KENYA CERTIFICATE OF SECONDARY EDUCATION

COMPUTER PROJECT 2025 (451/3)

SCHOOL CODE: 12314202

INDEX NUMBER: 018

PROJECT TITLE: VICTORY SCHOOL CLUB

MEMBERSHIP SYSTEM

YEAR OF EXAMINATION: 2025

SCHOOL: MBAIKINI BOYS HIGH SCHOOL

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 DECLARATION
STUDENT’S DECLARATION
I hereby declare that this project entitled VICTORY SCHOOL CLUB
MEMBERSHIP SYSTEM has been completed by me under supervision of
Cornelius in partial fulfillment of the requirements of KCSE 2025. I confirm
that I have followed all ethical and academical standards in the
development of this project and that all information used has been
appropriately cited. This work contained in this project is my own, original
and has not been submitted for any other academic reward.
DATE: SIGN:

SUPERVISOR DECLARATION
I hereby declare that I have supervised the student in completing this
database project on VICTORY SCHOOL CLUB MEMBERSHIP SYSTEM. I
confirm that the work presented by the student in satisfactory and meets
the requirements set out in the project guidelines. I have provided
guidance and support to the student throughout the project and have
ensured that the work presented is the students own work, expect where
sources have been properly acknowledged. I confirm that I have read and
understood the guidelines provided and that I have reviewed and
approved the work presented in this project.
SUPERVISOR NAME: DATE:
SIGN:

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DEDICATION
This project is dedicated to my parents, who have always supported me in
pursuing my dreams and have been a constant source and love and
encouragement throughout my academic journey.

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ACKNOWLEDGEMENT
I would like to express to my heart felt gratitude to my supervisors,
Cornelius, for his guidance, support, and valuable feedback throughout
the course of this project. Your encouragement, motivation, and patience
have been instrumental in helping me complete this work. I am grateful to
my colleagues and friends for their support and motivation during the
challenging times of this project. Lastly, I would like to thank my family for
their unwavering support and understanding.

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CONTENTS
Name…………………………………………………………………………………………
……………………….1
School
code……………………………………………………………………………………………
……………1
Index
number………………………………………………………………………………………
…………….1
Project
title……………………………………………………………………………………………
…………….1
Year of
examination…………………………………………………………………………………
………….1
School…………………………………………………………………………………………
…………………………1
Declaration…………………………………………………………………………………
……………...…………2
Student’s
declaration…………………………………………………………………………………
……2
Supervisor’s
declaration………………………………………………………………………………….2
Dedication……………………………………………………………………………………
……………………….3
Acknowledgement…………………………………………………………………………
…………………….4
CHAPTER 1: INTRODUCTION
1.1 Background information
CHAPTER 2: SYSTEM ANALYSIS
2.1 Problem definition
2.2 Overview of the existing structure
2.2.1 System structure
2.3 Overview of the proposed system
2.3.1 System overview

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 2.3.2 Objectives of the proposed system
2.3.3 Benefits of the proposed system
2.3.4 Disadvantages of the proposed system
2.3.5 Scope of the system
2.3.6 Cost and benefits
2.4 Feasibility study
2.5 Fact finding
2.6 Summary of the fact-finding methods used
2.7 System requirements and specifications
CHAPTER 3: SYSTEM DESIGN
3.1 Preliminary design
3.1.1 Overall system structure
3.2 Detailed design
3.2.1 Tables
3.2.2 Input designs (forms)
3.2.3 Output designs (reports)
3.2.4 Relationships
3.3 General system security
CHAPTER 4: SYSTEM CONSTRUCTION
4.1 Database relationship diagram
4.2 Enforcing integrity constraints
4.3 Database tables
4.3.1 Membership table
4.3.2 Activities table
4.3.3 Annual parties’ table
4.3.4 Club exits table
4.3.5 Club leadership table
4.3.6 Clubs table
4.3.7 Events table
4.3.8 Finance table
4.3.9 Patrons table
4.4 Students table
4.5 Database queries
4.5.1 Active member’s query
4.5.2 Amount for activities query
4.5.3 Amount for events query
4.5.4 Club saving query
4.5.5 Inactive member’s query

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 4.5.6 Total revenue query
CHAPTER 5: USER MANUAL
5.1 Introduction
5.1.1 Software requirements
5.1.2 Hardware requirements
5.2 How to install, start and run the system interface
6.0 New member, item sales or events
6.1.1 New member
6.1.2 New club
6.1.3 New event
6.1.4 New activity
CHAPTER 6: SYSTEM IMPLEMENTATIONS
6.1 Staff training
6.2 Change over strategy
CHAPTER 7: SYSTEM OVERVIEW
7.1 Objective appraisal
7.2 Challenges encountered during system development
7.3 Strength of the automated system
7.4 Weakness of the automated system
7.5 Recommendations
7.6 Conclusions
7.7 Bibliography
APPENDIX

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 CHAPTER 1: INTRODUCTION
1.1 BACKGROUND INFORMATION
Victory school offers a variety of a co-curricular activities organized under
club and societies. These clubs enhance student’s skills beyond academic
by encouraging participation in shared interest. However, the manual
system for managing membership, activities, and finances is time-
consuming and error prone.

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CHAPTER 2: SYSTEM ANALYSIS
2.1 PROBLEM DEFINITION
Victory school currently relies on a manual system to manage its club
memberships, activities, and finances. This approach presents several
challenges:
 Inefficient Membership Management: Tracking member details
such as admission numbers, names, class, and roles are
cumbersome. Manual registration processes lead to delays and
inaccuracies particularly when student join or leave clubs at the
beginning of an academic year.
 Complex Financial tracking: The collection of registration fees,
revenue from club activities, and allocation of funds for events and
savings are prone to calculation errors. This makes it difficult to
monitor the financial health of each club and ensure accurate
distribution of resources.
2.2 OVERVIEW OTF THE EXISTING SYSTEm
The current system at Victory school for managing club operations is
entirely manual. It relies on:
 Paper-based records: Membership details, including admission
numbers, names, classes, and roles, are recorded in ledgers or
notebooks. These records are prone to damage, misplacement,
and illegible entries.
 Manual financial Management: Registration fees and revenue
from activities are tracked manually. Calculation for allocating
funds to club activities, events, and saving are accurately time-
consuming.

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