FREQUENTLY ASKED QUESTIONS ON REWARDS AND RECOGNITION

Q: What is the basic process flow on rewards and recognition of employees?

A: The process flow on rewards and recognition shall be as follows:
1. Identification of nominees – The RD/ARDs/RARAD/Division Chiefs shall determine
identify nominees to performance award/s and submit the same to the PRAISE (Program
on Awards and Incentives for Service Excellence) Committee.
2. Submission of nomination to the R and R Committee.
3. Screening of nominees by the PRAISE Secretariat based on HR records.
4. Review, evaluation and approval by the R and R Committee – The R and R Committee
shall check the evidences attached to the nomination such as DTRs, 3 feedback forms,
activity designs and other documents, for validation purposes. The Rule of majority shall
be employed.
5. Submission of final list of awardees by the R and R Secretariat. – A final list of awardees
per category shall be submitted to the Regional Director for approval.
6. Notification of the awardees – The R and R Secretariat shall notify the awardees through
a letter on date of awarding and the nature of award to be received.
7. Conduct of Rewards and Recognition – The awarding shall be done during the Flag
Raising Ceremonies, Assessments, CARP Anniversary and other fitting ceremonies.

Q: What is the PRAISE Nomination Process?

A: The PRAISE Nomination Process Flow shall be as follows:
1. Submission of appropriate nomination form by the nominator/nominee on or before the
prescribed deadline by the PRAISE Committee.
2. The PRAISE Committee Secretariat shall initially review the submitted documents on its
face (formal requirements)
3. In case of late/incomplete submission, the PRAISE Committee Secretariat shall inform
the nominator and the nominee of the ineligibility to undergo the selection process in case
of late or incomplete submission.
4. If the late or incomplete submission is justified or excepted, the selection process ensues.

Q: How is the selection process undertaken by the PRAISE Committee (PC)?

A: The selection process flow is as follows:
1. Assessment of nomination – Preparation and submission by the PRAISE Sub-Committee
Secretariat of compliance matrix to the PC Secretariat for consolidation.
2. Submission of Compliance Matrix
3. Consolidation of Compliance Matrix – The consolidation compliance matrix shall be
presented to the PRAISE Committee (PC) for shortlisting of nominations.
4. Deliberation by the PRAISE Committee
5. If nominee is unqualified, the PC Secretariat shall inform unqualified nominees and their
nominator within 5 working days after PC deliberation.
6. Validation of shortlisted nominees.
7. PC deliberation and interview of top 2 nominees.
8. Formal notification of winners and non-winners.
Q: What is the appeal process flow in rewards and recognition?
A: The appeal process flow shall be as follows:
1. The nominator/nominee shall within 15 working days from the release of result submit an
appeal form to the Regional Director.
2. Anonymous appeal shall be dismissed at once by the Regional Director.
3. If the appeal is not anonymous, the RD shall issue a notice to explain to the
nominator/nominee.
4. If the explanation is not meritorious, the appeal shall be dismissed by the Regional
Director.
5. If the explanation is meritorious, the RD shall issue a Special Order for the creation of a
Fact-Finding Team who shall conduct an investigation and submit its report to the RD
within 10 days from receipt of the Special Order.
6. Within 5 working days from the receipt of the appeal, the RD shall issue its decision.
7. Issuance of final decision and imposition of applicable sanction.

Q: Why is employee recognition important?

A: Employee recognition is important because –
1. It can improve productivity
2. Enhance loyalty
3. Promote collaboration

Q: What is performance pledge of the DAR as implementer of CARP?

A: The agency’s performance pledge is “Adhikain ng mga Kawani at Opisyal ng DAR.”

Q: What is the basic principles that govern the DAR PRAISE in the implementation of rewards
and recognition?
A: The DAR V PRAISE adheres to the principle of promoting incentives and awards based on
quality performance, innovative ideas and exemplary behavior by employing the Equal
Opportunity Principle.

Q: When is a monetary award given?

A: Monetary awards shall be granted only when the suggestions, inventions, superior
accomplishments and other personal efforts result in monetary savings, which shall not exceed
20 percent of the savings, generated.

Q: What is the composition of the DAR V PRAISE Committee?

A: The DAR V PRAISE shall have the following composition:
 Chairperson: Regional Director
 Vice-Chairperson: Asst. Regional Director for STO
 Members: Regional Adjudicator
Regional Chief Administrative Officer
CARPO of LTID
CARPO of PBDD
Chief of the Legal Division
 Regional Budget Officer
Regional Planning Officer
2 representatives and 2 alternates on a level basis (1st and 2nd)
 Secretariat: Human Resource Section

Q: What are the three categories of awards recognized under existing CSC laws and other rules
and reegulations?
A: These categories are:
1. CSC Honor Awards Program (CSC-HAP)
2. DAR PRAISE National Awards
3. DAR Field Office Level Awards

Q: What are the three (3) national awards?

A: The three (3) national awards are:
1. Presidential Lingkod Bayan (PLB) – conferred to an individual or group comprised of
5 members for exceptional or extraordinary contributions resulting from an idea or
performance that has nationwide impact on public interest, security and patrimony.
2. Civil Service Commission Pagasa (Pagasa Award) – conferred to an individual or
group comprised of 5 members for outstanding contribution/s resulting from an idea or
performance that directly benefit more than one department of the government.
3. Outstanding Public Officials and Employees or the Dangal ng Bayan (DnB) –
conferred to an individual for performance of an extra ordinary act or public service and
consistent demonstration of exemplary ethical behavior based on the ethical norms under
RA 6713.

Q: What are the norms provided on RA 6713 as basis for the Outstanding Public Officials and
Employees or Dangal ng Bayan award?
A: The eight norms provided under RA 6713 are as follows:
1. Commitment to Public Interest
2. Professionalism
3. Justness and sincerity
4. Political Neutrality
5. Responsiveness to the public
6. Nationalism and patriotism
7. Commitment to democracy
8. Simple living

Q: What are the different types of department level awards?

A: The different types of department level awards are as follows:
1. Outstanding employee award – granted to officials and employees who excelled among
peers in a functional group, position, or profession. A cash award shall be granted to
outstanding employees plus a certificate of recognition or other forms of incentives as the
PRAISE Committee may decide.
2. Customer ‘Kudos’ Award – given to employees particularly mentioned, complimented,
lauded and commenced by clients for their prompt, facilitative, effective and efficient
assistance or service rendered.
  After monthly collation of the Client Satisfaction Form and Visitor’s Slip, the
Chief Administrative Officer (CAO) shall submit a list of commended employees
to the Division Chief/s concerned.
 The Division Chief shall then submit nominations to the PRAISE Committee for
review and approval.
 Qualified employees shall receive a Certificate of Recognition during the flag
raising ceremony on the second Monday of the ensuing month.
3. Department Award or the Kapwa Award – which shall be given to an individual or
group of individuals in recognition of their contribution or an idea or performance
resulting in direct benefits to the department or the community. This award shall consist
of a gold (gilded) medallion and a plaque containing the citation and signature of the
DAR Secretary.
4. Exemplary Behavior Award – conferred to an individual for performance of an
extraordinary act or public service and consistent demonstration of exemplary ethical
behavior based on the eight norms provided under RA 6713. The awardee shall be
automatically nominated by the DAR PRAISE Committee to the Dangal ng Bayan
Award of the CSC.
5. Seat Organizational Unit Award – granted to the top organizational unit which may be
a section, division or office based, on meeting the DAR’s performance BED-based
targets or other predetermined criteria.
6. Cost Economy Measure Award – granted to an employee or team whose contributions
such as ideas, suggestions, inventions, discoveries, or performance of functions result in
savings in terms of man-hours and costs which would otherwise benefit the DAR and the
government.
7. Special Award – conferred to retirees whether optional or compulsory retirement
schemes held during a fitting ceremony. The retiree should have rendered at least 15
years of satisfactory service in the government, the last 10 years of which were spent with
the DAR. The cash awards are as follows:

Php 5,000.00 - 10 to 19 years in service

Php 10,000.00 - 20 to 29 years in service
Php 15,000.00 - 30 years in service and above

8. Service Award or Salamat Mabuhay Program (For retirees) – conferred to all

officials and employees who have been employed in the DAR for at least 10 years
whether consecutive or aggregate prior to their optional or compulsory retirement. During
the program the retirees shall receive a plaque of appreciation.
9. Maagap Award or Early Bird Award – this award shall be given to DARRO and
DARPO employees occupying positions below Division Chief level who have not
incurred tardiness or undertime for two rating periods, in the form of plaque or Certificate
of Appreciation.
10. On the Spot Award – granted to employees whose accomplishment/milestones have
contributed to the organization. This may be in the form of manuals, handbooks, and
informative videos.
  In connection with the Learning and Development System of DAR V, all
employees who have successfully completed a scholarship program, have
completed graduate study (masters/doctorate) or have passed a board/bar exam
shall be eligible for the award.

Q: What are the general qualifications of nominees for an Outstanding Employee Award?
A: The general qualifications are the following:
1. Have been employed with the DAR with a permanent appointment for at least two (2)
years at the time of the nomination.
2. Have been rated outstanding for two consecutive rating periods immediately preceding
the nomination; and
3. Have not been found guilty of any criminal or administrative offense involving moral
turpitude moral turpitude or do not have any pending case against them at the time of
nomination.

Q: What are the field office level awards?

A: The field office level awards are:
1. Organizational Unit Performance Award – granted to the top provincial unit, division
and municipal office with the following pre-determined criteria:

Best DARPO – Criteria (BED Target)

LTSP - with at least 100% general average accomplishment on all indicators (both
physical and financial) as of December 31; zero backlog on the beginning balance.
AJDP – with at least 100% general average accomplishment on all indicators (both
physical and financial) as of December 31
ARDSP – with at least 100% general average accomplishment on all output indicators
and ARB new membership (both physical and financial) as of December 31
STOD – 100% utilization and disbursement rate as of December 31; 100% compliance
on good governance conditions; quality and timely submission of reports.

Best Division

LTID – with at least 100% general average accomplishment on all indicators (both
physical and financial) as of December 31; quality and timely submission of reports;
quality and timely submission of SPMS (DPCR/IPCR); updated web-based and enhanced
OpTool; updated Field Operation Files; Updated EP/CLOA IS
Legal and PARAD – with at least 100% general average accomplishment on all
indicators (both physical and financial) as of December 31; in compliance with the zero-
backlog directive on case resolution; beginning balance must be accomplished within the
first quarter; updated LCMS; quality and timely submission of reports; quality and timely
submission of SPMS (DPCR/IPCR)
PBDD – with at least 100% general average accomplishment on all output indicators and
ARB new membership (both physical and financial) as of December; quality and timely
submission of reports (Forms 1-13); quality and timely submission of SPMS
(DPCR/IPCR); updated ARC-MTS
2. Employee Performance Award – granted to an individual who attains 100% or more of
the organization’s performance or physical target for the year based on BED2. The
Performance Management Team (PMT) and PMET in coordination with the Regional
and Provincial Planning Sections shall identify the potential awardees through the
PRAISE Committee.

Best Division Chief (PBD, LTID, STO, Legal)

- With at least 100% in general average accomplishment on all indicators (both
physical and financial) as of December 31
- Compliance with the zero-backlog directive on case resolution, beginning balance
must be accomplished within the first quarter; innovations introduced and best
practices implemented.

Best MARPO
- With at least 100% in general average physical accomplishment on all indicators as of
December 31 of the current year (volume and percentage)
- Updated web based and enhanced OpTool
- Quality and timely submission of reports
- Quality and timely submission of SPMS (DPCR/IPCR)

Best DARPO Technical Personnel

LTID
- With at least 100% general average accomplishment on all indicators as of December
31
- Updated web-based and enhance OpTool
- Quality and timely submission of reports
- Quality and timely submission of SPMS (DPCR/IPCR)

Legal
- With at least 100% general average accomplishment on all indicators as of December
- Updated LCMS (see to it that the nominee is the actual doer of the work/task)
- Quality and timely submission of reports
- Quality and timely submission of SPMS (DPCR/IPCR)

PBDD
- With at least 100% general average accomplishment on all indicators and ARB new
membership as of December
- Quality and timely submission of reports (Forms 1-13)
- Quality and timely submission of SPMS (DPCR/IPCR)
- With the most number of Level 5 ARBO
- Updated ARC-MTS

Best DARMO TP (SARPT/ARPT)

 - With at least 100% general average accomplishment on all indicators as of
December)
- Updated web based and enhanced OpTool
- Quality and timely submission of reports
- Quality and timely submission of SPMS (DPCR/IPCR)

Q: What are the incentives given to employees under the DAR PRAISE?
A: The following incentives are given to employees under the DAR PRAISE, viz:

1. Loyalty Award – granted to employee who has served the DAR continuously and
satisfactorily for at least 10 years. Aside from the cash incentives pursuant to CSC
Memorandum Circular No. 6, S. 2002, the awardee shall receive a loyalty
memorabilia/souvenir as follows:
10 and 15 years = bronze service pin
20 and 25 years = silver service ring
30, 35 and 40 years = gold service medallion

In addition to the memorabilia, a cash gift of not less than Php500.00 but not more than
Php1,000.00 for every year of service shall be given to qualified officials or employees.

2. Step Increment Due to Length of Service – given to all employees who has rendered at
least 3 years of continuous satisfactory service in the same position. The cash incentive
shall be incorporated in the salary adjustments.
3. Step Increment due to Meritorious Performance – awarded to an official or employee
who has attained 2 “Outstanding” ratings during the 2 rating periods within a calendar
year and one “Very Satisfactory” during the two (2) rating periods within a calendar year.
4. Career and Self-Development Incentive – granted in recognition of an individual who
has satisfactorily completed a course or degree within or outside the country as one’s own
expense. A plaque of recognition may be given to qualified individuals during the
agency’s anniversary celebration.
5. Full time study leave with full pay – full time study leave for a period of four (4)
months for completion of masters/doctorate degree is granted to regular employees, under
the following conditions:
 Nominee shall receive regular salaries and allowances, subject to accounting and
auditing rules and regulations but will not get additional financial support for
tuition, book allowances and thesis.
 Nominees must have been accepted in an academic institution to be considered
for full-time study on official time
 Nominees must be holding a permanent position and must have at least 2 years of
service in the Department
 Nominees, who previously availed of any scholarship or study should have
completed the service obligation as provided for in the scholarship service
contract and have submitted the required reports pertaining to such scholarship.
 Nominees should not be enjoying/holding any other scholarship grant/nomination
(local academic or foreign) at the time of deliberation.
  Nominees must not have any pending administrative/criminal charge as certified
by the Legal Division
 Nominees must have obtained a semestral average grade of 1.75 for courses
previously completed and must have no failing or incomplete grade in any
subjects taken
 Nominees must be physically fit as certified by a licensed physician.

6. Full-time Review Classes with Full Pay – full time study leave and financial assistance
of not more than Php5,000.00 in the form of tuition/review fees to qualified DAR
employees who may want to take review classes in law, engineering, accounting and
other professional courses, determined by the management as relevant and necessary to
the functions and mandate of the department, for a period of no longer than 6 months.
7. Compensatory time off – granted to an employee who has worked beyond his/her
regular office hours on a project without overtime pay.

Q: What are the selection criteria for (a) Presidential Lingkod Bayan and Civil Service Pagasa
Awards (b) Outstanding Public Officials and Employees or the Dangal ng Bayan Award?
A: The selection criteria are as follows:
1. For Presidential Lingkod Bayan and Civil Service Pagasa Awards
(a) Noteworthiness of outstanding performance contribution
(b) Impact of performance/achievement
(c) Reliability and effectiveness
(d) Consistency of performance
(e) Demonstrated teamwork, cooperation, camaraderie and cohesiveness (for group
nominations)
2. For Outstanding Public Officials and Employees or the Dangal ng Bayan Award
(a) Quality and consistency of behavioral performance
(b) Impact of behavioral performance
(c) Risk or temptation inherent in the work
(d) Obscurity of the position – the lowliness or insignificance of the position in relation
to the degree of performance and extraordinary norm/s manifested
(e) Years of service
(f) Other similar circumstances or considerations in favor of the nominee

Q: May an employee or official who has been conferred with a national or department award be
considered for promotion to the next vacant higher position?
A: Yes, provided he or she meets the minimum requirements for the said position subject to the
deliberation and assessment of the Regional HRMPSB and provided further that it is sanctioned
by the provisions of the Merit and Selection Plan.

Q: What are the grounds for disqualification for nominations?

A: The grounds for disqualification for nominations are as follows:
1. Non-compliance with the submission of complete documentary requirements on the
deadline based on the formal requirements prescribed
2. Any misrepresentation made in any of the documents submitted by the nominator or
nominee.
3. Nominator/nominee who seeks special favor or consideration from the members of the
DAR V PRAISE Committee or thru intermediaries.
Q: What committee is created/formed to serve as check and balance on the implementation
of the rewards and recognition system?
A: The Ad Hoc PRAISE Monitoring and Evaluation Team (PMET) with at least 3 members
in good standing created through a Special Order to be issued by the Regional Director, shall
serve as checks and balance on the implementation of the rewards and recognition system.
The team shall preferably be headed by the Regional Planning Officer and Provincial
Planning Officers joined by a representative from each division at the Regional Office.

(Reference: Regional Memorandum Order No. 049 Series of 2021)