Answer Key

IT-402 (Open Source) – 9

Part B - Information Technology
Unit 4: Electronic Spreadsheet

Quick Guess (Pg. 225)

Active Cell

Quiz Time (Pg. 226)

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a. Name Box

Let’s Review (Pg. 226)

Fill in the blanks.
1. Spreadsheet 2. Horizontal 3. active 4. Formula 5. Input

Quiz Time (Pg. 227)

c. AA

Let’s Review (Pg. 228)

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Write T for True and F for False.
1. F 2. F 3. T 4. T 5. F

Quiz Time (Pg. 230)

c. .ods

Let’s Review (Pg. 232)

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Fill in the blanks.

1. worksheet 2. Save As 3. workbook 4. Save

Let’s Review (Pg. 239)

Fill in the blanks.
1. Mixed 2. #REF! 3. Cell referencing
4. Absolute 5. #DVD!
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Quiz Time (Pg. 241)

c. ###

Let’s Review (Pg. 257)

Fill in the blanks.
1. Overwriting 2. Copying 3. merging 4. Fill handle 5. Name
Quick Guess (Pg. 258)
It will give the error #NAME? as the first argument in the function is text.

Let’s Review (Pg. 266)

Fill in the blanks.
1. Functions 2. A12:M12 3. MIN () 4. AVERAGE () 5. COUNT ()

Let’s Review (Pg. 271)

A. Tick (✓) the correct answers.
1. a. 2. a. 3. a.

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Quick Guess (Pg. 275)
Bubble Chart

Quiz Time (Pg. 276)

c. Line Chart

Let’s Review (Pg. 279)

1. T

Exercises (Pgs. 280–282) T

Write T for True and F for False.
2. T 3. F 4. T 5. T
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A. Tick (✓) the correct answers.
1. c. 2. c. 3. a. 4. b. 5. a.
6. c. 7. c. 8. b. 9. a. 10. c.
B. Fill in the blanks.
1. AMJ 2. relative 3. Insert 4. Standard 5. single
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6. .ods 7. row 8. Functions 9. COUNT () 10. Pie

C. Write T for True and F for False.
1. T 2. T 3. F 4. F 5. T
6. F 7. F 8. F 9. F 10. T
D. Short answer type questions
1. The formula to divide the content of cell A4 by 6 would be: =A4/6.
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2. The functions passed as arguments within other functions are called nested functions.
3. The horizontal and vertical lines within the plot area in a chart are called gridlines.
4. Absolute cell referencing is used when you do not want to change the cell reference while
copying data. It is used to keep the row and column constant in a formula. An absolute
reference is specified using the $ sign along with the column and row number of the cell.
Suppose you want to calculate the total amount of some items after deducting the discount. In
such a case, absolute referencing is used to fix the formula to a specific location, which is the
cell that holds the discount price.
5. The structure of a function starts with the name of the function followed by opening and closing
parentheses. Two or more arguments in a function are separated by a comma (,).
 6. To create a new workbook, follow the steps given below:
³ Click on the File menu.
³ In the drop-down list, hover the mouse over the New option.
³ In the submenu, select the Spreadsheet option.
7. The range of cells can be formatted with decimals by following the given steps:
³ Select the desired range of cells.
³ Click on the Format > Cells.
³ In the Format Cells dialog box, click on the Numbers tab.
³ In the Category section, select the Number option to format the selected cell range.
³ In the Format section, specify the decimal places in numbers.

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³ Click on the OK button.
8. The cell in which you are currently working is called an active cell.
9. The Wrap Text tool is used to adjust the content in the cell to fit the cell if it is overflowing the
cell boundary.
10. The COUNT () function will be used to find the total number of numeric entries over the range
B1:B10.
E. Long answer type questions

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1. The major components of LibreOffice Calc are as follows:
³ Title bar: It displays the name of the currently opened workbook. The workbook will be
displayed as Untitled until we save it as a file.
³ Menu Bar: It consists of menus, such as File, Edit, View, Insert, and Format to perform actions
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like editing of the file or setting the view of the file.
³ Standard Toolbar: It contains tools for performing functions like open or save a file, cut, copy,
paste, redo and undo.
³ Formatting Toolbar: It contains tools for formatting of data.
³ Active Cell: The cell in which we are currently working is the active cell. In an active cell, we
can enter data or make calculations with the help of formulas.
³ Input Line: It is the editable bar that can be used to edit the content of the cell and displays
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the content of the active cell or formula applied on the selected cell.
³ Navigation Buttons: Sheet tabs are navigating buttons that are used to navigate from one
worksheet to another in a workbook.
³ Sidebar: It contains icons for various panels – Properties, Styles for formatting of text in the
cell, Gallery, Navigator and Functions.
2. The two ways to edit cell data are as follows:
Overwrite existing data: In overwriting of data, the content of the selected cell gets replaced by
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new content. Following are the steps to overwrite the content of a cell.
³ Select the cell that contains the data that you want to edit.
³ Enter the new content into the cell.
³ Press the Enter key.
Edit existing data: To edit already existing data, perform the following steps.
³ Select the cell that contains the data that you want to edit.
³ Double-click the selected cell or press F2 from keyboard.
³ Make necessary changes in data and press the Enter key.
3. Following are the two ways to select a range of cells:
a. Using Mouse
³ Select the cell where the range begins.
³ Hold down the left button of the mouse and drag the mouse pointer to the last cell of the
range. The desired cell range is selected.
b. Using Keyboard
³ Select the cell where the range begins.
³ Hold the Shift key and click on the cell where the range ends or use arrow keys to move
to the cell where the range ends. The desired cell range is selected.
³ Now, release the Shift key.
4. Function Wizard is a button located in the formula bar and used to open the Function Wizard

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dialog box. It is used to insert a function.
Following are the steps to use the MAX() function from the Function Wizard:
³ Click on the Function Wizard (fx) button in the formula bar. The Function Wizard dialog box
appears.
³ Select the Mathematical category from the drop-down list.
³ Select the MAX function in the function list.
³ Click on the Next button.

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³ Specify the range of cells in Number 1 box by selecting or typing the range.
³ Click on the OK button
5. To create a chart in Calc, we need some source data. Following are the steps to create a chart in
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LibreOffice Calc.
³ Open a new workbook and enter data into a worksheet.
³ Select the data that you want to plot in a chart, including the headings, by dragging the
mouse over the required cell ranges.
³ Select the Insert menu in the Menu bar. A drop-down list will appear.
³ Select Chart from the drop-down list. The Chart Wizard will appear.
³ Select the chart type in the Choose a Chart Type list box.
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³ Click the Next button. The Choose a Data Range page appears.
³ Select the Data series in columns radio button.
³ Check both the checkboxes – First row as label and First column as label.
³ Click on the Next button. The Customize Data Ranges for Individual Data Series page appears.
³ Click on the Next button again. The Choose Titles, Legend and Grid Settings page appears.
³ Type the name of source data in the Title box.
³ Type the appropriate title in the X-axis text box.
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³ Type the appropriate title in the Y-axis text box.

³ Click on the Finish button.
³ The chart for the selected source data will be created.
6. Cell referencing means the way to refer to a cell. In Excel, cells are primarily referenced for
creating formulas.
There are three types of cell referencing in LibreOffice Calc, which are:
Relative referencing: In this type of cell referencing, when you copy a formula to another
location, the row and column references automatically change as per the current position of cell
pointer. That means Calc automatically changes the cell address in the formula.
 Absolute referencing: This type of cell referencing is used when you do not want to change the
cell reference while copying data. It is used to keep the row and column constant in a formula.
An absolute reference is specified using the $ sign along with the column and row number of
the cell.
Mixed referencing: This cell referencing is a combination of relative reference and absolute
reference. It is used when you want to keep one column or row constant all over the calculation
while changing the cell references of another column or row. In such type of referencing, $ sign
is used with the cell reference that you want to keep constant.
7. a. The function to select the maximum value for the range A1 to A 20 is: =MAX (A1:A20)
b. The function to calculate the average of marks entered in cell G5, H5, I5, J5, and K5 is:
=AVERAGE (G5:K5)

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8. In LibreOffice Calc, some of the commonly used functions are:
SUM (): This function calculates the total of all the numeric values in the selected range.
The syntax of the SUM () function is:
= SUM (Number1, Number2, …, NumberN)
AVERAGE (): This function is used to calculate the arithmetic mean or average of all the values
passed to that function. Arithmetic mean is the average of a set of numerical values obtained by
adding all the values in a set and dividing it by the number of values in a set.
The syntax of the AVERAGE () function is:

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= AVERAGE (Number1, Number2, …, NumberN)
MAX (): This function returns the largest value from a set of arguments.
The syntax of the MAX () function is:
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=MAX (Number1, Number2, …, NumberN)
MIN (): This function returns the smallest value from a set of arguments.
The syntax of the MIN () function is:
=MIN (Number1, Number2, …, NumberN)
COUNT (): This function is used to count the cells that contain numbers. It returns the total
number of numeric entries for the specified cell range passed as an argument.
The syntax of the COUNT () function is:
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=COUNT (Value1, Value2, …, ValueN)

9. The steps to rename a worksheet are as follows:
³ Right-click on the sheet tab of the worksheet you wish to rename.
³ In the context menu, select the Rename Sheet option.
³ In the Rename Sheet dialog box, type a new name for the worksheet in the Name box.
³ Click on the OK button. The worksheet is now renamed.
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To delete a worksheet, follow the steps given below:

³ Right-click on the sheet tab of the worksheet you wish to delete.
³ In the context menu, select the Delete Sheet option.
³ In the Confirmation dialog box, click on the Yes button. The worksheet is now deleted.
10. To change the orientation of text in a cell, follow the steps given below:
³ Select the cell in which you wish to change the orientation of text.
³ Click on the Format menu > Cells option.
³ In the Format Cells dialog box, click on the Alignment tab.
 ³ Under the Text Orientation section, In the preview wheel, use the mouse to set the direction
in which the text is to be rotated.
³ Click on the OK button.
F. Application based questions
1. a. =MAX (D1:H20)
b. =AVERAGE (K5:O5)
c. =MIN (Number 1, Number 2, …Number N)
2. The cells B2, B3, B4, and B5 will automatically be filled with Tuesday, Wednesday, Thursday, and
Friday.
3. The MIN () function will give error #NAME?, since it does not consider text value as an

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argument.
4. Rajesh has missed placing an ‘=’ (equal to) mark in the beginning of the equation. Therefore, it
is not considered as formula by the Calc.

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