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UNIT-1
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Portfoli
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(only to be viewed in Microsoft Word)

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INDEX:
APPLYING STYLES IN A DOCUMENT...............................................................3
How to apply Styles in Libre Office Writer?..........................................................3
Using Fill Format.................................................................................................. 4
CREATING AND UPDATING A NEW STYLE FROM SELECTION....................................6
Creating a Style.................................................................................................... 6
Editing a Style...................................................................................................... 8
Loading a Style from a Template or a Different Document..................................9
Creating a New Style using Drag and Drop........................................................11
INSERT AND USE IMAGES IN DOCUMENT........................................................12
Insert an image to document from various sources...........................................13
Inserting Image using Drag and Drop option.....................................................14
Modify, resize, crop, and delete an image..........................................................16
Modifying an image..................................................................................................................... 16
Resizing an Image....................................................................................................................... 17
Deleting an Image....................................................................................................................... 18
Create drawing objects...................................................................................... 19
Set or change the properties of a drawing object..............................................20
Position the image in the text............................................................................22
Arrangement............................................................................................................................... 23
Anchoring.................................................................................................................................... 23
Alignment.................................................................................................................................... 23
Text Wrapping............................................................................................................................. 23
ADVANCE FEATURES OF LIBRE OFFICE WRITER...............................................24
Creating Templates............................................................................................ 24
Using Predefined Templates...............................................................................26
Hierarchy of Headings........................................................................................ 27
Creating Table of Content.................................................................................. 29
Customizing Table of Contents...........................................................................30
Type Tab.................................................................................................................................... 30
Entries Tab................................................................................................................................ 30
Styles Tab................................................................................................................................. 31
Columns Tab............................................................................................................................. 31
Background Tab....................................................................................................................... 31

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Maintaining a Table of Contents.........................................................................32

Applying Styles in a Document

LibreOffice Writer has six style categories:

 Paragraph styles: Affect entire paragraphs and can be used to

compile a table of contents.
 Character styles: Affect a block of text within a paragraph and can
provide exceptions to paragraph styles.
 Page styles: Affect page formatting, such as margins and page size.
 Frame styles: Affect frames and images.
 List styles: Affect outlines, ordered (numbered) lists, and unordered
(bulleted) lists.
 Table styles: Affect the appearance of tables of data.

How to apply Styles in Libre Office Writer?

(a) Using Style option from Menu Bar

(b) Using Style Drop Down list box from the Toolbar. The current paragraph style
is displayed in the textbox. If the Toolbar is not visible then, click on View-
>Toolbars, and enable Formatting.

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(c) Using Sidebar Menu. On the Sidebar, clicking on Styles icon, displays the Style sub-
menu.

Using Fill Format

Fill Format:
To apply a style on words present at different locations in the document, you
will have to go to each word separately and apply it on each word. Writer
provides a convenient way of doing it through Fill Format option. It is the
second icon from right on the Style menu. This method is useful when a
same style is to be applied at many places scattered in the document. Fill
Format can be used to style scattered – pages, frames, tables, lists,
paragraphs or characters. Follow the steps given below to use it.

Step 1: Open the document to be styled.

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Step 2: Open the Styles window and select the desired style category and
then desired style from drop down list.

Step 3: Select Fill Format button.

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Step 4: To apply the selected style, take the mouse pointer to desired
location and click. Do take care to apply style on appropriate type of
content.

Step 5: Repeat step 4 until all the changes have been made for that style
in the entire document.

Creating and updating a new Style from selection

Creating a Style
Step 1: Select the portion of document, such as page, paragraph, character, to change its appearance.
Format it as per the requirement.

Step 2: From the buttons at the top of the Style menu, choose the category (paragraph, character, page,
etc.) for which a new style is to be created.

Step 3: Select Style action button. A list of options as shown in is displayed. Click on New Style from
Selection.

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Step 4: In Create Style dialog window, type the name of new style, say, ‘MyStyle’. The names of
existing styles are displayed in the window.

Step 5: Click OK to save the name of new style. Observe that the name of the newly created style
‘MyStyle’ appears in the list of styles.

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Editing a Style
Step 1: Select the page/paragraph to be modified.

Step 2: Format the selected portion as per the requirement.

Step 3: Go to Style menu, and click on the button to update.

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Step 4: Using Style Action button, click on Updated Selected Style.

Loading a Style from a Template or a Different Document

Step 1: In the Styles Menu, click on the Load Styles.

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Step 2: It will open the Load Styles dialog box. In the Load Styles dialog box, choose the category of
your document.

Step 3: Find and select the desired template to copy styles from.

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Creating a New Style using Drag and Drop

To create a new style using drag and drop, follow these Step s:

Step 1: Open the Styles and Formatting window.

Step 2: Select the type of style to create (paragraph, character, etc.).

Step 3: Select the formatted object (text) you want to use as the basis for the new style.

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Step 4: Drag the selected text to the Styles and Formatting window.

Step 5: In the Create Style dialog, type a name for the new style and click OK to save it

Insert and use images in document

LibreOffice Writer allows to work on images, shapes, charts, and diagrams by
providing various tools. The image file stored on the computer, can be inserted into

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a document using different ways, such as using Insert Image dialog, using Drag and
Drop option, using Cut, Copy and Paste option and lastly by Linking.

Insert an image to document from various sources

Step 1: Open the document to insert an image in LibreOffice Writer.

Step 2: Place the cursor where you want to insert an image.

Step 3: Select and click on Insert > Image from menu bar

Step 4: An Insert Image dialog box will open which will allow to choose the picture file to be inserted.

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Step 5: Select the file and click on Open button to insert an image in document.

Inserting Image using Drag and Drop option

Step 1: Open the document to insert an image in LibreOffice Writer.

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Step 2: Open a file browser window (Win+E) and select the image file to be inserted.

Step 3: Drag the image into the document

Step 4: Drop it, where you want it to appear in the document.

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Modify, resize, crop, and delete an image

Modifying an image
Sometimes we may have to modify the image inserted in the document to suit its requirement. The
Image toolbar is used to resize, crop, delete and rotate the image. The image toolbar automatically
appears when an image is inserted or selected in the document. If you want to keep it always on screen,
click on View > Toolbars > Image from the menu bar.

To apply any of the tools from image toolbar, select the image on which tool is to be applied and then
click on the tool. Clicking on the colour button will display the colour drop down list. It consists of six
components in the drop-down list. One can increase or decrease the percentage of these components.
The first components represent the three primary colour Red, Green, and Blue, respectively. The fourth
component represent the Brightness, fifth component represent the Contrast and last sixth component
represent the Gamma.

Resizing an Image
Step 1: Click on the image inserted in the previous activity. Observe that there are eight sizing handles
surrounding the image.

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Step 2: Position the pointer over one of the sizing handles. The pointer changes shape indicating the
direction of resizing.

Step 3: Click and drag to resize the image.

Step 4: Release the mouse button when satisfied with the new size and observe the size of the image is
reduced. By dragging the corner handles, one can resize both the width and the height of the image
simultaneously, while the other four handles only resize one dimension at a time.

Note that while resizing the image its size gets changed, but while cropping the image cuts it.

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Deleting an Image
It is possible to delete the image from the document just like we delete the text. To delete the image,
just select the image by clicking on the image and press the Delete key.

Create drawing objects

Step 1: Place the cursor in the document where you want the drawing to be placed (anchored). You can
change the anchor later, if required.

Step 2: Select the tool from the Drawing toolbar. The mouse pointer changes to a drawing-functions
pointer. Note – One more toolbar appears on the screen, the Drawing Object Properties.

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Step 3: Move the pointer to the place in the document where you want the image to appear and then
click-and-drag to create the drawing object.

Step 4: Release the mouse button to finish drawing. The selected drawing function remains active, so
that you can draw another object of the same type.

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Step 5: To cancel the selected drawing function, press the Esc key or click the Select icon (the arrow) on
the Drawing toolbar.

Set or change the properties of a drawing object

To set the properties before drawing the object, follow the given Step s.

Step 1: From the Drawing Toolbar, select the object you want to draw.

Step 2: From Drawing Object Properties Toolbar, click on the icon of property to be modified.

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Step 3: Change the value of parameter.

Step 4: Repeat Step 2 and 3 to change all desired properties.

Resize and group drawing objects

Follow the given steps to resize a drawing.

Step 1: Select the object to be resized. All eight handles on the corners and edges will be visible.

Step 2: Click on any of the handles and drag it to its new place. The object will be scaled up or down,
depending on your action. Also, whether object’s shape will be retained or not, will depend on the
handle you choose for resizing.

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Step 3: For resizing and maintaining original shape of drawing, use corner handles.

Step 4: Using edge handles will resize drawing non-proportionally.

Position the image in the text

Once the task of creating, formatting, resizing, and grouping the drawing object is complete, it must be
positioned in the document with text and other image or drawings. Positioning of an image is controlled
by four settings.
(i) Arrangement
(ii) Anchoring
(iii) Alignment
(iv) Text Wrapping

These settings can be accessed using three ways – by using Format menu, by using context menu after
right clicking on the object, by using Drawing Object Properties Toolbar for changing the properties of
the drawings. Let us learn how to use Drawing Object Properties Toolbar to position a drawing in the
page.

Arrangement
In Overlapping objects arrangement determines the position of the current drawing with respect to
other drawings or text. The Drawing Object Properties toolbar consists of the arrangement tools. These
are the six tools in the order of appearance from left to right, namely Bring to Front, Forward One, Back
One, Send to Back, To Foreground, To Background

Tool Effect
Bring to Front Place Image on top of all objects
Forward One Brings Image One level up, when there are
overlapping images
Back One Send Image down in overlapping images
Send to Back Places the image at the bottom of all
objects/images

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To Foreground Moves the drawing object in front of the text

To Background Moves the drawing object behind the text

Anchoring
It acts as a reference point for image or drawing. Anchoring allows an image to retain its position to a
page, paragraph, character, or frame. Clicking on the downward arrow you can observe that an image
can be anchored to Page, Paragraph, Character, or Frame. So, whenever a page, paragraph, character, or
frame is aligned, the anchored image moves along with it.

Alignment
It allows the vertical or horizontal placement of the image with respect to its anchor. Alignment tools
are located under Drawing Properties Toolbar, an image can be aligned in six different styles – 3
horizontal and 3 verticals.

Text Wrapping
It allows the placement of image in relation to text. Text Wrapping tools are available under Drawing
Object Properties Toolbar. There are six choices, namely Wrap off, Page Wrap, Optimal Page Wrap, wrap
left, wrap right, wrap through, in the order of their appearance from left to right.

Advance Features of Libre Office Writer

As we all know that LibreOffice Writer is a word processor that provides a variety of features. You have
already learned some of the features, such as formatting, editing, inserting tables and images, styling the
text, and inserting graphics in the document. In this chapter, you will be learning some advanced
features of LibreOffice Writer that will be used to create professional documents. To give the listing of
the contents of the document, we can use the Table of Contents feature, which is based on different
types of heading styles. LibreOffice Writer also provides templates to create professional documents.
When multiple users are working on a single document, the Track Changes feature can be used to keep
a track of the editing being done by each user.

Creating Templates
It is possible to create your own template and save the current styles and appearance of a document for
future use. Follow the steps given below to create and save a template in Writer.

Step 1: Open the document in LibreOffice Writer whose template is to be created.

Step 2: From main menu bar, select File > Templates > Save. The Save As Template dialog box appears.

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Step 3: Type the name of the new template (T1) in Template Name text box.

Step 4: Select the category of the template being created. A category is just like a folder that helps to
organize the templates. Some of the categories that can be seen in the dialog box are My Templates,
Business Correspondence, Online Business Documents and Presentations.

Step 5: Click and select Set as default template checkbox to make the current template as the default
template.

Step 6: Click Save button to save the template. A template in Writer is saved with an extension .ott. Now
this template file can be used by any document in LibreOffice Writer

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Using Predefined Templates

Step 1: Open the new document in LibreOffice Writer.

Step 2: From main menu bar, select File > Templates > Manage Templates. You can also use the
keyboard shortcut key Ctrl+Shift+N to open the Templates dialog box. The Templates dialog box will be
displayed showing a list of all available templates. Observe that it also shows the Template T1 created in
the previous section.

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Step 3: Select the desired template, (say T1) and click Open button. The new document (with name as
Untitled) will be opened with the same content, appearance, and formatting effects as the saved
template.

Step 4: Make the desired changes and save the file.

Hierarchy of Headings
LibreOffice Writer supports up to 10 levels of headings H1 to H10. These headings are applied to the
headings of the document. The following process will demonstrate how to apply these headings to the
headings in the document.

Step 1: Create a new document in LibreOffice Writer and enter the text Heading 1 to Heading 10.

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Step 2: Click on the Styles button from the right-side bar. Click on the Paragraph Styles and then
Headings. The Styles dialog window will display the list of headings from Heading 1 to Heading 10.

Step 3: Place the cursor on Heading 1 as typed in the document. Then click on the Heading 1 from the
Styles dialog window.

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Step 4: Repeat Step 2 for the words Heading 2 to Heading 10.

Step 5: Observe that Heading 1 to Heading 10 is applied to the words Heading 1 to Heading 10 of the
document and these headings have changed as per the applied style.

Creating Table of Content

Before you start creating the table of contents or ToC in a document, you must ensure that proper
heading styles, such as Heading 1, Heading 2, Heading 3 and so on are inserted in the document. The
correct ToC will be generated only if proper paragraph styling for headings is applied to the document.
Once a styled document is created, follow the steps given below to insert the ToC in the given
document:

Step 1: Place the cursor at the position where the table of contents is to be inserted. Usually, it is in the
beginning of the document.

Step 2: From main menu, select Insert > Table of Contents and Index > Table of Contents, Index or
Bibliography. The Table of Contents, Index and Bibliography dialog box will be displayed.

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Step 3: By default, the Type tab will be selected with a preview of ToC on the right side of the dialog box.
On the left of the dialog box, is the Types and Title section. In the Title text box, the default name of the
ToC, i.e. Table of Contents is displayed. You can change this name, just by typing in the text box. Type
the desired title of the ToC say “Contents” in the Title text box. The title will be changed in the Preview
section. Click OK to Add the ToC to the document. The Table of Contents is Added

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Customizing Table of Contents

Once the ToC is inserted, we can customise it according to our requirements. To do so, right click
anywhere on the ToC and select Edit Index option from the popup menu. The Table of Contents, Index
or Bibliography dialog box will be displayed. As seen in the previous section, the dialog box has five tabs
– Type, Entries, Styles, Columns and Background. The options in these tabs can be used to edit the
table in various ways. The changes made will be reflected in the Preview section of the dialog box.

Type Tab: is active by default after opening the Table of Contents, Entries or Bibliography dialog box to
insert the ToC.

Entries Tab: contains options to set styles for various entries in the ToC.

Styles Tab: contains options to apply the desired styles to the text of each level in the table of contents.
To apply a custom paragraph style to any level, follow the steps given below.

Columns Tab: contains options to set the number of columns that we want to have in our ToC.

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Background Tab: contains options to change the background of the ToC. The current background color
will be displayed in the Active Color window.

To change the background color follow the following steps.

Step 1: Click the Color button on the top of the dialog box.

Step 2: Select the desired color from the Colors palette. The selected color will appear in the New color
window.

Step 3: To add the selected color to the custom palette, click Add Button below the color palette. Now,
the added color can be re-used whenever required.

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Step 4: Click OK to apply the desired color to the ToC . To remove the background colour from the ToC,
click None button present on the top of the dialog box. LibreOffice Writer also allows to add a graphic as
a background of the ToC. For this, select the Bitmap button in the Background tab of the dialog box.
Select the desired graphic option and click OK button .

Maintaining a Table of Contents

As we know now that a table of contents is a snapshot of the entire document at any given point in
time. If any changes are made to the document section headings or page numbering, it should be
reflected in the Table of Contents as well. Maintaining a Table of Contents consists of updating and
deleting the ToC.

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THAN
K
YOU!
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