Information Technology

Code 402
CLASS: X
LibreOffice

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 Answer Key (Part B)
Unit 1: Digital Documentation(Advanced)
Chapter 1: Introduction to Styles
Assessment Time
A. Select the correct option.
1. b. Style
2. c. Sidebar
3. b. Paragraph styles
4. b. F11
5. b. Load style
6. a. Predefined various formatting features
7. d. All of them
8. b. Page style
B. Write T for True and F for False.
1. F
2. T
3. T
4. F
5. T
C. Answer the following questions.
1. Styles are predefined combinations of various formatting features, such as font, size,
color, alignment, and spacing, that can be applied to text, paragraphs, frames, pages, or
other document elements to ensure uniformity and save time.
2. Paragraph Styles control the appearance of entire paragraphs, including alignment,
spacing, indentation, and borders. Character Styles apply formatting to selected text
within a paragraph, such as font type, size, color, and emphasis.
3. To apply a style:
• Open the Styles pane by clicking the Styles icon in the Sidebar or selecting it from the
Styles menu.
• Select the text to which the style is to be applied.
• In the Styles pane, double-click on the desired style. The selected style will be applied
to the text immediately.
4. The Fill Format Mode allows you to apply a style to many different areas quickly, such as
you can format many scattered paragraphs, words, or other items with the same style. In
other words, the Fill Format Mode copies a style and applies the same to the other items.
5. Creating a New Style from Selection: Format the text as desired, open the Styles pane,
and click on "New Style from Selection" or select "New Style" from the Styles menu.
Using Drag and Drop: Format the text, drag and drop the selection into the Styles pane,
and name the new style in the dialog box.

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 6. The steps to update a style are:
• Open the document and select or create a paragraph.
• Format the paragraph with the desired changes (e.g., font, alignment).
• Select the paragraph and open the Styles pane.
• Right-click on the style to be updated and select "Update Style" or click "New Style
from Selection" > "Update Style". The style will be updated with the new formatting.
7. Following are the two examples:
• When formatting a unique title or heading that does not follow the document's
standard style.
• For creating custom or artistic text effects in a specific portion of a document that
won't be reused elsewhere.
8. Advantages of the styles over manual formatting are:
• It ensures uniform formatting throughout the document.
• It allows quick application of predefined formatting, eliminating the need for repetitive
manual adjustments.

Chapter 2: Working with Images

Assessment Time
A. Select the correct option.
1. a. Insert > Image
2. c. Copying
3. a. Image toolbar
4. a. Corner handles
5. c. Image
6. b. Text wrapping
7. d. Shift
8. d. All of these
9. c. Odt
10. a. Joint Photographic Experts Group
B. Write T for True and F for False.
1. T
2. T
3. T
4. F
5. F
C. Answer the following questions.
1. Following are the different ways:
• Inserting an image from a file
• Inserting an image using drag and drop method
• Inserting an image from the clipboard
• Inserting an Image by Linking.

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 2. The Insert toolbar holds the Insert Image option.
3. You group images to treat them as a single object, making it easier to move, resize, or
apply changes to multiple images simultaneously.
4. You can wrap text around an image by changing the image's properties in the context
menu or the Image toolbar. The text can flow around the image based on the wrap style
selected.
5. Resizing an image changes its overall dimensions (width and height) without cutting any
part of the image, whereas cropping removes parts of the image by cutting out sections
of it.
6. Factors like text wrapping style, alignment, arranging, and the image’s anchor point
influence its positioning within a document.
7. Linking means that the image is stored externally (in a different location) and only a
reference to it is included in the document. Embedding includes the image in the
document itself, making the document larger. We would prefer to link an image when we
are working on a large document that includes high-resolution images and need to
minimize the file size.

Chapter 3: Advanced Features of Writer

Assessment Time
A. Select the correct option.
1. d. Type
2. d. Tools > Chapter Numbering
3. c. Both a and b
4. a. Insert
5. a. New > Templates
6. b. Template
7. a. View > Toolbars
8. b. Ctrl + Shift + N
9. b. Edit
10. a. Ctrl + Shift + C
B. Fill in the blanks.
1. Headings, Sub-headings
2. Hyperlinks
3. Title Page
4. Grey
5. Template
6. Templates
7. Set as Default.
8. .ott
9. Ctrl + Shift + N
10. Strikethrough

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 11. Browse Online Templates
12. Track Changes
C. Answer the following questions.
1. A Table of Contents acts as a map for the users. It helps them find specific information in
the document quickly using chapter names and page numbers.
2. To edit the existing TOC:
• Right-click anywhere in the Table of Contents.
• Choose the Edit Index option from the shortcut menu.
• The Table of Contents, Index or Bibliography dialog box appears. Make the desired
changes in the dialog box and click OK.
3. Tabs present in the Table of Contents, Index or Bibliography dialog box are Type, Entries,
Styles, Columns, Background.
4. If the ‘Protected Against Manual Changes’ option is not selected, the TOC can be edited
directly in the document, which may lead to accidental changes or inaccuracies.
5. Templates are predefined layouts that contain sample content, themes, colors, font style
and background styles, providing an initial foundation to create documents quickly and
easily.
6. To create a document using a predefined template:
• Click on File > New > Templates, or click the drop-down arrow next to the New icon
on the Standard toolbar and select Templates.
• The Templates dialog box opens. Select the category of template you want to use,
such as All Categories.
• Select the required template and click on Open.
• A new document based on the selected template will open.
7. Accept Track Change: Accepts the selected change in the document.
Accept All Tracked Changes: Accepts all the changes made in the document at once.
8. Show Track Changes: Displays all changes made in the document.
Record Track Changes: Activates the Track Changes feature, marking edits with visible
indicators.
Previous/Next Track Changes: Navigates to the previous or next change in the document.
Accept/Accept All Track Changes: It accepts individual changes or all changes made to
the document.
Reject/Reject All Track Changes: It rejects single or all changes made to the document.
Manage Track Changes: Opens a detailed list of all changes, including the author and
timestamp.
Insert Comment: Adds comments to specific parts of the document.
9. To insert comments:
• Click on the location in the document where the comment should be added.
• Click on the Insert Comment button on the Track Changes toolbar.
• A comment box will appear on the right side of the window.
• Type the desired comment in the comment box.

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 10. Importing a Template: Adds a template to the Templates dialog box from an external file
or folder, making it available for reuse.
Exporting a Template: Saves a template as a file in a specific location on your computer,
allowing it to be shared with others.

Brain Developer
Section 2
A. Answer the following questions.
1. When you may want to keep each heading in a document in centre, uppercase, bold, and
with a slightly larger font size than the regular text. For this, each time you need to apply
the same formatting to the heading and have to go through the entire process to get the
text the way you want it. However, if you define the formatting commands in a style, you
can apply it any time when required.
2. The Fill Format Mode allows you to apply a style to many different areas quickly, such as
you can format many scattered paragraphs, words, or other items with the same style.
3. The shortcut key to open the Styles pane in Writer is F11.
4. Click on the Insert menu and select the Image option to open the dialog box.
5. To maintain the height and width ratio of a shape, hold down the Shift key while drawing
a shape.
6. To resize image, select the image that you want to resize. You will notice four corner
handles and four side handles. Drag any Side handle/ Corner handle in or out to make it
smaller or bigger, respectively.
7. To build a custom style in Writer from selection, follow these steps:
• Open a document and format the text (such as paragraph or title) as per your
requirement.
• Open the Styles pane, and select a style category in which you want to create a style.
For example, select the Paragraph Styles category.
• Click on the New Style from Selection icon available in the Styles pane and select New
Style.
• The Create Style dialog box appears. Enter a name for the style. For example, type
Custom.
• Click OK. A new style gets added in the Styles pane under the selected category
8. The Drawing Object Properties toolbar is used to change the properties of the drawing
objects.
• To change line style, click on the Line Style drop-down arrow and select a line style
for the object. Set the width for line in the Line Width spin box.
• To change the outline colour, click on the Line Color drop-down arrow and select
the desired line colour.
• To fill colour, click on the Fill Color drop-down arrow and select the desired fill
colour.

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 9. To create a template and set it as a default template, follow these steps:
• Open the document or create a new document.
• While creating a document, add the content that you want to use further. For
example, company logo, copyright statement, and so on. Also, apply the required
formatting.
• Click on the File menu and select Templates > Save as Template.
• The Save As Templates dialog box appears. It displays the existing categories of
templates and a textbox to enter a name for the new template.
• Select the template category under Template Category.
• Enter the name for the template in the Template Name box.
• Click on the Save button. A new template of your document will be saved in the My
Templates folder.
10. To create a Table of Contents, follow these steps:
• Make sure that the headings are styled consistently. For example, use the Heading 1
style for the chapter names, if you are creating single-level TOC.
• In the document, position the cursor where you want to insert the TOC. Usually, a
Table of Contents follows the title page in a document.
• Click on the Insert menu and select the Table of Contents and Index option.
• A submenu appears. Select the Table of Contents, Index or Bibliography option.
• The Table of Contents, Index or Bibliography dialog box appears.
• In the Title field, type the title for the TOC. For example, type Contents.
• By default, the checkbox for Protected against Manual Changes option is selected. This
option protects the TOC from any changes accidentally. If uncheck can result in changes
of TOC directly on the document page
• On the right side of the dialog box, you can see the preview of the TOC.
• Click on OK to insert the TOC. The TOC will be automatically created and appears
with a grey background colour around the text. To view section heading take your
mouse pointer over it which will show a tool tip press Ctrl+click to open the
hyperlink.
11. Yes! We can edit the Table of Contents by using the following steps:
• Right-click anywhere in the Table of Contents.
• A shortcut menu appears. Click on the Edit Index option.
• The Table of Contents, Index or Bibliography dialog box opens.
• Make the desired changes and click on OK once completed.
12. To export a template, follow these steps:
• Press Ctrl + Shift + N to open the Templates dialog box.
• In the Templates dialog box, select the template to be exported and click on the Export
button.
• The Select Folder dialog box appears. Here, chooses the folder where you want to
export the template and click on OK. The selected template will be exported in that

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 folder.
B. Competency based questions.
1. Nitesh can build a custom style in Writer using drag and drop, by following these steps:
• Open the document and format the text (such as paragraph or title) as per your
requirement.
• Open the Styles pane, and select a style category under which you want to create a
style. For example, select Paragraph Styles category.
• Now, select the formatted text (on which you want to base the style) and drag and drop
the selection into the Styles pane.
• The Create Style dialog box opens. Type a name for the new style and click on OK. A
new style will be added in the Styles pane under the selected category.
2. Pooja can load style, by following these steps:
• Open the document in which you want to copy the styles.
• In the Styles pane, click on the New Style from Selection icon and select Load Styles.
• The Load Styles dialog box opens. Choose any or all from the following options to
select the styles to be copied.
• Find and select the template or document to copy styles from. Styles of the selected
document or template will be loaded in the current document.
3. Rohan can insert the image using below two ways:
Method 1: Insert Menu
• Go to Insert > Image.
• Select the picture from your system and click Open.
Method 2: Drag and Drop
• Open the folder containing the image.
• Drag the image into the document and drop it at the desired position.
4. To resize image, select the image that you want to resize. You will notice four corner
handles and four side handles. Drag any Side handle/ Corner handle in or out to make it
smaller or bigger, respectively.
To rotate an image or a shape, select the image that you want to rotate. Click on the
Rotate button on the Drawing Object Properties toolbar. Four Rotate handles and four
Slant handles will appear. Drag a Rotate handle clockwise or anti-clockwise to rotate the
selected object.
5. Sunita can use the Drawing Toolbar to create flowchart shapes. To enable it, go to View
> Toolbars > Drawing and use shapes like rectangles, ovals, and connectors to create the
flowchart.
6. Jyoti can Select all objects by holding the Shift key and clicking on each object. Then,
right-click on any selected object and choose Group > Group to group them.The objects
will now act as a single unit.
7. Anand can adjust text around an image by following below steps:
• Select the image.
• Click on the Format menu and then the Wrap option.

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 • Select the required wrap option such as Page Wrap, Optimal Page Wrap, or Through.
• Adjust the spacing around the image as needed.

Unit 2: Electronic Spreadsheet(Advanced)

Chapter 4: Analyse Data Using Scenario & Goal Seek
Assessment Time
A. Select the correct option.
1. a. Consolidate
2. c. Subtotals
3. b. Data
4. d. Subtotal tool
5. b. Solver
6. b. Goal Seek
7. b. Sum
8. c. .ods
9. d. Page layout
10. d. Mail merge
11. c. Goal seek
12. b. Goal seek
B. Fill in the blanks.
1. Set of values
2. Sorted
3. Multiple Operations
4. Goal Seek
5. Solver
C. Answer the following questions.
1. Data consolidation means combining data from different sources into one place. Calc
provides the Consolidate feature to collate the data. It selects the contents of cells from
several worksheets and maintains the collected data in a master worksheet.
2. The Scenarios is an important feature of Calc, which is used to test the 'what-if' questions.
It enables you to analyse the data by putting different input values.
3. The Groups and Outline feature in Calc is used to create an outline for the selected data.
It allows you to group data based on rows or columns and helps in expanding or
collapsing the grouped data for better understanding.
4. Goal Seek is used to set a goal to find the optimum value for one or more target variables,
given with the certain conditions. It allows you to try different values in the formula to
arrive at a solution for the input value.
5. The ‘Scenarios’ tool enables you to analyse the data by putting different input values. In
contrast, the ‘Multiple Operations’ tool creates a formula array, i.e., displays the result of
applying formula to a list of alternative values for variables in a separate range of cells.

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 6. To name a range of cells, click on Data > Define Range. A dialog box opens, enter name in
the Name field and click on OK.
7. Two tools for data analysis are consolidate and subtotals.
8. Criteria for consolidating sheets are:
Data Range: The data in all the sheets should be organised in a consistent format, with the same
structure of rows and columns.
Function Selection: Choose the function to apply (e.g., Sum, Average) to consolidate data.

Chapter 5: Using Macros in a Spreadsheet

Assessment Time
A. Select the correct option.
1. a. Macro Recorder
2. c. Tools
3. a. Window Switching
4. c. User_name
5. c. Tools > Macros > Run Macro
6. a. Function
7. b. LibreOffice Macros
8. c. Standard Library
9. c. F5
B. Fill in the blanks.
1. Macros
2. Keystrokes
3. Function
4. Name, Parameters
5. Values
C. Answer the following questions.
1. Macros are the set of actions that you record to perform repeatedly in a spreadsheet.
2. The rules for naming a macro are:
• Begin with a letter
• Not contain spaces
• Not contain special characters except for an underscore (_)
3. To turn on Macro Recorder in Calc, click on the Tools menu and select Options. A dialog
box opens. Click on LibreOffice > Advanced. Select the Enable macro recording option.
Click on OK.
4. The following is the syntax to define a macro as a function:
Function Function_Name()
Body of Function
Function_Name=Result
End Function
5. The Standard library loads in Calc, by default.

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 6. Macro is very useful when you have to repeat the same task in the same way, over and
over again.

Chapter 6: Linking Spreadsheet Data

Assessment Time
A. Select the correct option.
1. a. Sheet name
2. a. Sheet
3. b. \Picture.jpg
4. a. Insert
5. b. Hyperlink
6. b. Sheet > Link to External
7. a. Ctrl + Shift + F4
8. c. Sheet 1
9. c. $‘MySheet’.G5
10. b. three
B. Fill in the blanks.
1. Up-to-date
2. Sheet, Insert Sheet
3. Reference
4. Hyperlink
5. Relative Hyperlink
C. Answer the following questions.
1. Linking spreadsheet data enables you to keep the information up-to-date without
editing multiple locations every time the data changes.
2. To insert a new sheet in a workbook, you can:
• Click on the Add Sheet button to insert a new sheet.
• Choose Sheet > Insert Sheet from the menu bar.
• Right-click on the tab and select Insert Sheet.
• Click on an empty space at the end of the line of sheet tabs, and the Insert Sheet
dialog box will appear. Enter the required number of sheets and click OK.
3. A relative hyperlink is a link that contains an address that is relative to the address of
the output file (destination file). It holds only a partial address, i.e., a portion of the full
path.

4. An absolute hyperlink is a hyperlink that contains the full address of the destination file
or of the web page. Examples of absolute hyperlinks include:
• https://kips.in/index.php/books
• https://www.youtube.com/channel/UCS502UKFfZclCe5M2uMQh-A/about
• C:\Users\KIPS\Documents
5. To register a data source that is in *.odb format, follow these steps:

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 • Select the Tools menu and then Options.
• A dialog box opens. Click on LibreOffice Base > Databases.
• Now, click on the New button. The Create Database Link dialog box opens.
• Enter the location of the database file in the Database file field, or click on Browse and
select the database file.
• Type a name to use as the registered name for the database and click on OK. The
database is added to the list of registered databases.
• Now, the registered database can be used by any LibreOffice Calc.
6. To create a named range in Calc, follow these steps:
• Open a spreadsheet (source sheet) from which data is to be retrieved via a link.
• Select the range of cells that contain the data that you want to link to.
• Click on the Data menu and then Define Range option.
• The Define Database Range dialog box opens. Specify a name for the range in the
Name field and then click on OK.

Chapter 7: Share and Review a Spreadsheet

Assessment Time
A. Select the correct option.
1. a. Tools
2. b. Track Changes > Record
3. c. One or other users
4. a. Manage Changes
5. a. Sharing Workbook
6. d. Edit
7. b. Resolve Conflicts
8. c. A same sheet
9. b. by author
B. Write T for True and F for False.
7. T
8. F
9. T
10. T
C. Answer the following questions.
1. A group of people can work on a Calc spreadsheet simultaneously by sharing the
spreadsheet. To do so, the spreadsheet must be saved in a network location, and the
"Share Spreadsheet" option must be activated from the Tools menu.
2. This feature is used to record and review the changes done by others in a spreadsheet to
review later.
3. Comments are added while editing the contents of the cells to add some information or
provide feedback.

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 4. Compare spreadsheet helps you to compare a spreadsheet to figure out the changes
which have been done by the reviewers without turning on the Track Changes feature.
5. Merging spreadsheet enables you to merge the multiple files so that the user can review
all these changes at once, rather than reviewing one at a time. While merging sheets, all
of the edited documents need to have recorded changes in them.
6. a. Sharing Spreadsheet: Tools > Share Spreadsheet
b. Record changes: Edit > Track Changes > Record

Brain Developer
Section 2
A. Answer the following questions.
1. The Resolve Conflicts dialog box in Calc is used when multiple users edit a shared
spreadsheet simultaneously, and their changes conflict. When such changes conflict
arises, the dialog box opens. Using this dialog box, you can decide which version of the
conflicts to keep, by clicking on Keep Mine or Keep Other.
2. Both, Scenarios and Multiple Operations are the ‘what-if’ analysis tools of Calc. The
Scenarios tool is used to analyse the data by putting different input values in same cell
whereas the Multiple Operations tools does not present the alternate versions
(scenarios) in the same cells or with a drop-down list. It creates a formula array, i.e.,
displays the result of applying formula to a list of alternative values for variables in a
separate range of cells.
3. To add a comment, select the cell on which you want to add a comment. Click on the Edit
menu and choose Track Changes > Comment. A dialog box opens. Enter the comment and
click on OK. The comment will appear in the Help Tip box.
4. Macro Recorder is a tool that allows you to records macros. By default, this option is
turned off.
5. The Standard library loads in Calc, by default.
6. By using the ‘Scenarios’ feature, you can create as many scenarios as you want and then
compare them without changing the values, manually. The ‘Multiple Operations’ tool
helps you apply a formula to a range of alternative values for one or two variables. It
displays the result of applying formula to a list of alternative values for variables in a
separate range of cells.
7. Goal Seek is used to set a goal to find the optimum value for one or more target variables,
given with the certain conditions. Solver is the elaborate form of Goal Seek. It deals with
equations with multiple unknown variables.
8. To name a range of cells, follow these steps:
• Click on Data > Define Range.
• A dialog box opens. Enter name in the Name field and click on OK.
9. Merging spreadsheets help in reviewing all the changes done in different sheets in one go.
To merge spreadsheet, follow these steps:

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 • Open the original document.
• Click on the Edit menu and choose Track Changes >Merge Document.
• The Merge with dialog box opens. Select a file that you want to merge and click on OK.
• The Manage Change dialog box opens, showing changes done by more than one
reviewer.
• Close the Manage Change dialog box and then open other spreadsheets for
merging, by repeating the second and third steps. Now, all of the changes are
combined into one document and you can accept or reject the changes. Changes
from the different authors appear in cells outlined in different colours.
10. To pass arguments to a macro:
• Define the macro with parameters by using the Function keyword and specifying
parameters in parentheses. Syntax is =Function_Name(Parameter1,Parameter2,...)
Example: Function Multiply(x, y)
Multiply = x * y
End Function
• Save the macro in the LibreOffice Basic editor.
• Call the macro by entering its name and passing the arguments in a cell. Example:
=Multiply(A1, B1)
Here, A1 and B1 are the arguments passed to the macro.

B. Competency based questions.

1. Ravi can use Goal Seek feature.
2. Kunal can follow the steps given, to open a shared spreadsheet, locate it in the network
location and double-click to open it. A message appears stating that 'the spreadsheet is in
the shared mode and some features are not available in this mode. Click on OK. The
spreadsheet will open in the shared mode.
3. Rani can follow the steps given, to accept or reject the changes,
• Click on the Edit menu and choose Track Changes > Manage.
• The Manage Changes dialog box opens containing the list of changes.
• Click on the Accept or Reject button to accept or reject a change. Or
• Click on the Accept All or Reject All button to accept or reject all changes at once.
4. Compare Document feature
Kanika can follow the steps given, to run a macro, select the Tools menu on the menu bar and
choose Macros > Run Macro. The Macro Selector dialog box opens. Locate your macro and select
it. For example, click on My Macros > Standard > Header > Macro. Click on Run

Unit 3: Database Management System

Chapter 8: Introduction to Database Management System
Assessment Time

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A. Select the correct option.
1. a. Database
2. b. Data
3. c. A set of related fields
4. b. Database Management System
5. c. Both a and b
6. c. A primary key field can be NULL.
7. a. Relational Data Model
8. b. Attributes
9. b. Handouts
10. c. Query
B. Fill in the blanks.
1. Relational model
2. NULL
3. Composite key
4. Database
5. Record
6. Attribute
7. Form
8. Information
C. Answer the following questions.
1. Database is a collection of data, which is stored in a systematic manner, i.e., in the form
of tables so that one can retrieve and manipulate the information quickly and efficiently
from a large set of data.
2. The Database Management System (DBMS) is a computerised record keeping system or a
software that enables you to create, store, modify, and extract information from a
database. It does not support relationship between tables.

The Relational Database Management System (RDBMS) is a type of the DBMS software
that uses the Relational Database (RDB) model for its database. A relational model
enables the users to store data in several tables and supports relationships between
tables using keys.
3. Tuples: All the rows (consists of a set of related information that belongs to a particular
object) in a table/database are called tuples or records.
Attributes: An attribute is a piece of information about an object. All the columns in a
table/database are called attributes.
4. A primary key is a set of one of more fields that uniquely identifies each record in a table.
It does not contain any duplicate data. A table can have only one primary key. The value
in the primary key field is different for every tuple and thus helps in uniquely identifying
the records.
5. A composite key or composite primary key refers to a combination of two or more
attributes (fields) that uniquely identify the records in a table. It may be a candidate key

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 or primary key. For example, In the Customer table of Dominos database, the
CustOrder_ID field alone cannot become a primary key as many products can be
purchased by the same customer, thus the same customer can have multiple entries.
Similarly, column Product_ID alone cannot become a primary key as the same product
can be purchased by different customers. Hence, composite key is CustOrder_ID and
Product_ID, as records can be retrieved uniquely by using both the fields.
6. Network Data Model: In this model, multiple records are associated with the same
master file. It is also considered an inverted tree with the master positioned at the base
and branches holding information linked to the master.
Hierarchical Data Model: In this model, data is structured in a manner resembling a tree,
with information organised into records. A record comprises fields and their respective
data values. These records are interconnected at different levels, creating a hierarchical
structure.
7. Different database objects are:
Table: The data is first stored in tables in row and column format. A column represents a
field or an attribute while a row represents a record.
Forms: A form is a feature of a database using which we can enter data in a table in an
easy and user friendly manner.
Queries: A query is used to retrieve the desired information from the database. In simple
terms, it is a question asked from the database.
Reports: Reports are used to display the selected data in a printable format.
8. Four advantages of RDBMS are:
• RDBMS provides the features to create, update, and administer a relational database.
• RDBMS makes easy to search and retrieve the data within the database and ensures that data
integrity is maintained.
• RDBMS makes it possible to run queries across multiple tables at once.
• RDBMS has the capability to retrieve data from different related tables conveniently, to
produce the answers to questions that cannot be answered from individual tables alone.

Chapter 9: Starting with LibreOffice Base

Assessment Time
A. Select the correct option.
1. c. Char
2. b. Date [DATE]
3. a. Float [FLOAT]
4. a. Date
5. b. Database wizard
6. a. Database
7. c. Both a and b
8. a. Edit > Delete Record
9. c. Sort Dialog Box
10. c. Float
11. b. It is free and open source software
12. a. Length

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B. Fill in the blanks.
1. Field Type
2. Tab
3. Two
4. Ctrl+O
5. Date
C. Answer the following questions.
1. Data types define the type of data you can enter into a field. Examples of data types
include text, number, date, time, boolean, etc.
2. The Text [VARCHAR] data type is used to store variable length field type character or string
values, such as names, addresses, and descriptions.
3. The Table Data view is the default view of LibreOffice Base. In this view, you can enter
and navigate the records.
In Table Design view, you can create a table by defining the field names and field types.
This view also allows you to edit the structure of the created tables.
4. Tables are the easiest way to store, organise, and present a large amount of information. They are
the building blocks of a database.
5. To sort the records of a table in descending order, first select a field according to which you want
to sort the data. Click on the Sort in Descending Order button on the Table Data toolbar

Chapter 10: Working with Multiple Tables

Assessment Time
A. Select the correct option.
1. c. Set Value
2. d. All of the above
3. b. One-to-many
4. c. Drag and Drop a field
B. Fill in the blanks.
1. Primary key
2. Relationships
3. One-to-one
4. Many-to-many
5. Field property
C. Answer the following questions.
1. Referential Integrity (RI) is a rule in RDBMS. It states that a foreign key must have a
matching primary key, i.e., all its references must be valid and the users cannot
accidentally delete or amend the data. It ensures the accuracy and consistency of the
data within a relationship, and prevents the users to enter the inconsistent data.
2. Following are different types of relationships:
• One-to-One
• One-to-Many

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 • Many-to-Many
3. Students and Courses tables are best example of a many-to many relationship. A student
can register for many courses, and a same course can be opted by many students.
4. Prevents data redundancy: Relating tables avoids duplicate data by storing it in a single
table and referencing it elsewhere.
Maintains data integrity: Changes in a master table automatically reflect in related tables,
ensuring consistency and preventing invalid data entry.

Chapter 11: Queries in Base

Assessment Time
A. Select the correct option.
1. a. Add Table or Query
2. b. Criteria
3. b. Two
4. a. Like
5. b. *
6. d. All of These
7. a. []
8. d. A query can run multiple times
B. Fill in the blanks.
1. Query Wizard
2. Alias
3. F5
4. Wildcards
5. Wizard
C. Answer the following questions.
1. A query is a database object that enables you to retrieve records from one or more tables
of the database or different databases that meet a specific condition or criteria. Queries
can also be used to summarize, analyze, update, or delete records in a database.
2. Following are the queries views:
• Query Design View
• SQL View
3. This property allows the user to specify an alternative name for any field. For example, if
the field name is Reg_No and you want to give it an alternate name, say,
Registration_No, then you can enter Registration_No in the Alias field.
4. The Query Wizard guides you to create a query based on selected table. It is the easiest
method for beginners. The Query Design View gives you more control over a query. It
allows you to create a query from the scratch.
5. Wildcards are special characters that are used as substitutes for one or more characters in a string
(text value). These are helpful for locating multiple items on a specified pattern match, but not
identical data.

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 6. The three ways of creating a query in LibreOffice Base are query wizard, query design
view and SQL view.

Chapter 12: Forms and Reports

Assessment Time
A. Select the correct option.
1. a. Form
2. d. Run Query button
3. d. Report
4. a. Page header
5. b. Tool Tip
6. b. Standard (long)
7. b. Static
8. d. All of these
B. Fill in the blanks.
1. T
2. F
3. T
4. T
5. T
C. Answer the following questions.
1. A form holds different fields of a table that you use to enter and modify the data in the
database. Using form, you can add or edit one record at a time. It is a convenient and an
interactive way of entering data, but not an appropriate tool for every data entry.
2. To launch the Form Wizard, click on the Forms in the Database Objects pane. Then, select
the Use Wizard to Create Form option in the Database Tasks pane.
3. Yes. To change the name of labels, follow these steps:
• Right-click on the created form and select Edit. You will switch into the Design Mode
of the form. Choose a label that you wish to modify.
• Double-click on it. The Properties: Label Field dialog box opens. Here, enter a new
name in the Name property.
4. A report is a summary of your database. It is an effective way to organise and summarise
the data for viewing and printing. It consists of information obtained from tables or
queries, and presented as per the user's requirements.
5. A static report always displays the same data from the time when the static report was
created. A dynamic report generates the result of the report from the current table data.
This means that if you have some updated data in the table that feeds the report, then
the report will change accordingly.
6. The From Control Toolbar contains various controls that can be added to the form such
as labels, text boxes, and buttons. It also sets the properties of a form control.

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Brain Developer
Section 2
A. Answer the following questions.
1. Tuples: All the rows (consists of a set of related information that belongs to a particular
object) in a table/database are called tuples or records.
Attributes: An attribute is a piece of information about an object. All the columns in a
table/database are called attributes.
2. A composite primary key refers to a combination of two or more attributes (fields) that
uniquely identify the records in a table.
3. A relational model enables the users to store data in several tables, and whenever the
data is need, it can be retrieved easily by establishing a relationship among them.
4. A field type determines what type of data you can enter into a field.
5. Data/ Time data type is used to store date and time information in form of MM/DD/YY
HH:MM:SS AM/PM.
6. The Yes/No [BOOLEAN] field type stores value in the form of Yes or No. Since, Boolean
interpretation of Yes and No is 1 and 0, respectively. The field length of this data type is 1,
i.e., it can store either 1 or 0.
7. Using the Table Wizard, one can start with the basic structure of a table. And, later you
can modify it as per the requirement.
8. In UIDAI database, each person has only one Aadhaar number, and each Aadhar
number is assigned to only one person.
9. The AutoValue property, if set to Yes, the values for the data field is automatically
generated by the database engine. It is typically applied to fields like Primary Keys where
each record needs a unique identifier.
10. Following are the advantages of DBMS:
• A database always holds data in a standard format.
• The data of a database can be available anytime and anywhere.
• It has the capability to minimise data duplication and redundancy.
• It also ensures data security.
11. A primary key is a set of one of more fields that uniquely identifies each record in a table.
It does not contain any duplicate data. A table can have only one primary key. The value
in the primary key field is different for every tuple and thus helps in uniquely identifying
the records.
A foreign key is a field or set of fields that is used to establish a relation between the
two tables. In other words, it consists of one or more fields whose value matches with a
primary key in another table. Basically, a foreign key in one table is used to point at a
primary key in another table. It acts as a cross-reference between the tables.
12. Launch the LibreOffice Base on your computer, the Database Wizard opens. Choose the
Create a new database option and click on Next. Stay with the default settings and click
on Finish. The Save As dialog box opens. Enter a name for the database in the File
Name field and click on OK.

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 13. Tables are the easiest way to store, organise, and present a large amount of information.
They are the building blocks of a database. Tables play an important role in storing data.
Tables can be created in the following ways:
• Using the Table Wizard
• Create Table in Design View
B. Competency based questions.
1. Launch the LibreOffice Base on your computer, the Database Wizard opens. Choose the
Create a new database option and click on Next. Stay with the default settings and click
on Finish. The Save As dialog box opens. Enter a name for the database in the File Name
field and click on OK.
2. To switch into the Table Design View, click on the Create Table in Design View option in
the Database Tasks Pane. Specify the following field types for the fields:
• EMP_ID: Integer[INTEGER];
• Name: Text[VARCHAR];
• Address: Text[VARCHAR];
• City: Text[VARCHAR];
• Contact: Integer[INTEGER];
• Aadhaar _Number: Integer[INTEGER];
• Department: Text[VARCHAR]
3. Steps to Sort Records and Group by City:
• In LibreOffice Base, click on Queries in the left panel and then select Create Query in
Design View.
• In the dialog box that opens, add the ‘Sales’ table by double-clicking on it. Click Close
when done.
• Drag the following fields from the table into the lower grid in the Query Design View
such as City, S_ID and Name.
• In the City row in the grid:Under the Group row, select Group By to group records city
wise.
• In the S_ID row in the grid:Under the Sort row, select Descending.
• Click on the Run Query (F5) button in the toolbar

4. To display the students with grade 'A' or 'E' apply the following criteria:
Field S_Name S_Total Grade
Visible 🗸 🗸 🗸
criteria ‘A’
Or ‘E’
5. Anuj can use the Reports option in the Database Objects Pane. A report is an effective
way to organise and summarise the data for viewing and printing.

Unit 4: Maintain Healthy, Safe and Secure Working Environment

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 Chapter 14: Health, Safety, and Security at Workplace

Assessment Time
A. Select the correct option.
1. b. To comply with all applicable laws and regulations
2. c. Incorporating short yoga and physical exercise
3. c. Flame-resistant clothing
4. a. Keeping walking surfaces, clean, clear and dry
5. c. Improves air quality
6. b. Conducting fire drills and training
7. c. Using blinds, curtains, or shades
8. b. Storing equipment safely when not in use
9. c. Using gloves when handling food
10. a. To avoid accidents and injuries
11. d. Food court

B. Fill in the blanks.

1. Air conditioning
2. Energy levels
3. Hazard
4. Safety protocols
5. Regular inspections
6. Sprinkler, smoke detector
7. Physical hazards
8. Yoga, physical exercise
9. mental, social
10. Ergonomic

C. Answer the following questions.

1. Health, safety, and security in the workplace are important for compliance with laws and
regulations. They promote a positive work environment, minimize accidents, and boost
employee morale and productivity. Prioritising these aspects creates a safe, supportive,
and efficient work environment.
2. The most important purpose of a healthy, safety and security in the workplace is to
ensure the well-being of the employees by providing safe working conditions free from
recognised hazards that may cause serious injuries or death.
3. There are two workplace safety hazards
• Mishandling or poor maintenance of electrically powered equipment, can lead to
fires, arc flashes, and shocks.
• Slips, trips, and falls are the leading causes of workplace accidents and injuries,
ranging from minor bruises to severe traumas like head injuries, broken bones,
sprains, and wounds.

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 4. Four preventive measures against these hazards are:
• Keeping the walking surfaces clean, clear, and dry.
• Arrange the workplace in a clutter-free manner.
• Install proper lighting in the workplace areas to illuminate steps or other hazards.
• Immediately cleaning up split liquid, food, and other items that can cause slippage
5. Examples of potential hazards at the workplace are:
• Handling Office Equipment: When people are in a hurry, they neglect to pay
attention to the sharp edges on their desk or other equipment, leading to injuries
like cuts and puncture wounds.
• Hazards of using computers: Employees often spend long hours working on
computer screens, which may lead to eye strain and long-term vision issues.
6. Workplace safety rules are as follows:
• Ensure all pathways and work areas are free from obstructions.
• Prevent smoking at the workplace and on office premises.
• Ensure all machinery and equipment are properly maintained and in good working
order.
• Shut down all the machines before leaving for the workplace.
• Ensure all work areas, corridors, and emergency exits have proper lighting.
7. Electrical hazards are dangerous conditions or events that may occur due to electrically
powered equipment. These hazards can harm people when they come into contact
with the source of electrical energy. Severe injuries or fatalities can result from
contact with live wires, leading to shocks or burns.
8. Four ways to prevent fire hazards in the workplace are:
• Regular inspection and maintenance of cables and equipment to prevent overheating
or sparking should become compulsory.
• All employees should be regularly trained in fire safety procedures, such as the proper
use of fire extinguishers.
• Fire drills should be conducted at regular intervals.
• Sprinkler systems and smoke detectors should be tested regularly.

Chapter 15: Workplace Quality Measures

Assessment Time
A. Select the correct option.
1. b. Chemical
2. d. All of these
3. b. Jewellery
4. d. All of these

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 5. b. Adjust keyboard and mouse at the same level
6. a. reflection
7. c. Maintain a distance of 18 to 24 inches from the monitor
8. c. Observing the impact on plants and animals
B. Fill in the blanks.
1. Carpal Tunnel Syndrome
2. Prolonged screen time
3. Physical
4. Repetitive strain injury
5. Translucent walls
6. Hazard tape
7. Damages
8. Melatonin
C. Answer the following questions.
1. Air and water pollution can be caused by various factors.
Air pollution causes include dust particles in the air, vehicles emitting pollutants that
are harmful, industrial activities, and smog.
Water pollution causes include improper disposal of waste water and the use of strong
chemical based fertilizers, which pollute the underwater.
2. Cleanliness is important in the workplace because it promotes a healthy and safe
workplace environment. A tidy workplace makes work easier and more efficient.
Additionally, it creates a pleasant and professional environment for employees.
3. Ergonomics is a process or practice for proper arrangement and design of workplace
equipment and tasks to allow a human being to work to their full potential. It is
important to avoid repetitive strain injuries and other musculoskeletal disorders. Some
of the early warning signs are:
• Sore lower back, which happens due to incorrect sitting posture.
• Burning sensation in the upper back, which happens due to poor upper back
support.
• Dry eyes or redness, which happens due to prolonged screen time without blinking.
4. To prevent musculoskeletal problems, do the following:
• To ensure that the seat is at your knee level, adjust the height of the chair and
maintain a posture of 90° or more at the hips and knees.
• Keep your shoulders relaxed while using the mouse or keyboard.
• Sit on a chair with maximum contact between your back and the backrest.
• Take small breaks in between while working on the computer.
5. A display screen with higher resolution and a larger display size is suitable. They provide
better readability with adequate space between lines and text. Additionally, the screen
should be free from glare and display a flicker free image.
6. Steps an organisation can take for clean water and air in the surrounding area include:

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 • Minimising dust by focusing on improved ventilation, regular cleaning, and
proper waste disposal.
• Limit vehicle usage by implementing a “no vehicle day “each week.
• Ensure proper treatment of waste water.
7. A stiff neck can be caused by working with your head turned to the side, tilting your
head forward, or holding the telephone between ear and shoulder. The best practice to
overcome this is to reorient the monitor screen so that it is in the centre of the desk.

Chapter 16: Prevent Accidents and Emergencies

Assessment Time
A. Select the correct option.
1. d. An event that is unplanned, unintended, and unexpected
2. b. Direct contact with fire and asphyxiation from smoke
3. d. Assessment of possible physical or chemical hazards at the workplace
4. d. Accidents
5. b. Activate the emergency alarm or inform a senior officer
6. a. Only if it is safe to do so and you know how to use it
7. b. Wood, cloth, and paper
8. d. Class C material
9. d. Both b and c
10. c. 20 feet
11. b. Applying ice to the burn
B. Fill in the blanks.
1. Exit
2. Regularly
3. Paper
4. Dry
5. Emergency
6. Inspection
7. CPR
C. Answer the following questions.
1. Types of accidents that can occur in the workplace include:
• Accident due to fire or an explosive substance.
• Accidents due to electric shocks or burns.
• Accident resulting from the collapse of an entire structure, like a wall and roof
• Accidents involving elevators, such as jerks, movement issues, or tripping.
2. To protect yourself, your employees, and your business from accidents, establish
comprehensive safety protocols and emergency response plans. Ensure regular safety
training, maintain proper equipment, and adhere to workplace safety standards.

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 3. The three main types of fire hazards that require assessment in the workplace are
electrical, combustible, and flammable hazards. Electrical hazards result from damaged
extension cords, blocked electrical panels, heaters, and overloaded circuits. It can also
be due to an arc flash. To mitigate these risks, regular maintenance of electrical
equipment and power cords is essential.
Additionally, fire can also be caused by improper storage of flammable materials or
combustible dust. They both require proper handling and storage.
4. Fire safety can be ensured at the workplace by doing the following things:
• All employees should receive regular training in fire safety procedures, including the
proper use of a fire extinguisher.
• Fitting relevant equipment throughout the building, like smoke alarms and
sprinklers.
• Conduct regular inspection and maintenance of electrical equipment to prevent
faults that could lead to fires.
• Clearly mark emergency exits with neon signs and ensure they are well-lit.
Emergency exit routes should be kept clear and accessible at all times.
5. To handle work related accidents, the primary concern is the safety of the affected
employee. Immediate actions should include evaluating the situation and providing
appropriate treatment. If necessary, seek emergency medical assistance and notify the
employee's family.
After ensuring employee safety, proper paperwork and documentation must be
completed. Following the investigation, adequate measures should be taken to prevent
the recurrence of the incidents.
6. There are four types of fire extinguishers, each designed for specific types of burning
material:
Class A used to extinguish fires involving wood, paper, and cloth materials. Class B used to
extinguish fires involving liquid, grease, and gas materials. Class C used to extinguish fires
involving electrical materials. Class D used to extinguish fires involving aluminum,
magnesium, potassium, and sodium materials.
7. When approaching an electrical accident scene, take the following precautions:
• Remain calm before taking action, and also handle the situation calmly. Do not rush
into an accident situation.
• Immediately contact emergency services by dialing 108.
• Keep a safe distance, at least 20 feet away, until you find it is safe to visit the place.
8. In case of high voltage take the following safety measures:
• Wait for emergency services to arrive before attempting any rescue.
• Wear protective equipment, such as gloves and shoes,
• Special training is required for rescue.
• Ensure the power is off to avoid any other hazards.
9. General procedures for evacuating a workplace during an emergency are:
• The first person to notice the emergency should activate the emergency alarm or

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 inform a senior officer and proceed to leave the building immediately.
• Upon noticing a hazard, be safe, and then alert the emergency control personnel of
your organisation as soon as possible.
• Remain calm, avoid panic, and proceed calmly and without pushing others towards
the exit.
• Alert others to the nature and location of an emergency as you leave.
10. The first aid treatment guidelines for electrical burns are:
• Check the victim's condition, like breathing, pulse, and consciousness.
• Give Cardio-Pulmonary Resuscitation (CPR) if the victim is not breathing or has no pulse.
• If the victim has electrical burns, treat those burn areas by covering them with a clean,
dry cloth and avoid applying ice.
• Stay with the victim and monitor the condition and be ready to provide further aid as
needed until help arrives.
• Comfort the victim while waiting for emergency responders.
Brain Developer
Section 2:
A. Answer the following questions.
1. An organisation can ensure fire safety in the workplace by conducting fire drills on regular
intervals, installing and maintaining fire extinguishers, smoke detectors, and sprinkler
systems, clearly marking emergency exits, and providing fire safety training to employees.
2. Organisations can maintain clean air and water by treating sewage water to prevent
pollution and industrial usage of strong chemical based fertilizers and pesticides needs to
be used judiciously.
3. The first aid kit should include basic equipment for administering first aid for injuries. In
order to know what contents are actually needed inside a first aid kit, a risk assessment of
the workplace is required. The kits must be identifiable with a white cross on a green
background and made of a material that will protect its contents from dust, moisture, and
contamination.
4. To reduce the risk of visual problems, keep the screen bright, clean the screen regularly,
maintain a distance of 18-24 inches from the monitor, use anti-glare glasses, and take
regular breaks from screen time.
5. Following are the rescue techniques:
• Stay calm, call for help, and maintain distance.
• Turn off power, wear protective gear.
• For high-voltage, wait for professionals.
• Check pulse, give CPR, and treat burns.
6. It is essential for employees to receive training in first aid and emergency procedures to
ensure they know how to respond effectively in an emergency. Proper training helps
minimize injuries or illness situation, while not causing any further damage.
7. Maintaining health, safety, and security in the workplace is essential to protect employees
from harm and boost productivity. A healthy work environment promotes physical,

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 mental, and social well-being by ensuring cleanliness, proper ventilation, high quality
meals, and productive workplace.
Safety is crucial in a work environment to prevent any situation that has the potential
to harm people. It is essential to conduct periodic drills on safety protocols in order to
provide staff members with the necessary skills to confront possible hazards and take
action to safeguard themselves and others.
Security ensures individuals are safe from harm, improving morale and productivity
while reducing workplace injuries. Areas like personal safety, IT security, electrical
safety, transport safety, and equipment safety must be prioritized. Effective health,
safety, and security measures also reduce liabilities, insurance, and operational costs
for the organization.
8. Following are the measures to be taken to prevent slips, trips and falls in the workplace
are:
• All the things at the workplace should be proactively managed or arranged in a
clutter-free manner.
• Installing proper lighting inside and outside the workplace can help illuminate areas
like steps or other hazards, which can reduce the chances of people slipping or
falling due to darkness or shadows.
• Rectifying broken walking surfaces helps prevent slips and trips. There should be no
cracks or holes in the building flooring or pavement outside.
• If there is any split liquid, food, or other items like paint, it must be cleaned up
immediately.
9. Effective waste management helps reduce environmental pollution by ensuring proper
disposal and treatment of waste. It prevents contamination of air and water particularly
from sewage, chemical waste, and other pollutants. Proper waste management maintains
a safe and healthy environment for both the workplace and the surrounding ecosystem.
10. The following are the requirements for a healthy and safe computer workplace:
• Use modern LED monitors with high resolution and glare-free, flicker-free displays.
• Provide adjustable keyboard and ideally separate from the monitor/screen.
• Ensure work desks are spacious to accommodate computers and necessary items with
ergonomic arrangements.
• Use adjustable chairs that provide proper height, tilt adjustment, and footrests for
stability.
• Allow enough space for free movement and changing positions.
• Ensure proper lighting with sufficient contrast between the screen and the workspace
background.
• Use translucent walls along with fixtures that are brightly coloured minimises glare
and distracting reflections on the screen.
• Reduce noise with noise-cancellation earphones and maintain equipment to avoid
excessive heat.
11. The different types of accidents that can occur at a workplace include:
• Slips, trips, and falls: Slips can happen due to slippery floors, material leaks, debris in
walkways, uneven surfaces, protruding nails, bunched-up floor mats, uneven
carpeting, holes, or uneven stairs.

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 • Getting caught in or between hazards: Sometimes minor cave-ins, such as being
pulled into or caught in machinery and equipment or being compressed or crushed
between rolling, sliding, or shifting objects also happen at the workplace.
• Struck by moving equipment or objects or walking into objects: Collisions can occur
with heavy equipment or any moving object kept either at the same level or falling
from the above. A working person can also accidentally walk into an object and get
injured.
• Vehicle-related accidents: Accidents due to a crash or impact injuries are also quite
frequent in workplaces. These often involve cars, lorries, or even small vehicles, such
as forklift trucks, and at times result in serious injuries.
• Fire and explosions: Accidents also happen because of fire or other explosive
substances. In such cases, problems may not only occur from direct contact with fires,
but also because of asphyxiation, which is caused due to the smoke generated from
the fires.
12. Regular maintenance of safety equipment ensures that all tools and systems function
properly, reducing the risk of accidents caused by equipment failure. Well-maintained
equipment, such as fire extinguishers, electrical equipment and power cuts during
emergencies, thereby enhancing workplace safety and minimising risk.

B. Competency based questions.

1. An electric safety program should be established by all organisations and followed
properly.
• Electrical installations should be done and maintained by a competent
person and checked regularly.
• Extension cables, plugs, sockets, and other flexible leads and their connections that
are particularly prone to damage should be visually checked, maintained, and
where necessary, replaced before using any equipment.
• Correct cable connectors or couplers should be used to join cables together;
taped joints should not be allowed.
• Electrically powered equipment should be used.
• A fuse protects the device from over current. It is designed to ‘blow’ and cut
off the electricity when the current exceeds its rated capacity.
• It is important to ensure that the correct fuse is used for all appliances.
• Employees working in areas where there are potential electrical hazards must
be provided with appropriate, safe, and tested protective equipment.
2. Rahul should suggest the following to the mall manager:
• Install handrails on the stairways to prevent falls and ensure safety.
• Improve lighting near the stairs to make the area well-lit and clearly visible.
• Place clear and visible warning signs near wet floors or freshly cleaned areas to alert
visitors.
• Use non-slip flooring or mats in high-traffic areas to reduce the risk of slipping.
• Conduct regular maintenance and safety checks to identify and address potential
hazards promptly.

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 3. Most office systems are computerised now and staring at computer screens for hours while
working causes eyestrain and damage to them in the long run. Rohit can suggest the
following points:
• At least an arms-length distance should be maintained from the screen.
• One must also look away from the screen at regular intervals to reduce eyestrain and
long-term damage to the eyes.
• One should take short breaks, performing desk exercises or even practicing simple yoga
exercise can help prevent these hazards.
4. Vandana should advise employees to clean desks, keyboards, and shared equipment
regularly with disinfectants, wash hands frequently with soap, dispose of waste properly,
and keep common areas clean. She should also ensure proper ventilation, encourage
personal hygiene, and promote a clean desk policy for a healthy office environment.
5. Kalpana can educate employees with work-life balance and can also encourage physical
fitness to refresh themselves by working out and staying energised for the entire day. She
can inform employees that drinking adequate amount of water is extremely essential to
maintain the body temperature and other important functions of the body.

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© Kips Learning Pvt. Ltd 2025