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Events

The document outlines an event plan for a Startup Spotlight Leadership Chat scheduled for May 8, 2025, focusing on engaging a startup founder through personalized communication and leveraging connections. The event will feature a fireside chat and a startup pitch competition, with a marketing strategy that includes email campaigns and promotional materials. Anticipated challenges and budget details are also provided, emphasizing effective team management and contingency planning.

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Rohith Perugu
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15 views3 pages

Events

The document outlines an event plan for a Startup Spotlight Leadership Chat scheduled for May 8, 2025, focusing on engaging a startup founder through personalized communication and leveraging connections. The event will feature a fireside chat and a startup pitch competition, with a marketing strategy that includes email campaigns and promotional materials. Anticipated challenges and budget details are also provided, emphasizing effective team management and contingency planning.

Uploaded by

Rohith Perugu
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd
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Startup Spotlight Leadership Chat: Event Plan

Organizing Committee
May 8, 2025

1 Initiating Contact with the Startup Founder


Personalized Communication
Craft a unique and engaging email detailing:
• Event objectives and format.
• Audience background and interests.
• Potential benefits for the startup (e.g., brand exposure, talent acquisition).

Utilize Connections
Identify mutual connections via LinkedIn and request introductions to the founder.

2 Event Format: Startup Spotlight & Leadership Chat


Fireside Chat
An informal conversation with the founder discussing:
• Their entrepreneurial journey.
• Challenges faced and lessons learned.
• Insights and advice for aspiring entrepreneurs.

Startup Pitch Competition


Selected student teams present startup ideas to a panel, including the guest founder, receiving
feedback and potential mentorship opportunities.

Duration
• Fireside Chat: 1 hour
• Pitch Competition: 1.5 hours
• Total Duration: 2.5 hours

1
3 Marketing Strategy
• Email Campaigns: Targeted emails to students, faculty, and alumni networks.

• Posters and Flyers: Placement in high-traffic areas such as cafeterias, libraries, and
dormitories.

• Teaser Videos: Instagram reels introducing speakers or highlighting past events.

• Ambassadors: Recruit enthusiastic students to promote the event within their net-
works.

• Refreshments: Provide delightful snacks and beverages to attendees.

4 Anticipated Challenges & Solutions


• Founder Availability: Offer multiple date options and consider virtual participation
if necessary.

• Low Student Turnout: Implement engaging promotional activities and offer refresh-
ments.

• Technical Glitches: Conduct AV equipment tests prior to the event and have tech-
nical support on standby.

• Budget Constraints: Seek sponsorships from local businesses and university depart-
ments.

5 Budget Overview

Item Description Amount (INR)


Guest Honorarium & Travel Compensation and travel expenses for guest 20,000
Refreshments & Snacks Food and beverages for attendees 5,000
Marketing Materials Printed and digital promotional materials 3,000
Miscellaneous Expenses Contingency funds for unforeseen costs 2,000
Total 30,000

6 Team Management
Effective team management strategies include:

• Clear Roles and Responsibilities: Define specific tasks and assign them to team
members.

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• Clear Communication: Establish regular meetings and use collaborative tools for
updates.

• Strategic Planning: Develop a timeline with milestones leading up to the event.

• Feedback Mechanisms: Implement post-event surveys and debrief sessions to gather


insights.

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