y) for fine

pa ym ents o r m e m b ership fe es.

3. Mobile-Friendly Interface / Mobile App

● D ev elo p a resp o nsive d e sig n o r a d ed ica te d m o b ile a pp (using Flutte r

or R e a ct N a tiv e) fo r e a sy a cc ess o n sm a rtp hone s.

4. Advanced Search and Filters

● Im p lem e nt sm a rt se a rc h fe a tures using ke yw o rd s, ta gs, a nd ca te g orie s.

● U se A JA X o r live sea rc h fo r a sm o o ther e xp erie nce .

5. AI-Powered Book Recommendation System

● Sug g est bo o ks to use rs b a se d o n th eir rea d ing histo ry o r po p ula r titles

using a sim ple re c om m e nd a tion a lg orithm .

6. Email & SMS Notifications

● N o tify use rs a b o ut due da te s, ov erd ue b o oks, ne w a rriv a ls, a nd

a nno unc em e nts via em a il or SM S.

7. Data Analytics and Dashboard

 ● A dd gra phic a l d a shb oa rds fo r a d m in to view insig hts like :

o M o st b o rrow ed b oo ks

o A ctive users

o La te returns

8. Barcode/QR Code Integration

● G en era te b a rc od e s o r Q R c o de s fo r b o oks a nd sca n the m fo r fa ste r

issue/re turn pro c essing .

SOURCE CODE
Database Connection

<?php

$ h o s t = "lo c a lh o s t";

$ u s e r = "ro o t";

$ p a s s = "";

$ d b = "lib ra ry";

$ c o n n = n ew m ys q li($ h o s t, $ u s e r, $ p a s s , $ d b );

if ( $ c o n n -> c o n ne c t_ erro r) {

d ie ("C o n n e c tio n fa ile d : " . $ c o nn -> c o n n ec t_e rro r);

?>

Database(MySQL)

C R E A T E D A T A B A S E IF N O T E X IS T S lib ra ry;

U S E lib ra ry;
C R E A T E T A B LE u s e rs (

id IN T A U T O _ IN C R E M E N T P R IM A R Y K E Y ,

u s e rn a m e V A R C H A R (1 0 0 ),

p a s s w o rd V A R C H A R ( 2 5 5 )

);

C R E A T E T A B LE b o o k s (

id IN T A U T O _ IN C R E M E N T P R IM A R Y K E Y ,

title V A R C H A R (2 5 5 ) ,

a u th o r V A R C H A R (1 0 0 ),

s ta tu s E N U M ('A va ila b le ', 'Is s u ed ') D E F A U LT 'A v a ila b le '

);

C R E A T E T A B LE is s u e d _ b o o k s (

id IN T A U T O _ IN C R E M E N T P R IM A R Y K E Y ,

u s e r_ id IN T ,
 b o o k _id IN T ,

is s u e _d ate D A T E ,

retu rn _d a te D A T E

);

User Registration

<?php

in c lu d e 'c o n fig . p h p ';

if ( $ _ S E R V E R ["R E Q U E S T _M E T H O D "] = = "P O S T ") {

$ u s e rn a m e = $ _ P O S T ['u s ern a m e'];

$ p a s s w o rd = p a s s w o rd _ h a s h ($ _ P O S T ['p a s s w o rd '], P A S S W O R D _ D E F A U L T );

$ c o n n -> q u e ry( "IN S E R T IN T O u s ers (u s ern a m e, p as s w o rd ) V A LU E S ('$ u s e rn a m e ',

'$ p as s w o rd ')") ;

ec h o "R e g is te red s u c c e s s fu lly. < a h ref= 'lo g in. p h p '> Lo g in < / a > ";

?>
< fo rm m e th o d = "p o s t">

< in p u t n a m e = "u s ern a m e " p la c eh o ld er= "U s e rn a m e" re q u ired >

< in p u t typ e ="p a s s w o rd " n a m e= "p a s s w o rd " p la c eh o ld er= "P a s s w o rd " req u ire d >

< b u tto n typ e = "s ub m it"> R eg is ter< / b u tto n >

< /f o rm >

User Login

<?php

in c lu d e 'c o n fig . p h p ';

s es s io n _ s ta rt();

if ( $ _ S E R V E R ["R E Q U E S T _M E T H O D "] = = "P O S T ") {

$ u s e r = $ _ P O S T ['u s ern a m e'];

$ p a s s = $ _P O S T ['p a s s w o rd '];

$ res = $ c o n n -> q u e ry ("S E LE C T * FR O M u s ers W H E R E u s e rn am e = '$ u s er'") ;

$ ro w = $ res -> fe tc h _a s s o c ();

 if ($ ro w & & p a s s w o rd _ ve rify($ p a s s , $ ro w ['p a s s w o rd ']) ) {

$ _ S E S S IO N ['us e r_id '] = $ ro w ['id '];

$ _ S E S S IO N ['us e rn a m e '] = $ u s er;

h ea d er("Lo c a tio n : d a s h b o a rd .p h p ");

} e ls e {

ec h o "Lo g in fa ile d .";

?>

< fo rm m e th o d = "p o s t">

< in p u t n a m e = "u s ern a m e " p la c eh o ld er= "U s e rn a m e" re q u ired >

< in p u t typ e ="p a s s w o rd " n a m e= "p a s s w o rd " p la c eh o ld er= "P a s s w o rd " req u ire d >

< b u tto n typ e = "s ub m it"> L o g in < / b u tto n >

< /f o rm >

Add Books (Admin use)

<?php

in c lu d e 'c o n fig . p h p ';

if ( $ _ S E R V E R ['R E Q U E S T _ M E T H O D '] = = "P O S T ") {

$ title = $ _P O S T ['title '];

$ a u th o r = $ _P O S T['a uth o r'];

$ c o n n -> q u e ry( "IN S E R T IN T O b o o k s (title, a u th o r) V A L U E S ('$ title', '$ a u th o r')");

ec h o "B o o k a d d ed !";

?>

< fo rm m e th o d = "p o s t">

< in p u t n a m e = "title " p la c eh o ld e r= "B o o k T itle" re q u ire d >

< in p u t n a m e = "a uth o r" p la c e h o ld e r= "A u th o r" re q u ired >

< b u tto n typ e = "s ub m it"> A d d B o o k < / b u tto n >

< /f o rm >

Issue a Book

<?php
in c lu d e 'c o n fig . p h p ';

s es s io n _ s ta rt();

$ b o o k _id = $ _ G E T['id '];

$ u s e r_ id = $ _ S E S S IO N ['u s e r_ id '];

$ c o n n -> q u e ry( "U PD A T E b o o k s S E T s ta tu s = 'Is s u ed ' W H E R E id = $ b o o k _ id ");

$ c o n n -> q u e ry( "IN S E R T IN T O is s ue d _ b o o k s (u s e r_ id , b o o k _ id , is s u e _d ate ) VA LU E S

($ u s e r_id , $ b o o k _ id , C U R D A T E ()) ");

ec h o "B o o k Is s u e d ! < a h re f= 'd a s h b o a rd .p h p '> G o b a c k < /a > ";

Return a Book

<?php

in c lu d e 'c o n fig . p h p ';

$ b o o k _id = $ _ G E T['id '];

$ c o n n -> q u e ry( "U PD A T E b o o k s S E T s ta tu s = 'A va ila b le ' W H E R E id = $ b o o k _ id ") ;

$ c o n n -> q u e ry( "U PD A T E is s u e d _ b o o k s S E T re tu rn _ d a te= C U R D A T E ( ) W H E R E

b o o k _ id = $ b o o k _id A N D re tu rn _d a te IS N U LL ") ;

ec h o "B o o k R etu rn e d ! < a h re f= 'd a s h b o a rd .p hp '> G o b a c k < /a > ";

OUTPUT
CONCLUSION

T he L ib ra ry M a na g em e nt System d ev elo pe d u sing P H P a nd M yS Q L

serv es a s a p ra ctic a l solutio n fo r a uto m a ting a nd d ig itiz ing the o p era tio ns o f

a tra d itio na l libra ry. The syste m effe c tiv ely ha n dles key func tiona lities su ch

a s user re gistra tion, b o ok m a na g e m ent, b oo k issua nc e a nd re turns, a nd ba sic

rep o rting . Thro ug h this p ro jec t, the c ha lle ng es o f m a nua l rec o rd -ke e ping , tim e -

co nsum ing pro ce sse s, a n d tra c king ineffic ie ncie s h a ve b e en a d d resse d. T he

pro p ose d syste m e nha nc es p rod uc tiv ity b y pro vid ing a use r-frie nd ly interfa c e

fo r bo th use rs a nd a d m inistra tors, e na b ling q uic k a cc e ss to b oo k rec o rd s,

user a c c oun ts, a nd tra nsa ction h isto ry. M o reo ve r, the syste m la ys a so lid

fo und a tion fo r future e nha n ce m ents such a s integ ra ting online pa ym ents,

m o bile a p p sup po rt, fine ca lc ula tio n, a nd a d va n ce d sea rch func tion a lity.

O ve ra ll, this pro je ct d e m onstra te s ho w sim ple w eb te chno log ies like P H P a n d

M ySQ L ca n b e le ve ra ge d to b uild im p a ctful rea l-w o rld so lutions tha t im p rov e

a cc ura c y, e fficie ncy, a nd user ex p erien ce in lib ra ry op e ra tio ns.