CIN: U60300UP2013SGCO60836

UTTAR PRADESH METRO RAIL CORPORATION LTD.

(Formerly Known as Lucknow Metro Rail Corporation Ltd.)
UPMRC
(A JOINT VENTURE OF GOVT. OF INDIA & GOVT. OF U.P)

No. UPMRc/HR/A-51/2015 Dated 3.12.2020

Office Order No. 118/2020

Sub Streamlining of re-imbursements.

The following re-imbursements are claimed by UPMRC employee regularly (every

month)

i) Transport Re-imbursement.
(i) TADK
(ii) Entertainment
(iv) Telephone re-imbursement
(v CDANA

2. In order to streamline the process of claiming above re-imbursements, the

following procedure will befollowed henceforth-

() The re-imbursements as mentioned in para 1 above shall be paid to eligible

employee in the subsequent month in which the amount has been incurred.
Employeesare not required to claim above re-imbursements through ERP or
physical form.
(i) Claimant shall submit all papers/undertaking at the time of raising first claims
or in the event of change in documents for smooth release of payment for a
year, in case employee continues service with UPMRC.
(ii) Claimant shall be responsible to maintain all the original bills/vouchers and
other necessary items towards his/her re-imbursement and shall produce the
same as and when required by UPMRC or any other Government Organisation
i.e. Auditor/Income tax/Excise Department etc.
iv If any claimant has not incurred the amount as received by him/her for any
month, he/she shall inform the same immediately to HR branch preferably by
15 of the subsequent month and the amount shall be adjusted in next
month.
(v) The re-imbursement shall be paid in the second week of the subsequent
month as per entitlement and after expenditure incurred.

(AN ISO 9001:2015, IS0 14001:2015, ISO 45001:2018 Certified Company)

Administrative Building, Near Dr. Bhimrao Ambedkar Samajik Parivartan Sthal, Vipin Khand, Gomti Nagar, Lucknow-226010
Tel: +91 522 2304014 | Fax: +91 522 2304013 Website: www.upmetrorail.com
2. All required documents (copy of insurance/RC etc.) and undertaking (as per
annexure 2 to 6) should be submitted to HR department latest by 20.01.2021 for getting
re-imbursement as per entitlement.

3. All the claimants are required to submit statement of

a expenditure (as per
annexure-1) at the end of the financial year.

4. All other re-imbursements shall continue to be claimed as per existing practice

i.e. through ERP.

This issues with the approval of the Competent Authority.

Encl Annexure-1 to 5
(AbhishekBary/an
GM/HR
For MD/UPMRC

Copy to (i) Staff Officer of kind information of MD Sir,

(i) Dir/Fin, Dir/W&l, Dir/RS&S, Dir/Op
(ii) PD/Kanpur and PD/Agra.
(iv) All HODs and Dy.HoDs.
(v) All Executives and Non executive employees of UPMRC
(vi) JGM/IT for uploading on intranet/for mailing to all employees.
(vii) AM/HR (P&A) and JGM/Finance for further necessary action.
 Annes u -1

To,
Director/Finance,
UPMRC,
Lucknow.

Sub: Certificate towards re-imbursements claimed during financial year 20

(Name of the employee),

Designation Emp ld have
incurred the following amount during year 20 (from 1t April 2 0 t o 31s March
20

5. Subject Incurred Claimed amount Remarks (mention

No. amount the month when
amount was not

claimed/re-imbursed)
Telephone
2
Transport
3
TADK
Entertainment
CDANA
2. The above amount has actually been incurred by me towards performing official
duties. I have maintained all the original bills/vouchers along with me. I shall
produce
the same as and when required by UPMRC or any other Government Organisation i.e.
Auditor/Income tax/Excise Department etc.

(Signature)
Name of employee:
Designation:
Emp ld:
Station
 Anney m- 2

Uttar Pradesh Metro Rail

Corporation Ltd.

Subject:reimbursement of Transport facility

CERTIFICATE
Ihereby undertake that I will be using my personal car bearing registration
Number registered in my name/in name of my
spouse for the official purpose in UPMRC. The tentative expenditure towards using my
personal car for official duties is Rs.
(per month).The expenditure
has been estimated solely for performing official journeys.
2. That, I shall be responsible for maintaining all the original bills/vouchers and
other necessary items towards re-imbursement and shall produce the same as and
when required by UPMRC or any other Government Organisation ie. Auditor/Income
tax/Excise Department etc.

3 That, I am well aware of transport re-imbursement rules. In case of receipt of

higher amount than the actual expenditure for any period/month, the same shall be
intimated to HR branch immediately.

Signature of the Officer:

Name of the Officer:
Designation:
Employee No.:
Place of Posting:
 Anney m-3

Uttar Pradesh Metro Rail

Corporation Ltd.
Subiect: reimbursement of Telephone facility
CERTIFICATE
Ihereby undertake that am using landline/telephone Number
at my residence. The tentative expenditure
towards using this landline/telephone facility is Rs. (per month).
2. That, I shall be responsible for maintaining all the original bills/vouchers and
other necessary items towards re-imbursement and shall produce the same as and
when required by UPMRC any other Government
or
Organisation i.e. Auditor/Income
tax/Excise Department etc.
3. That, I am well aware of telephone re-imbursement rules. In case of receipt of
higher amount than the actual expenditure for any period/month, the same shall be
intimated to HR branch immediately.

Signature of the Officer:

Name of the Officer:
Designation:
Employee No.:
Place of Posting:
 Annexm-4

Uttar Pradesh Metro Rail Corporation Ltd.

DECLARATION REGARDING TADKK

working as in UPMRC and in receipt of help

reimbursement of Rs.8000/- per month hereby confirm and declare that:

. 1 have employed as helper for performance of duties as

specified by the company and that she/he has not been employed on any other work or duties.

2. The above helper will continue to be employed by me for the period ending 3 S March 202

3. I will be paying an amount of Rs.8000/- per month to the above named helper for performance or

above duties during the above period.

4. A receipt from the Helper evidencing payment of Rs.8000/- per month to him/her for the above

period will be maintained by me and can be produced for verification, when required by UPMRC or

any other government organization such as Audit/Income tax/Excise.

5. Any Change or disengagement of the above helper during the above period will be notified by me

to the company.
6. In case of overpayment in any month, I shall inform the same immediately to HR branch.

Strike out whichever is not applicable.

Signature

Name

Designation

Employee No.

Place of Posting
 Annttu-5

UTTER PRADESH METRO RAIL CORPORATION LTD.

Quarterly Claim for Reimbursement of Entertainment of Expenses

This is to certify that an estimated cost of Rs. per month is required for

entertaining the officials guests of the undersigned.

Estimated Cost required on account of Amount/Rs.

Entertainment to Guests at Office

Total

I will maintain the relevant papers, bills etc. and same shall be produced as and
when

required by UPMRC/Audit/Income Tax/Excise department.

In case of over payment, the same shall be informed to HR branch immediately.

Strike out which is not applicable.

Signature:

Name:
Designation:-
Employee No:
Place of Posting:
Date
 AmneY M - 6 6

UTTAR PRADESH METRO RAIL CORPORATION LIMITED

UNDERTAKING FOR CDA/VA

Designation_ E.ID.
entitled for CDA
Place of posting hereby undertake that I am
and VA upto (period) for which approval of the Competent
to HR branch. I owner of vehicle
Authority has already been submitted am

registration No._
bills/vouchers and
original
2. That I shall be responsible for maintaining all theand shall produce the same
other necessary items towards re-imbursement/claim
as and when required by UPMRC or any
other Organisation i.e Auditor/Income
tax/excise etc.

of
3. That, I am well of rules of claiming CDA/VA. In case of receipt
aware
for any period/month, the same shall
higher amount than the actual expenditure
be intimated to HR Branch immediately.

Signature of employee
Name of employee
Designation
Emp Id
Place of posting