Experiment: 4

Aim:- Cration and editing of text files using MS-Word.

Theory:- Introduction of MS Word
In this section. We will discus various tools, function and commands of
MSword 2007 software to create an open, same, front and close, save, print
and close the word document Before staring work on it, the Ms office needs to
be installed on the computer system. After installing the Ms office. The
following steps are required to access the Ms word.
We know that there are two kinds of software : System software and
application s/w Ms office is a very useful application software package
consisting of several application program such as Ms word, Ms excel, Ms
power point, Ms Access etc out of these, ms word is the most popular word
processing software is used to create, edit, save and print a document on the
windows OS environment it provides a Graphical User Interface (GUI ) which
makes word processing very simple and efficient through availability of
various commands.
Before starting work on it, the Ms office needs to be installed on the computer
system. After installing the Ms office, the following steps are required to
access the Ms word : -
Starting MS-Word and creating Documents:-
1. Find the start button on the desktop and click on it once you have clicked on
the start button the start button the start menu options.
2. Click over the program option of the start menu to open up a sub menu on
left side of the start menu.
3. drag the mouse vertically down up to “Microsoft word” and click on it as
shown.
4. First the MS-Word logo appears and start up window opens.
Opening New Documents:-
1. Open a new document by clicking file>new>ok.
 2. In this new file type following matter word by word and taking care to
type capital word as capital only.
3. The internet is a computer network made up of thousands of networks
worldwide. No one knows exactly how many computer are connected to
the network; although estimates are on going it is certain however, that
these number in the millions and are increasing at a rapi role.
4. Save above document as sample 2.doc.
Open an existing file:-
1 start a Ms office application
2 On the menu bar click file
3 find and select open
4 specify the disk drive the directory name and the file name to open
5 click ok
Quick way :-
1 Start a Microsoft office application
2 on the tool bar click the open button
3 specify the disk drive the directory name and the file name to open
4 click ok.
Component of MS-Word 2007
Microsoft office button:-
The Microsoft button is locate at the upper left most corner and it contains a
dop down shift of corners commands. Such a new open, save, save as, print,
prepare, send publish and close.
MS Word Ribbon and Tabs
The Ribbon is a user interface element which was introduced by Microsoft in
Microsoft Office. It is located below the Quick Access Toolbar and the Title Bar.
It comprises seven tabs; Home, Insert, Page layout, References, Mailing,
Review and View.
Home tab:
The Home tab is the default tab in Microsoft Word. It has five groups of related
commands; Clipboard, Font, Paragraph, Styles and Editing. It helps you change
document settings like font size, adding bullets, adjusting styles and many
other common features. It also helps you to return to the home section of the
document.
Clipboard Group
a) Paste This button is used to insert items that have been stored on the
clipboard into a document.
b) Cut To remove text or other items from a document and store it on the
clipboard, click this button.
c) Copy Click this button to make a copy of selected text or another item in
a document and store it on the clipboard.
d) Format Painter To make a copy of selected text and then apply the
formatting to other text in a document, click this button. A single click
will apply the formatting to other selected text one time. To apply the
formatting to other selected text several times, click the format painter
button twice. When all the formatting has been applied, click the button
again to deactivate the format painter.
e) Clipboard Launcher This button is located in the lower right corner of
the Clipboard group. It is used to open the Clipboard Task Pane. This is
the task pane that will display when items that are added to the
clipboard are displayed. This allows more than one item to be added to
the clipboard before the items are pasted into the document.

Illustrate Others Yourself

Insert tab:
Insert Tab is the second tab in the Ribbon. As the name suggests, it is used to
insert or add extra features in your document. It is commonly used to add
tables, pictures, clip art, shapes, page number, etc. The Insert tab has seven
groups of related commands; Pages, Tables, Illustrations, Links, Header &
Footer, Text and Symbols.
a) Pages-Allows cover pages, blank pages, and page breaks to be added to
the document.
b) Tables-Clicking the down arrow will open up a dialog box that will allow
the user to insert tables, draw new tables, import Excel spreadsheets,
and by clicking on the Quick Tables option (which opens up another
dialog box) you can add a variety of pre-built items to the document.
c) Illustrations-This group tab has options for adding images, clip art,
charts, and more.
d) Links-The most commonly used item here is the Hyperlinks function,
which allows or objects to be converted into URL links to addresses on
the Internet.
e) Header & Footer-All three functions on this tab will open dialog boxes to
give users many different options for headers, footers, and page
numbering.
f) Text-This is not the same as using regular text in Word. Text boxes are
objects that are in essence, mini-Word documents, and the other
features offer text-like objects such as signatures, WordArt, and more.
 g) Symbols-The two functions here, Equation and Symbol, both have down
arrows that when clicked will open up dialog boxes showing a wide
variety of equations and symbols that can be inserted into a document.

Page Layout tab:

It is the third tab in the Ribbon. This tab allows you to control the look and feel
of your document, i.e. you can change the page size, margins, line spacing,
indentation, documentation orientation, etc. The Page Layout tab has five
groups of related commands; Themes, Page Setup, Page Background,
Paragraph and Arrange.

Mailings tab:
It is the fifth tab in the ribbon. It is the least-often used tab of all the tabs
available in the Ribbon. It allows you merge emails, writing and inserting
different fields, preview results and convert a file into a PDF format.