Commercial Proforma

1) Date of Invoice 2) Consignment No.

3) Shipper’s Name 9) Receiver’s Name

4) Shipper’s 10) Receiver’s
Address Address

5) Contact Name 11) Contact Name

6) Contact Number 12) Contact Number

7) Shipper’s EORI 13) Receiver’s VAT
No NIF /PID / EORI No.
8) FDA Registration
No.

14) No. of Pieces 15) Total Weight

16) Commodity 18) No. 19) Unit 20) Total 21) Country of
17) Full Description of Goods
Code of items Value Value Manufacture

20a) Shipping
Charges
22) Total Value GBP

23) Reason for Export

24) Terms of Delivery

25) I declare that the above information is true and correct and to the best of my knowledge. The exporter of the
products covered by this document, declares that, except where otherwise clearly indicated, these products are of
____________ preferential origin
I declare that the products covered by this document are not subject to any export or import prohibitions & restrictions

26) For and on behalf of the above named company:-

Signature: _____________________________ Print Name: ____________________________________

Date: ______________________________ Position in Company: _____________________________

When to supply an invoice
If you send shipments through the DPD Express, Air Classic or DPD Classic network to a non-EU
destination you will need to supply Customs paperwork in the form of a Proforma or Commercial
Invoice in order to clear your shipment through Customs at its destination.

Invoices are not required for EU countries: Austria, Belgium, Bulgaria, Cyprus, Czech Republic,
Denmark, Estonia, Finland, France, Germany, Greece, Hungary, Italy, Latvia, Lithuania,
Luxembourg, Malta, Netherlands, Poland, Portugal, Romania, Slovakia, Slovenia, Spain or Sweden.

You need 5 copies of an invoice for each consignment, each with an original signature.
If sending Multi-parcel consignments, please ensure that in addition to the 5 copies of the invoice,
there is another invoice on each of the extra parcels in the consignment.
Preparing an invoice
Firstly, the invoice must state whether it is a “proforma invoice” or “commercial invoice”:
A proforma invoice is to be used for consignments that are being supplied to the consignee free of
charge (e.g. a # gift)
A commercial
16. invoice is to be Commodity
Enter the Customs used for consignments
Code (Tariffwhich are being
Number) for thesold
itemto you
the are
consignee
sending, insert it
in here alongside the description of the goods. The Customs Commodity Code dictates the
1. The date of collection
2. amount
The of duty that
DPD/Interlink will be applied
consignment numberby Customs to the goods when they arrive. This is
3. required
Your companyfor export
name and import customs clearance and ensures the goods are classified
4. Your company
accurately andaddress and country
that shipper’s customer is not be over-charged in duties. This is mandatory
5. Your contact name
for China and Canada and recommended for USA. Commodity Codes can be looked up at
6. Your telephone
up at: number
http://www.businesslink.gov.uk/bdotg/action/tariff
7. Your EORI (Economic Operator Registration & Identification) Number. This replaced the
17. Full and accurate description of the goods is essential for Customs and airline security
TURN in July 2009. All businesses involved in International export or import require an
purposes. Poorly described shipments could be detained for further examination by
EORI
Customs
Any and regarding
enquiries so delay the delivery
EORI’s of the
should consignment.
be directed to HM Revenue & Customs:
18. eori.customs&intl@hmrc.gsi.gov.uk
Number of items for each description in box 17
or visit their website:
19. http://customs.hmrc.gov.uk/channelsPortalWebApp/channelsPortalWebApp.portal?
Unit value of each item in box 17
20. _nfpb=true&_pageLabel=pageImport_ShowContent&id=HMCE_PROD1_028598&property
The total of box 18 multiplied by box 19
20a. Type=document
The total shipping/ freight charges – These are what you are charging the consignee for the
8. Certain commodities exported to the USA require the sender to register with the FDA in
parcel shipping costs. This is mandatory for Norway
USA. These commodities anything classed as consumable, and include cosmetics,
21. pharmaceutical
Country of manufacture
products,ofnon-perishable
your goods – list separate
food items.countries,
Refer toifwww.fda.gov
applicable for further
22. information.
Total of box 20 A copy of the Prior Notice must be attached to the invoice before export.
23. The
9. State the reason
name for exportyou
of the company e.g.are
sales, samples
sending yourfor review.
consignment to (the consignee)
10.
24. The address and country of the country of the company
Terms of delivery – DPDGroup UK only accept consignments which you are sending to prepaid and the
are
11. The contact
duty/tax name atby
is payable the
thecompany you are
consignee. Thissending to
is represented by the universal Incoterm “DAP”
12. The telephone number of the company you are
- Delivered at Place. For shipments on the DPD Classic service sending to – this is needed
to Norway for both
& Switzerland
redelivery attempts and customs clearance.
please used DAP CLEARED
13. The company registration (VAT) number, Personal ID (PID) number or EORI of the
25. customer
Declaration youofare
origin. Certain
sending countries
to. This requiredmaytooffer
clearduty
yourrelief if an EUR
shipment declaration
through Customs is and
made
isormandatory
an EUR1 document is supplied to
for consignments with the goods.
Norway Consult Islands.
and Canary your local Customs officer for
14. further details.
Number of parcels in the consignment
15. Total gross weight
DPDGroup UK willofnot theaccept
consignment in kilograms
consignments which are subject to any export or import
prohibitions and restrictions, unless agreed in writing prior to export.
IPSC/Invoice Template/V1.1/01-2011
26. Original signature, printed name, position of the person completing the invoice

Please be advised that certain Non-EU countries have extra requirements for the
International Invoices or customs. This includes but is not limited to: Norway,
Switzerland and the Canary islands. For more information, please contact the ICE team
on 0844 824 0529 or email all.ice@dpdgroup.co.uk