Introduction to Microsoft Word

Lecturer:
Dr. Akalpita Tendulkar

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 To Start Word
· Click on the Start button, point to
Programs Microsoft Office
Microsoft Office Word 2003/2007/2010

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 To Insert text into a document
• To enter text, just start typing!

• The text will appear where the blinking cursor

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 To Save a File
• From the File menu, click Save.

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 To Open a file
• From the File menu, click Open.

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Moving through a Word document
• Using the Keyboard Arrow keys
• Using the Keyboard Page Up / Page Down keys

Using the Scroll Button/Scroll Bar

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 Word Selection Techniques
• To select a word
Double-click on the word.

• To select a line
Move the mouse pointer to the left of the line you wish to select, until the
mouse pointer changes from an I-bean to an arrow pointing upwards and
to the right.

• To select a paragraph
Move the mouse pointer to the left of the paragraph you wish to select,
until the mouse pointer changes from an I-bean to an arrow pointing
upwards and to the right.

• To select the entire document

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 What is Clipboard?
• The Clipboard is an area of memory in which you can store text,
graphics or any other items. Maybe you never notice the existence
of it when you perform copy and paste.

• When you copy any item in your Word document, actually the item
is store in a virtual area called clipboard, and then when you
perform the paste, computer will take it from the virtual area and
paste the item to the intended location.

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Formatting Toolbar and Text Formatting
• The formatting toolbar is a toolbar that
contains icons on it as shown below. Each of
the icons has a specific purpose that can
change the outlook of your document text
when you apply to it.

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Change the Font Style
right click on your mouse and find the font button to change the font style

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 Highlighting Text
• To highlight pre-selected text
 Select the text you wish to highlight.
 Click on the Highlight icon on the Formatting toolbar and the
selected text will be displayed with a yellow box around it.

• To remove highlighting from text

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To apply the paragraph formatting
 Select the paragraph you want to apply the format.
 From the Format menu, click Paragraph.
 From the Paragraph dialog box displayed, do the appropriate changes and
click the OK button.

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 To align text
• Select the text you wish to align

• In the General section Alignment menu,

Align Left (Ctrl+L) Aligns text flush with the left margin. This is the default setting.
Center (Ctrl+E) Centers text between the left and right margins.
Align Right (Ctrl+R) Aligns text flush with the right margin.
Spreads text evenly between the left and right margins by expanding or
Justify (Ctrl+J)
reducing the space between individual words.
Distributes text between the left and right margins. This is clear if your text is
Distributed (Ctrl+Shift+J)
short (less than a line).

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 Paragraph Formatting - Line spacing
• Line spacing determines the amount of vertical space between lines of
text. The line spacing you select will affect all lines of text in the selected
paragraph or in the paragraph that contains the insertion point.

• To adjust line spacing

• Place the insertion point where you want to enter new text with new line

spacing, or select the text you wish to modify the line spacing.

• From the Format menu, click Paragraph.

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 Using Bullet and Numbering
Go to the paragraph menu and select bullet icon or numbering icon

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 Microsoft Word Table
• To create a table using the Insert Table icon
– Place the cursor at the location you wish to place the table.
– Click on the Insert Table icon on the Standard toolbar and drag the mouse over the grid
to select the number of rows and columns you required.

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• To insert a column or row into the table
· From the existing table, select the column or row where you want
the new one to appear.
· From the Table menu, click Insert table and select the appropriate
options.
· From the Table menu, point to Insert and select the appropriate
options: Columns to the Left / Columns to the Right / Row Above /
Row Below.

• To delete a column or row from the table

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• To merge cells in a table
· Select the cells you wish to combine to make a single cell.
· Right click on your mouse and click Merge Cells.

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 Word Drawing Toolbar
• In the format menu, find the drawing toolbar.
Drawing toolbar can be use to create a
drawing that contains many objects, i.e.
circles, lines, autoshapes, arrows, etc and they
can be layered behind each other.

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 Beautiful
Beautiful

Beautiful

Beautiful

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 To insert a clipart
• Click on the Insert Clip Art icon, located on the
Drawing toolbar to open the Clip Art side
pane.

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 Document Printing
• To preview the Document(Print Preview)

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To Change the Printer Settings

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 Tutorial 1
• To Insert text into a document
• Formatting Toolbar and Text Formatting.
• Change the Font Style
• To apply the paragraph formatting
• Using Bullet and Numbering
• Draw the circle and rectangular
• Insert picture and label .
• Insert Table and label.
• Change the margin.
• Insert page number.
• Align text.

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