Computer Awareness Bundle PDF Course 2023

Microsoft Excel

MICROSOFT EXCEL
It is an electronic spreadsheet used for analysing, sharing and managing information for accounting, performing
mathematical calculations, budgeting calculations and more. The spreadsheet program also provides tools for
creating graphs, inserting pictures and chart, analysing the data.

COLUMN HEADING
ACTIVE CELL
FORMULA BAR

ROW HEADING

STATUS BAR

WORKSHEETS TO ADD NEW

SHEETS

A view of the MS-Excel window

Components of Microsoft Excel

The components of MS-Excel are as follows

1. Title Bar shows the name of the application and name of the file. It consists of three control buttons, i.e.
minimize, maximize and close.
2. Ribbon consists of a panel of commands which are organised into a set of tabs.
3. Tab contains the button needed to edit characters, text and layout.
 Home tab consists of Clipboard, Font, Alignment, Number, Styles, Cells and Editing.
 Insert tab consists of Tables, Illustrations, Charts, Links and Text.
 Page Layout tab consists of Themes, Page Setup, Scale to Fit, Sheet Options and Arrange.
 Formulas tab consists of Function Library, Defined Names, Formula Auditing and Calculation.
 Data tab consists of Get External Data, Connections, Sort & Filter, Data Tools and Outline.
 The Review tab consists of Proofing, Comments and Changes.
 View tab consists of Workbook Views, Show/Hide. Zoom, Window and Macros.

4. Status Bar It displays information about the currently active worksheet. It includes page number, view
shortcuts,zoom slider, etc.
5. Formula Bar It is located below the ribbon. It is used to enter and edit worksheet data. It includes

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Microsoft Excel

 Name box displays the all references or column and row location of the active cell.
 Functions are predefined formulas that perform calculations by using specific values, called arguments

Microsoft Excel Features

 AutoFormat: It allows the Excel users to use predefined table formatting options.
 AutoSum: AutoSum feature helps us to calculate the sum of a row or column automatically by inserting an
addition formula for a range of cells.
 List AutoFill: It automatically develops cell formatting when a new component is added to the end of a list.
 AutoFill: This feature allows us to quickly fill cells with a repetitive or sequential record such as
chronological dates or numbers and repeated documents. AutoFill can also be used to copy functions. We
can also alter text and numbers with this feature.
 AutoShapes: AutoShapes toolbar will allow us to draw some geometrical shapes, arrows, flowchart items,
stars, and more. With these shapes, we can draw our graphs.
 Wizard: It guides us to work effectively while we work by displaying several helpful tips and techniques
based on what we are doing. Drag and Drop feature will help us to reposition the record and text by simply
dragging the data with the help of the mouse.
 Charts: This feature will help you to present the data in graphical form by using Pie, Bar, Line charts, and
more.
 PivotTable: It flips and sums data in seconds and allows us to execute data analysis and generating
documents like periodic financial statements, statistical documents, etc. We can also analyse complex data
relationships graphically.

Functions in Ms-Excel
The predefined formulas in MS-Excel are called functions.There are different types of functions

Function Description Example

SUM It is used to add all the = SUM

values provided as an (A1 : A10)
argument.

MAX This function is used to = MAX

return maximum value (A1 : A10)
from a list of arguments
MIN This function is used to = MIN
return minimum value (A1 : A10 )
from a list of arguments

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Microsoft Excel

COUNT This function counts the = COUNT

number of cells that contain (A1 : A10)
number.

AVERAGE This function calculates the = AVERAGE

average of all the values =LEFT
provided as arguments.
AVERAGEIF The AVERAGEIF function =AVERAGEIF(range,
is a premade function in criteria, [average_range]).
Excel, which calculates the
[CRITERIA= greater than
average of a range based on a
(>), lesser than(<) or
true or false condition
equal(=)
CONCAT The CONCAT function is =CONCAT(cell1, delimiter,
used to link multiple cells cell2)
without adding any
Delimiters are spacing or
delimiters between the
symbols used to separate
combined cell values
content elements apart
from each other.
IF The IF function is a premade =IF(logical_test,
function in Excel, which [value_if_true],
returns values based on a true [value_if_false])
or false condition.
IFS The IFS function is a =IFS(logical_test1,
premade function in Excel, value_if_true1,
which returns values based [logical_test2,
on one or more true or false value_if_true2],
conditions [logical_test3; ...)
LEFT The LEFT function is used to =LEFT
retrieve a chosen amount of
(A1 : A10)
characters, counting from the
left side of an Excel cell. The
chosen number has to be
greater than 0 and is set to 1
by default.

Where, A1 : A10 is a range between the cells of A1and A10.

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Types of Charts

 Column Chart: -Column Charts are useful to visually compare values across a few categories or for showing
data changes over a period of time
 Line Chart: -Line charts can show continuous data over time on an evenly scaled Axis. Therefore, they are
ideal for showing trends in data at equal intervals, such as days, months, quarters or years.
 Pie Chart: -Pie charts show the size of the items in one data series, proportional to the sum of the items. The
data points in a Pie chart are shown as a percentage of the whole Pie.
 Doughnut Chart: -Doughnut charts show the size of items in a data series, proportional to the sum of the
items. The doughnut chart is similar to a pie chart, but it can contain more than one data series.
 Bar Chart: -Bar charts illustrate the comparisons among individual items. A Bar chart typically displays
categories along the vertical (category) axis and values along the horizontal (value) axis.
 Area Chart: -Area charts can be used to plot change over time (years, months and days) or categories and
draw attention to the total value across a trend. By showing the sum of the plotted values, an Area chart also
shows the relationship of parts to a whole.
 XY (Scatter) Chart: -Scatter (X Y) charts are typically used for showing and comparing numeric values, like
scientific, statistical, and engineering data.
 Bubble Chart: -A Bubble chart is like a Scatter chart with an additional third column to specify the size of
the bubbles it shows to represent the data points in the data series.
 Stock Chart: -Stock charts, as the name indicates are useful to show fluctuations in stock prices. However,
these charts are useful to show fluctuations in other data also, such as daily rainfall or annual temperatures
 Surface Chart: -Surface charts are useful when you want to find the optimum combinations between two
sets of data. As in a topographic map, the colours and patterns indicate the areas that are in the same range
of values.
 Radar Chart: -Radar charts compare the aggregate values of several data series.

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Microsoft Excel

Keys Functions
Ctrl + N Create a new workbook.
Ctrl + O Open an existing workbook.
Ctrl + S Save the active workbook.
F12 Save the active workbook under a new name, displays the Save as
dialog box.
Ctrl + W Close the active workbook.
Ctrl + C Copy the contents of the selected cells to Clipboard.
Ctrl + X Cut the contents of the selected cells to Clipboard.
Ctrl + V Insert the contents of the Clipboard into the selected cell(s).
Ctrl + Z Undo your last action. Panic button :)
Ctrl + P Open the "Print" dialog.
Ctrl + 1 Open the "Format Cells" dialog
Ctrl + T Convert selected cells to a table.
Ctrl + F1 Show / hide the Excel Ribbon. Hide the ribbon to view more than 4
rows of data
Ctrl + Tab Switch to the next open Excel workbook.
Ctrl + G Open the "Go to" dialog. Pressing F5 displays the same dialog.
Ctrl + F Display the "Find" dialog box.
Ctrl + ; Enter the current date
Ctrl + Enter Fill the selected cells with the contents of the current cell.
Ctrl + D Copy the contents and format of the first cell in the selected range into
the cells below. If more than one column is selected, the contents of
the topmost cell in each column will be copied downwards
Ctrl + Y Repeat (Redo) the last action, if possible

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