INSTRUCTIONS FOR USING THE CPC FUNCTIONALITY ASSESSMENT GOOGLE SHEET

PURPOSE:
➕ enables the Central Office, Regional Offices, and Schools Division Offices to provide technical assistance to schools. Furthermore, this tool serves as a
reference guide for schools to identify the strengths and areas for improvement in their CPC operationalization.

➕ USERS:
All CPC members are required to accomplish this assessment tool.

➕ HOW TO USE THE GOOGLE SHEET:

▪️ Download/create a copy of the Google Sheet
For concerns regarding missing tick boxes or indicators being replaced with “FALSE” upon download, kindly duplicate the Google Sheet and
accomplish it directly there. This will ensure that each user has their own copy and will help preserve the checkbox indicators as instructed.
▪️ Fill out the profile information - before answering the assessment tool, ensure that all required profile details are completed.
▪️ Select the appropriate response - on the right side of each statement, click the indicator box and choose:
▪️Yes if the indicator is met
▪️No if the indicator is not met
▪️Not sure if it is unclear whether the indicator is met
▪️ Do not edit or remove any boxes - ensure the structure of the sheet remains intact,
▪️ Indicators and Sub-indicators - the tool consist of
▪️5 main indicators
▪️12 sub-indicators
▪️ Automated Computation:
▪️The total count of indicators and sub-indicators will be automatically summed up
▪️The score will be reflected on the Summary Sheet, along with its corresponding equivalent score
▪️The overall score will be generated automatically and rounded off if applicable

▪️
Submit your scores via Google Form - once you have completed the assessment tool, upload your scores based on the Summary Sheet through this link: https://tin
chool-Based Child Protection Committee Functionality Indicators Monitoring Too
Please complete the profile information below in full, without abbreviations. This information is required for monitoring and documentation
purposes. Therefore, it is essential to provide all requested details accurately.

Name of School (Do not abbreviate)

Address (Barangay, Municipality/City, Province):

School ID:
District: Division (Do not abbreviate): Region: I
Designation/Position (Do not abbreviate): Length of Service as CPC member:
 Indicator is Met
FUNCTIONALITY INDICATORS
1 ORGANIZATION AND COORDINATION Yes No Not Sure
a. Establishment/Reorganization of the Child Protection Committee (CPC)
1 Immediate assistance on how to convene the CPC was sought. 0 0 FALSE
2 There is a list of CPC members 0 0 FALSE
3 Meeting with possible CPC members had been scheduled 0 0 FALSE
4 The orientation for identified CPC members had been scheduled. 0 0 FALSE
5 The CPC was organized and convened. 0 0 FALSE
6 CPC members were identified and their names posted in school 0 0 FALSE
7 Turnover of reports and other CPC documents to the new CPC was done 0 0 FALSE
8 New CPC members oriented on the functions and work of CPC 0 0 FALSE
9 CPC Members have identified and divided the tasks among themselves 0 0 FALSE
10 CPC has a clear organizational chart 0 0 FALSE
11 CPC members have reviewed its functions 0 0 FALSE
12 CPC members have analyzed the Child protection situation in the school 0 0 FALSE
CPC Holds quarterly meetings to discuss appropriate interventions/responses to school
13 0 0 FALSE
problems on bullying and child abuse cases, as well as updating on status of the CPC plan
14 CPC has written orientation material/ guidebook for CPC members (printed/ digital) 0 0 FALSE
15 Each CPC member has a copy of the orientation material/guidebook (printed/ digital) 0 0 FALSE
CPC has a strategic goal or VMG and plan (3 years; and an annual plan with tasking based on
16 0 0 FALSE
a Child Protection situation analysis)
17 90%-100% of planned meetings of the CPC are conducted 0 0 FALSE
18 80%-100% of annual objectives/targets in plans accomplished 0 0 FALSE
19 CPC has clear mechanisms for ensuring protection of Children with disabilities 0 0 FALSE
CPC has integrated the responsibilities of CPC from DO 55 2013 (anti-bullying) and DO 18,
20 0 0 FALSE
2015 restorative justice panel (RJP re: CICL)) and other child protection policies of DepEd
21 Has clear plans for strengthening the child protection system in school 0 0 FALSE
1a Total Count 0 0 0
 Indicator is Met
FUNCTIONALITY INDICATORS
1 ORGANIZATION AND COORDINATION Yes No Not Sure
b. Coordination Mechanisms
Immediate assistance on how to develop coordination mechanism on child protection was
1 0 0 FALSE
sought.
Has mapped out available resources in their community for possible linkages/networking for
2 0 0 FALSE
cases
Has needing specific
identified referralsareas of work for coordination/collaboration with other agencies or
3 0 0 FALSE
service providers
Has informal or initial coordination arrangements for referral system with WCPD, LSWD, LHO,
4 0 0 FALSE
other agencies or non-government organizations
5 Actively coordinates with Schools District/Division Office 0 0 FALSE
Has formal coordination mechanism (e.g. MOA), with the LHO, WCPD, LSWD, private practice
6 0 0 FALSE
counseling (Psychiatrist or Psychologist) for the referral services
7 Actively coordinates with Schools District/Division Office 0 0 FALSE
8 Has implemented cooperative/collaborative work 0 0 FALSE
Coordination mechanism for planning, implementation, monitoring and assessments have
9 0 0 FALSE
been formalized and functioning of this mechanism is reviewed and disseminated
1b Total Count 0 0 0
 Indicator is Met
FUNCTIONALITY INDICATORS
2 POLICIES AND GUIDELINES Yes No Not Sure
a. Child Protection Policy and Operational Guidelines
1 Immediate assistance on how to draft the school-based child protection policy was sought 0 0 FALSE
2 Has identified the policy and program gaps and challenges that need to be addressed 0 0 FALSE
Has initiated meetings to review and craft the school-based child protection policy and code
3 0 0 FALSE
of conduct
4 Has drafted the school-based child protection policy based on DO 40, s. 2012 0 0 FALSE
Draft Child Protection Policy includes code of conduct for Learners, School Administrators,
5 0 0 FALSE
Non-teaching personnel, Teachers, Visitors, and Off-campus activities
6 Draft code of conduct may have specific provisions to address potential risks to students 0 0 FALSE
7 Conflict resolution
School has may
a written be in practice
school-based child protection and anti-bullying policy with a code of 0 0 FALSE
8 conduct for Learners, School Administrators, Non-teaching personnel, Teachers, Visitors, and 0 0 FALSE
9 Off-campus
School has aactivities
conflict resolution mechanism that respects children's rights 0 0 FALSE
There are written procedures to guide the code of conduct of disciplinary proceedings in
10 School 0 0 FALSE
cases ofhas a handbook/manual
offenses committed by on its school-based
pupils, students, or child protection and anti-bullying policy
learners
11 with a code of conduct and a plan to ensure child protection and safety, which is reviewed 0 0 FALSE
12 every
School3has
years
a clear policy on the use of positive and non-violent discipline for children 0 0 FALSE
13 School has specific guidelines that ensure child protection for children with disabilities 0 0 FALSE
14 CPC integrates other Child Protection Policy related orders in the school-based CP Policy 0 0 FALSE
2a Total Count 0 0 0
 Indicator is Met
FUNCTIONALITY INDICATORS
3 CAPACITIES AND RESOURCES Yes No Not Sure
a. Orientation and Capacity-Building Activities for the members of the CPC
Seeks immediate assistance on how the CPC can develop an annual capacity-building
1 0 0 FALSE
activities for its members
2 CPC has identified capacity-building needs of its members 0 0 FALSE
Protection training module/s; First Responder Training; Training on 4Rs of VAC (Recognizing,
3 0 0 FALSE
Recording, Reporting,
Initiated plans & Referring
and request VAC cases);
for technical Positive
assistance Discipline; Monitoring
or capacity-building & Evaluation
activities from of
4 0 0 FALSE
DepEd,
At least LGU, or CSO
one CPC member participated in training for CPC conducted by the School
5 CPC has received training based on their capacity 0 0 FALSE
District/Division Office/Central Office for roll-out to needs whicmembers
other CPC may include: Child's Rights;
6 DepEd Child Protection Training on 4Rs of VAC (Recognizing, Recording, Reporting, & 0 0 FALSE
7 Referring VAC cases);
Capacity-building planPositive Discipline;
is partially Monitoring & Evaluation of Policy and Plan
implemented 0 0 FALSE
8 Capacity-building plan is fully implemented and participated in by all CPC members 0 0 FALSE
9 Trainor's training conducted for CPC members 0 0 FALSE
CPC members capable of rolling-out the training modules among teachers, administrators,
10 0 0 FALSE
and non-teaching personnel
3a. Total Count 0 0 0
 Indicator is Met
FUNCTIONALITY INDICATORS
3 CAPACITIES AND RESOURCES Yes No Not Sure
b. Budget Allocation for CPC Operations and its financial sustainability
1 Seeks immediate assistance on how to craft a budget for the CPC 0 0 FALSE
2 Has identified budgetary requirements for CPC operations 0 0 FALSE
3 Has initiated plans or requests for budget from LGU/LSB 0 0 FALSE
4 There is minimal allocation from the school MOOE 0 0 FALSE
5 LGU and/or LSB allocates some amount for the planned activities of the CPC 0 0 FALSE
Bugdets allocated and utilized for hiring and training of Guidance Counselors for CPC work or
6 0 0 FALSE
in lieu of allocated
Budgets GuidanceandCounselors, teacher-guidance
utilized for (Graduates
the establishment of Room of
or Psychology)
Infrastructure for the CPC
7 0 0 FALSE
and a private interview/counseling room
8 Partial allocation for Capacity-Building activities 0 0 FALSE
9 Partial allocation for Information Dissemination 0 0 FALSE
10 Partial allocation for Operations for service delivery 0 0 FALSE
CPC has secured budget allocation for its Strategic and annual plans in implementing the
11 0 0 FALSE
Childplan
CPC Protection Policyincluded
and budget based on inits
theinverstment programming
school improvement plan and the Annual Work and
12 0 0 FALSE
Financial Plan (WFP)
The School, PTA, LGU. and LSB are coordinating to ensure budget allocation for the strategic
13 0 0 FALSE
and annual investment program of the CPC
14 School is able to generate funds from external sources 0 0 FALSE
3b. Total Count 0 0 0
 Indicator is Met
FUNCTIONALITY INDICATORS
4 SERVICE
PreventionDELIVERY
programs: Information Dissemination program; and, Organizing activities for the Yes No Not Sure
a. protection of children from abuse, exploitation, violence, discrimination and bullying or peer
1 abuse
Immediate assistance on how to develop an information dissemination program was soiught 0 0 FALSE
2 There is some information on Child Protection Policy posted on the bulletin board in school 0 0 FALSE
Has conducted meetings to flesh out the details and schedules of orientation on CP Policy
3 0 0 FALSE
and
CPC other awareness-raising
conducts activitiesononthe
orientation of learners theschool's
policy child protection and anti-bullying policy
4 0 0 FALSE
once during the school-year
5 CPC organizes activity/ies on child protection during children's month celebration 0 0 FALSE
CPC conducts orientation sessions on the school's child protection policy for learners, school
6 0 0 FALSE
administrators, teachers,
CPC conducts training and non-teaching
among personnel
teachers and non-teaching personnel on First Responder
7 0 0 FALSE
System
CPC ableand referraland
to roll-out system for VACthe
implement incidents within the school
capability-building program on child protection for
8 0 0 FALSE
learners,
CPC teachers,
has IEC administrators,
materials (Handbook or and non-teaching
Guidebook) personnel
on the child protection policy and
9 0 0 FALSE
disseminated these to the learners, teachers, parents, and non-teaching personnel
10 CPC monitors and evaluates the impact of the trainings and awareness-raising activities 0 0 FALSE
4a. Total Count 0 0 0
 Indicator is Met
FUNCTIONALITY INDICATORS
4 SERVICE DELIVERY Yes No Not Sure
b. Existence of Quick Response System for Child Protection
1 Seeks immediate assistance on how to develop a quick response system for CP 0 0 FALSE
2 Meetings are conducted to develop the quick response system 0 0 FALSE
In practice, witnesses call on the school principal or guidance counselor for immediate
3 0 0 FALSE
response to an ongoing case
4 All school personnel are oriented on the quick response system 0 0 FALSE
5 There is a written quick response system which is substantially implemented 0 0 FALSE
6 All learners are oriented on the quick response system 0 0 FALSE
Quick response system is implemented where teachers, administrators, and non-teaching
7 0 0 FALSE
personnel are able to act as first responders
4b. Total Count 0 0 0
 Indicator is Met
FUNCTIONALITY INDICATORS
4 SERVICE DELIVERY Yes No Not Sure
c. Referral System, Case Management, and Monitoring and documentation of cases
1 Seeks immediate assistance on how to establish a referral system 0 0 FALSE
2 Seeks immediate assistance on how to conduct a case conference 0 0 FALSE
The CPC is drafting a school-based referral and monitoring system to address child abuse
3 0 0 FALSE
and bullying cases
4 Informal referral system in practice 0 0 FALSE
Meeting with other agencies or service providers are conducted to discuss the referral
5 0 0 FALSE
system
CPC hasand case management
developed and is implementing a school-based referral and monitoring system to
6 0 0 FALSE
address child abuse and bullying cases
7 System is substantially implemented 0 0 FALSE
At least 50% incidents/cases of bullying and child abuse were managed according to quick
8 0 0 FALSE
response and referral system
9 At least 50% of bullying and VAC cases are documented 0 0 FALSE
At least 50% of cases/complaints can be tracked and immediate feedbacking on status of
10 0 0 FALSE
case provided
100% to concerned
of incidents/cases parties and child abuse were managed according to quick
of bullying
11 0 0 FALSE
response and referral system
12 100% of bullying and VAC cases are documented 0 0 FALSE
100% of cases/complaints can be tracked and immediate feedbacking on status of case
13 0 0 FALSE
provided to concerned parties
14 Documents are well kept and 0% violation of confidentiality 0 0 FALSE
Assistance provided to parents or guardians, whenever necessary in securing expert
15 0 0 FALSE
guidance counseling from the appropriate offices or institutions
4c. Total Count 0 0 0
 Indicator is Met
FUNCTIONALITY INDICATORS
4 SERVICE DELIVERY Yes No Not Sure
d. Proactive Identification and Reporting of VAC cases (Early detection)
Seeks immediate assistance on how to develop a system for identifying students who may
1 0 0 FALSE
be suffering
The from significant
CPC is drafting a systemharm based on students
for identifying physical,who
emotional,
may beor behavioral
sufferng fromsigns
significant
2 0 0 FALSE
harm based
Teachers, on physical, emotional,
administrators, or behavioral
guidance counselors, signs
and non-teaching personnel are trained on
3 0 0 FALSE
this system
Teachers, administrators, guidance counselors, and non-teaching personnel are able to
4 0 0 FALSE
recognize and identify signs of abuse
5 Identified cases are referred for approrpiate action 0 0 FALSE
6 90%-100% of recognized and reported possible cases of abuse are investigated 0 0 FALSE
7 All identified cases are provided with appropriate intervention 0 0 FALSE
4d. Total Count 0 0 0
 Indicator is Met
FUNCTIONALITY INDICATORS
5 ACCOUNTABILITY AND PERFORMANCE Yes No Not Sure
a. Availability and accessibility of statistical report on cases handled
Seeks immediate assistance on how to generate Data or Statistical Reports on VAC cases
1 0 0 FALSE
handled by the CPC/School
2 CPC finalizes intake sheets, other monitoring and reporting forms on VAC 0 0 FALSE
3 CPC sets schedules for the submission and consolidation of reports 0 0 FALSE
4 CPC fills up intake sheets and other monitoring and reporting forms on VAC 0 0 FALSE
5 Submits consolidated reports on bullying and child abuse cases to the Division Office 0 0 FALSE
6 Data may be incomplete; Partial implementation of statistical reporting on VAC cases 0 0 FALSE
Substanial documentation and implementation of statistical reporting on VAC cases handled
7 0 0 FALSE
is done and
Regularly is always
submits updated
updated consolidated reports on bullying and child abuse cases to the
8 0 0 FALSE
Division
CPC Office
is able to document VAC cases and responses and presents a situational analysis of VAC
9 0 0 FALSE
in
CPC Situation onon
school-based statistical
VAC report
is discussed on VAC
among cases handled
teachers, by administrators,
guidance the CPC and non-
10 0 0 FALSE
teaching personnel,
Situational and parents
analysis with of report
statistical learners
is regularly submitted and discussed with the
11 0 0 FALSE
Division Office
12 Situational analysis is also made available and accessible to the public 0 0 FALSE
5a. Total Count 0 0 0
 Indicator is Met
FUNCTIONALITY INDICATORS
5 ACCOUNTABILITY AND PERFORMANCE Yes No Not Sure
Child participation in CPC planning, implementation, and evaluation - Solicits feedback from
b.
learners
1 Seeks immediate assistance on how to facilitate student participation in CPC activities 0 0 FALSE
2 Orientation on Child Participation is conducted for all CPC members 0 0 FALSE
There are initial plans on how children can meaningfully participate in the planning,
3 0 0 FALSE
implementation, and evaluation
Plans on how children of CPC activities
can meaningfully participate in the planning, implementation, and
4 0 0 FALSE
evaluation
CPC of CPC
provides activities
information toare finalized about how they can participate in the planning,
all learners
5 0 0 FALSE
implementation, and evaluation of CPC activities
6 CPC creates safe spaces for child participation 0 0 FALSE
7 CPC encourages feedback from learners on the CPC activities informally 0 0 FALSE
8 CPC orients all learners about the child-friendly CPC functionality booklet 0 0 FALSE
CPC provides regular venue for learners and student bodies in the CPC planning,
9 0 0 FALSE
implementation and evaluation
10 CPC conducts survey among learners on child protection in school 0 0 FALSE
11 Learners start using the CPC booklet 0 0 FALSE
Learners actively participate in the planning, including investent programming,
12 0 0 FALSE
implementation, monitoring and evaluation of the CPC plan
13 CPC collects feedback from learners through the child-friendly CPC booklet 0 0 FALSE
14 CPC gives due weight to the learners' feedback (CPC considers and analyses the feedback) 0 0 FALSE
5b. Total Count 0 0 0
 Indicator is Met
FUNCTIONALITY INDICATORS
5 ACCOUNTABILITY AND PERFORMANCE Yes No Not Sure
c. CPC Monitoring and Evaluation
Seeks assistance on how to monitor and evaluate the implementation of the child protection
1 0 0 FALSE
and/or anti-bullying policies
2 CPC is drafting the monitoring and evaluation design and tools it will use 0 0 FALSE
All CPC members are oriented on the tools and their tasks relative to monitoring and
3 0 0 FALSE
evaluation
4 CPC is using the tools 0 0 FALSE
5 CPC conducts assessment exercises 0 0 FALSE
100% of learners affected by bullying and VAC are reporting and availing of the programs
6 0 0 FALSE
and services of the CPC
7 70%-100% of objective of Child Protection Strategic Plan met 0 0 FALSE
5c. Total Count 0 0 0
Guide to scoring based on number of YES responses
Summary Sheet
Number Reference Guide for Eq
of Yes Equivalen based on Count of Y
Functionality Indicators and Sub-indicators Stages of Developme
Response t Score
s 1 2
1. Organization and Coordination
a. Establishment or Reorganization of CPC 0 0 1-3 4-8
b. Coordination and Mechanism 0 0 1-2 3-4
2. Policies and Guidelines
a. Child Protection Policy and Operational Guidelines 0 0 1-2 3-6
3. Capacities and Resources
a. Orientation/Capacity-building activities for the CPC 0 0 1-2 3-4
b. Budget Allocation for CPC operations and its financial sutsainability 0 0 1-2 3-4
4. Service Delivery
a Prevention programs 0 0 1-2 3-4
b Existence of quick response system for child protection 0 0 1 2-3
c. Referral system, case management, monitoring, and documentation 0 0 1-2 3-4
d. Proactive identification and reporting of VAC cases (Early detection) 0 0 1 2-3
5. Accountability and Performance
a. Availability and accessibility of statistical report on cases handled 0 0 1-2 3-5
b. Child Participation in CPC planning, implementation, and evaluation 0 0 1-2 3-7
c. CPC Monitoring and Evaluation 0 0 1 2
OVERALL SCORE

Upload your scores here: https://tinyurl.com/CPCTOOL-RESULTS-2025

 Reference Guide for Equivalent Score
based on Count of YES responses
Stages of Development of the CPC
3 4 5

9-14 15-19 20-21

5-6 7-8 9

7-9 10-13 14

5-6 7-9 10
5-9 10-13 14

5-6 7-9 10
4-5 6 7
5-9 10-13 14-15
4-5 6 7

6-7 8-11 12
8-10 11-13 14
3-4 5-6 7